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HomeMy WebLinkAbout4.8 - 2949 Award of Contract for Alamo Creek Trail Rep Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: November 19, 2019 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Award of Contract to Redgwick Construction Company for the Alamo Creek Trail Repair, Project No. ST0219. Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY: The City Council will consider approving plans and specifications and awarding a construction contract to Redgwick Construction Company for the Alamo Creek Trail Repair project (CIP No. ST0219). The project will replace a segment of Alamo Creek Trail from the intersection with Amador Valley Boulevard proceeding south approximately 1,050 feet. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to Redgwick Construction Company for the Alamo Creek Trail Repair Project (CIP No. ST0219). FINANCIAL IMPACT: As approved in the 2018-2023 Capital Improvement Program, the total budget for the Alamo Creek Trail Repair project is $664,180, funded by Gas Tax, Measure B Sales Tax, and Measure BB Sales Tax. The lowest responsive and responsible bid for construction is $288,358. A construction contingency of $40,000 is requested for unforeseen construction issues, bringing the total potential construction cost to $328,358. Sufficient funding is available in the project budget to cover the construction contract costs. DESCRIPTION: The Five-Year Capital Improvement Program (CIP), adopted by the City Council, includes the Alamo Creek Trail Repair project, CIP No. ST0219 (Attachment 2). The project will remove and replace a segment of Alamo Creek Trail (approximately 15’ wide) from the intersection with Amador Valley Boulevard and proceeding south approximately 1,050 feet. This segment of trail will be reconstructed with asphalt rather than concrete to allow for a more flexible surfacing, which will move as the soil around the creek expands and contracts through the wet and dry seasons. Page 2 of 2 The project plans and specifications were completed and advertised for bids in October 2019. A total of 13 sealed bids were received on November 5, 2019. The low bidder and second low bidder submitted incomplete bid packages, which did not include the required Bidder’s Questionnaire. The missing documentation is not considered a minor bid irregularity and cannot be waived per the Public Contract Code. The two lowest bids are determined to be non-responsive and the project can be awarded to third lowest bidder. A summary of the bids is provided as Attachment 3. The low responsive bid of $288,358 was submitted by Redgwick Construction Company. Staff has reviewed the bid results and bidder qualification statements, checked references and necessary licenses, and recommends that the City Cou ncil adopt the Resolution (Attachment 1) awarding the project contract to Redgwick Constriction Company, as the lowest responsive bidder. To facilitate the approval of contract change orders and to avoid construction delay, it is requested that the City Ma nager be authorized to approve change orders up to the contingency amount of $40,000. The Resolution will authorize this change as it relates to this project. Contingent upon weather, Staff expects the project to begin in December 2019 and anticipates completion in March 2020. This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to Redgwick Construction Company and to the Alameda County Transportation Commission, Independent Watchdog Committee. ATTACHMENTS: 1. Resolution Approving Plans and Specifications and Awarding a Contract to Redgwick for the Alamo Creek Trail Repair Project 2. CIP No. ST0219 - Alamo Creek Trail Repair 3. Bid Results RESOLUTION NO. - 19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO REDGWICK CONSTRUCTION COMPANY FOR THE ALAMO CREEK TRAIL REPAIR PROJECT WHEREAS, the design team completed plans and specifications for the Alamo Creek Trail Repair project (CIP No. ST0219, “Project”) and the work includes the removal and replacement of a segment of Alamo Creek Trail (approximately 15 feet wide) from the intersection with Amador Valley Boulevard proceeding south approximately 1,050 feet; and WHEREAS, the City of Dublin did, on November 5, 2019, publicly open, examine, and declare all sealed bids for doing the work described in the approved plans and specification s for the Project, which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has recommended that the bid hereinafter is the lowest responsive bid for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the plans and specifications for the Project. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby determine that the lowest and second lowest bids received for the Project be considered incomplete and non-responsive and award the Project to the lowest responsive bidder. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the Contract for Project, to the lowest responsive bidder, Redgwick Construction Company at a bid of two hundred eighty -eight thousand, three hundred fifty-eight dollars and no cents ($288,358.00), the particulars of which bid are on file in the Office of the Public Works Director. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Project Contract Change Orders based on the appropriated funds designated for the Project up to the contingency amount of forty thousand dollars and zero cents ($40,000.00). BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute the Project Construction Agreement with Redgwick Construction Company. PASSED, APPROVED AND ADOPTED this 19th day of November 2019, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _____________________________ City Clerk Number ST0219 Program STREETS PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS 9100 $102 $19,078 $19,180 9200 $23,111 $121,889 $145,000 9400 $500,000 $500,000 $23,213 $640,967 $664,180 PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS 2201 $264,180 $264,180 2204 $250,000 $250,000 2205 $50,000 $50,000 2214 $23,213 $26,787 $50,000 2215 $50,000 $50,000 $23,213 $640,967 $664,180 ANNUAL OPERATING IMPACT Measure B Sales Tax - Local Streets Fund (ACTC) Salaries & Benefits Contract Services Improvements 2020-2025 CAPITAL IMPROVEMENT PROGRAM ALAMO CREEK TRAIL REPAIR ESTIMATED COSTS FUNDING SOURCE TOTAL Measure BB Sales Tax - Local Streets Fund (ACTC) Measure BB Sales Tax - Bike & Pedestrian Fund (ACTC) State Gas Tax TOTAL Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) PROJECT DESCRIPTION This project provides for the design and construction to repair approximately 1,200 linear feet of Alamo Creek Trail, south of Amador Valley Boulevard. The existing trail is a combination of asphalt and Portland cement concrete surfaces that have experienced distress due to soil expansion and slope creep along the adjacent Alamo Creek bank. The project will remove the existing damaged trail surface and install a new asphalt surface. Trail construction is anticipated to be completed by the end of 2019. The project improvements are consistent with the City of Dublin Bicycle and Pedestrian Master Plan and the Class 1 Facilities Maintenance Plan. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Pr o j e c t N a m e : A l a m o C r e e k T r a i l R e p a i r Bi d D a t e : N o v e m b e r 5 , 2 0 1 9 BA S E D B I D IT E M Qt y . UN I T Un i t C o s t E x t e n s i o n U n i t C o s t E x t e n s i o n U n i t C o s t E x t e n s io n U n i t C o s t E x t e n s i o n U n i t C o s t E x t e n s i o n U n i t C o s t E x t en s i o n U n i t C o s t E x t e n s i o n U n i t C o s t E x t e n s i o n U n i t C o s t ExtensionUnit CostExtensionUnit CostExtensionUnit CostExtensionUnit CostExtension 1 1 L S $ 2 2 , 2 0 4 . 0 0 $ 2 2 , 2 0 4 . 0 0 $ 2 7 , 3 0 0 . 0 0 $ 2 7 , 3 0 0 . 0 0 $ 2 3 , 1 0 0 . 00 $ 2 3 , 1 0 0 . 0 0 $ 2 0 , 4 9 4 . 0 0 $ 2 0 , 4 9 4 . 0 0 $ 3 0 , 0 0 0 . 0 0 $ 3 0 , 0 0 0 . 0 0 $ 2 8 , 0 0 0 . 0 0 $ 2 8 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 3 4 , 0 4 5 . 0 0 $3 4 , 0 4 5 . 0 0 $ 3 0 , 0 0 0 . 0 0 $ 3 0 , 0 0 0 . 0 0 $ 2 4 , 0 0 0 . 0 0 $ 2 4 , 0 0 0 . 0 0 $ 35,000.00$35,000.00$30,000.00$30,000.00$45,000.00$45,000.00 2 1 L S $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6, 5 0 0 . 0 0 $ 1 1 , 6 5 0 . 0 0 $ 1 1 , 6 5 0 . 0 0 $ 3 1 , 5 0 0 . 0 0 $ 3 1 , 5 0 0 . 0 0 $ 6 , 50 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 3 4 , 2 5 0 . 0 0 $ 3 4 , 2 5 0 . 00 $ 3 7 , 5 0 0 . 0 0 $ 3 7 , 5 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0$10,000.00$6,920.00$6,920.00$40,000.00$40,000.00 3 1 L S $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 1 , 9 0 0 . 0 0 $ 1 , 9 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 00 0 . 0 0 $ 5 , 8 0 0 . 0 0 $ 5 , 8 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $9 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 5 , 0 0 0 .0 0 $ 5 , 0 0 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 3,000.00$3,000.00$5,000.00$5,000.00 4 1 L S $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 3 , 2 5 0 . 0 0 $ 3 , 25 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $5 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 1 0 , 6 5 6. 0 0 $ 1 0 , 6 5 6 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 6,240.00$6,240.00$20,000.00$20,000.00 5 1 L S $ 5 0 , 0 0 0 . 0 0 $ 5 0 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 6 4 , 1 4 3 . 00 $ 6 4 , 1 4 3 . 0 0 $ 8 1 , 0 0 0 . 0 0 $ 8 1 , 0 0 0 . 0 0 $ 8 0 , 0 0 0 . 0 0 $ 8 0 , 0 0 0 . 0 0 $ 5 9 , 0 0 0 . 0 0 $ 5 9 , 0 0 0 . 0 0 $ 9 0 , 0 0 0 . 0 0 $ 9 0 , 0 0 0 . 0 0 $ 9 7 , 7 0 5 . 0 0 $9 7 , 7 0 5 . 0 0 $ 8 1 , 9 3 5 . 0 0 $ 8 1 , 9 3 5 . 0 0 $ 5 7 , 5 0 0 . 0 0 $ 5 7 , 5 0 0 . 0 0 $ 62,750.00$62,750.00$78,890.00$78,890.00$80,000.00$80,000.00 6 1 L S $ 2 8 , 0 0 0 . 0 0 $ 2 8 , 0 0 0 . 0 0 $ 2 9 , 9 5 0 . 0 0 $ 2 9 , 9 5 0 . 0 0 $ 4 0 , 5 5 0 . 00 $ 4 0 , 5 5 0 . 0 0 $ 3 9 , 5 0 0 . 0 0 $ 3 9 , 5 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 4 5 , 0 0 0 . 0 0 $ 4 5 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 2 7 , 7 2 5 . 0 0 $2 7 , 7 2 5 . 0 0 $ 2 5 , 5 0 0 . 0 0 $ 2 5 , 5 0 0 . 0 0 $ 6 6 , 5 0 0 . 0 0 $ 6 6 , 5 0 0 . 0 0 $ 30,000.00$30,000.00$98,354.00$98,354.00$25,000.00$25,000.00 7 1, 7 0 0 L F $ 1 7 . 0 0 $ 2 8 , 9 0 0 . 0 0 $ 9 . 8 9 $ 1 6 , 8 1 3 . 0 0 $ 2 0 . 0 0 $ 3 4 , 0 0 0 .0 0 $ 1 6 . 0 0 $ 2 7 , 2 0 0 . 0 0 $ 1 9 . 0 0 $ 3 2 , 3 0 0 . 0 0 $ 1 1 . 0 0 $ 1 8 , 7 0 0 . 0 0 $1 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 1 8 . 0 0 $ 3 0 , 6 0 0 . 0 0 $ 1 7 . 5 0 $ 2 9 , 7 5 0 . 0 0 $ 1 7 .50$29,750.00$10.00$17,000.00$19.50$33,150.00$15.00$25,500.00 8 44 0 T N $ 6 1 . 0 0 $ 2 6 , 8 4 0 . 0 0 $ 6 3 . 7 5 $ 2 8 , 0 5 0 . 0 0 $ 8 6 . 0 0 $ 3 7 , 8 4 0 . 00 $ 8 4 . 0 0 $ 3 6 , 9 6 0 . 0 0 $ 5 7 . 0 0 $ 2 5 , 0 8 0 . 0 0 $ 3 5 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 90 . 0 0 $ 3 9 , 6 0 0 . 0 0 $ 8 4 . 0 0 $ 3 6 , 9 6 0 . 0 0 $ 9 5 . 0 0 $ 4 1 , 8 0 0 . 0 0 $ 1 2 6 .00$55,440.00$50.00$22,000.00$61.00$26,840.00$220.00$96,800.00 9 15 , 7 5 0 S F $ 1 . 0 0 $ 1 5 , 7 5 0 . 0 0 $ 2 . 2 1 $ 3 4 , 8 0 7 . 5 0 $ 0 . 5 0 $ 7 , 8 7 5 . 0 0 $ 0 . 6 6 $ 1 0 , 3 9 5 . 0 0 $ 0 . 5 0 $ 7 , 8 7 5 . 0 0 $ 3 . 0 0 $ 4 7 , 2 5 0 . 0 0 $ 0 . 5 0 $ 7, 8 7 5 . 0 0 $ 0 . 6 5 $ 1 0 , 2 3 7 . 5 0 $ 1 . 0 0 $ 1 5 , 7 5 0 . 0 0 $ 0 . 8 6 $ 1 3 , 5 4 5 . 00$1.00$15,750.00$0.60$9,450.00$1.00$15,750.00 10 27 2 T N $ 1 7 1 . 0 0 $ 4 6 , 5 1 2 . 0 0 $ 2 5 9 . 3 5 $ 7 0 , 5 4 3 . 2 0 $ 2 1 0 . 0 0 $ 5 7 , 1 20 . 0 0 $ 1 7 0 . 0 0 $ 4 6 , 2 4 0 . 0 0 $ 1 7 5 . 0 0 $ 4 7 , 6 0 0 . 0 0 $ 2 0 0 . 0 0 $ 5 4 , 4 00 . 0 0 $ 2 0 0 . 0 0 $ 5 4 , 4 0 0 . 0 0 $ 2 1 6 . 0 0 $ 5 8 , 7 5 2 . 0 0 $ 2 2 7 . 0 0 $ 6 1 , 7 44.00$178.00$48,416.00$500.00$136,000.00$159.25$43,316.00$328.00$89,216.00 11 4 E A $ 1 , 1 6 1 . 0 0 $ 4 , 6 4 4 . 0 0 $ 2 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 , 1 2 0 . 0 0 $ 4 , 48 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 4 , 8 0 0 . 0 0 $ 1 , 1 0 0 . 0 0 $ 4 , 4 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $4 , 0 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 9 4 5 . 0 0 $ 3 , 7 8 0 . 0 0 $ 9 5 0 . 0 0 $ 3,800.00$1,300.00$5,200.00$1,000.00$4,000.00$3,210.00$12,840.00$2,000.00$8,000.00 12 15 0 S F $ 6 7 . 0 0 $ 1 0 , 0 5 0 . 0 0 $ 3 9 . 7 9 $ 5 , 9 6 8 . 5 0 $ 3 0 . 0 0 $ 4 , 5 0 0 . 0 0 $4 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 3 7 . 0 0 $ 5 , 5 5 0 . 0 0 $ 3 4 . 0 0 $ 5 , 1 0 0 . 0 0 $ 3 0 . 0 0 $4 , 5 0 0 . 0 0 $ 1 8 . 0 0 $ 2 , 7 0 0 . 0 0 $ 1 5 . 0 0 $ 2 , 2 5 0 . 0 0 $ 6 0 . 0 0 $ 9 , 0 0 0 .00$50.00$7,500.00$70.00$10,500.00$85.00$12,750.00 TO T A L $2 4 7 , 4 0 0 . 0 0 $ 2 7 5 , 3 3 2 . 2 0 $2 8 8 , 3 5 8 . 0 0 $2 9 3 , 6 3 9 . 0 0 $ 2 9 6 , 8 0 5 . 0 0 $ 2 9 7 , 8 5 0 . 0 0 $ 3 0 6 , 3 7 5 . 0 0 $ 3 4 2 , 2 5 4. 5 0 $ 3 4 5 , 6 8 5 . 0 0 $ 3 4 6 , 3 5 1 . 0 0 $ 3 5 0 , 0 0 0 . 0 0 $ 3 5 9 , 5 0 0 . 0 0 $ 4 6 3,016.00 Li s t o f S u b - C o n t r a c t o r s LO W B I D D E R *I n c o m p l e t e p a c k a g e w a s re c e i v e d O'Grady Paving, Inc.ELLA Black Bear Paving and Grading SpenconGaleb Paving, Inc.NoneGranite Rock Company None Tr i - V a l l e y E x c a v a t i n g No n e Go l d e n B a y C o n s t r u c t i o n , I n c . No n e Ke r e x E n g i n e e r i n g I n c . Pa c i f i c C o a s t G e n e r a l E n g i n e e r i n g Si l i c o n V a l l e y P a v i n g No n e Gr a d e T e c h , I n c No n e Go o d l a n d L a n d s c a p e C o n s t r u c t i o n , I n c . Fu r t i c o n DE S C R I P T I O N Mo b i l i z a t i o n ( M a x 1 0 % o f t o t a l b a s e b i d ) CL 2 A g g r e g a t e B a s e Wa t e r P o l l u t i o n C o n t r o l W o r k Ea r t h w o r k Tr a f f i c C o n t r o l De m o l i t i o n Co n s t r u c t i o n S t a k i n g SW P P P / W a t e r P o l u t i o n C o n t r o l Bo l l a r d s De s c r i p t i o n Re d w o o d H e a d e r Ho t M i x A s p h a l t Mi s c e l l a n e o u s C o n c r e t e Ge o g r i d R e i n f o r c e m e n t CI T Y O F D U B L I N EN G I N E E R I N G D I V I S I O N BI D S U M M A R Y Pr o j e c t N o . : S T 0 2 1 9 PU B L I C W O R K S D E P A R T M E N T *H M C o n s t r u c t i o n I n c . Ep i c L a n d S u r v e y i n g , I n c . Ve r u x , I n c . *H M C o n s t r u c t i o n I n c . *I n c o m p l e t e p a c k a g e w a s re c e i v e d *T e r r a m a r k G e n e r a l En g i n e e r i n g C o n t a c t o r s , I n c . *T e r r a m a r k G e n e r a l En g i n e e r i n g C o n t a c t o r s , I n c . Re d g w i c k C o n s t r u c t i o n C o Re d g w i c k C o n s t r u c t i o n C o Ep i c L a n d S u r v e y i n g , I n c . No n e As p h a l t St a k i n g Co n c r e t e No n e O'Grady Paving, Inc.Galeb Paving, Inc.Granite Rock CompanyELLA Go o d l a n d L a n d s c a p e C o n s t r u c t i o n , I n c . Gr a d e T e c h , I n c S i l i c o n V a l l e y P a v i n g K e r e x E n g i n e e r i n g I n c . G o l d e n B a y C o n s t r u c t i o n , I n c . T r i - V a l l e y E x c a v ating 1