HomeMy WebLinkAboutReso 108-19 Approving An Amendment To The Agreement With Indigo/Hammond + Playle Architects, LLPRESOLUTION NO. 108 - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
APPROVING AN AMENDMENT TO THE AGREEMENT WITH
INDIGO/HAMMOND + PLAYLE ARCHITECTS, LLP
WHEREAS, on February 17, 2015, the City Council approved an Agreement for design
services with Indigo / Hammond + Playle Architects, LLP for the Dublin Police Services Building
Renovation; and
WHEREAS, the City Council approved Amendment #1, #2, #3, #4 and #5 to the
Agreement for design services with Indigo / Hammond + Playle Architects, LLP for the Dublin
Police Services Building Renovation for a total not -to -exceed amount of $2,265,625; and
WHEREAS, the City wishes to amend the terms of the Agreement to account for
additional design and construction administration support services associated with the structural
upgrades and improvements requested by the Alameda County Fire Department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
approves the amendment to the Agreement with Indigo / Hammond + Playle Architects, LLP, for
additional design services in the amount of $100,000, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized and directed to
execute the amendment and such other documents, and to take such other and further action,
as necessary and appropriate to carry out the Intent of this Resolution.
PASSED AND ADOPTED BY the City Council of the City of Dublin, on this 15t" day of
October, 2019, by the following votes:
AYES: Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert
NOES: None
ABSENT: None
ABSTAIN: None XW, IL
I\dayor
ATTEST:
City Clerk -
Reso No. 108-19, Adopted 10/15/19, Item No. 4.7 Page 1 of 1
AMENDMENT #6 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND INDIGO/HAMMOND + PLAYLE ARCHITECTS, LLP
THIS AMENDMENT shall modify the Agreement dated February 17, 2015 for consulting
services by and between the City of Dublin ("City") and Indigo/Hammond + Playle Architects,
LLP ("Consultant"). The date of Amendment #6 shall be October 15, 2019.
In order to accommodate additional services to be provided the Agreement shall be modified as
follows:
A) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $2,365,625, (Two million three hundred and fifty-six thousand and eight hundred
and twenty-five dollars), notwithstanding any contrary indications that may be contained
in Consultant's proposal, for services to be performed and reimbursable costs incurred
under this Agreement. In the event of a conflict between this Agreement and
Consultant's proposal, attached as Exhibit A-1, regarding the amount of compensation,
the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to
this Agreement at the time and in the manner set forth herein. The payments specified
below shall be the only payments from City to Consultant for services rendered pursuant
to this Agreement. Consultant shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
B) Exhibit A — Scope of Services shall be modified in accordance with the attached
EXHIBIT A-1.
CITY OF DUBLIN CONSULTANT
Gt� eZ�_ hristopher L. Foss, City Manager Bruce Playle, P ' ipal
Amendment #6 To Consultant Services Agreement between October 15, 2019
City of Dublin and Indigo/Hammond + Playle Architects, LLP
Exhibit A-1
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HAMMOND+PLAYLE
A R C H I T E C T S. L L P
October 15, 2019
Michael N. Boitnott, P.E.
Capital Improvement Program Manager
Public Works Department
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Re: Amendment #6 —Additional Construction Administration Services to Final Completion,
Renovations and Improvement of the Public Safety Complex, Dublin Boulevard and Clark Avenue
Dear Michael,
This letter describes certain changes in service, and is an amendment to the existing agreement with an
effective date of February 17, 2015 to implement the changes. All other terms and conditions of the
original existing agreement remain in full force and effect.
Background:
A number of changes have occurred during the construction of this project requiring additional effort on
the part of the architects and engineers, and which was not included in the scope of services and fee
provided for construction administration services. The following change work was necessary and was
performed at the direction of the City:
• Correction of existing conditions discovered during construction.
• Changes to Building IA.
Description of Scope of Services change:
A detailed description of the changes and their estimated cost impact is provided below.
• Correction of existing conditions discovered during construction: Changes related to remediation
of structural deficiencies discovered during construction, including corrosion of existing steel
columns and framing members, slab conditions and other field conditions varying from as -built
documents. The work required investigation by architect and structural engineer with subsequent
issuance of ASIs Architect's Supplemental Instructions. The added cost for this work is $28,000.
Changes to Building IA: Changes related to the part of the project known as Building IA, to
accommodate the needs of the ACFA Alameda County Fire Administration, the City's tenant
there. Building 1 A was not a part of the original project scope. Work was required by architect and
mechanical, structural, mechanical, and electrical engineers with subsequent issuance of ASIs
Architect's Supplemental Instructions. Improvements included storefront window replacement,
sidewalk modifications, modification of the Break Room, exterior entry canopies, mechanical
remediation, and changes to the staff parking area. The added cost for this work is $72,000.
INDIGO I Hammond + Playle Architects, LLP 1 909 Fifth Street I Davis, CA 95616 1 t 530.750.0756 1 w indigoarch.com
Michael N. Boitnott, P.E.
October 15, 2019
Page 2
Based on the above, this Amendment #6 adds $100,000 to the contract NTE not -to -exceed amount and
provides for additional construction administration services estimated to carry the project through a final
completion date as late as February 29, 2020. Work beyond this point and to the term expiry date of
December 30, 2020, if required, has not been included and would require a further amendment.
Changes to Agreement:
Section 2., Compensation: Reflective of the increased scope of work to add Additional Construction
Administration Services, change total compensation amount from $2,265,625 to $2,365,625.
Changes to Exhibit A — Scope of Work:
No change to the basic scope as described above for the Public Safety Center (PSC) at Dublin Boulevard
and Clark Avenue.
Changes to Exhibit A — Project Schedule:
A new project schedule was authorized via Amendment #5 extending services through December 30,
2020. That amendment was for time -extension -only in order to prevent contract expiry, but did not include
any increase in contract sum to cover the additional time period. By increasing the NTE not -to -exceed
amount, this Amendment #6 is estimated to provide for additional construction administration services
through a final completion date as late as February 29, 2020. Work beyond this point and to the expiry
date of December 30, 2020, if required, has not been included and would require a further amendment.
Changes to Exhibit A — Compensation Schedule:
The prior authorized fixed -fee amount of $2,265,625 is thereby increased $100,000 by this amendment
resulting in an adjusted total fee of $2,365,625 in accordance with the contract cost summary and revised
payment schedule below. All other terms and conditions of the original agreement remain in full force and
effect.
Contract summary to -date:
Original contract - Basic services
$227,600.
Amendment 1
— Renovate Public Safety Center for Police Services
$653,500.
Amendment 2
— Study to increase project scope by $5 million
$25,000.
Amendment 3
— Implementation of $5 million scope increase
$702,700.
Amendment 4
— Redesign, Rebidding and Additional CA Services, Incl. Bid Alts.
$656,825.
Amendment 5
— Change contract time to December 30, 2020
$0.
Amendment 6
— Additional Construction Administration Services
$100,00.
Adjusted contract amount $2,365,625.
INDIGO I Hammond + Playle Architects, LLP 1 909 Fifth Street I Davis, CA 95616 1 t 530.750.0756 1 w indigoarch.com
Michael N. Boitnott, P.E.
October 15, 2019
Page 3
Scope of Services
Prior Fee Amount
Change this
amendment
Adjusted Fee
Fee Summary
A. Preliminary Design fixed -fee
$390,200
$0
$390,200
B. Final Design fixed -fee
$1,293,125
$0
$1,293,125
C. Bidding & Construction t&m allowance
$557,300
$0
$557,300
Amendment 1, dated 3/1/16 Incl. in nos. above
$0
$0
$0
Amendment 2, dated 3/22/16
$25,000
$0
$25,000
Amendment 3, dated 4/22/16 incl. in nos. above
$0
$0
$0
Amendment 4, dated 10/17/17 incl. in nos. above
$0
$0
$0
Amendment 5, dated 6/19/19 time extension only)
$0
$0
$0
Amendment 6, dated 9/25/19
$0
$100,000
$100,000
Total Adjusted Fee
$2,265,625
$100,000
$2,365,625
Bruce Playle, Architect, AIA
Licensed Architect C 15459
INDIGO/ Hammond & Playle Architects, LLP
Ch1js,E6ss, City Manager, City bfDublin
ate signed: & AG. 06 C.
WtI�zLEZ,1ZLI
Andrew Russell, Director, Public Works Department
City of Dublin
date signed: lC/ Z`
INDIGO I Hammond + Playle Architects, LLP 1 909 Fifth Street I Davis, CA 95616 1 t 530.750.0756 1 w indigoarch.com