HomeMy WebLinkAboutReso 187-04 I-580FalonImprovCCS
RESOLUTION NO. 187 - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENT NO.4 TO THE AGREEMENT WITH
TY LIN INTERNATIONAL/CCS (CCS) FOR CONSULTING SERVICES
1-580/FALLON ROAD INTERCHANGE IMPROVEMENTS PROJECT
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin, and improvements are required at the I-580/Fallon Road
interchange; and
WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for
design services with CCS Planning & Engineering, Inc., now known as TY Lin International/CCS, for the
design of said improvements; and
WHEREAS, on May 1, 2001, the City Council of the City of Dublin approved Amendment NO.1
to the Agreement with CC S to include additional services; and
WHEREAS, on December 18, 2001, the City Council of the City of Dublin approved Amendment
No.2 to the Agreement with CCS to include additional preliminary engineering and environmental services
requested by the City of Pleasant on; and
WHERAS, on June 3, 2003, the City Council ofthe City of Dublin approved Amendment No.3 to
the Agreement with CCS to include additional design work requested by Caltrans, the City of Pleasanton
and Dublin San Ramon Services District (DSRSD); and
WHEREAS, CCS's scope of work is now being expanded to incorporate changes ITom Caltrans
for additional design and right-of-way mapping effort, and design of a new water line requested by
DSRSD;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve Amendment No. 4 to the Agreement with TY Lin International/CCS, attached hereto as
Exhibit "A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the Amendment.
PASSED, APPROVED AND ADOPTED this 21st day of September, 2004.
AYES: Councilmembers Oravetz, McCormick, Sbranti, Zika and Mayor Lockhart
NOES: None
ABSENT: None
ABST AIN: None
ATTEST:
K2/G/9-21-04/reso-CCS-Lin-Fa on (Item 4.6)
g:\engr\ccs\reso jallon Amendment #4
EXHIBIT "A" OF RESOLUTION J~1-o4
AMENDMENT #4 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND TY LIN INTERNATIONAL/CCS
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TY Lin International/CCS
(hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,2000 to design the 1-
580fFallon Road Interchange Improvements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1, #2, and #3 to the
Consultant agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated August 23, 2004 for the I-580fFallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$389,509.
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TY UN INTERNA TIONAL/CCS
//
Date: l}uíu-ff '2/5, ~P'f
-r¥LININTERNATIONAL/CCS
6 Crow Canyon Court. San Ramon, CA 94583-1621
(925) 314-1220 . Fax (925) 314-1229
E-mail: sro@tylin.com.com
ees Proiect #98104
August 23, 2004
Mr. Ferd Del Rosario
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Eric Cordoba
Cordoba Consulting, Inc.
5368 Laurel Drive
Concord, CA 94521
Subject:
I-580lFallon Road Interchange
Additional Scope of WorklDesign Costs Request No.4
Gentlemen:
As discussed at our previous status meetings, the TYLin / CCS Design Team has finalized the request
for additional design, traffic studies, Right-of-Way Mapping, and field survey activities necessary to
complete the contract plans for the I-580/Fallon Road interchange project. These additional activities
represent changes from Caltrans, including changes since our Amendment No.3, additional design
and Right-of-Way effort that were not included in the original contract scope of work, and a new water
line requested from DSRSD.
Each additional management, engineering, traffic, and construction support service activity is
described and a corresponding cost identified within the text of the "Additional Scope of Work No.4"
attachment. A cost breakdown by activity and team firm is presented on the accompanying
spreadsheet.
As in our Amendment No.3, the accompanying spreadsheets include segregated City of Dublin's
share and City of Pleasanton' s share since this project includes City of Pleasanton funding portion of
design and construction cost. The percentage allocation to each city for these additional services were
discussed and agreed at our meeting on February 19, 2004.
Please feel free to call Tom Wintch or me for any additional questions or clarifications that may arise.
Sincerely,
TYLin International I CCS
0~~
~s T. Pun, PE
I-580lFallon Road Interchange
I-580/Fallon Road Interchange Modification Project
City of Dublin
Additional Scope of Work No.4
August 23,2004
A. Right-of-Way Mapping - Dublin Dedication to Caltrans - Caltrans had indicated that
although City of Dublin had initially acquired a piece of property at the northwest quadrant
of the interchange for this project, and that the property will be dedicated to the State,
standard Caltrans right-of-way mapping would still be required for property transactions
affecting their right-of-way lines. This activity includes a Hard Copy map showing the
surveyed existing R/W, an Appraisal Map for new acquisition appraisal purposes, a Record
Map showing the evidence of the change in the R/W, and a Record of Survey
monumentation map showing the location and description of newly set monuments
marking the new R/W.
(100 % allocated to City of Dublin)
Cost Increase $36,252.
B. Revisions to Phase 1 and Ultimate Interchange Concept - The project was initially
defined as Phase 1 (Year 2015), and Ultimate Interchange (Year 2025). However, the year
2015 scenario includes the anticipated improvements south of the interchange that were
not depicted in the geometry for the Phase 1 project. After Caltrans' review of the July 15,
2003 Traffic Operation Analysis report, they were made aware of the future improvements,
and accepted that additional work within the State's R/W would be required when these
improvements become reality. In order to move forward with completion of the GAD and
Fact Sheets, the Phase 1 project was then separated into Phase lA and Phase 1B. Phase
1A would be the initial project with all improvements within the State's right-of-way
(including single lane on-ramps at WB diagonal, WB loop, and EB diagonal). Phase 1B
would be implemented by either the City of Pleasanton or City of Livermore when
Stoneridge Drive in Pleasanton is extended to El Charro Road, when El Charro Road is
extended to either Busch Road or Stanley Blvd., or when Jack London Blvd. Is extended
westerly to E1 Charro Road from the City of Livermore. In November 2003, the revised
GAD (for Phase lA, Phase lB, and the Ultimate Interchange), revised Fact Sheets, and a
new Request for Exception to Ramp Metering Policy were submitted to Caltrans for
review and approval. In response to the Request for Exception to Ramp Metering Policy,
Caltrans denied the Request and insisted that all on-ramps in the initial project need to be
at least two-lanes wide. The Phase 1 project is being repackaged to include not only the
Phase 1B widening within the State's R/W, but widening of all single lane on-ramps to
two lanes.
This additional engineering service includes additional coordination meetings, additional
studies, cost estimates, delay to the 65% PS&E submittal, and additional design at the 65%
level.
(24.6 % allocated to City of Dublin, 75.4 % to City of Pleasant on)
Cost Increase $95,386.
1-5801Fallon Road Interchange
C. Additional Field Survey - Due to the revised Phase 1 project, additional field survey is
needed for widening of the ramps, pavement conform areas, and side slopes.
(100 % allocated to City of Pleasant on)
Cost Increase $20,178.
D. Slope Paving under Fallon Road Overcrossing - At Caltrans review of the 65%
Structures plans, they requested that the slopes under the overcrossing be paved. This is
similar and consistent with the Tassajara Road project when Caltrans requested (during
construction) that the slopes under the overcrossing be paved.
(100 % allocated to City of Dublin)
Cost Increase $12,390.
E. Update Traffic Operations Analysis Report - This Update Traffic Operations Analysis
report item includes revision to the traffic calculations and the traffic operations report to
reflect the use of 2025 traffic forecasts to evaluate the Phase I project, which had
previously only been evaluated with 2015 forecasts, along with additional coordination
meetings with Caltrans, TJKM, update of the report / incorporate Caltrans comments.
(100 % allocated to City of Dublin)
Cost Increase $30,132.
F. Prepare Storm Water Data Report - The Storm Water Data Report (SWDR) is a new
report that Caltrans is now requiring for all projects in pm phase, PAlED phase, and
PS&E phase. This new requirement is based on the "Storm Water Quality Handbook
Project Planning and Design Guide" dated September 2002. Our original Scope for Storm
Water Pollution Preparation Plan (SWPPP) and Amendment No. I dated January 2001
were based on the then practice, which was for preparation of a Conceptual SWPPP, and
basically put the responsibility for temporary erosion control and preparation of the Final
SWPPP on the Contractor. A Conceptual SWPPP was prepared and approved for the
Tassajara Road Interchange project. We have estimated that the new requirement will
require no less than nine (9) Temporary Water Pollution Plans and Details sheets, five (5)
Erosion Control Plans and Details sheets, and a full-blown Storm Water Data Report,
which will need to be submitted for all three phases of the project. This request is for the
additional hours necessary to complete this task, since the requirement for Storm Water
Pollution Prevention Plan (SWPPP) and erosion control have changed so frequently over
the last few years.
(100 % allocated to City of Dublin)
Cost Increase $20,698.
G. Prepare Request for Exception from Federal ADA Standards - DIB #82 - The
requirement for this Request for Exception stem from Caltrans Design Information
Bulletin 82, "Pedestrian Accessibility Guidelines for Highway Projects", dated September
18,2001. This item was not included in our original Scope of Work.
(100 % allocated to City of Dublin)
Cost Increase $7,609.
I-580lFallon Road Interchange
H. Design of DSRSD 20" Potable Water Line on Fallon Road - Dublin San Ramon
Sanitary District recently requested a 20" water line to be designed and installed in the
eastern portion of Fallon Road / El Charro Road. This 20" waterline to be installed inside
the proposed 30" Welded Steel Pipe Casing previously requested to be included in the
Fallon Road Overcrossing, and to be connected to a new 20" water line to be placed by
DSRSD later this year under a Caltrans Encroachment Permit.
(100 % allocated to City of Dublin)
Cost Increase $14,286.
I. Inclusion of 400 m Westbound Auxiliary LaDe and Modify Westbound Off-ramp to
Two Lanes - Due to the high traffic projection for the westbound off-ramp, and the
projected poor Level of Service (LOS F) for both AM and PM period, Caltrans requested
that the westbound off-ramp be widened to two lanes as a mitigation measure to reduce
traffic impact on freeway mainline. In addition to widening the off-ramp to two-lanes,
Caltrans standard also requires an auxiliary lane 400 m long in advance of the 2-lane exit.
The inclusion of the auxiliary lane will require additional plan sheets and revision to the
65% plans; updates of environmental documents, Geotechnical and Materials Report, Site
Investigation Report, Drainage Report, and update of the Combined Project Study Report /
Project Report. Both the westbound auxiliary lane and widening the off-ramp to two-lanes
were not included in our original scope of work.
(100 % allocated to City of Dublin)
Cost Increase $152,578.
Total Additional Scope of Work No.4: $389.509
City of Dublin - $297,414
City of Pleasanton . $92,095