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6.2 Budget FY 2001-2
CITY CLERK File # 1:10�0-m AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 21, 2001 SUBJECT: Public Hearing: Adoption of the 2001-2002 Annual Budget & Financial Plan Report Prepared by: Richard C. Ambrose, City Manager, \ /' ATTACHMENTS: 1. Resolution adopting Fiscal Year 2001-2002 Budget 2. 2001-2002 Preliminary Budget & Financial Plan (provided under separate cover) 3. Letter from Dublin Substance Abuse Council, dated April 12, 2001 4. Funding Request from Emergency Services Network of Alameda County 5. Letter from Alameda County Green Business Program, dated March 16, 2001 6. Letter from Save Money and the Environment Too And Buy Recycled Paper Campaigns, dated April 3, 2001 7. Letter from Child Care Links, dated March 14, 2001 8. Letter from Dublin Fine Arts Foundation dated March 23, 2001 9. Letter from Classical Philharmonic dated February 27, 2001 10. Memorandum from Tri-Valley Convention & Visitor's Bureau, dated April 4, 2001 11. Letter from Tri-Valley Business Council regarding the Tri- Valley Vision 2010 Project, dated May 31, 2001 12. Letter from Dublin Partners in Education, dated March 20, 2001 13. Letter from Las Positas College regarding the Tri-Valley One Stop Career Center, dated May 30, 2001 14. Letter from Service Corp. of Retired Executives (SCORE), dated December 7, 2001 RECOMMENDATION: 1. Open Public Hearing 2. Receive Budget Overview from Staff 3. Receive Presentations from Community Groups/ Organizations requesting funding -------------------------------------------------------------------------------------------------------- 0� COPIES TO: ITEM NO. 6*A& 4. Review Preliminary Budget by Program 5. Receive Public Comments 6. Close Public Hearing 7. Determine which Community Groups/Organizations funding requests should be funded for Fiscal Year 2001-2002 8. Determine which Higher Service Levels should be funded for Fiscal Year 200!-2002 9. Determine appropriate use of projected 2001-2002 surplus 10. Adopt Resolution approving 2001-2002 Annual Budget FINANCIAL STATEMENT: Total recommended appropriations for Fiscal Year 2001-2002 are $91,699,766 DESCRIPTION: Staff has prepared a Preliminary Budget and Financial Plan for Fiscal Year 2001-2002 that is balanced and projects General Fund revenues will exceed General Fund expenditures by $2,432,939. The total recommended appropriations for Fiscal Year 2001-2002 are $91,699,766. These appropriations are allocated to the following areas. Operating Budget $30,926,387 Capital Projects 41,126,894 Internal Services Fund 990,046 Appropriations to Reserves 18,656,439 TOTAL 2001-2002 APPROPRIATIONS $91,699,766 The 2001-2002 Preliminary Budget is funded by $83,268,001 in current year projected revenues. The Budget also includes the use of $4,786,553 in restricted reserves for various projects and $3,645,212 in General Fund reserves for the Senior Center and Library projects. The Budget also reflects a loan to the Fire Impact Fee Fund for the construction of a new fire station in the amount of $1,856,637. The Preliminary Budget projects a General Fund surplus of $4,243,709. The Budget has been prepared in accordance with direction provided by the City Council during this year's Budget Study Session. Community Group/Organizational Requests During the City Council Budget Study Session, the City Council directed Staff to include funding requests from all community groups/organizations with the exception of CTV as Higher Service Levels in the proposed Budget. Those community groups/organizational requests that are identified in the 2001-2002 Budget are shown on page xiv of the Budget document. The total amount of funds requested from the groups (including CTV) is $244,406. The City Manager is recommending funding all of the requests, Hi~her Service Level Budget Requests On pages xii and xiii of the Preliminary Budget, a total of $3,815,355 in Higher Service Level options are identified. All of the Higher Service Level options are recommended for funding. Two of the Higher Service Level options have associated revenues totaling $21,930. Additionally, the Assistant Civil Engineer Higher Service Level option has associated revenue reductions of $47,314 due to lower private development revenues. Cost savings associated with replacing consultants with a City Staff member however, largely offset this decrease. The net additional cost to the City for all of the Higher Service Level options is $3,840,739. The Higher Service Level options are described in detail in the Budget document. Projected 2000-2001 Surplus As indicated above, Staff anticipates that the City will have a General Fund surplus of $4,243,709 if the anticipated revenues materialize. On pages eleven and twelve of the City Manager's transmittal letter in the Budget document, a number of potential uses for the surplus are described. As indicated in the Budget document, Staff recommends that the City Council utilize the projected Fiscal Year 2001-2002 surplus as follows: Amount 1o Appropriate to the Reserve for Energy Conservation $ 750,000 and Self-Sufficiency Projects 2. Appropriate to the Reserve for Downtown/Open Space 2,000,000 Projects 3. Appropriate to the Reserve for Economic Uncertainty 1,493,709 Total $4,243,709 RESOLUTION NO. - 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2001-2002 WHEREAS, the City Council of the City of Dublin is desirous of establishing an annual Budget and Financial Plan for Fiscal Year 2001-2002; and WHEREAS, the Dublin City Council has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made a part of this Resolution, reflects the 2001-2002 Program Budget for the City of Dublin. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby find, determine, declare and resolve as follows: 1. The Dublin City Council does hereby adopt the 2001-2002 Budget for the City of Dublin as outlined in Exhibit Ao 2. The City Manager is hereby authorized to make expenditures and appropriations in accordance with the Budget as adopted, with the exception of those expenditures, which require prior Council approval in accordance with adopted City ordinances, rules and regulations. Such approval shall be procured as described, except as follows: The City Manager will be allowed to transfer funds from the Contingent Reserve (Activity 1080) to operating department salary, salary related, and health and welfare accounts when required due to employee tumover or change in status, City Council approved funding for increases in employee salaries and benefits, and City Council approved funding for increases in contractor labor rates. 3. The City Council does hereby designate the projected Fiscal Year 2001-2002 General Fund Surplus to be reserved for the following purposes in priority order. a) Reserve $750,000 for Energy Conservation and Self-Sufficiency Projects; b) Reserve $2,000,000 for Downtown/Open Space Projects; and c) Reserve $1,493,709 for economic uncertainty related to the energy crisis, State Budget problems, and potential State legislation regarding Housing element penalties for local government. PASSED, APPROVED AND ADOPTED this 21 st day of June, 2001 AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT 1 EXHIBIT A SUMMARY OF APPROPRIATIONS Recommended Adopted Service Level Service Level Pro.qram/Activity 2001-2002 (4) 2001-2002 GENERAL GOVERNMENT City Council $ 229 439 City Manager/Clerk 681 645 Central Services 283 066 Legal Services 466 339 Administrative Services 948 904 Building Management 681 962 Insurance 389 315 Elections 1 532 Non-Departmental 130,020 TOTAL - GENERAL GOVERNMENT $ 3,812,222 PUBLIC SAFETY Police Services $ 7,094,708 Crossing Guards 63,495 Animal Control 180,757 Traffic Signals & Street Lighting 405,676 Disaster Preparedness 48,211 Fire Services 4,885,642 TOTAL - PUBLIC SAFETY $12,678,489 TRANSPORTATION Public Works Administration $ 573,021 Street Maintenance 181,490 Street Sweeping 139,200 Street Tree Maintenance 70,694 Street Landscape Maintenance 632,554 TOTAL TRANSPORTATION $ 1,596,959 HEALTH & WELFARE Waste Management $ 1,057,972 Child Care 15,000 Senior Support Care 7,500 Housing Programs 1,905,826 TOTAL - HEALTH &WELFARE $ 2,986,298 CULTURE & LEISURE SERVICES Library Service $ 400,725 Cultural Activities 148,028 Heritage Center 82,958 Dublin Cemetery 39,687 Park Maintenance 1,108, 123 Community Television 81,482 Park &Community Services 2, 181,440 Parks &Facilities Management 178,731 TOTAL - CULTURE & LEISURE SERVICES $ 4,221,174 Recommended Adopted Program/Activity 2001-2002 2001-2002 COMMUNITY DEVELOPMENT Community Development $ 3,370,314 Engineering 2,001,466 Economic Development 259,465 TOTAL - COMMUNITY DEVELOPMENT $ 5,631,245 TOTAL OPERATING BUDGET $ 30,926,387 CAPITAL IMPROVEMENT BUDGET General Improvements $16,910,204 Community Improvements 1,251,247 Parks 2, 194,522 Street Projects 20,770,921 TOTAL - CAPITAL IMPROVEMENT BUDGET $ 41,126,894 INTERNAL SERVICES FUND BUDGET $ 990,046 TOTAL EXPENDITURES ALL FUNDS $ 73,043,327 APPROPRIATIONS TO RESERVES General Fund Open Space/Downtown Improvements $ 2,000,000 Energy Projects 750,000 Economic Uncertainty 1,493,709 Criminal Activity Fund 2, 170 Vehicle Abatement Fund 7,993 Supplement Law Enforcement Fund 247 EMS Tax Fund 3,155 Traffic Impact Fee Fund 10,087,566 Park Dedication Fund 3,089,429 House Noise Mitigation Fund 759, 199 Landscaping &Light District Fund 717 2,083 Retiree Health Care Fund 460,888 TOTAL - APPROPRIATIONS TO RESERVES $18,656,439 TOTAL APPROPRIATIONS $ 91,699,766 (1) Includes $3,815,355 in recommended Higher Service Levels. DUBLIN HIGH "THE GAEL FORCE" M~ Eversley, Ed.D., P~dp~ Da~d M~ken, Ed.D., ~sistant P~dpal ~ael ~, Dean of Stud~ts April 12, 2001 Mr. Richard Ambrose, City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Rich: The Dublin Substance Abuse Council is requesting $6000 to partially fund both Red Ribbon Week and Dry Grad Nite for the 2001-02 school year. $2500 will be distributed to all schools, both public and private, to help with the cost of Red Ribbon Week activities. $3500 will be used for the all night Dry Grad Nite party for Dublin High School graduates. Thank you in advance for your consideration. Sincerely, ,. '--'7'~,&.,, ., Tim Sbranti Director of Student Activities TS/sf cc: Grad Nite Chairperson i:\bk\drgrnite 8151 Village Parkway Dublin~ CA 94568-1699 (925)833-3300- FAX(925)833-3322ATTACH M ENT 3 FILE I'4o .?"72]. 04/12 '01 11:52 ~D :COI'1 RESOURCEFD Flax :8811593 PI:::~E 2 ,x EMERGENCY SERVICES NETWORK OF ALAMEDA COUNTY FY 2001-2002 ANNUAL INVOICE FUNDER: Dublin AMOUNT DUE: $1,000.00 Please make your check payable to: Emergency Services Network of Alameda County PO Box 12004 Oakland, CA 94604 THANK YOU FOR YOUR SUPPORT! AI'FACHMENT 4 r IL~ NO. Frl V4/IZ 'UI 11 ;D>~ IUibUI'I ~(EbUUP(bEPU rH^-OOii~o r~ o ESN'$ R 2001-2~2 MEMBER CITIES FUND ~LOCATi~ P~N $2,500 Berkeley Fremont Hayward Oakland Population of 100,000 and above $1,500 Alameda Livermore Pleasanton San Leandro Union City Population of 99,000 to 50,000 $1,000 Albany Dublin Emeryville Newark Piedmont Population of 49,000 and below -,- RECEIVED 7 ~' ~,-,z A~ frIAR 19 200I ,- '"- East Bay CITY OF DUBLIN ' Small Business Development Center ~ '~ 519 17th St. Suite 210 Oa~and CA 94612 Phone (510)986-8642 F~(510)893-5532 G~ ~~ ALAMEDA COUNTY GgEN BUSINESS PROG~M Program M~c. ~ 6, 2oo ~ Julie E. Carter Dublin City Manager' s Office P.O. Box 2340 Dublin CA 94568 RE: Request for Continued Funding - Green Business Program FY 2001/2002 Dear Ms. Carter: Thank you for the City's support of the Alameda County Green Business Program during past years. Since 1996, the GBP has built partnerships, attracted state and local funding, certified 70 Green Businesses and promoted Green Businesses to the public. In the next year, the Program will continue these activities and expand to new industry types. The GBP is asking your City to support this partnership with a contribution of $1,500 to $3,000. We are also asking that Green Business become a regular line item in your budget in future years. Your sponsorship enables us to forge a more positive relationship between government and industry, increase coordination among regulatory programs, improve environmental quality and promote environmentally responsible consumerism. Funds for the Alameda County Green Business Program will come to the East Bay Small Business Development Center through Peralta Community College District, fiscal agent for EBSBDC. I have enclosed additional information about the Program. You may contact me at (510)56% 6770 with any questions. East Bay Small Business Development Center Enclosures Partners.' Alameda Coun9 Gmsortium of Clean Water Programs, Alameda Coun9 Waste Managonent Authority & Re.cycling Board, Alameda County Health Care Services Agency, Association of Bay Area Governments, Auwmotive Services Council, Bay Area Air Quality Management District, CaliJ~rnia Department of ~bxic Substance Control Calij~rnia hztegrated ~ste Management Board, Cali]brnia 7~ade and Commerce Agent3 Calij3rnia Service StaHon and Automotit,e Repair Association, Dublin/San Ramon Services District, P~}zst Bay Municipal Utility District, Economic Development Alliance j~r Business, OmLoma Sanitary District, Pacific Gets & Electric Company, Pemlta Community College District, Port of Oakland, Printing bzdustries of Northern Cali~rnia, Union Sanitary District, US Environmental Protection Agent~ US Small Business Administration, Vista Communi(y College. Cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmo ~ ......... ATTACHMENT 5 2001/02 Proposed Budget Alameda County Green Business Program .;;~ ~i!~i;:~i ~ ;: i~ ~;;~ Description ~!: ~: ~ ~: ~~.i!:;:~: AllOcation Coordinator/Consultant compensation $35,000 Marketing &technical consultation, SBDC 25,000 Printing 4,500 Postage~ supplies and equipment 500 Administrative overhead (SBDC) -7% 5,000 Total $70,000 Funding Sources, 1997-2001 Alameda Countywide Clean Water Program Alameda County Environmental Health Services Alameda County Waste Management Authority & Recycling Board Association &Bay Area Governments California Integrated Waste Management Board California Trade & Commerce Agency Castro Valley Sanitary District Cities of Alameda, Albany, Berkeley, Dublin, Fremont, Hayward, Livermore, Oakland, Pleasanton and San Leandro Dublin/San Ramon Services District Economic Development Alliance for Business East Bay Municipal Utility District Union Sanitary District US Environmental Protection Agency LAMEDA COUNTY GREEN BUSINESS DIRECTORY ALAMEDA COUNTY GREEN BUSINESS DIRECTORY arch 2001 March 2001 . utornotive Repair DeLeon' s Auto Repair 'Banks' lameda Hayward Auto Chrysler Plymouth Jeep Alameda yNck Tire &Auto Center Hesperian Chevron Bank of Alameda lbany San Lorenzo Tire &Auto ~eve's Auto Care Strasser' s Automotive Editing ·Sen,ices ::i ~ ~,! :i..: .!: ~ ::~ :::! ~:~ :.:~ . r!: ippon European Motors Livermore Alameda ana Meyer Foreign Car Machado's Auto Care The Stone Cottage uropean Motor Works Oil Changer #304 lbany Hill Auto Newark Evit!;Centers '.iiHotels and Motels erkeley Amaral's Muffler &Automotive Center Alameda ckerman's Servicing Volvos Oakland Garratt Mansion rt's Automotive 23rd St. Auto Repair ob's Volvo/Toyota Torchio's Auto Repair Printihgand Signsi: Specialists Oakland Acura Alameda ritalia, Ltd. Oakland Auto Works Allegra Print & Imaging m Doten's Honda Nacho's Auto Repair Berkeley ~randma' s Garage Pleasanton Consolidated Printers, Inc. ~riffin Motorwerke Auto Tech Engine Rebuilders Hayward fil Changer #403 Beratlis Automotive Alonzo Printing Co. atti's Auto Care Oil Changer #610 ASAP Printing & Promotions ¢eatherford BMW RyNck Tire &Auto Center Oakland :astro Valley RyNck Tire &Auto Center A&A Budget Signs .yNck Tire & Auto Centers S.A.S. German Auto Abbey Press al's Foreign Car Service San Leanalto Anderson Printing mblin Brake &Wheel Service of San Leandro, Inc. Label Art of California kutomotive Consultants Salel Automotive Service Lithograph Reproductions 2ahler's Werkstatt Bridges Foreign Auto Madison Street Press :yNck Tire &Auto Centers Union City Pleasanton ~remont U.C. Brakes & Clutches Allegra Print & Imaging ~uto Diagnosis Mitsu Auto Repair San Leandro ~,d's Auto Clinic Bay Star Auto Care K/P Corporation California Print Division Norco Billings Printing ?he Pro Shop ;lenmoor Auto Repair ~:Uto!!Supply,~!;:~ 'ete's Foreign Auto Repair Alameda layward Lee Auto Supply kndrade's Automotive ~o's Imports April 3,2001 Mr. Richard C. Ambrose City Manager City of Dublin P.O. Box 2340 Dublin, CA 94568 Mr. Ambrose: Thank you for the City's participation in the 2001 Save Money and the Environment Too (SMATET) Campaign. I am in receipt of your letter dated March 1, 2001 expressing an interest in participating in next year' s SMATET Campaign and requesting additional information for purposes of preparing the City' s budget. Thank you for the opportunity to provide this information and for your continued interest in this campaign. SMATET is the largest regional recycling campaign in the country. SMATET is a multi- media outreach campaign that encourages waste prevention by focusing on supermarket purchasing habits. This extensive campaign is funded by 110 Bay Area cities and counties with outreach materials in over 400 supermarkets, commercials on twelve radio stations and four television stations, and in-kind print advertising run by multiple participating jurisdictions. The 2001 campaign ran from January through March and contained two key messages in English and Spanish: Buy the largest size you can use; avoid excess packaging. Buy long-lasting and reusable products. In addition, radio stations organized and conducted exciting promotional campaigns that included: · Distribution of reusable lunch bags at opening night of Disney on Ice at the Oakland Arena. · Distribution of reusable shopping bags at retail outlets and remote broadcast at Bay Area Nob Hill Supermarkets. The bags included coupons for discounts from multiple vendors and shoppers who used their bags in Nob Hill were eligible for in-store drawings. · Remote broadcasts from Safeway parking lots with "Smart Shopper" contests and cash prizes. · A Bay Area-wide student waste prevention contest for middle school students. The winning student received a popcorn/soda party for his entire class, read his entry on the radio, received discount tickets for activities, and a plaque. The winning school received a perpetual plaque. A1TACHMENT 6 City of Dublin April 3, 2001 Page Two A detailed final report of the campaign is being prepared and will be sent to all participating jurisdictions soon. All California cities and counties are required by the Califomia Integrated Waste Management Board to divert 50% of waste that was going to the landfill in 1995. Cities and counties submitted a report to the CIWMB that detailed plans to meet this requirement. Most plans included source reduction (or waste prevention) education programs. The CIWMB sees source reduction as the pinnacle of the hierarchy in reducing waste. The SMATET Campaign fulfills this source reduction education requirement. In addition, as a regional campaign, SMATET provides each participating jurisdiction with a larger, more cost-effective campaign than could be accomplished locally. We appreciate your continued support of this campaign and request that you consider the same level of funding for the 2002 Campaign ($1,000). The complete budget for this campaign is $170,000. Expenses include the coordinator' s contract ($20,000), 7.5% of the media buy as commission to the advertising company under contract to the campaign, and incidental expenses such as graphic artist. The vendor to whom the checks are issued is the advertising company who purchases the media. They are under contract to the County of San Mateo. The payment information is provided below: Carl & Manor Advertising Attn: SMATET 9515 Soquel Drive, Suite 213 Aptos, CA 95003 Tax ID# 77-0543023 OTHER REGIONAL CAMPAIGNS FOR 2002 The committee for the planning and execution of the SMATET campaign met in March 2001. Part of the agenda for this meeting was to consider regional campaigns for 2002 and discuss the possibility of other regional campaigns. The jurisdictions present in that meeting (including representatives from Contra Costa County) decided to continue the SMATET Campaign in 2002 and to add a "Buy Recycled Paper" campaign. Staff from Alameda, Santa Clara, and San Mateo counties developed the Buy Recycled Paper campaign for America Recycles Day in November 2000. The campaign is ready to go and includes all components for print and radio advertising. You can view this campaign through San Mateo County's web site at recycleworks.org. In addition to the City's $1,000 contribution to the 2002 SMATET Campaign we would like to extend the offer for the City to participate in a 2002 Buy Recycled Paper City of Dublin April 3, 2001 Page Three Campaign at the same level ($1,000). We are extending the same offer to all Bay Area jurisdictions that participate in the SMATET Campaign and hope to have a regional campaign of the same magnitude for the Buy Recycled Paper Campaign in 2002. The budget for this campaign would be similar to the SMATET Campaign, with the exception that the same Campaign Coordinator would be used for both campaigns, resulting in an increase in that contract. This increase is yet to be determined, but will most likely be under $10,000. Thank you for the opportunity to have these Campaigns considered for the City's 2002 budget. Your continued support of the SMATET Campaign, and your support of the new Buy Recycled Paper Campaign, is appreciated. Sincerely, Bonnie Cantlon Cantlon Consulting Company SMATET 2001 Campaign Coordinator (510) 573-2085 canconsult2 @ home. com. cc: Julie Carter, Assistant to the City Manager Jason Behrmann i )CHILD CARE LINKS Resources for Family Development March 14, 2001 IRECEIVE:D Richard Ambrose, City Manager i~'~.~i-: P. O. Box 2340 Dublin, CA 94568 GITY OF Dear Mr. Ambrose: Child Care Links is pleased to present this request for funding for the fiscal year 2001-2002. It is understood the funding for agencies such as ours is outside of the base budget for the City of Dublin and will be considered in a separate process. This year, Child Care Links is requesting $15,000. The increase represents increases in Child Care Links costs to provide services. Child Care Links has not requested, nor received, an increase from the City since the agency first received funding in 1996. The requested funds are to be used to provide specific services for Dublin residents. The new request includes all of the services that have been provided during the past year. Enclosed are the budget for the current fiscal year, the proposed 2001-2002 work plan and budget, and an evaluation to date of this year' s services for the City of Dublin. The Board and staff of Child Care Links are looking forward to continuing to work with parents, child care proriders and City of Dublin staff. Please do not hesitate to call if you have any questions. Very truly yours, Sally Leonard Resource and Referral/Special Projects Manager Encl. 1020 Serpentine Ln., Ste. 102 Tri-Cities Office Livermore Office Oakland Office Pleasanton, CA 94566 (510) 791-9256 (925) 455~0417 (510) 268-0106 (925) 417-8733 FAX (510) 713-0385 FAX (510) 268-0548 FAX (925) 417-8740 mail@childcarelinks.org A'I'FACHMENT 7 www childcarelinks,ore Child Care Links Funding Request for Fiscal Year 2001-2002 Child Care Links is a not for profit agency whose mission is to provide services that strengthen and support children and families. Child Care Links services are available to all families seeking child care information. No other agency in the Valley provides free child care resource and referral, child care supply and need data, consumer education and child care advocacy. Child Care Links also offers the most comprehensive child care provider and support services. The Valley has an estimated 9313 children needing child care with licensed space available for 8286 children. Dublin has 1420 children needing care with licensed space for 1251 children. Available licensed spaces have increased by 4% this past year. In fiscal year 1999-2000, 523 families called Child Care Links requesting child care referrals in Dublin for 635 children. This is an 8% increase over the preceding year. This past year, Child Care Links offered technical assistance and support to 63 licensed family child care homes and 17 licensed child care centers in Dublin. This included workshops, toy lending library delivery and pick up, as well as individual hand holding and support Distribution of informational material on Child Care Links services was made to selected Dublin locations such as library, Chamber of Commerce, elementary schools, real estate agencies and the One Stop Career Center. 65 businesses with over 25 employees received a quarterly newsletter, EQ, with information on family friendly benefits and options to help employees balance work family responsibilities. Child Care Links is requesting $15,000 for the year 2001-2002. This increase represents increases in Child Care Links costs to provide services. Child Care Links has not requested, nor received, an increase from the City of Dublin since the agency first received funding in 1976. During the past eight months Child Care Links has carried out all of the goals, objectives, and activities outlined in the Dublin work plan for 2000-2001. The agency was able to leverage City of Dublin money to obtain state funding for expanded training opportunities for licensed child care providers. Attached are Child Care Links work plan for the year 2001-2002, an evaluation to date of the 2000-2001 plan, budget for the current fiscal year and proposed budget for the upcoming fiscal year. The work plan for the upcoming year includes: · Maintaining an ongoing supply of quality child care services · Providing statistical information to help the City of Dublin plan for child care needs · Promoting quality child care as an employer concern. Child Care Links services benefit working parents, providers of child care, the business community, and the community at large. By promoting quality child care in Dublin, parents and child care providers are kept aware of child care issues and needs. Parents benefit by having a supply of quality child care from which to select care for their children. Through funding from the City, Child Care Links is able to offer training for child care providers. The "Employers' Quarterly" newsletter provides employers in Dublin with information on ways to help employees balance work/family issues and on tax incentives that may help them in this area. The annual provider and family friendly employer recognition celebration further focuses attention on the importance of quality child care in the community. CITY OF DUBLIN BUDGET 2000-2001 2001 ~2002 GRANT REVENUE - DUBLIN 12,000.00 GRANT REVENUE - DUBLIN 15,000.00 INTEREST REVENUE 0.00 INTEREST REVENUE 0.00 REVENUE - MISC. 0.00 REVENUE - MISC. 0.00 AWARD EXPENSE 0.00 AWARD EXPENSE 0.00 TOTAL REVENUE 12,000.00 TOTAL REVENUE 15,000,00 GROSS PROFIT 12,000.00 GROSS PROFIT 15,000.00 AUDIT EXP-ADMIN 120.00 AUDIT EXP-ADMIN 120.00 SEP-IRA EXP-ADMIN 378.00 SEP-IRA EXP-ADMIN 478.00 TOTAL ADMINISTRATIVE EXPENSES 498.00 TOTAL ADMINISTRATIVE EXPENSES 598.00 SALARY EXP PROGRAM 6,773.00 SALARY EXP PROGRAM 8,773.00 TOTAL CERTIFIED SALARIES 6,773.00 TOTAL CERTIFIED SALARIES 8,773.00 FICA EXP PROGRAM 564.00 FICA EXP PROGRAM 717:00. SUI EXP PROGRAM 111.00 SUI EXPPROGRAM 219.00 WORK COMP EXP' PROGRAM 147.00 WORK COMP EXP PROGRAM 183.75 BENEFITS EXP PROGRAM 1,214.00 BENEFITS EXP PROGRAM 1,517.50 TOTAL EMPLOYEE BENEFITS 2,036.00 TOTAL EMPLOYEE BENEFITS 2,637.25 PRINT & DUPL EXP 104.00 PRINT & DUPL EXP 130.00 ADVERTISING EXP 17.00 ADVERTISING EXP 21.25 SUPPLIES EXP 147.00 SUPPLIES EXP 183.75 - POSTAGE DIR 119.00 POSTAGE DIR 148.75 TOTAL BOOKS AND SUPPLIES 387.00 TOTAL BOOKS AND SUPPLIES 483.75 STAFF TRAV EXP 93.00 STAFF TRAV EXP 93.00 CONFERENCE EXP 72.00 CONFERENCE EXP 72.00 DUES & MEMBER EXP 56.00 DUES & MEMBER EXP 56.00 UTILITIES EXP 417.00 UTILITIES EXP 417.00 TELEPHONE EXP 357.00 TELEPHONE EXP 357.00 MAINTENANCE EXP 7.00 MAINTENANCE EXP 7.00 EQUIPMENT RENTAL EXP 249.00 EQUIPMENT RENTAL EXP 249.00 CLEANING EXP 14.00 CLEANING EXP 14.00 RENT EXP 1,007.00 RENT EXP 1,209.00 STAFF DEV EXP -19.00 STAFF DEV EXP 19.00 TOTAL OPERATING EXPENSES SUPPO 2,291.00 TOTAL OPERATING EXPENSES SUPPO 2,493.00 EQUIPMENT 15.00 EQUIPMENT 15.00 TOTAL EQUIPMENT 15.00 TOTAL EQUIPMENT 15.00 TOTAL EXPENSES 12,000.00 TOTAL EXPENSES 15,000.00 'NET INCOME FROM OPERATIONS 0.00 NET INCOME FROM OPERATIONS 0.00 EARNINGS BEFORE INCOME TAX 0.00 EARNINGS BEFORE INCOME TAX 0.00 REVENUE (LOSS) 0.00 REVENUE (LOSS) 0.00 2001 - 2002 Child Care Services for the City of Dublin GOALS OBJECTIVES ACTMTIES TIMELINE 1. To maintain an ongoing supply of quality 1.1 To assist proriders to successfully 1.1.1 Presentation at licensing meetings of Monthly child care services. complete the licensing process in a timely Child Care Links support services available to manner. providers. 1.1.2 Pre-licensing visits to review standards. As needed 1.1.3 Distribution of informational materials Ongoing on child care to library, pediatricians, etc. 1.2 To provide training to child care providers 1.2.1 Offer training series for new providers Ongoing in child development and business practices. and workshops for existing providers. 1.2.2 Promote accreditation of centers and Ongoing homes. 1.3 To support quality programming in 1.3.1. Monthly visits from the Child Care Ongoing Family Child Care Homes and Centers. Links Toy Lending Library Resource Van. Ongoing 1.4 To publicly recognize outstanding 1.4.1 Annual recognition event. caregivers and family friendly employers. Ongoing April 2002 2. To provide statistical information to help 2.1 To document changes in supply, demand, 2.1.1 Prepare and distribute Annual Report on Feb. 2002 the community plan for child care needs. costs, and other relevant parameters. Child Care. 3. To promote quality child care as an 3.1 To generate employer interest in 3.1.1 Design, produce and distribute September 2001 employer concern and to encourage action instituting family friendly benefits in the "Employers' Quarterly" to businesses with December 2001 leading to improvements in quality. workplace. over 25 employees, describing options and March 2002 economics related to family friendly benefits. June 2002 2000 - 2001 Evaluation of Child Care Services for the City of Dublin GOALS OBJECTIVES ACTMTIES TIMELINE EVALUATION 1. To maintain an ongoing supply 1.1 To assist proriders to successfully 1.1.1 Presentation at licensing meetings of RFD Monthly Presentations have been made monthly. of quality child care services.. complete the licensing process in a timely support services available to providers. 6 prospective Dublin Providers have attended manner. licensing orientations meetings to date. 1.1.2 Pre-licensing visits to review standards. As needed Child Care Links staff is available to do pre- licensing visits when requested. To date 2 providers have requested visits. 1.1.3 Distribution of informational materials on Ongoing Distributions have been made on a regular basis. child care to library, pediatricians, etc. Child care information will be distributed to parents at Dublin's Shamrock Day. 1.2 To provide training to child care 1.2.1 Offer training series for new providers and Ongoing. Three sessions were held in Dublin in Nov. 2000. providers in child development and workshops for existing providers. Three Sessions will be held in Dublin in May business practices. 2001. 1.2.2 Promote accreditation of centers and homes. Ongoing Information on accreditation is available to all homes and centers. 1.2.3 Monthly visits from the Child Care Links Toy Ongoing Dublin center and family homes have been Lending Library Resource Van. notified of availability of van services. 1.3 To publicly recognize outstanding 1.4.1 Annual recognition event. April 2001 Invitations will be sent to Dublin providers and caregivers and family friendly city officials for April 28th event. employers. !. To provide statistical 2.1 To document changes in supply, 2. I. 1 Prepare and distribute Annual Report on Child March 2001 Annual report including Dublin statistics is being nformation to help the community demand, costs, and other relevant Care. distributed during March 2001. ~lan for child care needs. parameters. ;. To promote quality child care as 3.1 To generate employer interest in 3.1.1 Design, produce and distribute "Employers' Sept. 1998 65 employers, with 25 employees or more, have ~n employer concern and to instituting family friendly benefits in the Quarterly" to businesses with over 25 employees, Dec. 1998 received 3 issues ore Q. A fourth issue will be '.ncourage action leading to workplace. describing options and economics related to family March 1999 distributed in this fiscal year. mprovements in quality. friendly benefits. June 1999 March 23, 2001 Mayor Guy S. Houston and City Council Members (via FAX to 925-828-1195) City of Dublin 100 Civic Plaza Dublin, CA 94568 Re: Dublin Fine Arts Foundation Budget Request CITY OF ~LJEjLJN Dear Mayor Houston and Members of the City Council: This letter is a follow up to our letter dated January 10, 2001 regarding plans for the Dublin Fine Arts Foundation Art in the Parks project. We have completed the draft of our Request for Qualification for artists for Shannon, Emerald Glen and East Dublin Neighborhood Park. We expect the Request for Qualification to be sent out by the first week of April with a deadline for artists' responses at the end of the month. We expect to assemble committees for the East Dublin Neighborhood Park and Shannon, and select finalists for those parks before the end of May. As you recall, the plan for Emerald Glen Park is to select an artist who would work with the designers for that portion of the park at the corner of Tassajara and Central Parkway. The Request for Qualification also addresses Emerald Glen Park, and we expect to have a first presentation of artists for the Foundation's Board of Directors by the end of May with recommendations to the Heritage and Cultural Arts Committee by the end of June or first part of July. The following is a breakdown of the Foundation's request for support from the City for the 2001/2002 budget year: 1. General Support: $10,000 2. Contribution to Shannon: Acquisition (25%) 12,500 Honorarium (25%) 1,000 3. Contribution to East Dublin Neighbor- hood Park: Acquisition (25%) 5,000 Honorarium (25%) 1,000 Total $2_.9~500 This could be a very exciting year for Dublin's Art in the Park program, and we look forward to our discussions with the City Council. Cordially, Ronald C. Nahas RCN:sb cc: Dublin Fine Arts Foundation Board of Directors ATTACHr4ENT 8 February 27, 2001 Guy Huston, Mayor City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Mayor Huston: Thank you for taking time from your busy schedule to discuss funding issues regarding the Classical Philharmonic's providing concerts for Dublin school children. This will confirm your informing me that the City is unable to contribute funding for the two district-wide concerts scheduled for March 30, 2001 at Wells Middle School. (Please see attached copy of letter from Sandy Hare, Director of Educational Services, Dublin Unified School District.) Despite this disappointing development, the Classical Philharmonic will demonstrate its commitment to the project for the current and future school years by proceeding with performance of the concerts without receiving the City funding we had hoped for. At this time, I am providing a new proposal and organizational information packet for consideration in your next fiscal cycle. If the City has additional requirements and deadlines for grant proposals, please let us know as soon as possible. Very truly yours, Lawrence Kohl Music Director Enclosures ffSS Ea~ i4~ S[-rcet-, S~titc 2iS S~a.Le~cndro, Cg 94577 Y/tone: Si0-352-3P45 Srax: Sf0-352-3947 ATTACHMENT 9 3U3L SC'_ OOLS DUBLIN UNIFIED SCHOOL DISTRICT San~ra L. Bare, Ed .D. Director, Educational Services Classical Pt~lharmonic 6834 Garland Court Pleasanton, CA 945BB January 12, 2000 This letter serves to confirm the agreement (,pending funding) between the Dublin USD and the Classical Philharmonic, to hold 2 district wide orchestra concerts on March 30, 2001. The concerts will take place at Wells Middle School in the gymnasium to accommodate around 600 students per concert. The middle school students will attend the first concert beginning at 9:30 a.m. The elementary students from Frederiksen Elementary School will walk over for the second concert beginning at 10:45 a.m. and will be joined by the other Dublin elementary schools, which will organize parent transportation to attend this second concert. · All participating schools will receive supplemental educational packages in advance. · The concert will be performed by full orchestra (up to 50 players) including strings, brass, woodwinds and percussion. · Each concert will last approximately 50 minutes and will be designed to engage and entertain the age specific audience. This letter also serves as documentation for the Classical Philharmonic to submit to the City of Dublin to secure funds to permit these concerts. Sincerely, Sandy Hare Director of Educational Services Dub[in USD orovide a Music Enrichment Program in Dublin schools THE NEED The place of music in the framework of education has been a subject of discussion for thousands of years. The ancient Greek philosopher Aristotle believed that music should both educate and entertain the individual. During the Middle Ages in the Western world, music was the equal of mathematics and astronomy in medieval curriculum. In the early nineteenth century Lowell Mason wrote: "music is a sure means of improving the affections; and ennobling, purifying, and evaluating the whole man." In the early twentieth century in the United States, music was included in the curriculum to develop citizenry and responsibility. Today, music is still valued as an integral part of society and of educational curriculum and is considered to have a beneficial effect on students' ability to learn, to problem-solve, and to master self-confidence and esteem. However, with school programs having to compete for financial support, it is often music and other arts programs that are cut from the curriculum. Many schools have realized that when they partner with non-profit performing arts organizations to provide their students with music education, everyone benefits. Cities around the country are rallying around this concept - a perfect synthesis of combined community efforts. The Tri-Valley Classical Philharmonic proposes such a music education partnership with the City of Dublin's school district. ORGANIZATIONAL BACKGROUND Twelve years after our inception in 1989, the Tri-Valley Classical Philharmonic has become the stable, professional chamber orchestra for the entire Bay Area. We've won commendations for our performances throughout San Francisco and the East Bay and have been positively reviewed by San Francisco Chronicle music critic Joshua Kosman, as a "chamber ensemble that muster(s) a full-scale sound and the musical conviction to go with it." Consistently recognized for artistic excellence, the Tri-Valley Classical Philharmonic enhances the quality of life for the community at large, providing continuing opportunities for audiences to learn and appreciate classical music. Maestro Kohl's innovative programming includes works from classical to contemporary genres highlighting composers and artists of many cultures. Programs are designed to entertain, uplift, inspire and educate. EDUCATIONAL PROGRAMS The Tri-Valley Classical Philharmonic has been bringing "Concerts for Kids" to schoolchildren in the Bay Area since 1990. "Concerts for Kids" is an introduction to the classical music concert. It is designed for presentation to third through fixth grade students who are just at the age to begin in-school music programs. Excerpted from our regular concert programs and featuring internationally known soloists, it is a thrilling experience, inspiring them to pursue further study and appreciation of music. "Concerts for Kids" provides students with the opportunity to experience a masterful musical performance as well as to interact with the musicians, learning the difference in sounds made by the instruments and how they all come together to create mood and music. Soloists and compositions highlighted in the concerts represent distinct styles and varying cultures. Recent soloists have included professional musicians from France, Germany and Mexico. Supplementary materials are provided to teachers before the concert for in-class use, exploring the relevant and related themes of history, geography, and culture. In addition, we have also provided chamber groups to individual schools as well as master classes and clinics for students already in music programs. PROPOSED PROJECT The Tri-Valley Classical Philharmonic proposes to provide the schools of Dublin with a comprehensive music education programs that expose students to classical music and gives them recurring opportunities to learn and re-experience music through listening and participation. We propose to work with the City of Dublin School District in presenting classroom assemblies to small groups of students for a more "hands-on" experience with classical music - tailored specifically to each age group. We further propose to work with individual music teachers in providing clinics and master classes for their students, and to provide our "Concerts for Kids" program with accompanying guidebooks for use by teachers and students in the classroom. Initial conversations between the Tfi-Valley Classical Philharmonic and Dublin teachers indicate a strong need for our proposed program, with a desire for an educational partnership between Tri-Valley Classical Philharmonic and Dublin music teachers We are requesting $10,000 in support for this program with initial planning to begin in July and programs to be in place with the beginning of the 2001/2002 school year. Updated progress reports and on-going evaluation by teachers and students can be provided to the council at regular intervals. ATTACHMENT and ENCLOSURE IRS 501 (c)(3) determination letter Informational packet CLASSICAL PHILHARMONIC PROJECTED EDUCATIONAL BUDGET FISCAL YEAR 2001-2002 INCOME Wayne & Gladys Valley Foundation $ 5,000 Tri-Valley Community Fund 5,000 Corporate Funding (Mervyn' s, Kraft, U.P.S., Clorox, Others) 15,000 City of Dublin 10,000 Other City Funding 20,000 Local Business 5,000 TOTAL INCOME $ 60,000 EXPENSE Musicians/Artistic Staff $ 30,000 Education Coordinator 25,000 Supplies/Reproduction/Phone/Postage 5,000 TOTAL EXPENSE $ 60,000 SURPLUS/(DEFICIT) 0 DZ~:TRIC'Z' ~mpioy~r !dent i fica[ ion Number Case ~er: CALIfOrnIA TYRONE 1~]32 E I~TM ST ccnuac~ Telephone Numbdr: Sk~ L~RO, ~ ~4S7~ (2~3) 894-:~89 Our Letter Date~: January !990 Dear Applicant: Thi~ m~di-~ea our l~u-,er of the above ~ate in which we scaue~ uhau you expirati~ ~ your advance ruling p~riod, '~our exempt status under section 5Of(a) of the In~ernml Revenue Code infom~!On you s~mizued, we have d~:ermiaed ~ha: you are no~ a founderich wi~hln ~he meaning Of section 509{a) of the code ~c~uue ynu at3 an organization o[ uhe ~.~e ~.crlbed in section ~09 (a) GrantOrS and con~ibu:or~ may rely ~n ~his- detestation unless une Ynuernal Re~nue sol-vice p'~!ishes notice to the contry. Mewever, if you lose your ~i~- so~{a} <2) s:atus, a Sty. cot or contractor m~v =o~ rely Zhi~. determination if he or ~he was in part re~onsible for, or was a~are oh= act o~ f~ilure to act, or the substantial or material change on r. he ~arz of ~he o~gani~azion that resulted in your loss of ouch status, or if he cr she ac~ire~ knowled~ ~hat ~he ~n~erna! Rev~.ua Servi~e ~d giv~ no~ice kkac wculd no lo~er he classified as a section ~09(a} (2) o~anizatlon. As of January i, 2~84. you are li~le for r~es under tile F~deA"ai insurance Contributions ~.-C~ (SC, Ci~l eecuri~y taxem~ on re~Inex'a~ion o~ $!00 c~ ~ere you ~ay =o eac~ of your emptoyee~ during a calend~ year. You no= Llable for the tax i~Dosad ~nder =he ~ederal Unemplc~ent Tax ~cr ~ou are ze~ired ~o ~ile F~rm ~0 Only i= yOU= grOSS zezeiptz eac~ year If a return is recj4ired~ i: mua~ be fil~d by the i~th ~y of tk~ fifth month ~e~ :he end 6f your amnua! ac'cc~.rin~ period. A ~nalt~ of $iea day charged when ~ return is filed la~e, ~less there is reason~!e cause for th~ delay, Sowever, ~he m~x~m~ p~nat~y cha~ed c~ot exceed $5,.e0C oz 5 ~erce~.t be ~hax~ed i~ a ratu~ i~ not comp!eCe~ so ~lease he sure your return is complete before you file !f we ~ve indiescad in ~he he~in~ O{ ~his tezte= =ha= an ad~nd'um =pplie~. She a~endum encloaed is m~ intOtel ~art of ~his -2- CLASgICAL PMIL~LhiMONIC OF NORTIIERN ~ecause z~is leE=or could ~elp resolve enyques~ions about your p~ivate foundation status, ~leaee keep it in you= permanent If y~U have any questions, pXeame ~ntaut t~ per~ ~e name and t~!~phone nu.~er are shown above. SinCerely Richard R, District Director Letter I~SG (DO/CG) FROM:FAX I,,10. : Sep. 22 2000 ll:54AM P1 DL BLIL SCHOOLS DUBLI::N.UNIFiED. SGH.OOL D! TRIGT .. .. :._, ,.' . ......: '.....-. .... .. ~..[. ...... . ' r",,' ", ".. · . .. . .. · ..... ~....: .::... .... , . . .. . .. '..~...:..; .,:...'... · " ~.- ' " '-~:... '7.' ' ' , ~,1~ .- . . AYES'" .: .. · · ,. '..' ... , ~'~ . , .. ~..... ....... Pleasanton- Livermorc ,,2,~'~f'c//,,~-~ Dublin · San Ramon DATE: 4/4/01 CONVENTION & VISITOR'S BUREAU TO: Honorable Mayor Houston and FILM AND VIDEO COMMISSION fellow Council Members Richard A~mbrose/City Manager Chris Foss/Economic Development Directar FROM: Lisa Dial/President RE: Fiscal Funding Request for 2001/2002 On behalf of the Board of Directors and members of the Tri-Valley Convention and Visitors Bureau, thank you for the opportunity to discuss funding for 2001/2002. We are requesting sixty five thousand twenty four dollars ($65,024) for the next fiscal year as part of the regional tour;sin funding formula. The last five years have seen tremendous growth in tourism and in our ability to aggressively pursue and capture it for economic gain. As we live and work in a global economy, it is apparent now more than ever before that we must continue to band together to achieve maximum impact in this industry. Many communities throughout California are doing just that and benefiting from their efforts. The main purpose of the Tri-Valley Convention and Visitors Bureau continues to be to promote our region to the Bay Area, California, North America and internationally. We represent our funding cities as the official public relations, sales and marketing arm for the area. The "identity" created is a collaborative effort among all. We also act as the information clearing house for visitors, meeting planners and tour operators to our region. As a membership based organization, we market and promote our funding cities and sell our members! Our City of Dublin members include the hotels, restaurants, theaters, retail; business and non profits. Our main goal is to increase tourism on weekends during shoulder periods. We work cooperatively within our industry here to provide the best resources, up to date industry irfformation and group lead contacts. This costs money. Tourism is seen as big business throughout California communities and we are not alone in our pursuit of travelers. We compete against major contenders in the tour;sin industry. Our ability to succeed is in direct proportion to our budget. We respectfully seek approval for funding in the amount of $65,024. Thank you for your consideration. 260 Main Street, Pleasanton. CA 94566 · Tel: (925)846-8910 Fax: <925> " ' ;~-V:i-ACHMENT 10 htt~://w ww. Tri Vallev CVB. corn -ff RECEIVED -,,_, ncil OF DUBLIN May 3 l, 2001 Mr. ~ch~d ~brose City M~ager City of Dublin 100 Civic Plaza Dublin, CA 94586 Dear Rich: We are again requesting that the City of Dublin contribute $25,000 to the Tri-Valley 'Vision 2010 Project. Last year we received $108,000 in contributions for the Vision and spent $89,356. Two key reports, the Housing Analysis and Vision Benchmark Indicator Update were started in 2000 but we did not begin to pay until 2001. Attached is a report on Year 2000 Expenditures and a Year 2000/2001 Budget. As you will note from the $400,000 Budget for 2001, our activities pick up this year. We are anticipating much work on the Tri-Valley agriculture Enterprise Plan and in educating the community for more effective land use and compact development through the work of our Housing Advocacy Coalition. I would welcome the opportunity to meet with you and describe our Action Plans in detail. We are hoping to raise $135,000 from our local jurisdictions and the remainder from private foundations. We have met with several foundations. They are very impressed with Vision 2010 and have indicated a willingness to provide funding. The Irvine Foundation has already awarded us a $50,000 partial grant for 2001 with a promise of more to come, possibly a match of the money we raise from our local jurisdictions. This year to-date, Contra Costa County has granted us $25,000. The City of Livermore has pledged $25,000, which was approved by the City Council on May 21st. We are just initiating our request for support from the other Tri-Valley jurisdictions.. Please call if you have any questions, 925-890-1892. As I have previously stated, I would welcome the opportunity to meet with you and discuss the Vision and our Year 2001 Action Program. Sincerely, Tom O'Malley, President cc: Chris Foss P.O. Box 3258 · Livermore, CA 94551-3258 · (925) 890-1892 · FAX ATTACHIvlENT 11 T.RI-VALLEY VISIONS019 YK.AR 2000 PROJECT BUDGET STAT. U~ ' 2000 2000 EXPENSE ITEM $BUI~ET _EX~END1TUKES · ~gtonM OIS ~p ~e~m 25,~0 13,000 a ~~ ~e V~i~- ~b~c Fo~ t 0,~0 5,400 , ~sult~ - Ho~ Analy: ~ 10,~0 - A~i~l~ F~,. ~nt P~ 30,~0 29,6~ · CoHa~ive Eco cs Co~ 30,~0 20,0~ , CommitteeMeeting;EXpenses S,O00 1,627 Admlni~rative Su~. off t 0,000 6.~411 Project Managent: 20.000 5,000 Updating tkncbnlz Indicators 25,000 -0- ! $ 165,000 $ 81,038 Ummtieipated Expensd R~print 1000 Viaio~ Brochures S, 318 $ 89,356 : TRI-VALLEY VISION 2010 PROJECT BUDGET 2000 & 2001 Proposed .E.x~ense Iter~ 2000 200I Pa:giona/OIS Map De,~e lopmerit · General plan data, l~cel data, utilities Outline, jurisdiction !inlm~e, presentation MaterLab : 25,000 70,000 Marketing the Vision i · Golden Val/ey SimU~rdon Materials (maps, charts, photo(i e. omputerized overlays) 80.000 · Civic .Engagement Y. ~rums (4) 10,000 10,000 ConsuRing · Open 8pace L~md 4c quisition Expert 10,000 · Open Space Land Ac quisition Legal Counsel t.0,000 · Housing/m~lysis (;~vs.!18bilj~y vs Workforce rteds) i0,000 10,000 · Agricultural Enb. m~e merit Plan 30,000 50,000 · Agdeultuxal Irrigatia a DiVa~t Financing &Legal 20,000 Ll.lll · 25,000 · Collaborative Eem ~gics CoxLsulting 30,000 40,000 Co-~ittee Meeth~g Exi>. ms~s (room rental m~ ~frestm'xents) 5,000 Administxs~ive Support meefi~ notices, Minutes, reptod .don ofmater~ls, ere) 10,000 i0,000 Preject M~nagem~v~t ,~ 20,000 20,000 Updating Benchmark I~ &ators 25,000 25,000 i ! I $165,000 $400,000 1 TRI-VALLEY VISION 2010 YEAR 2001 BUDGET STATUS Expense Item 2001 2001 Budget Expenses thru 5/17/01 · Regional GIS Map Development 70,000 2,625 Marketing the Vision · Golden Valley Simulation Materials 80,000 -0- · Civic Engagement Forums (4) 10,000 '0- Consulting · Open Space Land Acquisition Expert 10,000 -0- · Open Space Land Acquisition Legal Counsel 10,000 -0- · Housing Analysis (Availability vs Workforce needs) 10,000 5,004 · Agricultural Enhancement Plan 50,000 15,324 · Agricultural Irrigation District Financing &Legal 20,000 -0- · Community Design Experts 15,000 -0- · Committee Support 25,000 -0- · Collaborative Economics Consulting 40,000 -0- Committee Meeting Expenses 5,000 2,205 Administrative Support 10,000 3,094 Project Management 20,000 5,000 Updating Benchmark Indicators 25,000 10,000 $400,000 $43,252 RECEIVED MAR 2001 CITY OF DUBLIN DUBLIN PARTNERS IN EDUCATION March 20° 2001 City of Dublin PO Box 2340 Dublin, CA 94568 Attn: Mr. Richard C. Ambrose: Dublin Partners in Education (DP]:E) would very much like to be considered for funding by the City of Dublin and ]: thank you for the reminder letter of March 1, 2001. In February this year the Board spent many hours creating DPIE's Strategic Plan for the School Year 2000 - 2001, which ]: have attached a copy of. The point T would like to make is that for the first time DPIE is in alignment with the Dublin Unified School Districts (bUSb), 7 Bold :Initiatives. Our Strategic Plan meets 5 out of the 7 Bold :!:nitiatives, we expect to make a measurable impact. We also established vision and mission statements that reflect our goals and objectives: Vision To develop and maintain successful business and education partnerships for continuous improvement in education and workforce development for each student. Mission To connect mutually beneficial business and education partnerships in order to maximize community resources for each student of the Dublin Unified School District. The Bo~rd and myself are very excited about the current and upcoming growth coming to the City of Dublin. Although, exciting this creates challenges for bPIE as we are needing to meet the growth in how we run our non-profit and how meet the new growth challenges of supporting the bUSh. The current critical need for DPIE as an organization to develop how it does business. Also, meet the demands of fostering current business relations and how it markets the value to the many new technology companies coming to the City of Dublin. We are currently discussing how to best run our business, as we are looking at an administrative assistant, event coordinator (part-time, as needed basis) and Executive Director to market our organization. The Board knows that these 3 positions are key to running our organization. 7471 Larkdale Avenue. Dublin, California 94568-1599. Telephone 925.828.2551, Ext. 8024 · Fax 925.80,3.1669 ATTACHMENT 12 bP]:E's goal for the next year is to increase the Teacher Grants from $15,200 this year to $20,000 the next school year. Teacher Grants allow teachers to work colloborotively on projects/programs they would otherwise not hove the opportunity to do. This program impacts o minimum of 2 classrooms, full grade levels or the school as o whole, so the impact is one that reache~ o lange percentage of the students. New Proclrams & Project' We are discussing an Educational Fund for Student .Scholarships, a new program with rigorous criteria that will support worthy students in their educational endeavors. We are also discussing a 6uest Speakers Bureau to meet the specific needs of teachers whereby we will have professionals working with the students and 'bringing reality into the ck:lssroom? I:)PTE is also at a point whereby a Nice-yearly newsletter will be sent out to the community and its members. This media will give I:)P]:E the opportunity to n~rket back the impact it is making in the education process. These 2 new programs and the newsletter will enhance the qunlity of each student's educational experience, that would otherwise not be there if I::)P]:E didn't coordinate and facilitate this with the businesses and teachers. I::)PTE is also working with the schools to truly become 'a mutually beneficial business and education partnership' by exploring what the schools can do for business. This has the potential for very strong relationships with each school and our business and community as a whole. I::)P]:E is requesting a $10,000 Grant from the City of I:)ublin to help us to foster the current business relationships and assist to grow and keep up with the rapid business growth we are experiencing in the City of I:)ublin. T would more than happy to further discuss any of I::)P]:E Events, Fundraisers and programs. ]: look forward to a positive response from the City of Dublin who has been so generous in support (:)PTE in the past. Sincerely, Artira Huster Executive I:)irector (I::)PTE) Attachment - C)PZE Strategic Plan Dublin Partners in Education Strategic Alignment with Dublin Unified School District 2000 - 2001 School Year Objectives Strategy ! Strategy 2 Strategy 3 Strategy 4 5tratexJy 5 Membership, DPIE Dublin Tech. Service Groups DPIE enhances Alignment with bUSb's Events & Newsletter Adv. Carom. & support student ed. Fundraisers Z x per year work with tech scholarship experience by 7 Bold Initiatives business projects linking them to professionals Bus & Community Vision Initiative 1 To develop & maintain successful business & education Increase resources partnerships for continuous improvement to Support Programs in education and workforce development. Mission Initiative Z To connect mutually beneficial business-education Partnerships in Establish order to maximize Accountability Community resources for the Dublin Unified School District Systems Initiative 3 Achieve 100% Technology Literacy Initiative 4 Create Student- '/ Centered Learning Environment Measure: Initiative 5 bPIE's effectiveness associated with each Strategy Develop Full Member Partnerships 2000 - 2001 Number of events/fundraisers held 2000 - 2001 DP]:E newsletters sent out 2000 - 2001 Number of technical Professionals involved 2000 - 2001 No. of Service Groups involved ,, 2001 - 2001 Focus Group Survey Results Rev. 1/8/03. '" RECEIVED ..f_=. EASTBAY OITY OF DUBLIN May 30, 2001 Richard C. Ambrose City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Mr. Ambrose: On behalf of the Tri-Valley One-Stop Career Center and the Chabot-Las Positas Community College District, I would like to thank the City of Dublin for the financial support you have provided us in recent years. This has played a significant role in the success we have had in providing resources and services to job, education and training seekers for residents of the City of Dublin. Over the past years, we have registered over 230 Dublin citizens and provided services to those individuals over 2,300 times. In addition, this past fiscal year, we have worked with 35 Dublin employers to help them fill their job openings. As we head into a new fiscal year, beginning July 1,2001, we would like to request additional funds ($10,000) to support the efforts of the Tri-Valley One-Stop Career Center. The overall mission of the TrioValley One-Stop Career Center is to provide resources and services in support of employers and all job, education and training seekers. Examples of services for employers include: · Free posting of job orders at the nearest One-Stop Career Center by dialing (888) 411 -HIRE. · Facilities for on-site interviewing and recruitment. · On-site assistance for plant closures or lay-offs. ATTACHMENT 13 EASTBAY ' Examples of resources and services available for all job, education and training seekers include: · Job listings. · Computers with Internet access through T-1 technology. · Software for resume writing and career development. · Fax and phones for employer contact. · Job search workshops. (i.e. Resume V'riting, Interview Preparation, etc.) · Labor market information In addition, One-Stop Career Centers have target programs, such as Welfare to Work, CalWorks and the Workforce Investment Act. Through these programs, qualified applicants could receive additional services such as case management, in-depth assessment testing to determine interests, skills and potential barriers to employment and paid training and supportive services (i.e counseling). Through its local partnerships, the Tri-Valley One-Stop will have staff from programs such as Job Corps (youth employment), the Department of Rehabilitation, Veterans Services, Allied Housing and WIA youth employment providing services through the Career Center. We recently developed a partnership with the local high school Career Technicians to provide specialized assessment testing services to their students upon request. This is just a glimpse of the types of services that we will be providing for residents of the City of Dublin. I have attached a budget breakdown to this letter. We are excited about the new fiscal year, and look forward to working with the City of Dublin. If you have any questions, feel flee to reach me at (925) 417-2040. Thank You, Jeff Baker Director Tri-Valley One-Stop Career Center 4125 Mohr Avenue Pleasanton, CA 94588 EASTBAY Budget 2001-2002 Requested Budget: $10,000 Salaries: $5,500 Supplies: $500 Equipment: $2000 Operating Expenses: $2000 Total: $10,000 SCORE. RECEIVED V,2--- East Bay Chapter 506 519 17th Street CFi'Y OF DUBLIN suite 240 Oakland, CA 94612 Mayor Guy Houston December 7, 2000 c/o City of Dublin P.O. Box 2340 Dublin, CA 94568 Hi Mayor Guy Houston, Please consider an innovative, low cost idea that may help Dublln's new business licensees to succeed. SCORE, is a national service corps of retired executives, associated with the Small Business Administration. We conduct workshops educating the attendees about many of the disdplines they need to manage a small business: ,Business plans ,Finandal reports ,Business laws ,Regulations · Marketing & Advertising ,Tax & Employment Guidelines The value of a workshop has risen to be about $1800 if the instructors were paid. Workshop fees are $40 par 6 to 8 hour session. The City of Pittsburg, through their Economic Development Depadment, has been subsidizing the workshop fee for Pittsburg citizens. A similar Dublin program would contribute to the stability of the city economy by developing your small business community. This program will help stimulate the 'home and garage" businesses so necessary to a truly vibrant economy. The city could easily accomplish this small business program by (1) developing a thousand or two thousand dollar fund, perhaps a Community Block Grant, (2) subsidize each citizen or registered new business owner the cost of the workshop until the fund is exhausted. The experience of the volunteer counselor and presenters am invaluable because they have bean them, done it and survived. I would enjoy appearing at a City Coundl Meeting or talking to you further about this program. 'source C~airperson Cc. Vice Mayor Janet Lockhart Cc. CM Claudia McCormick Cc. CM George Zika Cc CM Tony Oravetz Cc. ~L,.Mr. Chrts Foss, Economic Deveioprnent Manager "'~ ATTACHMENT 14 SCORE ® COUNSELING LOCATIONS - > ~ ' ~ COUNSELING Livemore C of C San Leandro C of C ~ ~ ~' Free, personalized, confidential one on one 2157 First Street 262 Davis St. ~ ~ counseling to help people start and operate a Livermore, CA 94550 San Lean. CA 94577 ~ ~ successful small business. (925) 447-1606 (510) 351-1481 ~ Working and retired executives and small ~ business owners offer advice on such topics as Newark C of C Union CiW C of C ~ developing a business plan, securing financing, 6066 Civic Te~ace Ave. 33428 Alvarado ~. managing business growth. Suite 8 Niles Rd. Newark, CA 94560 Union C., CA 94587 (510) 7~4-1000 (510) 471-3115 Oakland SCORE Walnut Creek C or c W O RKSH O PS 519 17th Street, 1501 N. Broadway 99/2000 Suite 240 Suite 110 Oakland, CA 94612 W.C. CA 94596 (510) 273-6611 (925) 934-2007 STAR TING AND Pi.sburg C of C MANAGING YOUR 2010 Railroad Ave. SMALL BUSINESS Pittsburg, CA 94565 (915) 432-7301 Pleasanton ~ of C EXPORT/IMPORT 777 Peters Ave. Pleasanton, CA 94566 All seminar presenters are active or retired (925) 846-5858 business professionals and executives with specific experience in the subjects presented. Richmond C of C They know how to relate to the problems of 3925 Macdonald Ave. small business. Questions are encouraged Richmond, CA 94805 from participants. (510) 234-3512 www. eastbayscore.org ~> e~mai!: eastbayscore~yahoo.conC~ STARTING AND EXPORT/IMPORT COUNSELING MANAGING YOUR WORKSHOP LOCATIONS SMALL BUSINESS Antioch C of C * How to Write a Business Plan * Elements of Exporting 301 Tenth Street, Suite 1 * Legal Aspects of Business * How to Succeed in Importing Antioch, CA 94509 * Financial Aspects * Legal Aspects &Customs Requirements (925) 757-1800 * Accounting &Records * Role of Freight Forwarder &Customs Broker * Business Insurance * Bank Assistance in International Trade * Marketing &Advertising * ' Marketing Assistance Abroad Castro Valley C of C 3~,67 Castro Valley Blvd. * Tax & Employment Guidelines * Government Finance Programs Castro Valley, CA 94546 (510) 537-5300 Highly recommended for persons considering A must for anyone considering or going into the ex- or starting a business. port/import business. Concord C of C 2151 B Salvio Street Cost: $40.00 per person Cost: $40.00 per person Concord, Ca 94520 Time: 8:15 a.m. to 3:30 p.m. Time: 8:00 a.m. to 3:15 p.m. (925) 685-1181 Registration begins at 8:00 a.m. Registration begins at 8:00 a.m. Advance registration by phone or mail Advance registration by phone or mail Danville C of C 117-E Town & Country Dr. OAKLAND SCORE: (510) 273-6611 To register call: Danville, CA 94526 519 17th Street, Suite 240 Oakland, CA 94612 OAKLAND SCORE (510)273-6611 (925) 837-4400 1999: Dec 9. LOCATION: Greater Oakland International Trade 2000: Feb 10, Mar 9, Apt 13, May 11, June 8, Ctr. 530 Water Street, Suite 740 Oakland CA 94607 Dublin C of C July 13, Aug 10, Sept 14, Oct 12, Nov 9, Dec 14. 2000: Jan 20, Mar 16, May 18, July 20, Sept 21, Nov 7080 DonIon Way, Suite 110 16. Dublin, CA 94568 CONCORD: (925) 646-5377 (925) 828-6200 Small Business Development Center 2425 Bisso Lane, Concord CA 94520 Fairfield C of C 1999: Dec 2 1111 Webster Street 2000: Jan 27, Feb 24, Mar 30, Apt 27, May 25, Fairfield, CA 94533 June 29, Sept 28, Oct 26, Nov 30. (707) 425-4625 Fremont C of C ~ 39488 Stevenson PI. Suite 100 I~ Fremont, CA 94539 10/00 (510) 795-2244 '~ SCORE Service Corps of Retired Executive Association SCORE is a national volunteer, non profit 501 (c) (3) ,organization for charitable and educational purposes associated with the Small Business Administration. The members counsel, developing or struggling small business owners, in the principles of success. Most Score Counselors have been there, done that and survived. GOALS are to help small business' survive through personal or group volunteers mentoring utilizing, knowledge, experience, business workshops at little or no cost and possible Small Business Administration guaranteed loans. NEEDS are to develop a sustainable donated fund often thousand dollars or services per year which will be utilized and accountable for: O Workshop or Seminar Expenses. (i.e. room rental, equipment & snack.) · Defer participant' s clients' cost of workshop. · Travel expense, if needed, to and from Workshops. t} Office supplies and postage · Office equipment and Software. I~ Chapter Clerical Support O Publications, newsletter and printing. · Marketing and promotions · Membership training activities REWARDS for a respected, visible private or public sector sponsorship if) Provide a needed service to the East Bay Area. © Advertise to potential new business customers. (!) Deductible donation for a non-profit 501 (c) (3) organization © Sponsor's name displayed on the Certificate of Workshop. ® Handouts will publicize Sponsor' s name. ® The Sponsor's Banner used as a backdrop. JOIN the win-win crusade that will make it all happen. More information Contact Paul Moffatt phone...925 828-0936..email... pau129c~aol.com