HomeMy WebLinkAbout4.05 CrimeVanHaywardFord CITY CLERK
File # 350-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 7, 2001
SUBJECT:
Request for Award of Bid for Purchase of One (1) Crime
Prevention Van. Report Prepared by Amy Cunninghan~
A dm inistr atiYe Analyst
ATTACHMENTS:
1) Resolution of Award of Bid for Purchase of One (1) Crime
Prevention Van
2) Budget Change Form
RECOMMENDATION:
1) Adopt Resolution Awarding Bid to Hayward Ford, Inc.
2) Approve Budget Change '- _
FINANCIAL STATEMENT:
Funding in the amount of $25,000 was budgeted in the Fiscal
Year 2001-2002 Budget. The cost to purchase one (1) Crime
Prevention Van is $25,788. The purchase price does not
include the cost to mark and install emergency equipment on
the van. Staff proposes that the difference be offset by funds
received from the California Law Enforcement Equipment
Program in the amount of $3,500.
DESCRIPTION: On July 17, 200, the City Council authorized staff to distribute a Request for
Proposals (RFP) for the purchase of one (1) Crime Prevention van. Staff circulated an RFP to eight car
dealerships and received one response by the required deadline. The bid proposal was received from
Hayward Ford, Inc. The results have been tabulated below:
Hayward Ford, Inc.
Base Vehicle Price
Delivery Charge
Fees
Taxes
Total
$23,877.05
Included
Included
1,910.16
$25,787.21
Warranty 3 yr./36,000 mile bumper to bumper
Delivery Date: ASAP - Vehicle in Stock
Following delivery, the City will be responsible for the costs required to mark the van and to install a
police radio.
COPIES TO:
ITEM NO.
FUNDING:
Funding in the amount of $25,000 was budgeted for the purchase of the Crime Prevention Van in FiScal
Year 2001-2002. The total purchase cost of the van, markings, and equipment is expected to be
approximately $28,500. Staff recommends the difference of $3,500 be offset by California Law
Enforcement Equipment Program funding.
RECOMMENDATION:
Staff recommends the City Council adopt the Resolution (Attachment 1) awarding the bid to
Hayward Ford, Inc. and authorize staff to proceed with the purchase of the van. Staff further
recommends that the City Council approve the Budget Change Form (Attachment 2).
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING BID FOR PURCHASE OF ONE (1)
CRIME PREVENTION VAN TO HAYWARD FORD, INC.
WHEREAS, on July 17, 2001, the City Council authorized staff to distribute bids for one (1)
Crime Prevention Van; and
WHEREAS, staff sent out a Request for Bids to eight car dealerships and received one bid in
response by the specified deadline; and
WHEREAS, Hayward Ford, Inc. submitted the only bid proposal for one (1) Crime Prevention
Van in the amount 0£$25, 788; and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the purchase of
one (1) Crime Prevention Van through Hayward Ford, Inc. and authorizes staff to proceed with the
purchase of the van.
PASSED, APPROVED AND ADOPTED this 7th day of August, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT 1
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name: Machinery Equipment ~ ISF
Account #: Account #: 204.20100.750.073 $3,500.00
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Fin Mgr/ASD: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Additional funding necessary for purchase of one fully equipped Crime Prevention Van.
City Manager: Date:
Signature
Mayor: Date:
Posted By:
formslbudgchng
Signature
Signature
Date:
ATTACHMENT 2