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HomeMy WebLinkAbout03-01-1994 Adopted CC Minutes G&OADJOURNED REGULAR MEETING - March 1, 1994 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, March 1, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt, and Mayor Snyder ABSENT: None PLEDGE OF ALLEGIANCE ( 610-20 ) The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. STATUS REPORT ON 1993 GOALS & OBJECTIVES (100-80) Mr. Ambrose, City Manager, stated the purpose of the meeting was to review the City's progress toward achieving those objectives adopted by the City Council in 1994 and to establish those objectives which the Council was desirous of pursuing in 1994. Mr. Ambrose indicated that the 1993 Goals & Objectives Plan, as adopted, included a total of 86 objectives. Of those objectives, 48 objectives were assigned a high priority; 25 objectives were assigned a medium priority, and 13 objectives were assigned a low priority. In addition to those objectives, 13 additional objectives were assigned to Staff by the City Council or were necessary due to circumstances beyond the City's control. Of the total adopted 1993 objectives., a total of 37 (43.0%) 1993 adopted objectives were completed. Of the 48 1993 objectives which were designated "high" priority, 25 (52.0%) have been completed. There was only I "high" priority objective for which no action was taken due to insufficient Staff time. This objective was the Self-evaluation by the American Disabilities Act. There were also 5 "high" priority objectives which are pending. This includes 1) carry out Eastern Dublin Implementation Program; 2) resolve Eastern Sphere of Influence with Livermore; 3) continue follow-up of enforcement of non-conforming signs; 4) adopt 1993 Edition of National Electrical Code; and 5) prepare a report on potential means of implementing commercial/institutional recycling program. During 1993, the following factors significantly impacted Staff's ability to make further progress on the 1993 objectives: 1) a permanent #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 61 Adjourned Regular Meeting March 1, 1994 reduction in administrative, finance, and planning staff; 2) litigation which required significant staff time to support the City Attorney's Office; 3) significant Staff time from all departments was required to develop options for addressing the anticipated 1993-94 Budget shortfall; 4) the significant amount of time spent monitoring other planning efforts of adjacent communities and regional agencies in order to protect the interest of Dublin; and 5) the addition of 13 major assignments added after the 1993 GOals & Objectives Program was adopted. 11 of these additional objectives have been completed in 1993. Mr. Ambrose indicated the East Dublin Implementation Program can not be carried out at this time due to the lawsuit. Developers did not wish to risk any more funds until they can see a finished product. Lots of infrastructure will need to be developed in Eastern Dublin before developing can start. Cm. Burton asked why the City had to front the costs for the infrastructure. Mr. Ambrose explained the City does not have to front the costs for the infrastructure, but in order for development to occur, it is necessary to know how much that development must pay for the infrastructure. Cm. Burton felt the landowners should realize the amount the City was paying for the lawsuit. Mr. Ambrose pointed out in fairness to the developers, the Plan could change due to the lawsuit. The City will have to coordinate the Plan with all the other agencies such as the school district and Dublin San Ramon Services District. DSRSD's policy requires the City to have to pay up front. As to resolving Eastern Sphere of Influence with Livermore, Mayor Snyder indicated LAFCO is required on a regular basis to go through the County and ask if any city wanted to update its Sphere of Influence. Mr. Ambrose stated the City of Dublin applied to LAFCO for their sphere of influence in 1983. Mayor Snyder indicated the City of Livermore had an older sphere of influence and had asked for a review. LAFCO has stated it is a non- issue until someone comes up with a General Plan Amendment. He felt it was not necessary to carry this as a high priOrity issue. In regard to the continuing follow-up on enforcement of non-conforming signs, Mr. Ambrose stated there were five non-conforming signs. Staff was following a "hands off" policy on the old signs until the revised sign ordinance was finished. Staff was enforcing the current ordinance in regard to new signs. Because of the pending court case on issues of recycling, the City has not proceeded with a report on the means of implementing a commerical/ institutional recycling program. The City is waiting for a resolution #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 62 Adjourned Regular Meeting March 1, 1994 in the courts before moving ahead. A new garbage franchise agreement is due in 1996. Cm. Burton asked about the change in legislation in regard to the 25% reduction of garbage to the landfill by 1995. Mr. Ambrose responded that the new bill reduces the penalty to cities if the cities can prove some effort has been made in reducing the amount of garbage going to the landfill. Mr. Ambrose stated the local economy was picking up, but people want a fast track now. There are a lot of renovation and redo projects in Dublin which were not easy to process. Cm. Burton felt the City was spending a lot of time putting out brush fires. Did the City have to participate in all these organizations? Mr. Ambrose indicated it depended on the arena. CMA was trying to control land use due to the impact of development on transportation. Cm. Burton asked if the City was making a difference by monitoring the different agencies. Mayor Snyder responded that Dublin was part of area 4 in the CMA and Dublin was part of the majority. Mr. Ambrose explained that the Council needed to understand the dynamics of the County. Key appointments to different agencies could help or hurt the City. There is a majority of 8 to.6 on the Alameda County Mayors' Conference with the slow growth people having the majority at the moment. Dublin may never see annexation in East Dublin if that group controls LAFCO. Despite the City of Dublin's small Staff, Dublin was able to obtain a lot of TDA funds due to the hard work of our Public Works Director. The City received $3 million for Dublin Boulevard (Donlon Way to Sierra Ct). Dublin has been getting its fair share of the dollars available. He felt if the City of Dublin chose not to participate anymore, in the long run it could hurt Dublin. CAPITAL PROJECTS The Fiscal Year 1993-94 Capital Improvement Program included funding for 13 Capital Projects/items. Since the beginning of this fiscal year, 9 projects have been completed or will be completed this fiscal Year and 4 projects are behind schedule. Those four projects are the Heritage Center Renovation, Dublin Boulevard Improvement (Donlon Way to Village Parkway), Dougherty Road Improvements (South of SPRR), and Bike Path Projects. The Heritage Center Renovation was behind schedule due to the delay in acquisition of the property by the City. The Dublin Boulevard Improvement had been dropped off the MTC list when it was sent to the federal government. Staff is trying t© correct that error. Dougherty Road Improvements was just finishing up the design process. The Bike #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 63 Adjourned Regular Meeting March 1, 1994 Path Project was delayed due to slides in the Zone 7 channel which need to be fixed. Cm. Burton asked where the bike path projects were located. Mr. Ambrose responded from Bernal Road to the County line along the Zone 7 canal. It was part of the Iron'Horse Trail. Cm. Burton asked if it included north of Dougherty Road. Mr. Ambrose responded no, that was Alamo Creek and it was not the same project. There were no comments or questions from the public. 1994 GOALS & OBJECTIVES Mr. Ambrose indicated that the City Manager's Office in conjunction with the City's Operating Departments has prepared a preliminary list of Goals & Objectives for 1994. A total of 69 objectives have been identified for the upcoming year. This includes 29 new objectives for 1994. The remaining objectives have been carried over from the previous year or are recommended for deletion. The proposed 1994 Objectives are identified in priority order as viewed by Staff. The Parks & Recreation Commission has also prioritized'the Recreation objectives. Cm. Houston indicated he had rated the development of short and long range data processing plan for all City Departments as high because he felt having proper data processing equipment was important for the work flow. Mr. Ambrose explained that the mini computer was about 8 years old. He agreed that it was important for the City to develop a short and long range data processing plan for all City Departments. This would ensure when the computer broke down, the City would not be faced with an immediate crisis. For public safety, the City also needed a good computerized mapping system. Cm. Houston stated eight years was two life times for a computer. Andor Koval, Davona Drive, asked what was meant by a brown bag training program. Mr. Ambrose explained the brown bag training had been developed as an in-house training program given by the Department Heads for all employees. This gave all employees an overview of what was happening in each department. In the Community Development Departments, it was necessary to develop interchangeable skills so if only one staff person (i.e. Public Works secretary) was available to help a customer who wanted a building permit, that Staff person would be able to help the #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 64 Adjourned Regular Meeting March 1, 1994 customer and not tell them they would have to wait until the Building Department Secretary returned. Mayor Snyder felt the report to the Council on development of a Strategic Plan for the City was important. He wanted Staff to get to it as soon as they can. Mr. Ambrose explained that growth issues and trying to balance the City Budget were taking up a lot of Staff time. Development of a Strategic Plan for the City would not be able to be undertaken until the City was able to get more Staff. Cm. Burton felt creating the City image was important. Dublin was losing the commercial image it has had for years. What does Dublin want to be in the Valley? He felt brainstorming was necessary to develop the Strategic Plan. He wanted the City to send a challenge to the Chamber to see what they could come up with. It was important to figure ways of creating a Strategic Plan without spending a lot of time on it. Cm. Moffatt felt it could be put on a back burner. Mr. Ambrose acknowledged the Strategic Plan was important, but given the resources available, trying to make economic development happen would be given priority. Cm. Moffatt wanted to restore the City Newsletter. He felt it was a means of basic communication to the community. He asked if the newsletter could be farmed out. Mr. Ambrose asked from where the information would come It took 60 hours in the production of the City Newsletter. Cm. Houston felt the City Newsletter was worthy of adding to the list for consideration during Budget deliberations. On a vote of DB 2, GH 2, BH 1, PM 3, PS 1, the City Newsletter was added to the 1994 Goals & Objectives as a medium priority. Cm. Houston had discovered that Bo Barker was the computer guru for the City of Dublin and wondered how much time he spent on computers. He felt an analysis of hiring contract computer service vs. in-house staff would be appropriate. Mr. Ambrose indicated that before Bo Barker was on Staff, the City had a contract with a contract computer service which was very expensive and the response time was not quick enough. Often times it would be a minor technical problem, but the downtime could be up to four hours or more. Mr. Barker stated he spent 15% of his time on computers. Mr. Ambrose indicated that the City has a contract for computer service when Mr. Barker is unable to fix the problem. This contract costs the City $95/hour. Having a Staff person in-houSe is more cost effective and redUces down time. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 65 Adjourned Regular Meeting March 1, 1994 Cm. Houston concurred that nothing needed to be done at this time. If Mr. Barker started having to spend 50% or more of his time on computers, then'the City might want to examine other alternatives. Cm. Houston felt since the City Manager had mentioned that a lot of his time was taken up in dealing with economic development for the City, perhaps hiring an Economic Development Director to assist the City Manager implement the recommendations of the Business Task Force and the City Council would be helpful. Mr. Ambrose indicated that an Economic Development Director would not be able to supervise fire, police, and public works departments to make sure all. the necessary departments were working together to get the task done. It would not be appropriate for one department head to tell another department head how to do his job. It was the task of the City Manager to oversee all department heads. Cm. Moffatt suggested that an Economic Development Director could make. contacts for the City Manager. Mr. Ambrose agreed'that the Economic Development Director could do the preparation work and get everyone to the table, but the City Manager would still be the person to make the decisions. Cm. Moffatt felt the Economic Development Manager could be a public relations individual. Cm. Houston suggested the hiring of an Economic Development Director be looked at during the budget process. Mayor Snyder agreed the hiring of such an individual needed to be out in front of the Council since the City Staff was already down four Staff people. Perhaps a multifaceted person could be hired who would work on the Strategic Plan, as well as economic development within the community. Cm. Burton felt such a person would save the City. Manager some time. Mr. Ambrose indicated such a person could make the preliminary contacts and get things moving, but the City Manager would be the appropriate person to do the trouble shooting. On a rating of DB 2, GH 3, BH 2, PM 2 and PS 2, hiring an Economic Development Director to assist the City Manager to implement recommendations of the Business Task Force and the City Council was added to the 1994 Goals & Objectives with a medium Council priority. Under improve follow-up on Accounts Receivable, Mr. Ambrose indicated this included small claims. Mr. Rankin indicated that taking outstanding receivables to small claims court was not profitable for the City. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 66 Adjourned Regular Meeting March 1, 1994 Cm. Burton asked what "accounts receivables" meant. Mr. Ambrose responded that much of accounts receivable was from the developers deposits. Mr. Rankin indicated it also included public damage, DUI, and jail bookings. Mr. Ambrose stated many do not voluntarily pay what they owe. Cm. Moffatt asked what percentage the City collects. Mr. Rankin indicated he did not have the historical data but could check for the Council. Mr. Ambrose stated the City did have a collection agency. But Mr. Rankin indicated when it is turned over to the collection agency, the City has to write it off and it becomes the collection agency's debt. Under updating the Purchasing Ordinance to incorporate policy on purchase of recycled products, Mr. Rankin advised that a model ordinance had been developed, but it had not been put into the existing ordinance. Mr. Ambrose indicated recycled goods actually cost more. Cm. Houston asked Cm. Moffatt which ordinances he wanted to update. Cm. Moffatt indicated he placed this on the goals and objectives as a nudge. Mr. Ambrose advised that there was a one year lag in the codification. There had been only a few ordinances adopted in 1993. He also indicated that not all the ordinances such as the zoning and traffic code ordinances were included in the Municipal Code. Mr. Tong stated there were 130 pages in the zoning ordinance and it would need to be reviewed. Mr. Ambrose advised that all the ordinances were not required by law to be in the Municipal Code. Cm. Moffatt felt it was important to maintain up-to-date records, but he agreed to remove updating ordinances from the goals and objectives. Mr. Ambrose responded that all the records were up-to-date, but that not all the ordinances were in the Municipal Code. If anyone wanted to receive a copy of any of the Dublin City Ordinances, copies could be obtained through the City Clerk. Cm. Houston wanted to add studying revenue enhancement vehicles for portfolio investments to the 1994 Goals & Objectives. He indicated that developers pay land owners to hold options for a period of time. Water #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 67 Adjourned Regular Meeting March 1, 1994 Districts use this type of vehicle to increase their yield. He felt it was safe and would allow the City to retain ownership of the City's portfolio. It could make between $30,000 to $40,000 for the City. Liberty Capital Market was one such vendor, but there were many that could be contacted. Cm. Burton stated it was really only buying and selling of paper. Cm. Houston indicated there was a market for cash so it was better than having land. Cm. Burton related a story about a Norwegian fisherman who sold sardines for $10/case on the New York market. The next person sold the sardines for $12/case and so on. One person tried eating the sardines, but by the time he had bought them, they were not eatable. He complained and was told the sardines were just for buying and selling and they were not for eating. Cm. Burton felt the City might look into the opportunity, but only if it would be a safe way to use the City's money. Cm. Houston agreed that safety was the key. Mayor Snyder indicated the City of San Jose had looked good on some investments one year, but by the next year, they had lost $60 million. Cm. Moffatt stated such an idea made him nervous. Mr. Ambrose agreed to look into the possibilities and bring back to the Council. Mayor Snyder stated risk things were not City business. He felt water districts were different and he was not interested in spending Staff time in such a venture. Cm. Houston felt it was a way to make money for the City to be able to help pay for things for the City. On a rating of DB 2, GH 3, BH 1, PM 0, PS 0, studying revenue enhancement vehicles for portfolio investments was added to the 1994 Goals & Objectives as a low Council priority. Mr. Ambrose. indicated he did not understand what Cm. Houston meant when he requested freezing all assessments and fees. He advised that unless the Staff brought any proposal of fee increase to the Council, fees could not be increased. Cm. Houston agreed to remove freezing all fees from his request. Cm. Moffatt asked how Cm. Houston proposed to pay for increases in costs for assessments. Would it be from the General Fund? Cm. Houston responded yes, if there were increases in costs for assessments, the increase should be paid from the General Fund. goal was to freeze all assessments. His #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 68 Adjourned Regular Meeting March 1, 1994 Cm. Moffatt asked if Cm. Houston also proposed turning off street lights instead of increasing assessments. Mayor Snyder felt the point was being missed in how assessments were done. The service should be provided until someone doesn't want the service anymore. Cm. Burton indicated government was making assessments without asking for the public's approval. Cm. Moffatt stated that before any assessment could be made, a public hearing had to be held. Every public hearing allowed public input. Mayor Snyder indicated there were hard costs to assessment districts. Cm. Burton believed the public should be allowed to vote on any assessments that were placed on their property. He stated that he believed in user fees. Mr. Ambrose advised that there were only three assessment districts in Dublin, one was citywide while the other two assessment districts were created at the request of the developers. These developers asked the City to create the landscaping and street lighting assessment districts in lieu of having homeowners associations. Cm. Houston stated his goal was no new assessments for residents. With a rating of DB 2, GH 3, BH 0, PM 0, PS 0, freezing all assessments was not added to the 1994 Goals & Objectives. Andor Koval, Davona Drive, asked how the assessment districts affected him. Mr. Ambrose indicated that only the citywide street lighting district affected Mr. Koval and, in fact, this assessment district had been created before the City was incorporated. The fees today are less than before the City incorporated. Under holding quarterly informal town hall meetings, Cm. Burton felt quarterly meetings were too often and the Council should change the goal to semi annual meetings. Cm. Moffatt felt communication was important. If the demand was there, then the Council should do it. Cm. Burton indicated Cm. Moffatt had held breakfast meetings when he was Mayor. Mr. Ambrose also stated that the Council had participated in the call in program on Channel 30. By consensus, the Council agreed to change the informal town hall meetings to semi annual meetings. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13 - 69 Adjourned Regular Meeting MarCh 1, 1994 Cm. Houston requested the Staff investigate the possibility of increasing Library hours through the City's contract with Alameda County. He realized that $160,000 was not going to buy what it had before, but he wanted Staff to investigate how much "x" dollars would buy "x" number of hours. What would be incremental costs to increase services? Mr. Ambrose stated the preliminary indication was that the $165,000 the City pays for additional hours will buy less hours in the upcoming fiscal year. Mayor Snyder stated library services was a County problem because at this time library services were provided by the County. He felt the City would be throwing water against the wind to pay more for less services. It was the wrong thing to do. He felt all the people in the County should be the ones to address the problem. Cm. Burton felt library, police and fire were what the people wanted the most. Mr. Ambrose indicated the Council could continue the discussion on March 2 at the Budget Study Session. The City of Pleasanton was pushing hard for some changes. Pleasanton felt they were subsidizing the rest of the County with the additional hours they funded for the Pleasanton branch. Cm. Houston agreed to continue the discussion of additional funding for the library until the March 2nd Budget Study Session. Cm. Houston requested that zoning policies be modified to encourage Senior Housing. He felt senior housing should be near shopping or the retail area, as seniors are not as mobile. He asked if City zoning policies discouraged such development. He wanted to see multi-zoning with housing and retail mixing. He felt it was a concern of some people. Mr. Ambrose indicated this could be addressed under preparing a Inclusionary Zoning Ordinance and Other Housing Element Implementation Programs, which had a high council priority. Although Council rated developing more effective handouts and brochures medium, while Staff rated it low, Mr. Ambrose indicated that the City did have user friendly handouts for the public. Of the 7 or 8 handouts, there were only 2 or 3 left to be revised. Cm. Houston asked when the sign ordinance revisions would be going to the Planning Commission. Mr. Tong responded that the Planning Commission would be reviewing the sign ordinance revisions this month and should be done by April. The sign ordinance would probably be brought to the City Council in May. Mr. Ambrose advised the Council that one shopping center owner may be approaching the Council earlier. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13- 70 Adjourned Regular Meeting March 1, 1994 Cm. Burton was glad to see the Council support the recommendations of the Heritage Task Force in implementing the operation of the Heritage Center as a high priority. Cm. Burton understood it was illegal to set off fireworks on a public street. He wanted a site established where citizens could legally fire off safe & sane fireworks. The booth vendors could be charged a fee between $100 - $150 for clean-up. Chief Diekman confirmed the Fire Authority would confiscate any illegal fireworks or any safe and sane fireworks they found people using in an improper way. Cm. Burton realized Lt. Col. Nelson was offering the use of Camp Parks for fireworks that were set off by professionals and not for use by the general public. Mr. Ambrose indicated there was a problem of finding a proper location. There was also the problem of how to control the number of people using the location. Livermore stopped allowing people to set off fireworks at Gardella Greens because the same people who were setting off the fireworks had turned around and were suing the City. Ms. Lowart advised that fireworks could not be set off in the public parks. Mr. Ambrose indicated Staff could look into possible locations and bring back to the Council. Cm. Burton agreed to have Staff look into the matter rather than place on the goals and objectives. Mr. Koval asked what the procedure to collect State mandated fees for release of repossessed vehicles meant. Chief Rose responded that the State had mandated through an assembly bill that there would be a fee charged to people repossessing vehicles. This meant anyone repossessing a vehicle within the City limits would have to report to the Police Department and pay a $15 fee. The fee went to the City. Mayor Snyder stated this bill was passed so the Police would be aware of what was happening within the community so if a person called up and reported their vehicle gone, the Police would know if it had been repossessed rather than stolen. Cm. Houston asked Police Chief Rose to comment on the goal of transferring responsibility of processing recovered evidence from sworn personnel to non-sworn personnel and increasing patrol to address specific crime trends through the implementation of a part-time bicycle unit. Chief Rose advised that prOcessing recovered evidence including logging, storing and purging was being done by sworn personnel. By transferring #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13- 71 Adjourned Regular Meeting March 1, 1994 this responsibility to a non-sworn person such as a Sheriff's Technician, that would free up an officer to return to patrol. Cm. Houston asked about the cost. Chief Rose responded that it would cost less to have a Sheriff's Technician process the evidence. The plan was to computerize the information and be able to purge when needed. Cm. Burton indicated he had participated in the ride along program and had spent two hours booking a juvenile. He felt that was a lot of time spent for just one booking. Chief Rose confirmed that once the initial booking process was begun, the Sheriff's Technician could intervene and free up the officer to return to the street. Chief Rose indicated increased staffing would allow the implementation of a part-time bicycle unit. This would allow the bike patrol to target areas where trends were developing and move staff into the area. There would be flexible hours and the patrol would allow for high visibility Within the community. He wanted to thank the Dublin San Ramon Lions Club for providing three mountain bikes for this bike patrol. Mr. Koval asked if there was a way to work with kids that were training in junior college to enter the police field to participate in working within the community with the police. Chief Rose stated Alameda County had a cadet program, but it was not working well. There was also a reserve program which was working. The participant had to be over 21 and go through training before being allowed to ride on patrol. Reserves would not be allowed to participate in the bike patrol due to the liability factor. Cm. Burton indicated he had included more police officers on the beat under Additional Goals to reaffirm getting more people on the beat.~ He felt that #2 and #3 under Police Goals would solve the problem. Cm. Burton questioned the need to implement a program to increase dog licensing. Mr. Ambrose responded that it was a health and safety issue. Mayor Snyder expressed the concern that the Council talked about dog licensing, but nothing had ever been done. He felt the issue should be addressed or dropped. Mr. Rankin stated the current animal control ordinance required the veterinarians to notify the City of any vaccinations. The City of Dublin does not have the mechanics to follow up on the information provided by the veterinarians. Mr. Ambrose indicated the County was planning to spay or neuter any animal that came through the new shelter. That would mean a longer stay #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13- 72 Adjourned Regular Meeting March 1, 1994 and the cities would be charged more. The three cities will have 97 1/2% control of the shelter, as well as 97 1/2 % of the cost for the shelter. It would be important to establish ground rules with the County in regard to the new shelter. In regard to disaster preparedness, Mr..Ambrose stated there can never be enough preparedness, if there is a disaster. Because the current garbage franchise agreement was due to expire in March 1996, a report on the options and process to negotiate a new garbage franchise agreement which includes residential and commercial recycling was going to be necessary. Mr. Ambrose stated the need for consultants to see what was available in regard to waste management. Mayor Snyder anticipated big changes. Mr. Rankin expressed the need to be at least one year ahead of when the contract expired. There would need to be time to purchase trucks. Mayor Snyder suggested Staff look for grant funds to cover cost of Staff time in preparation of the new garbage franchise agreement. Cm. Houston asked about past community volunteer'projects. Public Works Director Thompson responded that over a four year period, there had been 17 volunteer projects. 80% were done by youth groups, mostly through the eagle scout program. There had been one senior project. Occasionally, a neighborhood group would become involved in a specific project involving their neighborhood. Mr. Ambrose indicated Steve Loweree, the Maintenance Supervisor, had a list of community volunteer projects. Ms. Lowart stated Bonnie Leonard, Seniors Coordinator, was the official spokesperson for the "Human Race" which allowed her to speak to different corporations as to the needs of seniors. Cm. Moffatt requested that his ranking on working with Tri-Valley Council to develop a Subregional Transportation Plan be changed to 3. He felt under the new leadership, the Tri-Valley Council should get moving. Mr. Thompson indicated there was a need to report to the City Council on the Traffic Impact Fee. If a new business comes into the downtown, it could increase the traffic so traffic flow studies would need to be done to see if widening the streets was necessary. Mr. Koval asked what the cities of Pleasanton and Livermore did. Mr. Thompson responded that the cost was $50,000 in Livermore whereas the City of Dublin charged $5,000. The philosophy was to shift the burden onto the people creating the traffic problems. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13- 73 Adjourned Regular Meeting March 1, 1994 Cm. Houston felt it would be valuable to the City to upgrade the computer system. Mayor Snyder asked Bo Barker, Management Assistant, to comment on the IBM System 36. Mr. Barker indicated the software was not always able to do what was needed to be done. The system had plenty of capacity, but Staff was intending to examine the issue of a new system vs. the old system. Mr. Ambrose explained that during budget preparation, the system was maxed out in its availability to provide printers to the necessary department heads. Mr. Barker responded he was looking into the possibilities of enhancing the system. By consensus of the Council, the 1994 Goals & Objectives were adopted as attached. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:45 p.m. Minutes prepared by Sandie Hart. ATTEST: ~--~ ~0- ~ity Clerk #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM- VOL 13- 74 Adjourned Regular Meeting March 1, 1994 CITY OF DUBLIN ADOPTED GOALS & OBJECTIVES FROM MARCH 1, 1994 CITY COUNCIL MEETING COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL GENERAL GOVERNMENT - ADMINISTRATIVE High I · High · High · Medium · Medium 5 Medium · Medium · Medium · Medium · Medium 10. Low 11. (94) Support Business Task Force in development of report on developing an Economic Development Program & implement recommendations (93) Pursue the development of a major commercial center in Eastern DUblin (94) Complete Brown Bag Training Program for Development Services Staff (93) Undertake American Disabilities Act Self Evaluation (94) DeveloP short & long range data processing plan for all City Departments (93) Implement new Federal CATV regulations (93) Evaluate self-insured dental program (90) Report to Council on development of a Strategic Plan for the City (94) Restore City Newsletter (94) Economic Development Director to assist City Manager to implement recommendations of Business Task Force & City Council (91) Complete Employee Handbook March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 76 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL GENERAL GOVERNMENT - FINANCE High 1. High 2. Medium 3. Medium 4. Low 5. (94) Develop new Five Year Capital ImprOvement Program (94) Improve follow-up on Accounts Receivable (94) Revise Accounting Procedures to reflect revisions to organizational structure (91) Update Purchasing Ordinance (incorporates policy on purchase of recycled products ) (94) Study revenue enhancement vehicles for portfolio investments; Paul Rankin meet with vendor for seminar GENERAL GOVERNMENT - INTERGOVERNMENTAL RELATIONS High 1. (94) Aggressively monitor activities of other regional/local agencies which directly impact the City High 2. (94) Meet jointly with representatives from other agencies GENERAL GOVERNMENT - PUBLIC RELATIONS Medium 1. (93) Hold semi-annual informal town hall meetings March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 77 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL G~ERAL GOVERNMENT - CONTRACT ADMINISTRATION High 1. (94) Performance Contract Review for Library Services (Alameda County Library) High 2. (94) Performance Contract Review for Building & Safety (Taugher & ASsociates) COMMUNITY DEVELOPMENT - PLANNING High 1. High 2. High 3. High 4. Medium 5. Medium 6. Medium 7. Medium Medium 9. (93) Revise Sign Ordinance (93) Zoning Ordinance Amendment RE: Outdoor Sales (93) Carry out Eastern Dublin Implementation Program (90) Prepare Inclusionary Zoning Ordinance & other Housing Element Implementation Programs (85) Comprehensive Zoning Ordinance Revision (91) Conduct land use study for Southern Portion of Camp Parks (93) Establish site specific land use data base (87) Resolve Eastern Sphere of Influence with Livermore (89) Develop more effective handouts & brochures March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 78 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL COMMUNITY DEVELOPMENT - BUILDING & SAFETY Medium 1. (88) Complete follow-up enforcement of non- conforming signs Medium 2. (94) Provide two homeowner education program seminars Medium 3. (94) Develop process for recovery of property from earthquake damaged buildings COMMUNITY DEVELOPMENT - ENGINEERING High 1. Medium 2. CULTURE & LEISURE - RECREATION High 1. High 2. High 3. High 4. (94) Inspect 75% of industrial sites as required under the National Pollution Discharge Elimination Permit by June 30, 1994 (92) Update City's Subdivision Ordinance (92) Prepare a report from the Heritage Task Force with recommendations on the best way to operate programs at the Heritage Center (93) Renovate Heritage Center (90) Complete Parks & Recreation Master Plan (94) Secure outside funding & implement Recreation Department Fee Assistance Program March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 79 COUNCIL PRIORITY High High High Medium Medium Medium Medium Low PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL · (94) Update the Agreement between the City & the School District regarding use of facilities · (94) Coordinate construction of scorebooths & batting cages by Dublin Little League at the Dublin Sports Grounds · (94) ImPlement the recommendations of the Heritage Task Force regarding the best way to operate programs at the Heritage Center, provided funding is available · (92) Work with EBRPD & County to complete development of unbuilt portion of Iron Horse Trail · (93) Report to City Council on potential name change for Recreation Department to more accurately reflect programs & services administered by the Department 10. (94) Work with Dublin Fine Arts Foundation on 1994 projects, provided funding is available 11. (94) Pursue proposal from Professional Sports Marketing for scoreboards at the Dublin Sports Grounds 12. (91) Complete renovation of DHS Athletic Fields March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 80 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL PUBLIC SAFETY - POLICE High High High High I · · · · (94) Implement procedure to collect State mandated fees for release of repossessed vehicles per GC Section 41612 (94) Transfer responsibility of processing recovered evidence, including logging, storing & purging from sworn personnel to non-sworn. Will perform other functions such as counter reports & fingerprinting (94) Increase patrol to address specific crime trends through the implementation of a part-time bicycle unit (94) Implement policy & procedure to increase capacity for police storage of criminal records PUBLIC SAFETY - ANIMAL CONTROL High High Medium I · · · (92) Continue to represent Tri- Valley cities in joint project to develop a new Animal Shelter (94) Evaluate & report on options for management of shelter once it opens - Spring of 95 (91) Implement program to increase dog licensing March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 81 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL PUBLIC SAFETY - DISASTER PREPAREDNESS High 1. High 2. High 3. High 4. Medium 5. Medium 6. PUBLIC SAFETY - WASTE MANAGEMENT High 1. High 2. Medium 3. (93) Present revised Multi- Functional Hazard Plan for City Council approval pursuant to SB 1841 (93) Complete Basic Emergency Preparedness Training for all Departments (94) Complete Operational Plan for use of amateur radio equipment (94) Undertake table top disaster simulation exercise (91) Complete Public Works Tri- Valley Mutual Aid Agreement (93) Prepare a report on the effectiveness of the Neighborhood Preparedness Program & identify alternative means to provide information (94) Report on options & process to negotiate a new garbage franchise agreement which includes residential & commercial recycling (94) Develop Expenditure Plan for Measure D funds (92) Participate in Countywide studies which benefit Dublin's SRRE goals & prepare a report to City Council on options available March 1, 1994 City Council Minutes Adopted Goals& Objectives Page 82 COUNCIL PRIORITY Low TRANSPORTATION - MAINTENANCE High Low · I · · PROPOSED OBJECTIVE FORACCOMPLISHING GOAL (93) Conduct public survey to determine participation in curbside/multi-family recycling programs (94) Implement 4 new community volunteer projects (92) Undertake Corporation Yard Facilities Study TRANSPORTATION - TRANSPORTATION High High High I · · · (93) Work with Caltrans & Alameda County Transportation Authority on design of 1-580/I-680 Interchange Improvement & Downtown Hook Ramps (92) Work with Tri-Valley Council to develop a Subregional Transportation Plan (88) Report to City council on Traffic Impact Fee High Medium · (93) Monitor BART Extension (92) Report to City Council on County Transportation Plan a: ag&o94, pg&o94-2