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Home My WebLink About6.3 MAD83-2 LevyAssessCITY CLERK File # 360-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 7, 2001 SUBJECT: Public Hearing: Landscaping and Lighting District No. 83-2 (Tract 4719 - Stagecoach Road) Report Prepared by: Lee S. Thompson, Public Works Director EXHIBITS ATTACHED: 1) 2) Resolution apprOving Engineer's Report, confirming diagram and assessment, and ordering levy of assessment. Engineer's Report RECOMMENDATIO :N~ 1) ~ 2) 3) 4) 5) Open public hearing Receive Staff report and public comment Question Staff and the public Close public hearing and deliberate Adopt resolution approving Engineer's Report, confilming diagram and assessment, and ordering levy of assessment FINANCIAL STATEMENT: 200~1-2002 Sources and Use of Maintenance Assessment District Funds Revenues: Total Amount Proposed to Be Assessed: Estimated Interest Revenue: Estimated Prior Year Collections and Penalties Less Estimated Collection and Delinquency Cost: Net Total Revenues $55,659.36 953.00 5~00 (1,502.80) $55,159.36 Expenditures: Contract Maintenance and Utilities: Administration and Engineering: Total Operating Expenses: $56,245.00 774.00 $57,019.00 Expenses are expected to exceed revenues for Fiscal Year 2001-2002 by $1,859.64. It is recommended that this amount be funded from the existing reserve in this district. $55,659.36 will be assessed to property owners for the 2001/2002 street landscaping maintenance costs, ($228.72 per single family home and $38.68 per Amador Lakes unit). This is the same as the 2000-2001 assessment. g:\assessdist\83-2\agsthrng COPIES TO: ITEM NO. DESCRIPTION: In 1983, the City formed Landscaping and Lighting Assessment District No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally included Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway landscaping along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the Dublin Hills Estates development. The maintenance cost for Stagecoach Park, as well as the undeveloped Dougherty Hills Park, is paid by the City through the Park Maintenance Operating Budget and is not a part of this Assessment District. The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes development (divided among the 552 condominium lots) and 40% to the Dublin Hills Estates development (divided among 150 single-family lots). All of the "interior slope" maintenance cost is spread evenly to the 150 single-family lots. The estimated June 30, 2001 reserve for this District is projected to be $19,725. The actual reserve will not be known until the City closes its books and accrues the necessary revenues and expenses. In the past, portions of the reserve have been used for landscape renovations, and to keep the assessment to property owners as low as possible. The level of service in this District has been tailored to the available funds (i.e., low assessment, small reserve) as much as possible rather than requesting to increase the assessment in order to perform additional work. This District has quite a large landscaped area, which is supported by relatively few property owners. A Capital Improvement Project to replace existing irrigation controllers throughout the City was performed during 2000-2001; the cost for that project which was associated with this assessment district was $804. The new irrigation controllers can be operated by means ora remote device and are ultimately expected to save maintenance costs. For Fiscal Year 2001-2002, no change is recommended with respect to the method of determining the assessments. The District boundary remains the same. The assessment to the single-family property owners in the Dublin Hills Estates development is proposed to be $228.72 per single-family home. The Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 per dwelling unit (or $21,351.36 for the entire apartment development). This is the same as the 2000-2001 assessment. Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution. Page 2 RESOLUTION NO. -01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD) WHEREAS, by its Resolution No. 42-00, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 7, 2001, at 7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was mailed, published and posted in accordance with Government Code Section 54954.6; and WHEREAS, at the appointed time and place, said hearings were held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof; approve that: NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby (a) The property owners owning more than fifty percent of the area of assessable land within the District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenses thereof; (b) The public interest, convenience, and necessity require that said levy be made; (c) The District benefited by said improvements and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. PASSED, APPROVED AND ADOPTED this 7th day of August, 2001. AYES: NOES: ABSENT: ABSTAINING: ATTEST: Mayor City Clerk g: (ad)183-2183-2levy CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) FISCAL YEAR 2001/2002 ENGINEER'S REPORT CONTENTS Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and Method of Apportioning. Assessment Diagram ASSESSMENT WHEREAS, on March 20, 2001, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et, seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance $56,245. O0 $56,245. O0 Incidental Expenses $20,142.36 $20,142.36 TOTAL COST $76,387.36 $76,387.36 Prior Year Collections & Penalties ($50. 00) ($50. 00) Estimated 2001-02 Imerest Income Applied to 2001-02 Operating Cost ($953.00) ($953, 00) Estimated Surplus from 2000-01 Fiscal Year ($19, 725. 00) ($19, 725. 00) AMOUNT TO BE ASSESSED FOR FISCAL YEAR 2001-2002 $55,659.36 $55,659.36 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate nmber upon said diagram. 2 I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount amOng the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said proPerty. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2000- 2001 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: July 23, 2001 3 ENGINEER'S COST ESTIMATE FISCAL YEAR 2000-2001 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2000- 2001 is as follows: Maintenance Street and Slopes, Stagecoach Road Slopes, Interior $36,404.00 $19,841.00 Incidentals Administration Engineer's Report and Proceedings County of Alameda Collection Costs (1.7%) Delinquencies (1%) Contingencies/Reserve $134. O0 $640.00 $946.21 $556.59 $17,865.56 TOTAL: $56,245.00 $20,142.36 $76,387.36 4 METHOD OF APPORTIONING Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach Road has been assigned to the 553 condominium lots within the multifamily portion of the original Tract 4719, distributed on an equal basis. The balance of this annual cost has been divided equally among lots 1 through 150, inclusive, of Tract 4719. ' The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (above Agate Way and Coral Way) shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador Valley Boulevard and the northerly City Limit. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. 5 ASSESSMENT ROLL Assessment & Lot Number Lots 1 - 150, Tract 4719 Lot 152, Tract 4719 Lot 153, Tract 4719 Lot 154 Lot 155 Lots 1-553, Tract 5180 Property Owners Individual Owners Public-Owned Public-Owned Public-Owned Public-Owned Individual Owners Amount of Assessment 2000-2001 Tax Year $228.72 = $38.68/d.u. = TOTAL: $34,308.00 $o $o $o $o $21,351.36 $55,659.36 6 CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 CERT~ICATIONS FISCAL YEAR 2001-2002 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 19, 2001. . ~~~, X,._.~~ I, the City Clerk of the City of Dublin, California, hereby, ce~i_f t~! .t~e/.foregoing Assessment,with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 97-01 duly adopted by said Council on ,J..~e 19, 200,J.~ .~ I, the City Clerk of the City of Dublin, California, hereby cert~ Jhat the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed'bS~ the City Council of said City by its Resolution No. __-01, duly adopted by said Council on August 7, 2001. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the AsseSsment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on August 10, 2001. TRACT 4719 155 0 200 ~ SCALE IN FEET 6OO DETAIL A · ASSESSMENT DIAGRAM LANDSCAPING AND LIGHTING DISTRICT 1983'2 TRACTS :471'9 ~ 5180 . CITY ..OF DUBL N ALAMEDA COUNTY~ CALIFQRNA ASSESSMENT DIAGRAM Assessment District ..~ B3~; CITY OF OUBLIN ~ ~ ~. D ~ ~ ' ~ ALAMEDA COUNTY, CALIFORNIA , ~ , ~,.... -.. ::;. ~ ~,~':'~;~ . , . · ~ ' ~t · . ' ' / · ' ' · ' ~,,,,.. 1~; . ~ . .. ..... ~ ~ ~ ....~.... . / ~ , / ~'F.~:~ . -.. ....:..,Mu ;. : , . : .'.'.... : : : . . X~ ~ ~,~;~,~ ,.h' ~~/ / ' ~ / ~'~ · ' ' ~ ~1', :~. ~ · ' ~ ...... ~L~ ~' CR~ ~ · ' '~ =~ · .... %, . ' ~ ~' 'r~-~ ,.' ..... ' ~ ~ ' ' · I ~" · 'N~~ ~l:- ',' .... ~' . .' . , ~ ,, ~)~)~. ~Z~ .'~'~ '~' ~0.~I . ~ ~.~,. ....... :,1.. , ~ . .~ ~ ..... . . ~, . . ..... ~ ., ~ . . .. '. 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