HomeMy WebLinkAbout7.2 - 2957 Fallon Sports Park Phase III
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STAFF REPORT
CITY COUNCIL
DATE: December 17, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Fallon Sports Park Phase 3 - Conceptual Design
Prepared by: Rosemary Alex, Parks and Facilities Development
Coordinator
EXECUTIVE SUMMARY:
The City Council will consider approval of the conceptual design for Fallon Sports Park
Phase 3.
STAFF RECOMMENDATION:
Receive the report and approve the conceptual design for Fallon Sports Park Phase 3.
FINANCIAL IMPACT:
As approved in the updated 2018-2023 Capital Improvement Program (CIP), the total
budget for Fallon Sports Park - Phase 3 is $10,360,000, funded by the Public Facility
Fee Fund. The CIP budget includes approximately $8.1 million for con struction and
approximately $2.2 million in soft costs.
The construction cost estimate for the conceptual design is approximately $8.35 million.
If the City Council were to direct Staff to proceed with the conceptual design, including
any additional elements, Staff would monitor the estimated cost as design progresses
and return to the City Council with a future budget adjustment if necessary.
DESCRIPTION:
The 2018-2023 Capital Improvement Program (CIP) includes the Fallon Sports Park -
Phase 3 project (CIP No. PK0119). The project provides for the design and
construction of the remaining 14 acres of the 60-acre Fallon Sports Park.
Background
On January 8, 2019 the City Council directed Staff to include a cricket field and a five -
bay batting cage facility in the concept design of the Project. The cricket field and
batting cages will be developed instead of the two softball fields that were part of the
original Fallon Sports Park Master Plan. The City Council also directed Staff to develop
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concept plans that could include volleyball courts and/or a BMX facility.
Based on City Council direction provided in January, three concept plans were
developed for Phase 3 of the park. The three concept plans were presented to City
Council on May 7, 2019.
At the May City Council meeting, sports user groups provided input and requested that
additional items be considered for the Phase 3 project. The City Council provided
direction to Staff to do the following:
· Delete the stairway and accessible path that connects the Little League field to
the corner of Fallon Road and Bent Tree Drive.
· Provide for a 4th sand volleyball court.
· Provide costs for a two-story scorekeeper booth for Little League.
· Provide costs for little league field lighting (two fields).
· Provide costs for batting cage lighting.
· Provide costs for cricket field lighting and a four-foot fence surrounding the
cricket field.
· Meet with sports groups again to discuss these items.
Subsequent to the May meeting, Staff met with representatives from the sports user
groups (Little League, volleyball, and cricket). Those meetings resulted in the following
requested project elements:
· Little league - Add a two-bay batting cage adjacent to one of the fields.
· Volleyball - Add bleachers.
· Cricket - Add a storage container, two additional pitches, a two-story scorekeeper
booth, scoreboard, perimeter netting, bleachers, and sight screens.
Staff and the design consultant prepared estimates for the items identified by the City
Council during the May meeting and for the elements requested by the sports user
groups. The estimated costs for the base park design and the additional elements are
in the table below:
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Table 1 - Costs of base design and additional elements
BASE DESIGN COST
Little League Fields: 2 fields with fencing, scoreboards, bleachers,
single story scorekeeper booths, bull pens, dugouts, walkways,
planting, and irrigation.$2,500,000
Plaza Area: Walkways, playground, planting, and irrigation.$1,150,000
Courts/Cages/Lawn: 3 volleyball courts, 5 bay batting cage, lawn area,
walkways, planting, and irrigation.$1,700,000
Cricket Area: Lawn area, single pitch, walkways, concrete terrace
seating/steps, drainage, planting, and irrigation.$2,850,000
Subtotal Base Design $8,200,000
ADDED PER CITY COUNCIL MEETING 5/7/2019 COST
Little League - Conduits/boxes for future field lighting $291,000
Little League - field lighting $852,000
Little League - 2 story scorebooth (with 1 story deduct)$200,000
Volleyball - add 4th court $20,000
Batting Cage - Conduits/boxes for future lighting $20,000
Batting Cage - lighting $70,000
Cricket - Conduits/boxes for future field lighting $378,000
Cricket - Field lighting $940,000
Cricket - 4' fence $93,000
Subtotal Added Items $2,864,000
ELEMENTS REQUESTED BY USER GROUPS (MAY-JUNE 2019)COST
Little League - 2 bay Batting Cage $60,000
Volleyball - bleachers $130,000
Cricket - Storage Container $16,000
Cricket - 2 extra pitches $18,000
Cricket - 2 story scorebooth $300,000
Cricket - Scoreboard $40,000
Cricket - Perimeter Netting $190,500
Cricket - Bleachers/pad $38,000
Cricket - Sight Screens $20,000
Subtotal Requested Elements $812,500
At a work session on October 15, 2019, the City Council received a presentation on the
concept design and amenities to be incorporated into Fallon Sports Park Phase 3. The
presentation included the cost estimates listed above in Table 1. Based on feedback
received during the study session, a revised conceptual design was prepared, as shown
in Attachment 1. The conceptual design includes the elements and estimated costs as
shown in Table 2 below, with bold text representing the additions City Council requested
during the work session.
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Table 2 - Conceptual Design
CONCEPTUAL DESIGN COST
Little League Fields: 2 fields with fencing, scoreboards,
bleachers, single story scorekeeper booths, bull pens,
dugouts, walkways, planting, and irrigation $2,500,000
Plaza Area: Walkways, playground, planting, and irrigation. $1,150,000
Courts/Cages/Lawn: 3 volleyball courts, 5 bay batting cage,
lawn area, walkways, planting, and irrigation. Plus batting
cage lighting and conduit, one additional volleyball court,
and bleacher pads. $1,810,000
Cricket Area: Lawn area, single pitch, walkways, concrete
terrace seating/steps, drainage, planting, and irrigation. Plus
two extra pitches, two sight screens, and bleacher pads. $2,888,000
Subtotal Base Design $8,348,000
Requests by the City Council
In addition to the elements included in the conceptual design, the City Council directed
Staff to seek feedback from sports user groups on interest in providing financial support
on additional elements not included in the conceptual design . Dublin Little League
agreed to remove the request for a two-story score booth and committed to
approximately $20,000 to be utilized towards park improvements. Additionally, all
known Dublin cricket organizations were contacted on both November 13, 2019 and
November 26, 2019, however no groups have committed to the donation of any funds
thus far.
The City Council also requested that Staff review sponsorship practices of nearby cities,
specifically the City of Pleasanton. The City of Pleasanton entered into a Memorandum
of Understanding with eight user groups which set fundraising parameters,
commitments, and involvement in raising funds for a portion of a park project over a 10-
year period. The outstanding $2 million balance was allocated to each sanctioned
sports group based on the number of players in each league. During the period of 10
years, no user fees would be assessed for utilization of athletic fields, thus allowing time
for the leagues to fulfill their fundraising commitment. The City of Pleasanton program
began in 2015, with $1.2 million ($240,000 per year) raised to date. It is anticipated
that the leagues’ commitment will be realized within the next two years.
If a similar fundraising program were to be implemented in the City of Dublin, a t an
average of $240,000 raised per year, it would take four user groups roughly 15 years to
pay off the unbudgeted amount (over $3 million), in addition to the $60,000 loss
annually in field rental revenue (or $900,000 during that 15 year period).
Master Plan and Lighting
The conceptual design differs from the Master Plan in that the two softball fields will be
replaced by cricket and by the multi-sport batting cages. Additionally, the conceptual
design eliminates the picnic area, restrooms, and stairway connection to Fallon Road
and Bent Tree Drive. The BMX facility remains as-is, with no proposed further
improvements.
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The Master Plan identified where lighting would be located within the park. On
February 18, 2014, the City Council approved an addendum to the Fallon Sports Park
Mitigated Negative Declaration for lighting of the Phase 2 soccer fields. Since the
Master Plan and the Mitigated Negative Declaration did not include any field lighting in
the Phase 3 area, an updated environmental document will be required in order to
include lighting for the five bay batting cages or for any other lighting of athletic facilities
shown in the conceptual design.
Staff recommends that the City Council approve the concept ual design for Fallon Sports
Park Phase 3 and direct Staff to proceed with updating the Mitigated Negative
Declaration for the Project to include the lighting of the five bay batting cages. With such
approval, Staff anticipates the project would begin construction in late 2020.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to the following sports user groups:
· Dublin United Soccer League
· Dublin Little League
· Cricket for Cubs
· Dublin Cricket Academy
· Dublin Cricket League
· San Ramon Cricket League
· USA Cricket
ATTACHMENTS:
1. Fallon Sports Park Phase 3 Conceptual Plan
2. CIP Document - PK0119 Fallon Sports Park - Phase 3
Dublin, California
10/31/2019
LITTLE
LEAGUE
LITTLE
LEAGUE
PLAY AREA
WITH ADJACENT
SEATING
SCORE KEEPING
BOOTHS
NEW WALKS
BATTING CAGES
WITH TURF
LAWN
SAND VOLLEYBALL
COURTS
CRICKET FIELD
CONCRETE TERRACE
SEATING
3–PITCHES
SIGHT SCREEN
SIGHT SCREEN
Fallon Sports Park - Phase 3 Concept Plan
Number PK0119 Program PARKS
PRIOR
YEARS
2018-2019
BUDGET 2019-2020 2020-2021 2021-2022 2022-2023
FUTURE
YEARS
ESTIMATE TOTALS
9100 $31,564 $32,864 $64,428
9200 $1,994,212 $1,994,212
9400 $980,924 $7,120,436 $8,101,360
9500 $100,000 $100,000 $200,000
$2,125,776 $1,113,788 $7,120,436 $10,360,000
PRIOR
YEARS
2018-2019
BUDGET 2019-2020 2020-2021 2021-2022 2022-2023
FUTURE
YEARS
ESTIMATE TOTALS
4100 $2,125,776 $1,113,788 $7,120,436 $10,360,000
$2,125,776 $1,113,788 $7,120,436 $10,360,000
ANNUAL OPERATING IMPACT $215,000
FUNDING SOURCE
FALLON SPORTS PARK - PHASE 3
2018-2023 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Public Facility Fees
PROJECT DESCRIPTION
This project provides for the design and construction of the remaining 14 acres of Fallon Sports Park, referred to as the Upper Terrace. The design will precede an
update of the Fallon Sports Park Master Plan. The concept design will include an option for a cricket field,in lieu of two softball fields. The Phase 3 concept design
will also include options for sand volleyball and multi-sport batting cages. Fallon Sports Park is a 60-acre community park bordered by Fallon Road, Central Parkway,
Lockhart Street and Gleason Drive. Phases 1 and 2 of the park have been completed and Phase 3 represents the final phase of park development. Concept design
options for Phase 3 will be completed in 2019 and construction is anticipated to start in 2020.
ANNUAL OPERATING IMPACT: $215,000
MANAGING DEPARTMENT: Public Works