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STAFF REPORT
PLANNING COMMISSION
DATE: September 25, 2018
TO: Planning Commission
SUBJECT:
Approval of the September 11, 2018 Regular Planning Commission
Meeting Minutes
Prepared by:Danielle Diaz, Senior Office Assistant
EXECUTIVE SUMMARY:
Draft Minutes of the September 11, 2018 Planning Commission Meeting.
RECOMMENDATION:
Approve the Minutes of the September 11, 2018 Planning Commission Meeting.
PROJECT DESCRIPTION:
The Planning Commission will consider approval of the minutes of th e September 11,
2018 Regular Planning Commission Meeting.
PUBLIC NOTICING:
N/A
ATTACHMENTS:
1. Draft Planning Commission Meeting Minutes from September 11, 2018
3.1
Packet Pg. 3
PLANNING COMMISSION MINUTES
Tuesday, September 11, 2018
Planning Commission September 11, 2018
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Planning Commission was held on Tuesday, September
11, 2018, in the City Council Chamber. The meeting was called to order at 7:00 PM., by
Commission Chair Bhuthimethee.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
T ara Bhuthim ethee Comm ission Chair Present
Stephen W right Comm ission Vice Chair Present
Am it Kothari Planning Comm issioner Present
Sam ir Qureshi Planning Comm issioner Absent
Scott Mittan Planning Comm issioner Present
2. Oral Communications – None.
2.1 Public Comment
No public comments were made.
3. Consent Calendar
3.1. Approve the Minutes of the August 14, 2018 Planning Commission Meeting
The Minutes of the August 14, 2018 Meeting were approved with the
following corrections:
• Correct third bullet point to read: Clarify that the outdoor amphitheater is a
permitted use on Parcel 1.
• Correct the fourth bullet point to read: Clarify that sound amplification in the
amphitheater shall not commence before 10am daily, and shall conclude by
8pm on Sunday through Thursday and 10pm on Friday and Saturday nights.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Stephen Wright, Commission Vice Chair
SECOND: Amit Kothari, Planning Commissioner
AYES: Wright, Bhuthimethee, Mittan, Kothari
ABSENT: Samir Qureshi, Planning Commissioner
4. Written Communication - None.
3.1.a
Packet Pg. 4 Attachment: 1. Draft Planning Commission Meeting Minutes from September 11, 2018 (Approval of the September 11, 2018 Regular Planning
Planning Commission September 11, 2018
Regular Meeting P a g e | 2
5. Public Hearing – None.
6. Unfinished Business – None.
7. New Business
7.1 STUDY SESSION: IKEA Retail Center (PLPA-2016-00016)
Amy Million, Principal Planner, made a presentation and responded to questions
posed by the Commission.
Diwu Zhou, Traffic Engineer with Fehr & Peers, made a presentation and
responded to questions posed by the Commission.
John Bakker, City Attorney, addressed the Commission and responded to
questions posed by the Commission.
Adam Bortz, IKEA, made a presentation and responded to questions posed by the
Commission.
DJ Edwards, Branch Manager and Principal Civil Engineer with JMH Weiss, Inc.,
made a presentation.
Rob Warshefski, Architect with Greenberg Farrow, made a presentation.
Jim Terry, Architect with Ware Malcomb, made a presentation.
Jason Milam, Landscape Architect with Smith + Smith, made a presentation.
Obaid Khan, Traffic Engineer with City of Dublin, responded to questions posed by
the Commission.
Tamara Ficarra, Dublin Resident, spoke in opposition of the project.
Jackie Ficarra, Dublin Resident, spoke in opposition of the project.
David Di Vecchio, Dublin Resident, spoke in opposition of the project.
Riadh Khairalla, Dublin Resident, spoke in opposition of the project.
3.1.a
Packet Pg. 5 Attachment: 1. Draft Planning Commission Meeting Minutes from September 11, 2018 (Approval of the September 11, 2018 Regular Planning
Planning Commission September 11, 2018
Regular Meeting P a g e | 3
Jeff Keihl, Dublin Resident, spoke in opposition of the project.
Kevin Wilson, Dublin Resident, spoke in opposition of the project.
Sharon Wong, Dublin Resident, spoke in opposition of the project.
Adam Bortz, IKEA, responded to questions posed by the Commission.
Amy Million, Principal Planner responded to questions posed by the Commission.
Diwu Zhou, Traffic Engineer with Fehr & Peers, responded to questions posed by
the Commission.
Obaid Khan, City of Dublin Traffic Engineer, responded to questions posed by the
Commission.
8. Other Business
Commission Chair Bhuthimethee inquired about the process for responding to the
public’s written comments. Jeff Baker, Assistant Community Development Director,
responded that it is addressed through the formal Public Hearing process. John Bakker
suggested to acknowledge the comments have been reviewed during the public meeting.
Jeff Baker, Assistant Community Development Director, reminded the Commission about
the Planning Commission attendance policy and directed them to Chapter 2.12 of the
Dublin Municipal Code. He also reminded the Commission about the ability to
teleconference under rare circumstances as noted in Chapter 2.12. He requested that
the Commissioners notify him in advance if they wish to teleconference because it
requires proper public notice under the Brown Act, 72 hours in advance of the hearing.
Upon the request of the Commissioners, Jeff Baker provided status updates on various
project sites that were approved by Planning Commission and City Council but have not
yet started construction.
9. Adjournment
The meeting was adjourned by Commission Chair Bhuthimethee at 10:35 p.m.
3.1.a
Packet Pg. 6 Attachment: 1. Draft Planning Commission Meeting Minutes from September 11, 2018 (Approval of the September 11, 2018 Regular Planning
Planning Commission September 11, 2018
Regular Meeting P a g e | 4
Respectfully submitted,
Planning Commission Chair
ATTEST:
Jeff Baker
Assistant Community Development Director
3.1.a
Packet Pg. 7 Attachment: 1. Draft Planning Commission Meeting Minutes from September 11, 2018 (Approval of the September 11, 2018 Regular Planning