HomeMy WebLinkAbout4.06 PersonnelSystemRevise CITY CLERK
File# 700-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 17, 2001
SUBJECT:
Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
ATTACHMENTS:
1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
3. Resolution. Amending the Management Positions Exempt from
Competitive Service Resolution
RECOMMENDATION: ~Adopt Resolutions.
FINANCIAL STATEMENT: Funding had been included in the Fiscal Year 2001-2002 budget to
cover the costs associated with the addition of the proposed new
classifications and respective salary range values.
DESCRIPTION: The City's personnel system is governed by several documents.
Each document addresses a specific set of issues. The Staff report identifies proposed changes to the
City's current personnel system. As discussed below, these proposed adjustments are based on the need
to modify or add several new job classifications to the City's Classification Plan.
CLASSIFICATION PLAN AMENDMENT
Pursuant to the City's Personnel System Rules, a job description must be adopted for each classification
in the organization. The job description typically includes key elements, knowledge, skills, abilities and
requirements of the position. The job descriptions make up the City's Classification Plan.
As part of the Fiscal Year 2001-2002 Budget the City Manager recommended and the City Council
approved the addition of several new classifications. After the adoption of the Fiscal Year 2001-2002
Budget, the City Manager requested that the Personnel Office work with specific Department Heads to
development each new classification pursuant to the scope of duties. Attached to the Resolution
(Attachment 1) are Exhibits C, D, E and G, which are the newly developed job descriptions for the
following classifications:
Housing Specialist
Parks and Community Services Manager
· Parks and Facilities Development Coordinator
· Senior Building Inspector
COPIES TO:
ITEM NO.
In addition to the above, there are three existing job classifications that require revisions to included
Americans with Disabilities Act (ADA) language as required by law. These updated classifications are
found in Exhibits A, B, and F of the Resolution (Attachment 1) and include the following positions:
· Assistant Civil Engineer
· Heritage Center Director
· Public Works Inspector
Staff recommends that the City Council adopt the attached resolution amending the Classification Plan.
SALARY PLAN AMENDMENT
Included in the City's personnel system are resolutions that address salary ranges for part-time and full-
time personnel. The attached Resolution is a proposed amendment to the City Salary Plan (Attachment 2)
for full-time personnel. Once the job descriptions were developed, the City's Personnel Officer took the
positions to market for development of the appropriate salary range and alignment within the City's
existing Salary Plan. The resolution also identifies positions that are exempt from the Federal Labor
Standards Act (FLSA) overtime provision and those that are not. The Salary Plan resolution (Attachment
2) would establish the following monthly salary ranges for the new positions:
· Housing Specialist- $5,141 - $6,426
· Parks and Community Services Manager - $5,782 - $7,228
· Parks and Facilities Development Coordinator - $4,772 - $5,965
· Senior Building Inspector - $4,746 - $5,936
Fiscal Year 2001-2002 salary range values have previously been adopted for the Heritage Center Director,
Assistant Civil Engineer, and Public Works Inspector.
Staff recommends that the City Council adopt the attached resolution amending the Salary Plan
MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE AMENDMENT
The position of Parks and 'Community Services Manager will be designated as management and exempt
from the City's competitive service system. In order to identify this position as management and exempt
a separate resolution must be adopted that establishes the benefits for such management positions. The
Resolution in Attachment 3 designates the newly created position of Parks and Community Services
Manager as exempt and defines specific leave benefits.
Upon adoPtion by the City Council, staff will begin the recruitment and selection process to fill these
classification vacancies. It is estimated that each of the above recruitments will take between three and
four months to successfully complete.
Staff recommends that the City Council review the proposed modifications to the City's Classification,
Salary, and Benefit Plans and adopt the resolutions.
RESOLUTION NO. XX- 01
A RESOLUTION OF THE CITY COUNCIL
OF' THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add and/or modify job descriptions in the Classification
Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include the following new and revised job descriptions:
Assistant Civil Engineer
Heritage Center Director
Housing Specialist
Parks and Community Services Manager
Parks and Facilities Development Coordinator
Public Work Inspector
Senior Building Inspector
(Exhibits A through G).'
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective July 17, 2001.
PASSED, APPROVED AND ADOPTED this 17t~ day of July, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
K2/G/7-17-01/reso-new-jds,doc (Item 4. ???)
Mayor
ATTACHMENT 1
Exhibit A
Date Adopted: 6-27-1994
Date Revised: 7-17-2001
Title:
Assistant Civil Engineer
FLSA: Exempt
General Purpose:
Under general direction of the Senior Civil Engineer, performs varied professional civil/traffic
engineering work in design, construction, and inspection; coordinates a variety of public works
and transportation projects; checks subdivision and related plans; and performs related work as
required.
Distinguishing Characteristics:
This is the entry level in the professional engineering class series. Positions in this class perform
basic .professional engineering work and may coordinate the work of technical staff.
Appointment to this level requires moderate administrative, analytical and technical skills
acquired by some professional training and experience such that completion of the certification
with the State of California as an Engineer-In-Training (EIT) would afford.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Prepares all phases of engineering design & drafting, plans & specifications for the construction
of streets, street lighting, traffic signals, signing, striping, pavement marking, parks, recreation &
parking facilities, storm drains, and other related public works projects; conducts various traffic,
transportation and related engineering studies; prepares recommendations, reports, agenda
statements and related correspondence; performs independent plan check, review & processing
of maps, plans & specifications for conformance to State and City standards; participates in
public works inspection and surveying activities including physical field inspections under
adverse conditions (heat, cold, noise, hazardous materials); performs a variety of engineering
calculations for storm drain facilities, structural stresses, strains& strengths, survey closures,.
areas, grading & curves and related factors; gathers supporting data; analyzes alternatives; and
prepares estimates of time and construction costs; administers design, construction and
engineering contracts; monitors capital improvement budgets for assigned projects & programs,
including the City's urban run-off program (NPDES); provides information and assistance to
Staff, contractors, developers, the public and to others over the telephone and at the public
Exhibit A
counter; prepare clear and concise written and oral reports to various groups; attends off-site
meetings, conferences and seminars during work and non-work hours, and make presentations at
these meetings.
Minimum Qualifications:
Knowledge of:
Principles and practices of engineering as applied to public works, infrastructure, traffic,
transportation and/or land development.
Materials~ methods and techniques used in the design & construction of civil and traffic
engineering projects.
Principles of engineering survey work, computerized drafting and database systems, and related
engineering software applications.
Applicable federal, state and loCal laws, regulations and engineering standards pertaining to the
design and construction of public works, traffic and related engineering projects.
Customer service techniques.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Ability. To:
Prepare plans, maps, layouts, specifications and various engineering studies.
Prepare clear and concise reports and correspondence°
Communicate clearly in writing and verbally.
Exercise initiative in analyzing and completing assigned projects.
Use or learn to use computers to perform engineering designs and calculations, computerized
master traffic control and computerized public works inventory systems.
Establish and maintain effective working relationships with those contacted in the course of
work.
May coordinate and supervise the work of others, including City Staff and outside consultants.
Perform related duties as assigned.
Physical Standards:
Exhibit A
The physical standard described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk and hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to read fine
print on blueprints and VDT's; bend and twist to reach files, walk and stand. While performing
duties, the employee is regularly required to use written and oral communication skills; speak to
be heard and clearly understood, sometimes above the noise of heavy construction equipment;
bodily movement to move across rough terrain and bridge scaffolding; climb into and out of
manholes and trenches, 30 foot ladders and several flights of stairs and climb high banks of
uneven terrain; strength to carry a 10 pound ladder up and down stairs; ability to lift and/or
maneuver up to 30 pounds; interpret complex data, information and documents; analyze and
solve problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities..A typical way to obtain the knowledge and abilities would be:
Education:
Bachelor's degree from an accredited college or university with major course
work in Civil Engineering or a closely related field;.
Experience: A minimum of two years of progressively responsible professional experience in
the field of engineering.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Possession of certification from the State of California as an Engineer-In-Training (EIT) is
preferred.
Exhibit B
Date Adopted: 2-27-1995
Date Revised: 7-17-2001
Title:
FLSA:
Heritage Center Director
Non-Exempt
General Purpose:
Under general supervision of the assigned Recreation Supervisor, the position is responsible for
coordinating the operation of the Dublin Heritage Center including program and policy
development, facility scheduling and volunteer management.
Distinguishing Characteristics:
The incumbent develops, supervises and coordinates the activities of the Dublin City Heritage
Center including facility tours and rentals by outside individuals/groups. Under general
supervision, coordinates and implements the planning, presentation and/or promotion of
programs, gallery exhibitions and events, and/or various education and workshop programs;
supervises and coordinates the activities of staff and volunteers; and does related work as
required.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Develops, organizes and supervises the operations, activities and programs of the Dublin
Heritage Center which includes the original Murray Schoolhouse, the old St. Raymond Church
and the pioneer Dublin Cemetery; develops museum exhibits and programming; recruits, trains,
supervises and evaluates volunteers and part-time staff; prepares promotional materials including
flyers, program brochures, newsletters and press releases; maintains records in connection with
the operations, activities and programs of the Heritage Center; develops policies and procedures
for use of the Heritage Center; schedules use of the Heritage Center including facility tours and
use by outside individuals/groups; oversees the maintenance of the Heritage Center and obtains
necessary supplies and equipment related to the operation of the Center; prepares information
and reports related to the Heritage Center budget; attends day, evening and weekend meetings
and events; and performs other duties as assigned.
Exhibit B
Minimum Qualifications:
Knowledge of:
The operation of historic sites, interpretive activities and historic program development.
Accepted techniques and methodology of supervising program activities and personnel.
Preparation of press releases, brochures and other promotional literature.
Customer service techniques~
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Principles and practices of museum administration including collections management and
artifact preservation.
Ability To:
Utilize staff and volunteers effectively.
Prepares 'publicity releases and related materials; provides information to other departments,
divisions and the public relating to program activities°
Prepare concise written and oral reports.
Work with community groups and organizations.
Maintain accurate records.
Maintain facility storage unit.
Evaluate program effectiveness.
Work effectively with diverse audiences, agencies, school officials, community' groups and other
city departments.
Work flexible hours (day, evening and weekends).
Physical Standards:
The physical standard described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Exhibit B
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk and stand. While performing duties, the employee is regularly required
to set-up and take down Center exhibits, maintain facility storage unit, use written and oral
communication skills; read and interpret information, documents and contracts; analyze and
solve problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public.
The employee's working hours may emphasize either outdoor or indoor work. Them may be
some light physical work in the handling of supplies, files, equipment and exhibits including
lifting of 30 pounds or more with assistance. The employee's work hours may vary in accordance
with the program being offered.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education:
Completion of two years of college or university work with an emphasis on
resource preservation, museum operation, recreation/leisure studies, or a closely
related field. Prefer Bachelor's degree in resource preservation, museum
operation, recreation/leisure studies or a closely related field.
Experience:
Two years of progressively .responsible paid experience in historical site
operation and program development.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Exhibit C
Date Adopted: 7-17-2001
Date Revised:
Title:
Housing Specialist
FLSA: Exempt
SALARY:
$5,141 - $6,426
General Purpose:
Under the direction of the Community Development Director, develops, implements, administers and
monitors the City's affordable housing and Community Development Block Grant programs; provides staff
liaison to various housing committees; works with non-profit and for profit housing developers to provide
affordable housing; and performs other duties as assigned.
Distinguishing Characteristics:
Incumbents in this classification have a broad range of independence within policy and procedural
limitations. This classification is distinguished from the Community Development Director who serves as
the administrative head of the entire department with responsibility for Planning, Building and Housing.
The Housing Specialist may provide supervision to technical and clerical employees. The incumbent will
also serve as project manager of interdepartmental housing teams and manage various consultant contracts.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
Development of Affordable Housing
Implements the City's Housing Element and prepares the Five Year Strategic Plan for provision of
affordable housing;
Works with non-profit and for profit developers of affordable housing, financial institutions,, bond
counsels, consultants, architects, city departments and others to develop, implement and administer a
variety of housing programs aimed at lower income and moderate income families and individuals;
Coordinates financial resources for the development of affordable housing;
Works with development teams in organizing, preparing, administering, and monitoring affordable housing
bond issues;
Represents the City on the Tri-Valley Affordable Housing Committee and other housing action
committees;
Coordinates with the California Association of Local Housing Finance Agencies (CAL-ALHFA) and other
housing organizations or associations.
Exhibit C
Housing Programs
Prepares and updates the City's Comprehensive Housing Affordability Strategy (CHAS); prepares or
directs the preparation of necessary reports regarding the CHAS required by the federal government, if
necessary;
Prepares and administers the City's HCD program which may include preparing and submitting grant
applications; advising nonrprofit agencies concerning their eligibility for and steps necessary to apply for
HCD grants; reviewing HCD applications received and recommendations for funding; assists City
departments in preparing HCD grant applications; reviews HCD funded programs for progress towards
meeting stated objectives and compliance with HCD grant and other federal requirements.
Develops, implements and administers the City's affordable housing programs including, but not limited to
inclusionary housing requirements and other specific housing programs.
Responds to requests from homeowners regarding City housing programs and prepares necessary
paperwork in coordination with City Attorney, lenders, title companies, and other organizations;
Establishes budget and monitors expenses for housing coordination program;
Works with City Attorney and outside attorneys on documents relating to any City financing; prepares
reports for City Council and tracks expenditure of City funds for housing;
Works with the Planning and Building Divisions to help developers provide housing for target groups as
identified in the Affordable Housing Program.;
Annually monitors developments, which include units with rent and resale control; maintains files and
records.
Minimum Qualifications:
Knowledge of:
Principles, practices and techniques of administration;
Principles, practices, and techniques of housing development, development feasibility assessments,
planning~ and finance;
Federal, State, and local laws and regulations, including HUD regulations, pertaining to land acquisition,
bond issues, zonings housing and construction;
Working knowledge of the types, availability and requirements of Federal and State Housing Programs;
Development of contracts, regulatory agreements, and land disposition agreements, zonings applications,
and urban development programs
Public and private financing methods for housing;
Program development, monitoring and evaluation techniques;
Financial record keeping and budgeting; personal computer usage and applications.
Exhibit C
Ability To:
Plan, organize and coordinate the development of housing projects for lower income households.
Conduct economic feasibility analysis.
Identify housing and community development needs and develop appropriate solutions.
Analyze, solve and negotiate successful solutions to complex problems involving multiple interests of a
development team, the City, landowners, and the neighboring community.
Negotiate complex financial packages utilizing a variety of funding sources to provide affordable housing;
administer and coordinate property acquisitions, relocations and dispositions.
Communicate effectively both orally and in writing;
Prepare detailed written reports; recommend actions to be taken;
Read and interpret complex legal documents;
Research and provide information and resources;
Perform complex mathematical calculations;
Keep accurate records and files;
Develop and maintain good public relations; and exemplify an enthusiastic, resourceful, and effective
service attitude with the public and co-workers.
Effectively apply the required knowledge and skills in the daily performance of assigned duties; work
independently without supervision; stamina to work additional hours to meet deadlines and attend night
meetings.
Physical Standards:
The physical standard described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by
telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands
and arms. The employee is frequently required to, bend and twist to reach, files, walk and stand. While
performing duties, the employee is regularly required to use written and oral communication skills; read
and interpret complex data, information and documents; analyze and solve problems; interact with City
management, other governmental officials, contractors, vendors, employees and the public. Essential duties
require the mental and/or physical ability to: work in a standard office environment; drive a vehicle; read
fine print and VDT's; operate a computer keyboard; converse in person and to large groups and be clearly
understood; stamina to work additional hours to meet deadlines and attend night meetings
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Exhibit C
Experience: Three years of professional housing program experience working with a non-profit housing
agency, City Planning Department or related agency, which included the implementation of new
construction, affordable housing or related planning/policy programs. Experience involving community
development, medium and high density housing, low income residential housing, and special needs
housing is highly desirable.
Training: Equivalent to a Bachelorts Degree from a recognized college or university with a major in
Finance, Business Administration, Public Administration, Planning or a related field. A Master's Degree in
a related field is desirable.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for
Personal Liability.
Special Requirements: Willingness and ability to work the hours necessary to accomplish the assigned
duties including after normal work hours; attend evening meetings; travel out of town and attend seminars,
workshops and conferences during working and nOn-working hours.
Date Adopted: 7-17-2001
Date Revised:
Title:
Parks and Community Services Manager
FLSA: Exempt
SALARY:
$5,782 - $7,228
General Purpose:
Under direction of the Park and Community Services Director, plans, directs, coordinates and
supervises activities and Recreation Division programs that may include: revenue generation,
specia! interest classes, facility management and rental; contract management; aquatics; youth
programs; senior citizens; league sports special events, and special programs as assigned. Duties
include extensive work with other department, agencies and the community requiring problem
solving, creativity, cOmmitment, tact and discretion. This position functions as a member of the
Parks and Community Services Department management team in Departmental policy
development, administrative planning and addressing of Departmental problems, budget
development, personnel recruitment; and does related work as required.
Distinguishing Characteristics:
The Parks and Community Services Manager is a management position responsible for directing,
supervising, and participating in the activities of the Recreation Division; provides highly
responsible and complex .staff assistance to the Parks and Community Services Director.
Incumbents in this classification have a broad range of independence within policy and
procedural limitations and work under minimal supervision. The incumbent is accountable to the
Department Director for the effective supervision of personnel and the quality and efficiency of
services directed. While the general parameters of the job are defined, the employee is expected
to select and put into effect work procedures and practices which will lead to the effective and
efficient accomplishment of Department goals. Recommendations on the improvement of
Division activities are expected.
This classification is distinguished from the Parks & Community Services Director who serves
as the Department Head of the entire Department with responsibility for Parks & Community
Services, Heritage and Cultural Arts, and Parks and Facility Development functions. The Parks
& Community services Manager provides direct and indirect supervision and management to
professional, technical, contract and clerical staff in the Recreation Division.
Exhibit D
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of sPecific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plans, organizes, directs and coordinates Parks and Community Services/Recreation Division
activities; plans, formulates and implements program plans for recreational activities, including
the effective use of a wide variety of recreational areas, facilities and equipment.
Establishes general approaches to be used in carrying out projects and determines priorities;
reviews activity reports and periodically checks work in progress and upon completion to ensure
compliance with policy, standards and directions; resolves operational and personnel problems,
which cannot be handled by lower level supervisors.
Investigates public complaints and requests related to functions supervised and makes
determinations on action to be taken.
Prepares recommendations on budgetary needs as related to personnel, equipment and material,
including related juStifications; administers the Division budget including the approval and
control of expenditures; develops long range plans and objectives for Division; conducts a
continuing review of activities for purposes of detecting problem areas and increasing efficiency.
Evaluates Division staffing arrangements, staffing levels and work assignments and makes
necessary recommendations to Department Director; sets performance standards for Division
staff and evaluates performance; submits hiring recommendations for Division staff to the
Department Director.
Reviews and makes recommendations regarding construction plans for recreation facilities in
terms of program usage; monitors and manages projects within area of assignment; conducts
periodic and special community meetings seeking public involvement on park planning projects
and other leisure related activities as required.
Coordinates activities 'of the Division with City staff, contractors and outside agencies;
negotiates and implements concessionaire, joint use and license agreements with commercial
service providers, community organizations and other public agencies.
Represents the City in meetings of the City Council, City Commissions/Committees and
community groups; prepares and presents oral and written reports; develops agendas and staffs
various Department committees.
Minimum Qualifications:
Knowledge of:
Principles, practices, methods and materials for municipal recreation programs, administration
and activities.
Methods and techniques of evaluating recreational program needs and effectiveness.
Methods and techniques of coordinating facilities maintenance.
Exhibit D
Supervisory principles and methods, including goal setting, budget preparation and
administration and employee supervision.
Thorough knowledge of the facilities, arrangements, resources, and equipment and safety
practices necessary to administer broad recreational programs.
Working knowledge of human behavior and psychology as applied to the various groups, which
participate in recreational activities.
Customer service techniques.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Abili .ty To:
Develop, implement and oversee all recreation programs for the City.
Plan, coordinate and oversee special events.
Plan, organize, assign, direct, review and evaluate comprehensive municipal recreation programs
and activities.
Address large and small groups of people.
Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies,
procedures, goals, objectives and work standards.
Analyze problems, evaluate alternatives and make creative recommendations.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Operate office equipment including computers and supporting word Processing and spreadsheet
applications.
Represent the City effectively in .meetings with others; and maintain accurate records and
prepare clear and concise reports, meeting agendas and correspondence.
Physical Standards:
The physical standard described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk, stand and run while participating in recreational programs or special
events. While performing duties, the employee is regularly required to use written and oral
Exhibit D
communication skills; analyze community service budgets and technical reports; read and
interpret complex data, staff reports, information and documents; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors, employees
and the public.
The employee's working hours may emphasize either outdoor or indoor work. There may be
some light physical work or activity in the operation of recreational programs, handling of event
supplies and/or equipment. The employee's work hours may vary in accordance with the program
being offered.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to a Bachelors degree from an accredited four-year college or
university with specialization, in recreation administration, leisure studies,
business administration or a related field.
Experience:
Four years of responsible recreation experience supervising a variety of leisure
time and recreational programs and one year of administrative and/or lead
supervisory experience,
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Exhibit E
Date Adopted:
Date Revised:
7-17-2001
Title:
FLSA:
SALARY:
Parks and Facilities Development Coordinator
Non- Exempt
$4,772 - $5,965
General Purpose:
Under general supervision, plans, organizes, and integrates the programs and activities in support
of capital improvement projects for City parks and facilities, including performing complex
analysis of project costs and monitoring project progress.
Distinguishing Characteristics:
With general supervision from the Parks and Facilities Development Manager, is responsible for
integrating a wide variety of functions, programs, consultants and staff engaged in the design,
development and construction of recreation, park and other municipal facilities.
Essential Duties and Responsibilities:
Under supervision, serves as project coordinator for capital improvement projects in the City.
The incumbent is responsible for coordinating specific segments of assignments/projects that
may include park improvements and expansion projects, development of improved and new
community facilities, and key public facilities offering recreational, cultural and human services
to the community.
Provides administrative and technical assistance to the Parks and Facilities Development
Manager in defining user and community needs for capital improvements and developing
strategies for implementation.
Works with contractors and consultants performing all types of construction management and
inspection activities to ensure construction practices are in compliance with City standards.
Directs and coordinates activities of project to ensure project progresses on schedule and within
prescribed budget, modifies schedules or plans as required.
Assists in analyzing the feasibility of proposed capital improvement projects and makes
appropriate recommendations to the Parks and Facilities Development Manager and other City
departments regarding project viability.
Under the direct supervision of the Parks and Facilities Development Manager, prepares and
supervises the preparation of specifications and bidding documents for the design, construction,
renovation and landscaping of the City's parks, recreation and municipal facilities; drafts
Requests for Proposals for consultant .services required to develop and complete projects;
solicits, reviews and recommends award of contracts; evaluates the work of contractors.
Maintains records and prepares a variety of reports. Responds to inquiries regarding the status of
projects. Develops and disseminates informational materials.
Maintains current knowledge of new techniques in landscape architecture, planning, and design.
Advises City staff regarding the care and maintenance of landscape architectural projects and
equipment.
May assist supervisor by planning work assignments and providing instructions to other employees.
The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles, practices, techniques and methods of municipal buildings and facilities development
including landscape architectural planning, design and maintenance.
Principles and practices of construction and maintenance methods, material and equipment.
Principles and practices of contract and fiscal administration in a public agency.
CEQA environmental process, statutes, regulations and internal standards as applied to public
capital projects.
Modem principles and practices used in acquisition, master planning, designing, project
management, and construction management of public capital improvements.
Computer software applications, including word processing, budgetary, project cost management
and scheduling programs.
Public park, recreation, building and facilities systems, including but not limited to mechanical,
plumbing and irrigation, electrical, security, communications and data, parking, public access,
landscape planning, ADA and handicapped improvements.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Principles and practices of budgeting, purchasing and maintenance of public records.
Park and recreation facility design.
Exhibit E
Research methods and analysis techniques.
Principles and practices of sound business communications.
Community outreach strategies.
Ability To:
Work in a team environment that includes City staffand outside consultants..
Establish and maintain effective working relationships with management, subordinates, co-
workers, consultants, contractors, representatives of other agencies, the general public, using
customer service and public relations techniques.
Express ideas effectively in comprehensive written and oral presentations.
Exercise sound judgment within established programs and procedural guidelines.
Manage multiple projects simultaneously and be sensitive to deadlines and changing priorities.
Establish and maintain the necessary record keeping systems for management of facility and
park development program,
Prepare, review and interpret designs, plans and specifications for compliance with current
standards, law, codes and regulations for solutions to problems, cost estimating and
constructability.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk .and stand. While performing duties, the employee is regularly required
to use written and oral communication skills; read and interpret complex data, information and
documents; operate an automobile to visit project site and move across rough terrain and bridge
scaffolding to review construction sites prior to final completion; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors, employees
and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Exhibit E
Education:
Experience:
Graduation from an accredited college or university with a bachelor's degree in
park planning and design, landscape architecture, urban planning, public
administration, or a closely related riel& A Master's degree is desirable.
Two years of progressively responsible experience in a public agency with direct
project experience managing the development of public facilities. Experience in
landscape architectural work is desired.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Registered Landscape Architect in State of california is desirable.
Exhibit F
Date Adopted: 8-24-1987
Date Revised: 7-17-2001
Title:
Public Works InsPector
FLSA: Non-Exempt
General Purpose:
Under general direction of the Senior Civil Engineer, performs inspections of public works projects,
subdivisions and other improvements requiring permits and inspections (excluding building inspection);
and performs related work as required.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of'
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Duties may include, but are not limited to, the following:
Performs the inspection of street lights, park improvements, subdivision improvements,
sidewalks, curbs, gutters, drainage systems, grading, encroachments, streets, public signs,
landscaping, traffic signals, parking lots and other public works projects; determines compliance
with applicable standards, specifications, ordinances, permits, and plans; inspects the work of
utility companies, contractors, and private individuals within City rights-of-way; May collect
samples of soils, concrete and other materials for testing purposes; arranges for field and
laboratory testing of materials; assist with coordination between activities of other agencies or
departments relating to construction projects; prepares monthly progress payment reports for
Capital Projects; investigates and responds to complaints arising from construction activity;
prepares daily inspection/construction reports; revises drawings to reflect as-built conditions;
works with contractors, engineers, and the public regarding construction projects; and performs
other field and office duties as assigned by the Senior Civil Engineer.
Minimum Qualifications:
Knowledge of:
Principles, methods, materials, and equipment used on public works projects.
Appropriate safety precautions during construction.
Work standards, specifications and codes relating to public works construction'activities.
Exhibit F
Basic survey practices.
Material sampling, testing.
Customer service techniques.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility°
Ability. To:
Perform minor drafting work.
Use sound inspection techniques to detect deviations from plans and specifications.
Read and interpret construction plans, diagrams, specifications, survey stakes and notes.
Accurately use measuring and survey tools and equipment as required for making inspections
and collecting data for reports and records.
Make accurate mathematical calculations.
Maintain accurate inspection records and prepare a variety of reports.
Communicate effectively orally and in writing.
Operate an automobile.
Conduct field inspections during inclement weather.
Work independently.
Maintain a cooperative working relationship with fellow employees, contractors, developers and
the general public.
Physical Standards:
The physical standard described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk and hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
,equipment; and reach with hands and arms. The employee is frequently required to read fine
print on blueprints and video display terminals (VDT's); bend and twist to reach files, walk and
stand. While performing duties, the employee is regularly required to use written and oral
communication skills; speak to be heard and clearly understood, sometimes above the noise of
heavy construction equipment; bodily movement to move across rough terrain and bridge
scaffolding; climb into and out of manholes and trenches, 30 foot ladders and several flights of
stairs and climb high banks of uneven terrain; strength to carry a l0 pound ladder up and down stairs;
ability to lift and/or maneuver up to 30 pounds; interpret information, documents, code, and plans;
analyze and solve problems; interact with City management, other governmental officials,
contractors, vendors, employees and the public.
Exhibit F
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: The position requires completion of high school or equivalent as necessary to
provide the required reading, writing and mathematical skills. Additional course work in
construction and/or engineering is desirable.
Experience: Minimum of two years of full-time responsible work experience in construction
inspection, Preferably including experience as a public works construction inspector.
Licenses; Certificates; Special Requirements:
Possession of valid California Class C drivers' license with a satisfactory driving record and
Certificate of Automobile Insurance for Personal Liability.
Exhibit G
Date Adopted:
Date Revised:
7-17-2001
Title:
FLSA:
SALARY:
General Purpose:
Senior Building Inspector
Exempt
$4,749 - $5,936
Under general supervision of the Building Official, the Senior Building Inspector performs supervisory and
complex inspections for the Building Division in all stages of construction, alteration and repair; to review
building plans and specifications; to enforce building, plumbing, electrical, mechanical and housing codes,
and state laws; to issue permits and compute fees; and performs other duties as assigned.
Distinguishing Characteristics:
Employees at this level perform more complex structural building inspections requiring the use of
independent judgment. The Senior Building Inspector is distinguished from the Building Inspector by its
supervisory responsibility and the completion of the more complex building inspections.
The Senior Building Inspector receives general supervision from the Building Official and may exercise
direct supervision over positions assigned to the Building Division, which may include technical, clerical,
contract and temporary employees. The Senior Building Inspector may assume the responsibility for
supervision of all Division functions in the absence of the Building Official.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
Supervision of Building Inspection Section
Assigns, prioritizes, and reviews the work of contract inspection staff;
Works with subordinate staffto determine training needs;
Performs performance evaluations of Division staff as needed;
Evaluates and makes recommendations on contract services within the Division;
Ensures that coordination and scheduling of inspections are conducted in an accurate and timely manner;
Reviews and resolves difficult communication issues between inspectors and builders;
P~el
Assists inspectors in the performance of the more difficult or complex field inspections and problems;
Provides input and assists in the establishment and/or improvement to procedures, policies, and budgetary
matters;
Assists in the administration of the section's budget;
Provides for and promotes continuous improvement for the inspection operations.
Field Inspection Functions
Conducts detailed in-progress and final inspections of complex construction or remodeling work under
permit to enforce building, fire, electrical, plumbing, mechanical, and related codes and regulations, makes
referrals on complex fire code issues to the Fire Prevention Division.
Performs complex building and accessibility inspections of all structures during construction to ensure
conformance to City and State codes, ordinances, approved plans, calculations, and specifications, using
appropriate safety precautions;
Checks building plans for compliance wi~h regulations; checks signs and fences; investigates complaints;
interprets codes; reports violations and hazardous conditions and orders corrections; issues citations for
code violations; testifies in legal proceedings;
Notifies builders of required changes and makes re-inspection;
Distributes daily inspection requests; and advises and provides technical information to the public,
builders, engineers, and contractors regarding construction practices and principles.
Administrative Functions
Reviews plans and specifications for the purpose of conducting building inspection work;
Prepares records, reports, and correspondence including temporary occupancy file, occupancy requests,
and suspense files which includes stop work orders, complaints, referrals, and investigations; utilizes
personal computers for a variety of functions.
Maintains records and prepares reports related to the inspection function and section.
May be required to perform the duties of a Plan Checker, as assigned.
Minimum Qualifications:
Knowledge of:
Basic laws, ordinances and codes relating to building, zoning, and fire prevention practices and regulations;
inspection techniques; Building construction principles, practices and safety standards; building plans and
specifications; the Uniform Building, the Uniform Mechanical, the Plumbing, and the National Electrical
Codes as well as other applicable State and local codes.
Basic structural engineering principles.
Principles and practices of employee supervision.
P~e2
Customer service techniques including principles of dealing with others, particularly in adversarial
situations.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
Ability To:
Work effectively with the public using tact and good judgment under sometimes tense and emotionally
charged situations; provide exceptional customer service; maintain effective, tactful, and courteous
working relationships with the general public, homeowners, contractors, and City staff.
Work without close supervision and use discretion in making decisions; solve difficult and complex issues;
work on multiple projects and effectively set priorities.
Maintain accurate records and prepare clear and concise correspondence and reports; exercise initiative and
sound independent judgment within established guidelines. Effectively apply the required knowledge and
skills in the daily performance of assigned duties.
Perform inspections to new building sites and existing locations by applying technical knowledge and
following proper inspection techniques to examine workmanship and materials, and detect deviations from
plans, regulations and standard construction practices and to determine compliance with codes and
regulations.
Explain technical subjects to non-technical individuals.
Supervise assigned staff.
Acquire knowledge of the overall Building Division operations and applicable department and City
operations.
Learn and operate the division's permit tracking computer.
Learn the street layout and topography of the City of Dublin.
Physical Standards:
The physical standard described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for short periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with
hands and arms. The employee is frequently required to, bend and twist to reach files and office
equipment; intermittently stand, walk and bend, climb, kneel and squat while conducting field inspections.
While performing duties, the employee is regularly required to use written and oral communication skills;
read, interpret and explain code regulations and procedures to contractors, developers, the general .public,
representatives of other public agencies, and other City staff. Establish and maintain effective working
relationships with those contacted in the course of work including: City management, other governmental
officials, contractors, vendors, employees and the public.
Essential duties require the mental and/or physical ability to: work in a standard office and field
environment; drive a vehicle; read blue prints, specifications, fine print, and video display terminals
Page 3
(VDT's); identify varying mechanical noises; converse on the telephone and in person over the noise of
heavy equipment; utilize a calculator and computer keyboard; body movement, dexterity, and agility to
move quiCkly in the Course of conducting inspections around construction sites, crawl into attics, under
houses and into other types of restricted/confined spaces, climb high scaffolding, climb ladders of up to 30
feet high, climb up and down stairs on a daily basis, and climb high banks of uneven terrain; strength to
carry a 10 pound ladder up and down stairs; ability to lift and/or maneuver up to 30 pounds.
Experience, Education and Training:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Experience: Three years of experience working for a public agency as a building inspector at a level that
is equivalent which included combination building inspection work of industrial/commercial/residential
projects. Lead or supervisory experience is preferre&
Education: Equivalent to the completion of the twelfth grade. Equivalent to an AA or AS degree in
construction inspection, building inspection or a related field is preferred.
Training: Any recent training such as academic courses and certification programs, Which are relevant to
this job classification.
Licenses; Certificates; Special Requirements:
Certification: Possession and maintenance of the Combination Inspection Certificate issued by the
International Conference of Building Officials (ICBO).
License: Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Other Requirements: Willingness and ability to work scheduled and emergency overtime; travel to
attend classes, workshops, seminars, and meetings .during work and non-work hours; work outdoors in all
weather conditions.
Page 4
RESOLUTION NO. XX- 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SALARY PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the following positions shall be covered under
Article I, Section A of the Salary Plan:
Housing Specialist
Parks and Community Services Manager
Parks and Facilities Development Coordinator
Senior Building Inspector
BE IT FURTHER RESOLVED that said positions shall be paid an hourly rate within the following
monthly salary range with the exclusion of any Performance Pay Adjustment granted in accordance with
the adopted Personnel Rules:
Housing Specialist:
Parks and Community Services Manager:
Parks and Facilities Development Coordinator:
Senior Building Inspector:
$5,141- $6,426
$5,782- $7,228
$4,772- $5,965
$4,749- $5,936
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes.contained herein shall be effective July 17, 2001.
.PASSED, APPROVED AND ADOPTED this 17th day of July, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
K2/G/7-17-01/reso-salary-newjds.doc (Item 4. ???)
ATTACHMENT 2
RESOLUTION NO. XX- 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE MANAGEMENT POSITIONS
EXEMPT FROM COMPETITIVE SERVICE RESOLUTION
WHEREAS, the City Council has adopted a Personnel OrdinanCe; and
WHEREAS, Section 4(3) of the Ordinance exempts Department Heads and other Management
Positions from the Competitive Service; and
WHEREAS, in accordance with the City's Personnel Ordinance, the City Council adopted
Resolution No. 142-90 and subsequent resolutions which establishes Management Positions and defines
leave benefits for those positions; and
WHEREAS, it is necessary to periodically add job descriptions to the adopted Classification Plan
that are designated as Management Positions; and
NOW, THEREFORE, BE IT RESOLVED that the position of Parks and Community Services
Manager shall be designated as a Management Employee under the City's Personnel Ordinance; and
BE IT FURTHER RESOLVED that the position of Parks and Community Services Manager shall
be granted leave benefits in accordance with City Resolution No. 142-90, as amended.
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 17, 2001.
PASSED, APPROVED AND ADOPTED this 17th day of July, 2001.
AYES:
NOES:
AB SENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
K2/G/7-17-01/reso-exempt.doc (Item 4. ???)
ATTACHMENT 3