HomeMy WebLinkAboutReso 216-04 Solid Waste Svcs
RESOLUTION NO. 216 - 04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
* * * . . * . * .
APPROVING FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
R3 CONSULTING GROUP FOR SOLID WASTE PROCUREMENT SERVICES
WHEREAS, on April 6, 2004 the City Council approved a Consulting Services with R3 Consulting
Group to assist the City in preparing a Request For Proposals and negotiating rranchise agreements for
solid waste collection and disposal services; and
WHEREAS, the City Council has determined that it is in the City's best interest to request "best
and final" offers rrom the companies that submitted proposals for solid waste collection and disposal
services; and
WHEREAS, the original scope of work provided in the agreement did not anticipate the work that
is required to perform these additional services; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the First Amendment to the Consulting Services Agreement with R3 Consulting Group attached
hereto; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 16"' day of November, 2004,
AYES: Co unci I members McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
~dUJ\,L~/¡!1~ . - ,
eputy City Clerk
G:\CC~MTGS\2()04-qtr4\Nov\J 1-/6-04\reao-RJ amendment 1.dQC (¡t~m 4.4)
FIRSTAMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN
CITY OF DUBLIN AND R3 CONSULTING GROUP
This First Amendment to the Consulting Services Agreement between the City of Dublin and R3
Consulting Group ("Agreement") is made by and between the City of Dubiin ("City") and R3 Consuliing
Group("Consultant") this 16th day of November, 2004.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follow:
1. AMENDMENT OF AGREEMENT. Section 2 of the Agreement is hereby amended by increasing
the payment for services rendered from $79,95010 $105,060, Exhibit A Scope of Services is
hereby amended by the addition of Task 5 attached hereto and Exhibit B Compensation Schedule
is hereby amended by the addition ofTask 5 attached hereto,
2 OTHER TERMS OF AGREEMENT TO REMAIN IN EFFECT. All other terms and conditions of the
Agreement shall remain in effect.
3. CONFLICTING TERMS, Wherever the terms of this Amendment and the terms and conditions of
the Agreement conflict, the terms of this Amendment shall be deemed to supersede the conflicting
terms of the Agreement.
CITY OF DUBLIN
CONSULTANT
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RICHARD C. AMBROSE, CITY MANAGER
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RICH D J. HUTCHINSON, PRINCIPAL
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First Amendment to Consulting Services Agreement between
City of Dublin and R3 Consulting Group
November 16, 2004
Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
Consuiting Services Agreement between
City of Dublin and R3 Consulting Group·-Exhibit A
November 16, 2004
Page 1 of 4
Project Approach
On November 2, 2004, tbe Dublin City Council requested that
companies that had pr(lposed on thc Collection and Disposal
Services RFP submit a "best & fmal" offer to the evaluati(ln team by
November 16, 2004. At the same time, the evaluation team was
directed to œview and evaluate the "hest & final offers" and prep arc
a staffreport and recommendation for the Dccemher 6, 2004 special
Council session. At the request of the City, R3 bas prepared the
following scope of services to assist in the review and evaluation of
the "best & final" (lffers from the Collection and Disposal Servicc
proposers.
Work Task
This section details R3's work tasks for providing the requested
services and is a continuation of the original Scope of SeTVices.
Task 5:
Evaluation of "Best & Final" Offers
Task 5.1 Preparation of "Best & Final Docnments and
Forms
R3 wi11 prepare a draft of the lns1ructions to Proposers which will be
presented as Addendum 4 to the RFP and will includc thc following
documents and forms.
· Instructions for preparing "best & final" offers for Collection
and Disposal proposers;
· Submittal of signature pages for Collection and Disposal
Service proposers;
· Updated Collection Compensation Proposal forms D-1
through OA and 0-6 through 0-8;
· Updated Disposal Rate Forms E-1 through E-5;
· New Collection Service Information Forms to gather data
regarding the information used by the proposers to develop
their Collection Compensation proposals, including number
and type of vehicles, number of roufes by type of service,
number of drivers & helpers, number of trips by type of
service, tonnage collected, tonnage disposed and tonnage
diverted by type of service, and customer census data.
The Addendum will be submitted to the City for review, finalized
and delivered to the proposers.
Scope of Services
Task 5
Q3
Page- 1
Scope of
Services
Q3
Page- 2
-~~~~~~~.
Task 5.2
Proposer Meetings
As part of the evaluation team, R3 will meet with the proposers
during the week of November 8, 2004 to discuss the status of their
submittal and to answer questions and provide direction during the
preparation of the documents. This will help ensure that the final
documents are complete and prcpared in the manner directed by
Council.
Task 5.3 Evaluation of "Best & Final" Proposals
R3 will assist the City in evaluating the "best and final" proposals.
For this task, R3 will be responsible for the following:
· Preparing written responses to questions received during
the re-submittal process;
· Assisting the evaluation committee with the evaluation of
each proposal;
· Preparing an evaluation matrix to easily compare the
proposed collection compensation and disposal rates for
each service or program;
· Scheduling and conducting interviews with the proposers if
needed;
· Preparing written request for clarification to the proposers,
as necessary;
· Negotiating proposed program changes and the related
contractual language changes developed by the three
proposers as part of the submittal Of "best and final:
submittais: and
· Developing financial comparisons of alternate cost and
compensation scenarios for Collection and Disposal Service
proposals.
Task 5.4 Council Report and Presentation
R3 will assi.st the Oty in developing the Council staff report and
presentation on the evaluation results and presenting that report to
the Council to the December 6, 2004 meeting.
For this task R3 will be responsible for:
· Assisting in the preparation of the staff report to Council on
the results of the evaluation;
· Assisting in the development of the Counçj presentation:
and
· Attendance and participation at the December 6. 2004
Councii Session.
Task 5.5 Additional Negotiations with Selected
Contractor(s), and Finalization of Revised
Franchise Agreements for City Council Appr(lval
R3 will participate in Franchise Agrtement negotiations with the
selected contractor(s). Negotiati(JOs will focus on clarifying changes
in the contractor's service and cost proposals and .lÏnalizing
contractual language developed as a resu1t of the "hest and lÏna]"
proecss. Bascd on similar project experience, we anticipate a scrics
of offers and counter-offers with the selected contractDT(s) over an
approximate two-week period.
For this task, R3 wil1 be rcsponsiblc for:
· Participating in negotiation$ with the $elected contractor(s).
Negotiation$ will focus on clarifying the contractors' service
and cost propo$als. finalizing contractual language,
developed as the result of the submittal of "best & final"
offers, This task will also include clarification of the
proposed collection compensation and di$posal rates;
· Preparing a listing of outstanding service, cost. and
Franchise Agreement issues to be negotiated with the
contractor(s);
· Revising the Franchise Agreement(s) based on the results
of the "best and final" negotiation se$sions; and
· Assisting in the presentation of the results of the final
negotiations of the "best & final" submittals to the City
Council.
Scope of
Services
12-3
Page- :I
EXHIBIT B
COMPENSATION SCHEDULE
Consulting Services Agreement between
City of Dublin and R3 Consulting Group--Exhibit B
November 16, 2004
Page 1 of 2
Scope of
Services
R-~
Page- 4
¡-;:Oje-;; Budget
I The project budget table below provides a not-to-exceed cost
estimate for Task 5.
¡P;::cijec:t <Budget .
Task Hours
Task 5.1: Preparation of "best & final"
documents and forms
Ta5k 5.2: Proposers Meeting5
~,- ~~.
Task 5.3: Evaluation of "Bcst & Final"
Proposals
Task 5.4: Co,mcil RI':port and Presentation
Task 5,5: Negotiation and Execution of
Revised Franchise Agreement(s)
Totals
6
20
48
32
80
186
Cost
$ 810
$ 2,700
...,.,--.--
$ 6,480
$ 4,320
$10,800
$25,110