HomeMy WebLinkAboutReso 128-88 Benefit PlanRESOLUTION NO. 128 - 88
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING A BENEFIT PLAN
IN ACCORDANCE WITH PERSONNEL RULES
WHEREAS, the City Council adopts Personnel System Rules for
employees of the City; and
WHEREAS, the provision of employee benefits assists the City in
attracting and retaining quality employees; and
WHEREAS, the Personnel System Rules require the City Council to
adopt a Benefit Plan; and
WHEREAS, the identification of benefits in a single document will
assist with the administration of the personnel system; and
WHEREAS, the following benefit provisions shall be established in
accordance with the'City of Dublin Personnel Rules; and
WHEREAS, the Benefit Plan was last amended in September of 1987.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby adopt the following benefits as a Benefit Plan:
Section 1. Eligible Employees: All benefits shall apply to full-
time employees of the City of Dublin, unless otherwise stated. The
provision of benefits outlined in this plan shall not apply to
temporary employees.
Section 2. Medical Insurance: All City employees who are members
of the Public Employees Retirement System (PERS) shall be eligible
to select from plans administered by the Public Employees Medical
and Hospital Care Act.
Beginning with the August, 1988 premium, the City will contribute a
maximum of $338 per month, exclusive of administrative charges
towards medical insurance. If the cost of coverage exceeds the
amount of the City contribution, the additional cost will be paid by
the employee through payroll deductions or to the extent allowed by
Section 4 of the Benefit Plan.
Section 3. Dental Insurance: The City will contribute on behalf of
each employee scheduled to regularly work at least 30 hours per
week, a maximum of $49.17 per month to a dental insurance plan
selected by the City.
Section 4. Supplemental Dental/Vision/Health Care Reimbursement
Trust Fund:
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a. Plan Limits: Full-time employees shall have a limit of
$500 in "plan year 1988-89" for eligible reimbursements.
Employees regularly scheduled to work between 20 and 40 hours
per work week shall have a limit of $250 for "plan year 1988-89"
for eligible reimbursements. For "1989-90 plan year" full-time
employees shall have a limit of $600 per plan year and employees
regularly scheduled to work between 20 and 40 hours per work
week shall have a limit of $300 per plan year for eligible
reimbursements.
b. Plan Year: The 1988-89 plan year shall cover
reimbursements for eligible expenses incurred between September
1, 1988 and June 30, 1989. The 1989-90 plan year shall cover
reimbursements for eligible expenses incurred between July 1,
1989 and June 30, 1990.
c. Eligible Claims: Employees eligible for this benefit may
request reimbursement for the following expenses provided that
they have not exceeded their Plan limit for the corresponding
"plan year".
i. Qualified dental expenses and co-payments incurred by an
employee or any of the employee's qualified dependents,
provided expenses are not paid either by the City provided
dental insurance, or any dual coverage provided by an
employee's spouse.
ii. Reimbursement to an employee for optical exams and
appliances incurred by the employee or any of the employee's
qualified dependents.
iii. Co-payment of a health insurance premium under a City
offered program which exceeds the City contribution
identified in Section 2. Also, payment of employee or
dependent medical expense under the deductible amount for
employees enrolled in an indemnity plan.
d. Administrative Rules: The reimbursement of any expenses
pursuant to this section shall be contingent upon the fulfillment
of requirements established by the City's accounting procedures
and other rules or policies established by the City Manager.
Section 5. Disability Insurance: The City will contribute on behalf
of each regular employee scheduled to regularly work at least 30 hours
per week, the total premium cost of a Long Term Disability Plan
selected by the City.
Section 6. Life Insurance: The City will contribute on behalf of each
full-time employee scheduled to regularly work at least 40 hours per
week (excluding the position of City Manager), the total premium cost
of a $50,000 Term Life Insurance Policy selected by the City. In
addition, the City Manager shall be authorized to implement a
supplemental life insurance program, which would allow full-time
employees to purchase additional term life insurance through payroll
deductions, if such a plan is available.
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Section 7.
Retir~...ent:
The City will provide the California Public Employees Retirement System
2% at age 60 plan to all eligible employees. The City Council shall
have the authority to amend the plan to include benefit options
offered by the Public Employees Retirement System.
Beginning September 26, 1988, the City shall contribute to the Public
Employees' Retirement System (PERS) on behalf of all covered employees,
seven percent (7.0%) of the employee contribution required by PERS.
Contributions made pursuant to this section shall be reported as
"employee contributions being made by the contracting agency". Said
contributions shall not apply in the case of temporary, provisional, or
contract employees, unless the contract explicitly states that the City
is to pay the employee's contribution rate required by PERS.
The aforesaid contribution shall not be considered as a part of an
employee's salary for the purpose of computing straight time earnings,
compensation for overtime worked, or the City's contributions to PERS;
nor shall such contribution be taken into account in determining the
level of any other benefit which is a function of or percentage of
salary.
The City will not treat these contributions as compensation subject to
income tax withholding unless the Internal Revenue Service or Franchise
Tax Board indicates that such contributions are taxable income subject
to withholding. Each employee shall be solely and personally
responsible for any federal, state or local tax liability of the
employee that may arise out of the implementation of this section or
any penalty that may be imposed therefor.
Section 8. Credit Union:
The City Manager shall have the authority to arrange with an
appropriate credit union for membership to be offered to eligible
employees. The credit union shall retain the right to define an
eligible employee.
Section 9. Deferred Compensation Plan: Participation in a deferred
compensation plan(s) is offered. This shall be a voluntary program and
the City will not contribute any funds on behalf of an employee.
Section 10. Holidays: The following days shall be deemed holidays in
accordance with the Personnel System Rules:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
New Year's Day
Martin Luther King Jr. Day
Washington's Birthday
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day following Thanksgiving
Day preceeding Christmas
Christmas Day
January 1
Third Monday in January
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
Day following above
December 24
December 25
Day preceeding New Year's Day December 31
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Section 11. Education Reimbursement: Full-time employees shall be
eligible to participate in an education reimbursement program. The
City shall only reimburse the employee for courses undertaken which are
job related. The employee must.obtain prior authorization from the
City Manager and reimbursement will only be provided upon submittal of
proof of satisfactory completion of the courses undertaken with a
passing grade when applicable. The City will reimburse an amount equal
to one-half of the employees tuition and/or fees, (including books)
however, the amount reimbursed shall not exceed $500 per fiscal year.
The payment of any reimbursements shall be contingent upon the
fulfillment of reporting requirements established by the City Manager.
Section 12. Car Allowance: The following positions shall be eligible
to receive the designated monthly allowance. The receipt of the car
allowance pursuant to this section shall be full-compensation for all
operating costs excluding tolls, parking fees and out of area travel.
a. Management Positions Receiving Monthly Allowance
Eligible Positions
Monthly Allowance
Administrative Services/Finance Director
Assistant City Manager
Planning Director
Public Works Director/City Engineer
Recreation Director
$190
$190
$190
$Z90
$19o
b. Miscellaneous Employees Receiving Car Allowance
The following position shall be eligible to receive the designated
monthly car allowance.
Eligible Position
Monthly Allowance
Public Works Inspector
$100
c. Operating Costs
Miscellaneous employees noted in Section (b) and employees whose
services and compensation are provided for under separate
agreement who receive a car allowance shall be eligible to receive
$.10 (ten cents) per mile driven as an operating cost, unless said
contract explicitly excludes payment of operating expenses.
d. Out of Area Travel Reimbursement
When traveling out of the area on City business, the City will
reimburse $.25 (twenty-five cents) per mile for the use of a
private vehicle or air transportation costs, whichever is less.
e. Administrative Requirements
The payment of any mileage reimbursements or car allowance shall
be contingent upon the fulfillment of requirements established by
the City's accounting procedures and other rules and policies.
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Section 13. This ~lesolution shall supersede ~esolution No. 107-86 and
any previous resolutions adopted by the City Council which are in
conflict.
PASSED, APPROVED AND ADOPTED this 26th day of September, 1988, by the
following vote:
AYES:
Councilmembers Hegarty, Snyder and Mayor Jeffery
NOES: None
ABSENT: Councilmembers Moffatt and Vonheeder
ATTEST:
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