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HomeMy WebLinkAboutItem 4.6 - 3061 Youth Advisory Committee Mini Grant Program (2) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: February 4, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Youth Advisory Committee Mini Grant Program Funding Allocations Prepared by: Laura Johnston, Recreation Supervisor EXECUTIVE SUMMARY: The City Council will consider approving the Youth Advisory Committee Mini Grant Program recommended funding allocations. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2019-20 Youth Advisory Committee Mini Grant Program. FINANCIAL IMPACT: The City of Dublin Youth Mini Grant Program is supported by the General Fund in the amount of $1,600 for Fiscal Year 2019-20. DESCRIPTION: The Youth Advisory Committee (Committee) established the Youth Mini Grant Program in Fiscal Year 2012-13 to support youth organizations/clubs in offering programs to middle and high school students which are not offered by the Parks and Community Services Department. Each year, the grant program is ope ned to Dublin-based youth organizations/clubs that offer performing arts, sports, multicultural awareness, health awareness, or other activities which benefit and are led by Dublin youth. Funding allocations are recommended annually by the Committee and are awarded by the City Council. The Committee distributed the Fiscal Year 2019-20 mini grant program information to local youth organizations/clubs, schools and past applicants. The deadline to apply was October 20, 2019. Ten applications were submitted by the deadline. The following six organizations/clubs were invited to present a five -minute presentation at the Committee’s December 11, 2019 Special Meeting: Page 2 of 2 Requested Amount 1. Boys Scouts of America, Troop 904 $250 2. Quarry Lane Environmental Club $600 3. Dublin High School OverBooked Club $200 4. Dublin High School P.A.T.C.H. Club $500 5. TEDxYouth@Dublin $1,000 6. Dublin High School Teens United for Education $300 Total Requested Amount $2,850 After all presentations, the Committee deliberated and recommended funding amounts for each of the six organizations as follows: Recommended Amount 1. Boys Scouts of America, Troop 904 $100 2. Quarry Lane Environmental Club $400 3. Dublin High School OverBooked Club $160 4. Dublin High School P.A.T.C.H. Club $340 5. TEDxYouth@Dublin $400 6. Dublin High School Teens United for Education $200 Total Recommended Amount $1,600 Awarded grant applicants will be notified by phone and email following the action by the City Council. Upon completion of their respective projects the Mini Grant recipients will have two weeks from the conclusion of their project and no later than May 15, 2020, to complete a brief report on how funds were used, and the number of youths impacted. Grantees are encouraged to provide photos, testimonials, or and/or flyers used to promote their project. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Applicants were notified of the City Council meeting and provided a copy of the staff report. ATTACHMENTS: 1. Resolution Approving Funding Recommendations for Fiscal Year 2019 -20 Youth Mini Grant Program 2. Youth Mini Grant Applications RESOLUTION NO. XX - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2019-20 YOUTH ADVISORY COMMITTEE MINI GRANT PROGRAM WHEREAS, the City received 10 applications for the Fiscal Year 2019-20 Youth Advisory Committee Mini Grant Program; and WHEREAS, the total amount of funding requested exceeds funding availability; and WHEREAS, funding sources for the Youth Advisory Committee Mini Grant Program are provided for the in the adopted City of Dublin General Fund Budget; and WHEREAS, on December 11, 2019, the Youth Advisory Committee recommended six youth organizations/clubs to receive grant funding through the Youth Advisory Committee Mini Grant Program; and WHEREAS, the Youth Advisory Committee has provided the City Council with funding recommendations for the Fiscal Year 2019 -20 Youth Advisory Committee Mini Grant Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Youth Advisory Committee Mini Grant Program fund ing allocation for Fiscal Year 2019-20 as follows: ORGANIZATION/ CLUB NAME CITY COUNCIL APPROVED FUNDING Boys Scouts of America, Troop 904 $100 Quarry Lane Environmental Club $400 Dublin High School OverBooked Club $160 Dublin High School P.A.T.C.H. Club $340 TEDxYouth@Dublin $400 Dublin High School Teens United for Education $200 Total Recommended Amount $1,600 PASSED, APPROVED AND ADOPTED this 4th day of February 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 1 Laura Johnston From:PCS Website Sent:Monday, October 21, 2019 8:22 AM To:Laura Johnston Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: noreply@civicplus.com <noreply@civicplus.com> Sent: Saturday, October 19, 2019 8:51 PM To: PCS Website <parksandcommunityservices@dublin.ca.gov> Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application City of Dublin Youth Advisory Committee - Youth Mini Grant Application Step 1 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1.Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2.Organization/Club must have an adult sponsor. 3.Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two and a half pages, double-spaced. The proposal should include the following: 1.A brief description of your organization. 2.Describe the project and how it will benefit Dublin youth. 3.Describe what and how the funds/grant will be used. 4.Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 2 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, September 30, 2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications or proposal does not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Henry Siu 2. Submit the application packet in-person at the Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568. D. Presentation (limited to five minutes) Selected applicants will be notified on November 15, 2019, to present their proposal at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin Senior Center at 7:00 p.m. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Page 2 - Application Name of Organization/Club: BOYS SCOUTS OF AMERICA, TROOP 904 - DUBLIN, CA Address1 Camp Parks RFTA City DUBLIN State CA Zip 94568-3252 Phone: 6507961110 Primary Contact Person (Name & Title): Adi Jain Phone: Email: Adult Sponsor (Name & Title): Archana Jain Phone: 3 Email: Amount Requesting: 250.00 Number of People in Organization: 21 Percent of Dublin Youth Participants: 85 Did the Youth Organization/Club receive grant funding in the past? No If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were met, and the impact on the program? Field not completed. I have reviewed the proposal and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year. Adult Sponsor's Acknowledgement ARCHANA JAIN Date: 10/19/2019 Email not displaying correctly? View it in your browser. Dear Youth Advisory Committee, My name is Adi Jain and I am a sixth-grader in Fallon Middle School. I am a Boy Scout from Boy Scouts Troop 904 in Dublin. Our Troop supports the Aims of Scouting - To Build Character, to Foster Citizenship, and to Develop Fitness. We have 21 scouts in our troop. I have learned a lot about taking care of the environment from Boy Scouts and I would like to bring the same ideas to our public properties such as schools, parks, and trails. My project idea is inspired by one of the aims of scouting: to foster citizenship. I would like to teach the youth in Dublin today to be more responsible towards keeping their environment clean. This benefits the current youth and the youth in the future. My project is to design and create a new type of board game that is fun, yet educational for public and private K-8 schools in Dublin. I plan to gift these board games to the schools during Christmas. The board game will be related to Boy Scout ideas and will educate school kids about Dublin’s parks, trails, historical sites and how to keep them clean. To work on this project, I have eight scouts from my troop signed up to help design and build the board games. This group of eight scouts will work every week for 45 minutes for six weeks starting Nov 6th. I will need $250 to buy the necessary materials for building the board games. I estimate each board game to cost $20 to create and I plan to build 12 board games which totals $240. I estimate the packaging to cost $10 which tallies up the cost to $250 in total. To show the proof that my project used $250, I will provide the Youth Advisory Committee receipts of the materials purchased for the board games, and I will share pictures of the finished board games. I also plan to share pictures of my team of scouts working on the board games every two weeks. Also, I will show my team of scouts delivering the board games to each of the 12 schools in Dublin. After the schools reopen from Christmas break, I will ask teachers to take pictures of students playing the board game and collect feedback in the form of a video. I plan to share these videos with the YAC as well as use the feedback to improve the board game for next year. I hope the Youth Advisory Committee will help me complete my project! Thanks, Adi Jain 1 Laura Johnston From:PCS Website Sent:Friday, October 18, 2019 3:38 PM To:Laura Johnston Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: noreply@civicplus.com <noreply@civicplus.com> Sent: Friday, October 18, 2019 2:51 PM To: PCS Website <parksandcommunityservices@dublin.ca.gov> Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application City of Dublin Youth Advisory Committee - Youth Mini Grant Application Step 1 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two and a half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 2 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, September 30, 2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications or proposal does not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Henry Siu 2. Submit the application packet in-person at the Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568. D. Presentation (limited to five minutes) Selected applicants will be notified on November 15, 2019, to present their proposal at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin Senior Center at 7:00 p.m. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Page 2 - Application Name of Organization/Club: Environmental Club Address1 6363 Tassajara Road City Dublin State California Zip 94568 Phone: (925) 829-8000 Primary Contact Person (Name & Title): Rhea Mitr (Environmental Club President and Founder) Phone: Email: Adult Sponsor (Name & Title): Art Squillante (Club Mentor) Phone: 3 Email: Amount Requesting: 600 Number of People in Organization: 28 Percent of Dublin Youth Participants: 90 Did the Youth Organization/Club receive grant funding in the past? Yes If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were met, and the impact on the program? Funding from the Youth Mini Grant last year was used to launch our first ever Earth Day Celebration on our school campus, which was a large, public event that showcased how various community and youth leaders are taking steps towards achieving a greener planet. The funds from the grant were used specifically for obtaining decorations and a number of local, sustainable vendors to attend our event and explain the importance of sustainability. These funds made the entire Earth Day Celebration possible, and our goal of educating students about the importance of environmentalism in a fun, engaging way was accomplished, as we had performances, entertainment and even representatives from the California Assembly attending our event to talk about climate change and legislation. These funds had a significant impact on our program and have helped turn this event into a school/community success and a recurring event that students now look forward to for upcoming years. I have reviewed the proposal and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year. Adult Sponsor's Acknowledgement Art Squillante Date: 10/18/2019 Email not displaying correctly? View it in your browser. Dear Youth Advisory Committee, Quarry Lane's Environmental Club is focused on transforming like-minded students into active, well-informed stewards of our planet. Our primary purpose and main objective of the club is to create an increased awareness of environmental issues with an emphasis on educating and empowering students to be more involved in maintaining the well-being of our environment. In the past, we have successfully implemented the first stage of a self-sustaining "Rain Garden" on the Quarry Lane campus that not only beautifies the landscape and ecosystem, but also innovatively purifies groundwater using a mix of special soils and native plants. This was entirely a student-driven undertaking, and the club plans on expanding this successful garden during this school year as well. Our club has also conducted park cleanups for Quarry Lane's high school students to encourage all students to be involved in community service aimed at increasing environmental awareness. Some of our major initiatives this coming year are expanding the Rain Garden to other areas of the Quarry Lane campus, implementing more clean- up efforts, collaborating on reforestation projects to help restore local forests and raising awareness through our Earth Day Celebration. Overall, Quarry Lane's Environmental Club is planning on creating positive change that transcends our Quarry Lane campus and allows all of us to take steps towards achieving a greener planet. We are requesting this Youth Mini Grant in order to further expand our Rain Garden project to other areas and also to help fund our reforestation projects and Earth Day Celebration. A Rain Garden is a depressed area in the landscape that collects rainwater from roofs, driveways, parking lots or streets using a mix of special soils and native plants, and allows this runoff to soak into the ground. Planted with grasses and flowering perennials, Rain Gardens can be a cost- effective and beautiful way to reduce water runoff around the school. Rain Gardens trap and filter out sediments, fertilizers and other pollutants from surface water runoff and replenish groundwater. In addition, they provide food and shelter for native birds, butterflies and other wildlife, and beautify the surrounding landscape. This Rain Garden project will in turn benefit the youth in Dublin as it will help to create a healthy environment and reduce pollution that will enable the well-being of the youth in Dublin for many generations to come as well. Additionally, the reforestation projects will help restore natural ecosystems destroyed by human intervention and pollution, and the Earth Day Celebration will be a large, public display of environmentalism that will showcase the efforts of various community and youth leaders to create a greener future. All three projects also help foster the growth of youth leaders in our community who actively participate in the betterment of society and take initiative through our club, inspiring them to become more conscientious global citizens. The funds from this Youth Mini Grant will be directed towards helping pay for this expansion of the Rain Garden implementation project (which will approximately cost $2,000 in total), our reforestation projects (which will cost approximately $300) and our Earth Day Celebration (which will cost about $150). So far, Quarry Lane’s Environmental Club has been rigorously fundraising in order to enable the launch of these various projects and has raised approximately $500 for these projects. Last year, we received $300 from the Youth Mini Grant for our large-scale Earth Day Celebration, and this was extremely beneficial as it helped supplement our funds and fundraising efforts so that we were able to successfully complete our first-ever Earth Day Celebration through a student-driven undertaking. The money from the grant was dedicated towards obtaining local sustainable vendors, environmental agencies and entertainment for the event, and various student groups/clubs and even representatives from the California Assembly attended our Earth Day Celebration. This grant will help to significantly cover the cost of these extremely beneficial projects for our Dublin community and will enable the success of our reforestation projects, expansion of the Rain Garden and continuation of the Earth Day Celebration. The Environmental Club will submit multiple proofs of the transactions (such as invoices of nurseries, receipts, pictures, etc.) to the Youth Advisory Committee in order to ensure that we will be using the money from this mini grant for these causes only. We hope that you award our projects with the Youth Mini Grant in order to sustain the environment and take baby steps towards a greener planet. Sincerely, Rhea Mitr (President and Founder of Environmental Club) 1 Laura Johnston From:PCS Website Sent:Monday, October 21, 2019 8:29 AM To:Laura Johnston Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: noreply@civicplus.com <noreply@civicplus.com> Sent: Sunday, October 20, 2019 9:12 PM To: PCS Website <parksandcommunityservices@dublin.ca.gov> Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application City of Dublin Youth Advisory Committee - Youth Mini Grant Application Step 1 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two and a half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 2 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, September 30, 2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications or proposal does not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Henry Siu 2. Submit the application packet in-person at the Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568. D. Presentation (limited to five minutes) Selected applicants will be notified on November 15, 2019, to present their proposal at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin Senior Center at 7:00 p.m. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Page 2 - Application Name of Organization/Club: OverBooked Club DHS Address1 8151 Village Pkwy City Dublin State California Zip 94568 Phone: (925) 833-3300 Primary Contact Person (Name & Title): Audrey Kang Phone: Email: Adult Sponsor (Name & Title): Adair Spence - Librarian Phone: 3 Email: Amount Requesting: $200 Number of People in Organization: 50 Percent of Dublin Youth Participants: 90 Did the Youth Organization/Club receive grant funding in the past? No If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were met, and the impact on the program? Field not completed. I have reviewed the proposal and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year. Adult Sponsor's Acknowledgement Adair Spence Date: 10/20/2019 Email not displaying correctly? View it in your browser.     OverBooked Club DHS  8151 Village Parkway  Dublin, CA 94568  (925) 833-3300 Ext. 7018  YAC Youth Mini Grant   20​th​ October 2020  OVERVIEW  OverBooked Club at Dublin High School is a book club at Dublin High School. It has monthly club  meetings to discuss books, talking about both their characters and real-world implications to  foster academic and ethical growth in students. Service opportunities are also available through  annual events such as book drives and read-a-louds.  Project Description  Dublin High School’s OverBooked Book Club will be working in conjunction with other middle  and elementary schools in the Dublin Unified School District to host a book drive for new and  gently-used books of any reading level. These books will then be given to underprivileged  students at Rio Vista Elementary in Bay Point, California. OverBooked will be collaborating with  the school’s chapter of Room to Read, a 501(c)(3) organization promoting global literacy.  Students will have the opportunity to help out and earn service hours in various ways, including  but not limited to: creating posters and flyers, donating books, sorting and packaging books,  visiting the school, etc. They will also get to see the impact they make on children who are not as  fortunate as they are in terms of resources and educational support. The entire project will span  from about mid-November to mid-April, with a collection phase before winter break and a service  phase afterwards.         Funds  Funds from the YAC Youth Mini Grant will be used to buy books of various reading levels to  supplement what books were not received through donations. OverBooked’s goal is to provide  each child in the 500-child school with a suitable book to take home. Proof of book purchases  through the form of receipts will be provided to the Youth Advisory Committee to prove funds  were used as proposed, along with photographic evidence of the book donation process. This is  the first YAC Youth Mini Grant OverBooked DHS has applied for.    1 Laura Johnston From:PCS Website Sent:Monday, October 21, 2019 8:29 AM To:Laura Johnston Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: noreply@civicplus.com <noreply@civicplus.com> Sent: Sunday, October 20, 2019 7:04 PM To: PCS Website <parksandcommunityservices@dublin.ca.gov> Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application City of Dublin Youth Advisory Committee - Youth Mini Grant Application Step 1 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two and a half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 2 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, September 30, 2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications or proposal does not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Henry Siu 2. Submit the application packet in-person at the Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568. D. Presentation (limited to five minutes) Selected applicants will be notified on November 15, 2019, to present their proposal at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin Senior Center at 7:00 p.m. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Page 2 - Application Name of Organization/Club: P.A.T.C.H Club Address1 8151 Village Pkwy City Dublin State CA Zip 94568 Phone: 9258333300 Primary Contact Person (Name & Title): Annie Jung; Club President Phone: Email: Adult Sponsor (Name & Title): Erin Vallejo; Teacher and Club Advisor Phone: 3 Email: Amount Requesting: $500 Number of People in Organization: 175 Percent of Dublin Youth Participants: 100% Did the Youth Organization/Club receive grant funding in the past? Yes If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were met, and the impact on the program? P.A.T.C.H. received $500 from the Youth Mini Grants during the 2017-2018 school and used the money to fund our second annual Child Abuse Awareness Campaign. $250 of the fund was to buy stickers, and we handed them out at our booth during the campaign, and the rest of the money was spent to print flyers, make poster, and advertise. Our project goals were to get as many donations as possible and to spread awareness on child abuse. All of our project goals were met. We made almost $675 in donations; P.A.T.C.H. Club used this money to fund our our holiday stuffed animal drive during the 2018-2019 school year. We were able to directly benefit Dublin teens by building their awareness of child abuse and by giving them opportunities to help serve the community. Many of the students, staff, and community members involved in Dublin High School reached out to our club and thanked us for spreading knowledge regarding the issue of child abuse. I have reviewed the proposal and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year. Adult Sponsor's Acknowledgement Erin Vallejo Date: 10/20/2019 Email not displaying correctly? View it in your browser. October 20, 2019 Dear City of Dublin and Youth Advisory Committee, Dublin High School’s P.A.T.C.H. Club respectfully requests a Youth Mini Grant of $500 for our 2020 Child Abuse Awareness Campaign and Blanket Project. My name is Annie Jung, and I am a senior at Dublin High School. In August of 2018, I was given the opportunity to help lead the P.A.T.C.H Club (Plushies Aimed to Comfort Hearts) at Dublin High School. Before being offered this opportunity, I was an active member of the P.A.T.C.H. Club. During these times of giving service to others, I realized that even the smallest actions can change a child’s entire life and that P.A.T.C.H. has the ability to expand that impact and to reach out to other children. I was then encouraged to keep the P.A.T.C.H. Club in action so that more lives can be changed. Through P.A.T.C.H., I believe that our club’s actions, volunteering, and support will change the lives of those who are hurting for the better. The P.A.T.C.H. Club provides Dublin teens with opportunities to serve our community through various service projects across the year. Through the events and projects, we aim to raise awareness of child abuse and let others know that child abuse is still a large issue in today’s society. Last year, we collected and donated more than 300 stuffed animals as comfort items for children in need. We also hosted a Blanket Making Project to make and donate blankets to a local shelter. The $500 that was awarded to P.A.T.C.H. Club during the 2017-2018 school year funded our 2018 “Take a Stand” Child Abuse Awareness Campaign. We used $250 to buy the stickers that were sold at during the campaign, and the rest of the money was used for flyer printing, poster making, and advertising. All of our project goals were met. We were able to directly benefit Dublin teens by building their awareness of child abuse and by giving them opportunities to help serve the community. In recent months, our club has received lots of support from civic leaders, school faculty members, business owners, family, and friends. We are so thankful that the YAC grant enabled us to make such an impact and look forward to expanding that impact through our upcoming projects. Building on the success Child Abuse Awareness Campaigns of our previous school years, which was made possible by the YAC Mini Grant, we are excited to initiate our fourth annual Child Abuse Awareness Campaign at Dublin High in April, National Child Abuse Prevention Month. Child abuse is still a taboo subject and, in most cases, goes unreported because of the fear and shame faced by its victims. Our campaign’s goal is to continue to raise child abuse awareness in our community because awareness is the key to preventing child abuse and to getting more people involved with helping its victims. In our 2020 Child Abuse Awareness Campaign and Blanket Project, we will be handing out waterproof stickers that can be used on water bottles or laptops to spread information about child abuse awareness. Our club will ask for a $1 donation for each sticker, and everyone that donates will be entered into a raffle to win a prize. Our club will be providing a pair of AirPods to use as a prize for our raffle. Our goal is to make 30 fleece blankets for a local abuse shelter or local first responders’ agency. All donations generated from the donations will be used for future projects like our stuffed animal drives. Along with bringing comfort to abused children, the April project will directly benefit Dublin teens by building their awareness of the issue of child abuse and by helping them develop compassion for others around them. It will also provide teens with opportunities to work together to serve our community and make a positive impact in the lives of hurting children. Our club respectfully requests a $500 grant for our Child Abuse Awareness Campaign and Blanket Project in April 2020 so that we can hold this service project. The funds will allow us to purchase the following items for our campaign and project: 1) 1 pair of AirPods ($160 for one pair x 1 = $160 ) 2) 240 stickers ($6 for 48 @ Oriental Trading Co. x 5 = $30 ) 3) 30 yds of fleece for 30 blankets @ Joann Fabrics (approx $10/yd x 30 = $300 ) 4) Poster and Printing ( $10 ) Total: $160 + $30 + $300 + $10 = $500 P.A.T.C.H. will keep records of all expenditures and profits generated by the button sales. Pictures will be taken throughout the whole campaign to post on our social media sites to create more interest and participation among Dublin High School students. A full report of the project can be presented to the Youth Advisory Committee after the event. Thank you for your time and consideration of our request. I hope to hear from you soon. Sincerely, Annie Jung P.A.T.C.H. President 1 Laura Johnston From:Bridget Amaya Sent:Monday, October 14, 2019 10:40 PM To:Andrea Mendez; Laura Johnston Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: PCS Website <parksandcommunityservices@dublin.ca.gov> Sent: Monday, October 14, 2019 4:12 PM To: Bridget Amaya <Bridget.Amaya@dublin.ca.gov> Subject: FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: noreply@civicplus.com <noreply@civicplus.com> Sent: Saturday, October 12, 2019 8:59 PM To: PCS Website <parksandcommunityservices@dublin.ca.gov> Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application City of Dublin Youth Advisory Committee - Youth Mini Grant Application Step 1 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two and a half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 2 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, September 30, 2019, starting at 8:00 AM through Friday, October 18, 2019 ending at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications or proposal does not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Henry Siu 2. Submit the application packet in-person at the Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568. D. Presentation (limited to five minutes) Selected applicants will be notified on November 15, 2019, to present their proposal at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin Senior Center at 7:00PM. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Page 2 - Application Name of Organization/Club: TEDxYouth@Dublin Address1 2011 Avanti Avenue City Dublin State California Zip 94568 Phone: 9255499821 Primary Contact Person (Name & Title): Trishala Jain, Event Director 3 Phone: Email: Adult Sponsor (Name & Title): Archana Chetan, Adult Coordinator Phone: Email: Amount Requesting: 1000 Number of People in Organization: 30 Percent of Dublin Youth Participants: 100 Did the Youth Organization/Club receive grant funding in the past? No If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were met, and the impact on the program? n/a I have reviewed the proposal and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year. Adult Sponsor's Acknowledgement Archana Chetan Date: 10/12/2019 Email not displaying correctly? View it in your browser. Dear Youth Advisory Committee, Before I begin, I have a quick question for you all: How many of you have had the experience of attending a TED talk in Dublin and being in the presence of innovative ideas, talented individuals, and an atmosphere of creativity and curiosity? I’m Trishala Jain, and I’m in the process of planning Dublin’s first ever TED talk event for the youth, planned by the youth! TEDxYouth@Dublin is an independently organized TED event being hosted at Dublin featuring student speakers coming from Dublin High School, Valley Christian, and Quarry Lane. Set to take place on January 18th of 2020 in Dublin High’s Performing Arts Center, this event will encapsulate what it means to be a teen living in Dublin, all while discussing issues that our city and the global community face. The overarching theme of our event is “A Mindful Tomorrow,” and as interpreted by the title, the event will focus on how both teens and adults can practice mindful habits and work towards a more conscious society. Examples of featured topics include fast fashion, digital detoxes, smart financing, and sensible eating, and all carry a message of working towards a more sustainable future. The goal of this event is not only to inspire youth and teens to think about how they can live a more mindful life, but also connect with the larger community of Dublin: small business owners, parents, and educators, and teach them something about mindfulness as well. The entire event will span about 3 hours and will feature roughly 6-7 individual segments including traditional talks, skits, and audience-interactive sessions. All Dublin youth will have the opportunity to submit an application to be a speaker for the event, and the entire Dublin youth community, including students from elementary, middle, and high schools across the city will be invited to attend. I hope to partner with clubs such as DECA, culinary, and mental awareness across the various schools to find a group of varied and diverse speakers. Funding will primarily be used towards the venue: Dublin High’s Performing Arts Center (PAC). The PAC does offer a discounted rate for non-profits, but it is still a significantly large amount to cover, including set-up fees and custodial charges. Funds will also be used for marketing tools, such as posters, banners, and flyers, which would be immensely helpful in attracting a large and diverse crowd. Here is a breakdown of our costs: Non-refundable application fee $100.00 Technician (Required by PAC) $30.00 per hour × 3 hours House Manager (Required by PAC) $20.00 per hour × 3 hours Rental Fee (Non-profit) $240.00 per hour × 3 hours Marketing materials $150.00 Total $1120.00 Any additional fees that are not covered by the City of Dublin’s Youth Mini-Grant will be covered out-of-pocket. The Youth Advisory Committee will be given proof of how the funds were used through receipts from Adam Fresquez, the PAC manager to prove that funding went towards securing a venue. The Committee will also receive an official license confirmation from TED, and multiple pictures from the event to verify where and how the funds were used. Thank you all for your consideration and I hope to see everyone at Dublin’s first ever TEDx event! Sincerely, Trishala Jain  Trishala Jain Event Director, TEDxYouth@Dublin 1 Laura Johnston From:PCS Website Sent:Friday, October 18, 2019 8:30 AM To:Laura Johnston Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application From: noreply@civicplus.com <noreply@civicplus.com> Sent: Thursday, October 17, 2019 8:22 PM To: PCS Website <parksandcommunityservices@dublin.ca.gov> Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application City of Dublin Youth Advisory Committee - Youth Mini Grant Application Step 1 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two and a half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 2 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, September 30, 2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications or proposal does not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Henry Siu 2. Submit the application packet in-person at the Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568. D. Presentation (limited to five minutes) Selected applicants will be notified on November 15, 2019, to present their proposal at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin Senior Center at 7:00 p.m. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Page 2 - Application Name of Organization/Club: Teens Unite For Education Address1 2838 Southwind Lane City Dublin State CA Zip 94568 Phone: (510) 754-5700 Primary Contact Person (Name & Title): Saanya Goel - President Phone: Email: Adult Sponsor (Name & Title): Bhavna Goel - Adult Sponsor Phone: 3 Email: Amount Requesting: $300 Number of People in Organization: 50 Percent of Dublin Youth Participants: 100% Did the Youth Organization/Club receive grant funding in the past? Yes If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were met, and the impact on the program? One year we used the funds to supply our backpack program, similar to the one we are conducting this year. Last year we used the funds to our nutritional program in which we taught the students about nutritional basics. Both of our programs were very successful and we plan on continuing these as the response was positive from both the students and their families. I have reviewed the proposal and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year. Adult Sponsor's Acknowledgement Bhavna Goel Date: 10/17/2019 Email not displaying correctly? View it in your browser. Youth Mini Grant Application Teens Unite For Education Hello Youth Advisory Committee Members, My name is Saanya Goel and I am the president of a club at Dublin High, Teens Unite for Education. Our mission is to provide quality education for the less fortunate in our own community. Many people in Dublin overlook the fact that we have children and families who can’t afford to buy supplies for school, creating a hindrance in their future. We want to help these students by fundraising in various ways. In the past we have partnered with restaurants like Menchie’s and Mirchi Cafe, raising $300. Previously, we donated $200 to a nonprofit organization, Yours Humanly, which has a similar mission to our club. However, we want to be able to raise a lot more money this school year. Based on past experience, we are holding fundraisers at school to have more visibility with the students at Dublin High School. We held a Yankee Candle Fundraiser which is partnered with Yankee Candle themselves, where we received 40% of the profits. Also, we created a Snap Raise profile to use throughout the year to raise funds from family members and friends. Through all of our fundraisers, we raised over $1,500. This is just a few of the fundraisers we have planned for this school year. We are amidst planning more fundraisers. We want to support these children to the best of our ability. Our goal is to fundraise $1,000 to buy backpacks filled with school supplies for those children. In order to reach our goal of $1,000, we need your support. We have created a list of supplies that will be in each backpack, costing around $12 per backpack. With our goal of $1,000, we will be able to provide 80+ students with backpacks. With any funds that we are granted, we will use it towards purchasing prepackaged backpacks from our wholesale provider. We are going to donate all these supplies to the children at a local school in Dublin called Kidango. Each student attending that school does not have the privilege or financial support to be able to buy supplies each school year. We want them to focus on making their future stable by easing some of their tensions. In the past, we have also held a nutrition program at the school where we taught the basics of nutrition to the students through various activities. Our overall mission is to aid these children, we have done in various ways and will continue to serve our community in this fashion. If we are granted the funds we are requesting, we will provide proof of the receipts for each of the supplies that were bought with a complete breakdown that was purchased for each student. We will also take pictures at the event when we hand out backpacks to the students. Again, in the past we visited the school for our backpack and nutrition programs. For our backpack program, the funds were used to purchase the backpacks and for the nutritional program, we used the funds to purchase snacks and interactive activities to teach the students. Both of our programs helped the students understand that even at a young age, they can make decisions to lead a better life. Thank you for your time and consideration. I look forward to working with you all.