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HomeMy WebLinkAbout06-21-1994 Adopted CC MinutesADJOURNED REGULAR MEETING - June 21, 1994. An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 21, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:00 p.m., by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. ITEM ADDED TO AGENDA - SUPPORT FOR SENATE BILL 1653 (660-40) Mr. Ambrose announced the need to add an item to the agenda. On motion of Cm. Burton, Seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to add the item related to supporting Senate Bill 1653 as Item 9.1. 1994-95 Budget Deliberations (330-20) Frank Ruskey stated he wanted to bring up an important fact for the Council to consider'in dealing with the Budget. Since Dublin taxpayers fund most of the items in the Budget, the Council should look at some of the items to make sure Dublin residents receive job applications first. If we fund CTV, the residents should be employed there and in areas where we are allocating funds. The same would apply to the Library. The City Council should investigate ways of putting Dublin residents to work. CONSENT CALENDAR On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 48 - 94 APPROVING AMENDMENT TO AGREEMENT WITH ALAMEDA COUNTY (600-40) FOR TRAFFIC SIGNAL MAINTENANCE (ADDITION OF STREET LIGHTING MAINTENANCE) *@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 160 Adjourned Regular Meeting June 21, 1994 PUBLIC HEARING 1994-99 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (330-40) Mayor Snyder opened the public hearing. City Manager Ambrose presented an overview of the proposed Five-Year CIP. Projected costs for FY 1994-95 through 1998-99 are estimated at $9,050,820 in funded projects and $11,981,789 for those projects which are unfunded or partially funded. The recommended project costs for FY 1994-95 are $3,636,679; with 89% coming from restricted funding sources. The total $21,032,609 includes: General - $176,284; Community Improvements - $773,393; Parks - $3,175,117; and Streets - $16,907,815. Proposed new projects in each category include: General - Data Processing System Upgrade; Police Evidence Records. Automation; and Automated Document Storage and Retrieval System. Community Improvements - Kaleidoscope Center Improvements; Tri-Valley Haven Community Center Service Building Contribution; and Business Enhancement and Signage Program. Parks - Dublin Swim Center Deck Repair. Streets - Street Light Acquisition Program; Traffic Signal Safety Upgrade Conflict Monitors; Dublin Boulevard Improvements from Clark Avenue to Sierra Court and from Sierra Court to Dougherty Road; Bike Path (Iron Horse Trail) Dougherty Road to 1-580; Bike Lane Project, Amador Valley Boulevard from Stagecoach Road to Dougherty Road; Bike Path, Alamo Creek North of Amador Valley Boulevard; and Dougherty Road Improvements from SPRR ROW north to City Limits. The Planning Commission reviewed the CIP and found that it is in conformance.with the City's adopted General Plan. The Parks & Recreation Commission reviewed those projects included in the Parks program of the CIP. The proposed park and recreation facility projects are shown in order of priority as expressed by the Parks & Recreation Commission with the exception of 2 recreation facility repair projects which Staff recommends be undertaken in the next 2 years. Mr. Ambrose explained that City Staff and the Council Liaison Committee will be working with the Dublin Unified School District to review the priority of potential improvements to recreational facilities located at school sites as well as the available funding from both the District and the City for those improvements during the next several months. Management Assistant Barker gave a brief overview of the proposal for the data processing equipment update. cm. Moffatt questioned if the automated document storage system will eliminate the need for hard copies. Mr. Barker advised that we really haven't gotten down to what the process will be. *@*@*@*@*@*@*@*@.@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@.@,@,@,@.@,@,@ CM- VOL 13 - 161 Adjourned Regular Meeting June 21, 1994 Cm. Moffatt discussed the fact that there are many other agencies that allow public access to City records through a computer system. He asked if this concept is being reviewed. Mr. Barker stated the computer system is being designed with an open system approach so we will be able to implement a variety of options. Cm. Burton commented that new computers tend to create more problems. Mr. Ambrose advised that a lot of our equipment was purchased in 1988. We don't want the System 36 to just one day fail, so he had Mr. Barker look at a master plan for futUre computer needs. Cm. Burton questioned what happens if the file server crashes. Mr. Barker stated the City will have back up systems in place. We will have an agreement with the vendor whereby they will respond to problems within a specified period of time. At the present time, we have no real process of backing up our information. Mr. Ambrose presented and discussed community improvements. Cm. Moffatt questioned the sidewalk program and stated his concern related to liability if the City fixes the sidewalks. The homeowner should have some liability also. Why should the City sustain the full brunt? Mr. Ambrose advised that State Law says that the maintenance is the responsibility of the homeowner. Both the City and homeowner share some responsibility. Frankly, they go after the City because of deep pockets. Cm. Moffatt questioned the percentage of Dublin folks served by the Tri-Valley Haven. Mr. Ambrose said he did not recall. There is still one final step that has to be taken to approve funding for the Tri-Valley Haven. Recreation Director Lowart reviewed parks. Several projects were dropped this year which were in last years CIP. These were approved by the School Board to be funded by bond funds. Another project which was deleted was the Dougherty Hills park design as this was given zero priority by the Council at the Goals & Objectives session. Cm. Burton questioned if the $80,000 for cemetery maintenance is in a trust 'fund. Mr. Ambrose explained that we have an endowment fund that the interest can be used for maintenance and upkeep on the property. Mr. Ambrose reported that Staff has been meeting with the School District regarding revising the school facility master agreement. School District boundary issues could impact projects which are funded. *@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 162 Adjourned Regular Meeting June 21, 1994 Mr. Ambrose advised that the'largest portion of the streets section of the CIP, $7.1 million is in the next 5 years. There are 12 projects. Cm. BUrton stated he didn't see any reason to spend over $2 million widening Dublin Boulevard. He knew this had been studied and there was a deal made with BART. Traffic will just bottleneck at the intersections. He asked if there were any other options. He felt this one was obsolete. Mr. Ambrose clarified that part of the project increases the capacity of the intersections. Good circulation is absolutely critical in the downtown area. The Business Task Force discussed this at length. It is felt that this is still a very good project and one which will improve our business community. The projects are developed to compete for available funding and we have a grant for this. Cm. Moffatt asked what ever happened to our bike trail along Alamo Creek under the freeway. Mr. Ambrose stated it was in the CIP but it had been delayed. Mr. Thompson advised that there had been several slipouts. A full blown EIR is being requested because of the critters down there. This must be addressed before we can put the bike trail down there. No testimony was given by any member of the public relative to the adoption of the CIP. Mayor Snyder closed the public hearing. On motion of Cm. Howard, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 49 - 94 ADOPTING THE 1994-99 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PUBLIC HEARING ADOPTION OF 1994-95 ANNUAL BUDGET AND FINANCIAL PLAN (330-20) Mayor Snyder opened the public hearing. Mr. Ambrose presented an overview of the Budget and stated the total recommended appropriations for FY 1994-95 are $20,612,701 and total anticipated net expenditures are $17,896,223. A budget is being recommended for FY 1994-95 which does not rely on General Fund Reserves to finance City services or capital improvements. Mr. Ambrose stated several community groups/organizations have requested funding from the City. These include: *@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@.@,@,@,@,@,@ CM- VOL 13 - 163 Adjourned Regular Meeting June 21, 1994 LAVTA is requesting a $1,500 contribution to help offset the cost of providing paratransit service in the City and to avoid Dial-A-Ride fare increases. Staff recommended that the City not fund this request as LAVTA has its own separate source of funds with which to run both the Dial-A-Ride and fixed route transit service. Dublin Fine Arts Foundation is requesting a $10,000 contribution. Staff recommended that the Council fund DFA at the same level as 1993- 94 and contribute $8,000. Community Television (CTV 30) through the recommendation of the 4 City Managers from participating cities is requesting funding for a budget of $143,000, which would support the 1-580/I-680 News 3 days per week and the Mayors' Report twice per month. All other services currently provided by CTV would either not be funded or would have to be funded separately by each City. The City Managers also recommended that a mixed allocation method be used to determine the contribution for each of the cities. An adjustment of $2,710 would be needed to fund Dublin's share in the 1994-95 Budget. The amount budgeted was based on an earlier communication from the CTV Secretary. Dublin Substance Abuse Council is requesting $4,500 to partially fund both Red Ribbon Week and Dry Grad Nite for the 1994-95 school year. Staff recommended that both be funded for a total cost, of $4,500. Frederiksen School is requesting that an afterschool recreation program be provided similar to programs provided at Nielsen and Murray. The cost would be: Program Cost - $13,160; Revenue - $11,160; Net Cost - $2,000. Staff recommended that this program be funded and it is a recommended higher service level in the Recreation Budget Activity. Mr. Ambrose advised that with the exception of the additional amount for CTV, the amounts recommended by Staff are included in the proposed Budget. While higher service level costs have been identified at $500,395, Staff recommended that only $387,728 in higher service level options be funded. Mr. Ambrose explained that the 1994-95 Budget is predicated upon the City Council continuing to levy the same level of assessments for existing assessment districts in the City. No fee or assessment increases are proposed in the FY 1994-95 Budget, with the exception of a proposed 4.8% increase in the Stormwater Facility Fee and a 5.9% reduction in garbage fees associated with curbside recycling. In summary, Mr. Ambrose stated the State of California is once again facing another multi-billion dollar budget deficit. It is unknown whether or not the State will transfer revenues from local government to balance the State Budget. Such a revenue.transfer could have an impact on the City's operating budget, depending on the amount taken by the State. The City could also face potential additional labor *@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 164 Adjourned Regular Meeting June 21, 1994 costs associated with labor contracts which are presently being negotiated between Alameda County and its collective bargaining units that represent employees that provide police services from the Sheriff's Department to the City. The City could also experience additional labor costs associated with future negotiations between the Dougherty Regional Fire Authority and its collective bargaining unit. Cm. Moffatt stated he would like to see the City get more involved in recycling materials. He attended a seminar put on by Waste Management last month related to the various materials that can be recycled. Ron Nahas, President of the Dublin Fine Arts Foundation stated they appreciate the support given by the City Council in the past and the amount included in this years budget. DFA is undertaking the largest project they have ever undertaken to place artwork in all City parks. It is being funded also by outside foundations and by citizens~ focusing on each individual park. Lynne Baer also thanked the Council for support of their projects, both in approving and funding. She discussed what the extra $2,000 will do. This amount could turn into up to $8,000. They will initially put art in 3 of the parks. Dublin has a good reputation for providing art in the community. They received a $5,000 grant from the Tri-Valley Community Fund. Cm. Moffatt stated he felt it important to have these types of projects in the City. Edy Coleman, Dublin's representative on CTV encouraged~the City Council to accept the recommendations of Staff. They hope to raise money through different fundraising efforts and grants. Cm. Moffatt asked if there was any poSsibility that CTV could get involved in auctions. He also asked if they have facilities to develop promotions or reader clips that companies could use. Possibly they could use interns from the schools and get funding through ADA. Ms. Coleman advised that in the next 2 or 3 months, there will be a community flyer going out with the Viacom bills. There are all kinds of possibilities. Darla Stevens expressed appreciation for the support that Dublin has always given to CTV. They earned 25% of their budget last year. They may not earn much more than that without having the IRS questioning their non-profit status. Television is a very powerful medium. She stated she was very anXious to know what Dublin thinks about television. She wished to explore the Council's attitudes about Community TV. Television needs to be a tool. .Every dollar that Dublin gives is leveraged by about $7. Cm. Houston asked if she envisioned a time when CTV30 would be self- sufficient and not relying on the cities to fund them. *@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM- VOL 13 - 165 Adjourned Regular Meeting June 21, 1994 Ms. Stevens stated this depends on the service level desired and the philosophy of the cities. They produced far more programs than what was funded by the cities last year. Cm. Houston stated he took that to mean the answer is no, they will always rely on the cities. Ms. Stevens stated this is up to the cities. Cm. Houston stated he wOuld like to see subscribers fund it. Brian MacBride stated he was present to support the expansion of the afterschool program to Frederiksen. He has looked forward to doing this for the last couple of years. He urged the Council to support this expansion. Steve Jones spoke in favor of the Red Ribbon Week and Dry Grad Nite programs. These are very important programs for the community. He has been involved for the last 3 years and stated the money that is donated is really appreciated. Local businesses donate prizes. Mr. Jones reported that the Lions Club grossed $32,000 from their golf tournament effort. Frank Ruskey, representing several parents of the community asked the City to reinstate funding for crossing guards. People Want permanent school crossing guards. Almost every other city participates and he was not sure where Dublin got the impression that it was the only city doing this. Since 85% to 90% of the people want this, he requested that the City Council put crossing guard funding back in the budget. Mr. Ambrose reviewed those budgets under General Government. Cm. Burton commented that the Council had cut back from going to any of the major conferences except for 1 or 2 going to the Mayors' Conference and the League. Mr. Ambrose stated funding had been included in the Administrative Services budget to put out one community newsletter and to hire a full- time Office Assistant II to provide clerical support to this department. They currently have one half-time person providing clerical support to 5 people. The Public Safety budget includes 2 higher service levels which would include the addition of a non-sworn Sheriff's Technician who would catalog accumulated evidence and also take counter reports and perform other public assistance functions which do not require sworn personnel; and another Patrol Officer. The Patrol Officer would be used to address special enforcement tasks and increase periodic utilization of a bicycle patrol unit. Cm. Burton asked if there were any positions that could be filled with a Sheriff's Technician that are now being done by an Officer. *@*@*@*@*@*@*@*@*@,@,@,@*~,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 166 Adjourned Regular Meeting June 21, 1994 Chief Rose stated it is premature to say, but they will be looking at this in the future. Mr. Ambrose stated no funding was proposed for crossing guards, although full year costs would be about $30,000. Cm. Moffatt asked if the Liaison Committee could be activated to discuss this with the School District. Cm. Houston stated the School Board was also meeting tonight and probably discussing a similar issue. The Council discussed cost recovery concepts related to the Animal Control Shelter. Cm. Houston asked if there are any rules against having too many cats. Mr. Rankin discussed the difficulties with cats and explained that the only option available is for people to rent a humane trap and then turn the cats over to Animal Control. Mr. Ambrose advised that no more than 2 cats are allowed without an Animal Fancier's permit. Under discussion of Transportation Services, Cm. Moffatt. stated he felt the City has a certain amount of responsibility to-~ fund ADA services. Cm. Moffatt asked if there would be a time when we would consider alternate pick up for.garbage service and use the big bins on wheels. Mr. Ambrose said this was certainly an alternative that could be explored. Alameda County Librarian Linda Wood stated they hope that by the November, 1994 election, a special tax will be voted on by the public. This would enable them to know what their budget will be for the next 5 years. Cm. Moffatt asked if the cities would still have to come in and supplement this service. Ms. Wood explained that the special tax would fund 34 hours. This would still be 6 hours less thani~i~!their former 40 hour base. If the City wished to continue hours beyond this, it would be a City decision. There are task forces looking at possible new ways of funding for public library services. Other options may be found after the 5 year period expires. Mayor Snyder requested that Ms. Wood address the subject of indirect costs. *@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM- VOL 13 - 167 Adjourned Regular Meeting June 21, 1994 Ms. Wood stated this came to light after an audit that the County must recover their indirect costs. They discovered they were in violation of a policy of the Board of Supervisors. Mayor Snyder felt this is a cost of doing business and that the City is already being charged for this service. Cm. Houston asked if the tax is passed when it would go into effect. Ms. Wood stated it would be effective July 1, 1995, but it wouldn't be collected until the November, 1995 tax bill. The Council discussed the Heritage Center. About 100 grave sites are left. Cm. Houston questioned the bottom line impact of the revised recreation program fee schedules. Ms. Lowart stated the biggest impact was on the afterschool and summer recreation programs. Enrollment dropped substantiallY. The Parks & Recreation Commission took action to lower summer fees as the Council had given them latitude to do so. Under discussion of the budget for Planning, Cm. Burton asked if some of the functions could be provided by an outside engineering firm. Mr. Ambrose stated the City has a lot of experience doing it by contract. The costs to hire a contract planner is about 34% more. we have a very large area we're looking at, and when a contract person leaves, a lot of the knowledge leaves. We lack continuity. It is felt that there is enough work to keep this person busy. The project we have on the Santa Rita property is a 75 acre major project and there are a lot of hurdles which have to be overcome. Cm. Burton stated when you contract, you can charge the cost to the developer. Flexibility at this stage could be important. He stated he would be more comfortable with a contract arrangement. It seems premature at this stage to hire another employee. Mr. Ambrose pointed out that the City has a lot of contract costs that are outstanding. We will try to recover these at the annexation stage. Under discussion of the Economic Development budget, Cm. Burton discussed the Tri-Valley Convention Bureau concept and stated he would appreciate it if Staff could look into this. Mayor Snyder closed the public hearing. Cm. Moffatt made a motion to fund the LAVTA request for $1,500. There was no second to the motion. Cm. Burton made a motion to provide funding of $8,000 to the Dublin Fine Arts Foundation. There was no second to the motion. *@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM- VOL 13 - 168 Adjourned' Regular Meeting June 21, 1994 On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council agreed to provide $10,000 in funding to the Dublin Fine Arts Foundation. Cm. Burton made a motion, which was seconded by Cm. Houston to provide only $10,000 in funding to Community TV. Following discussion, the motion and second were withdrawn. Cm. Howard pointed out that CTV had worked very hard to keep their budget down this year. They need to see how certain things fly with regard to raising money. Cm. Houston felt they need to get into self-sufficiency and he had heard nothing to indicate they are heading in this direction. Cm. Howard pointed out that they can't turn around overnight° Cm. Burton said he was simply looking for ways to fund crossing guards. Cm. Burton withdrew his motion, and Cm. Houston withdrew his seCond. On motion of Cm. Moffatt, seconded by Cm. Howard, and by majority vote, the Council agreed to fund $22,393 for CTV. Councilmembers Burton and Houston voted against this motion. On motion of Cm. Moffatt, seconded by Cm. Houston, and by unanimous vote, the Council agreed to provide $4,500 in funding for Red. Ribbon Week and Dry Grad Nite activities. Cm. Houston made a motion which was seconded by Cm. Burton to deny the higher service level in Administrative Services and to NOT fund the Office Assistant II position. This motion failed due to NO votes cast by everyone except Cm. Houston. Mr. Rankin discussed the duties and structure of the Administrative Services Department. They have the lowest amount of clerical support of any department within the City. They have 5 people being served by a half-time Office Assistant II. Cm. Houston stated other agencies are having to tap into reserves and this is one of the reasons we are not. Mr. Ambrose pointed out that they also picked up parking citation hearings this last year when the City had to assume responsibility for this service. Because of coverage problems and the limited number of personnel, we often have a Department Head position covering the public counter. This is not the best utilization of the City's personnel. Cm. Moffatt felt if you put people in stressful situations, it leads to problems. Since the City is interested in a more friendly *@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM- VOL 13 - 169 Adjourned Regular Meeting June 21, 1994 atmosphere, he felt the public will be better served if we have a sufficient number of people. On motion of Cm. Howard, seconded by Cm. Moffatt, and by majority vote, the Council approved the addition of the Office Assistant II position in Administrative Services. Cm. Houston voted against this motion. By a consensus, the Council approved the Higher Service Level for Police Services. Cm. Houston asked if it would be poSsible to add some Library hours this year. He questioned if the current County service level was going to remain the same. The consensus was that it would be appropriate to review the Library situation after the November election, when the Library Special Tax would be placed before the voters. By a consensus, the Council agreed: to add a part-time Recreation Coordinator for the Heritage Center; to fund an afterschool playground program at Frederiksen Elementary School; to add an Associate Planner position for advanced planning, use additional Consultant services, and transfer the Zoning Administrator responsibility to the Senior Planner of Current Planning; to reclassify the vacant Engineering Technician position to Assistant Civil Engineer; and to~ire an Economic Development Manager. On motion of Cm. Houston, seconded by Cm. Howard, and by unanimous vote, the Council agreed to make a proposal to split th~. cost of funding crossing guards 50/50 with the School District. The amount would be $30,000 for full year funding of 4 crossing guards. The Council agreed to let the School District address the Murray School crossing guard situation. Mayor Snyder asked what happens if they don't want to fund 50%. The Council directed that the Liaison Committee meet with the School District Liaison Committee to make the City's offer. Cm. Moffatt stated he had a problem putting in a dollar amount until it is discussed with the School District. Cm. Houston suggested that the Liaison Committee not talk money, but just offer to fund 50%. On motion of Cm. Houston, seconded by Cm. Howard, and by unanimous vote, the Council determined that an amount of 3% be set aside for employee raises. Contracts would be excluded and dealt with individually. On motion of Cm. Houston, seconded by Cm. Howard, and by unanimous vote, the Council determined that the amount of 1994-95 Revenues and 1993-94 Surplus be adjusted downward by the amount of expenditures and that this amount be set aside for economic uncertainties. *@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 170 Adjourned Regular Meeting June 21, 1994 On motion of Cm. Howard, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 50 - 94 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1994-95 ADOPTION OF REVISED 1991-92 APPROPRIATIONS BASE LIMIT; REVISED 1992-93 & 1993-94 LIMITS; AND 1994-95 APPROPRIATIONS LIMIT (330-20) Assistant City Manager Rankin advised that each year the City Council must adopt an Appropriations Limit in conjunction with'the annual Budget process. Regulating Laws forbid the appropriation of specific funds which would exceed the Limit. The Staff Report described recommended adjustments to the Appropriations Limits adopted in previous years, as well as the adoption of an Appropriations Limit for Fiscal Year 1994-95 ($20,855,341). On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council approved the factors selected to calculate the Limits and adopted RESOLUTION NO. 51 - 94 ~ ADOPTING THE BASE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1991-92 AS ADJUSTED BY FACTORS ALLOWED BY THE PASSAGE OF PROPOSITION 111 and RESOLUTION NO. 52 - 94 ADOPTING A REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 1992-93 AND FISCAL YEAR 1993-94 TO ACCOUNT FOR REVISED ASSESSOR INFORMATION ON THE CHANGE IN NON-RESIDENTIAL ASSESSED VALUATION and RESOLUTION NO. 53 - 94 ADOPTING ANAPPROPRIATIONS LIMIT FOR FISCAL YEAR 1994-95 OF $20,855,341 AMENDMENT TO AGREEMENT WITH TJKM FOR TRAFFIC ENGINEERING SERVICES (590-10/600-30) Public Works Director Thompson advised that TJKM provides traffic engineering services to the City. A proposed amendment provides for an increase, in charge rates for some of TJKM's personnel classifica- tions. The overall impact to the City 'is expected to be slightly more than 1%. *@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM- VOL 13 - 171 Adjourned Regular Meeting June 21, 1994 Cm. Burton asked how Mr. Thompson came up with the 1% figure. Mr. Thompson explained that 5 of the 13 rate categories increased. projected out the actual hours for each position that the City utilized. He¸ Cm. Burton stated in principle, he felt that a 3% increase across the board is what is called for. He would like to see the City hold the line. Cm. Houston stated the way Mr. Thompson derived the percentage is not the way he would look at it. He felt Staff was manipulating this. Mr. Ambrose clarified that the City can control the contract cost because the City controls the hours of the contract. Cm. Moffatt felt it was important to look at the whole picture. Cm. Houston stated he would feel better if we say 3% maximum for each category. Mayor Snyder advised that this would cost the City more money. Carl Springer with TJKM pointed out that TJKM has not had a rate increase in 3 years. On motion of Cm. Howard, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 54 - 94 APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM TRANSPORTATION CONSULTANTS AMENDMENT TO AGREEMENT WITH SANTINA & THOMPSON FOR ENGINEERING SERVICES (830-60/600-30) Public Works Director Thompson presented the Staff Report and advised that Santina & Thompson provides general engineering, private development review and capital project engineering services to the City. A proposed amendment provides for an approximate 4.76% increase in charge rates over the 1993-94 costs. The actual dollar amount would vary based on the actual hours spent by each personnel classification. Staff felt this request was reasonable, particularly since the last rate increase occurred in 1991. Mr. Thompson pointed out that S&T is precluded from working for other clients whose projects are in the City of Dublin. Cm. Moffatt asked about how much it would cost for the City to go out and do a Request for Proposal. *@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM- VOL 13 '- 172 Adjourned Regular Meeting June 21, 1994 Mr. Ambrose advised that if the City did an RFP, it couldn't negotiate prices until after a selection is made. This was another brilliant scheme from Sacramento. He suggested that a better question would be do he or Mr. Rankin have time to write the RFP. Cm. Houston made a motion, which was seconded by Cm. Burton to go with 3% for each person. This motion failed to pass due to NO votes cast by Councilmembers Howard, Moffatt and Mayor Snyder. On motion of Cm. Howard, seconded by Cm. Moffatt, and by majority vote, the Council adopted RESOLUTION NO. 55 - 94 APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. Councilmembers Burton and Houston voted against this motion. AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES (830-60/600-30) Public Works Director Thompson presented the Staff Report and advised that MCE Corporation provides street, park and building maintenance services to the City. The current 3-year agreement with MCE was approved in June of 1993 and was amended in January of 1994 to allow a 3% labor rate increase for the Dublin crew. Since this~ rate increase was not processed until January, the actual dollar effect was a 1.5% annual increase. MCE's proposed rate schedule for 1994-95 provides for a 3% rate increase and the total impact on the City's 1994-95 budget is expected to be $15,320. On motion of Cm. Houston, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 56 - 94 APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES AND IDENTIFYING THE SCHEDULE OF WORK AND SCHEDULE OF RATES FOR FISCAL YEAR 1994-95 BUILDING LAW ENFORCEMENT CONTRACT SERVICES REVIEW AND PROPOSED AMENDMENT TO AGREEMENT WITH TAUGHER & ASSOCIATES (440-30/600-30) Assistant City Manager Rankin presented the Staff Report and advised that the City has obtained services from the firm of Taugher & Associates for building inspection, plan checking and code enforcement since 1983. In addition to providing space for contract employees within the Civic Center, the City also supports this contract with the *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@*@*@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 173 Adjourned Regular Meeting June 21, 1994 provision of an Administrative Secretary position, a full-time City employee. Cm. Burton questioned the process for an RFP and how this would work. Mr. Ambrose advised that his office would have to prepare an RFP and for the engineering portion of the contract, we could not request prices. Prices could not be discussed and/or negotiated as part of the selection process. Mr. Rankin stated it would be difficult to report back to the City Council until at least the first of the year. Mr. Taugher advised that there is a reduction of $3,000 in the insurance surcharge, so the net amount is about a 1.9% increase. Cm. Houston questioned the need to reduce the insurance surcharge. Mr. Taugher advised that traditionally, the City subsidized about one- third of his insurance costs. Mr. Rankin advised that the insurance costs went down. Mr. Taugher advised that his insurance gets renewed on August 1st, and they don't know yet what the cost will be, Cm. HouSton felt the net increase should be 3% and the figure of $206,000 should be used as a benchmark. Cm. Burton made a motion, which was seconded by Cm. Houston, for Staff to look at the total contract costs and adjust out the difference in hours and increase it by 3% and to also proceed with an RFP. This motion was defeated due to NO votes cast by Councilmembers Howard, Moffatt and Mayor Snyder. On motion of Mayor Snyder, seconded by Cm. Howard, and by majority vote, the Council adopted RESOLUTION NO. 57 - 94 APPROVING THE SECOND AMENDMENT TO THE AGREEMENT DATED JULY 1, 1992 BETWEEN THE CITY AND TAUGHER & ASSOCIATES AFFECTING RATES CHARGED FOR BUILDING & SAFETY SERVICES Councilmembers Burton and Houston voted against this motion. *@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@.@,@,@,@,@,@ CM - VOL 13 - 174 Adjourned Regular Meeting June 21, 1994 SUPPORT FOR SENATE BILL 1653 (660-40) Public Works Director Thompson advised that the Dublin San Ramon Services District has sponsored a State Senate Bill that would prohibit a regional or local public agency from denying a wastewater agency the use of any unused capacity of its wastewater conveyance facility if an agreement is entered into and fair compensation is paid (subject to conditions). Passage of this bill will reduce the ability of the cities through which the Livermore-Amador Valley Water Management Agency (LAVWMA) line discharges from unreasonably requiring exactions for the use of unused sewer capacity in the existing line. · As an aid to the future eastern Dublin expansion, Staff recommended that the City Council support the passage of this bill. Mr. Ambrose advised that the City of Hayward is lobbying the League of California Cities to oppose this bill. Mayor Snyder stated Senator Lockyer is supporting this bill, but he is being lobbied to change is position. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 58 - 94 SUPPORTING CALIFORNIA SENATE BILL 1653 RELATING TO WASTEWATER CAPACITY OTHER BUSINESS Distribution of Proposition 172 Funds SB 509(330-80) Cm. Burton requested that a letter received from the City of Palmdale on SB 509 which relates to the distribution of Proposition 172 funds be put on the agenda of the next City Council meeting. School District Liaison Committee (515-20) Mr. Ambrose asked Cm.'s Houston and Howard, who serve on the School District Liaison Committee when they desired to meet with the School District. Cm. Houston stated he would like to get the crossing guard funding issue resolved as soon as possible. Staff was directed to set up a meeting in mid-July and to get 2 possible dates. * * * *@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@ CM - VOL 13 - 175 Adjourned Regular Meeting June 21, 1994 ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:47 p.m. * * * ATTEST: *@*@*@*@*@*@*@*@,@,@,@,@,@.@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@.@,@,@,@ CH - VOL 13 - 176 Adjourned Regular Meeting June 21, 1994