HomeMy WebLinkAboutItem 4.3 - 3111 Authorization to Purchase Unmarked Police V (2)
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STAFF REPORT
CITY COUNCIL
DATE: March 3, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Authorization to Purchase Unmarked Police Vehicles
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider authorizing the purchase of two 2020 Dodge Chargers for
investigations personnel and one 2020 Chevrolet Blazer for special investigations
personnel. Pricing has been obtained for all three vehicles by piggybacking on the
current Alameda County General Services Agency contract for vehicle purchases.
Three unmarked police vehicles were scheduled for replacement during Fiscal Year
2019-20 based upon general vehicle condition and history of maintenance a nd repair
expenses.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing Staff to Purchase Two Unmarked Police Vehicles
from My Jeep Chrysler Dodge Ram of Salinas and One Unmarked Police Vehicle from
Dublin Chevrolet and Declaring Replaced Vehicles as Surplus Property.
FINANCIAL IMPACT:
The Fiscal Year 2019-20 Internal Service Fund Budget includes funding for the
purchase of three unmarked police vehicles. Any revenue generated from the auction of
the retired vehicles is also deposited into the fund to offset future replacement costs.
DESCRIPTION:
The City currently has 12 unmarked vehicles which are used by Dublin Police Services
administration, the investigations unit, and the special investigations unit. In order to
ensure reliability and to minimize repair expenses, the City reviews replacement of
these vehicles after five years of service and/or 75,000 miles.
Based upon general vehicle condition and the age of units currently in the fleet, Staff
has identified three existing unmarked police vehicles for replacement during Fiscal
Year 2019-20: a 2014 Ford Explorer with over 134,000 miles (Vehicle #14D32), a 2014
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Ford Taurus with over 89,000 miles (Vehicle #14D33) and a 2011 Ford Taurus with over
109,000 miles (Vehicle #11D34).
On October 4, 2017, Alameda County General Services Agency approved a contract
identifying My Jeep Chrysler Dodge Ram of Salinas and Dublin Chevrolet as approved
vehicle vendors for Alameda County. The contract has an expiration date of September
24, 2020.
Staff conducted research to determine which available unmarked police vehicles would
best meet the needs of Dublin Police Services and is recommending the purchase of
one 2020 Dodge Charger Unmarked Police Sedan, one 2020 Dodge Charger SXT, and
one 2020 Chevrolet Blazer.
Utilizing the aforementioned contract, Staff has obtained the following pricing:
- 2020 Dodge Charger from My Jeep Chrysler Dodge Ram: $27,518.02
- 2020 Dodge Charger SXT from My Jeep Chrysler Dodge Ram: $28,995.67
- 2020 Chevrolet Blazer from Dublin Chevrolet: $35,116.45
The current Internal Service Fund Budget contains funding to purchase these vehicles.
Staff is also requesting that the City Council authorize the disposal of the replaced
vehicles by transferring them to a professional auction company for sale. Any revenue
generated from the auction of the retired vehicles will be deposited into the fund to
offset future replacement costs.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Authorizing the Purchase of Two Unmarked Vehicles from My Jeep
Chrysler Dodge Ram and One Unmarked Police Vehicle from Dublin Chevrolet
2. 2020 Dodge Charger Quotes from My Jeep Chrysler Dodge Ram of Salinas
3. 2020 Chevrolet Blazer Quote from Dublin Chevrolet
4. Alameda County General Services Agency Contract for Vehicle Purchasing
ATTACHMENT 1
RESOLUTION NO. xx - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING THE PURCHASE OF TWO UNMARKED POLICE VEHICLES FROM MY JEEP
CHRYSLER DODGE RAM OF SALINAS AND ONE UNMARKED POLICE VEHICLE FROM
DUBLIN CHEVROLET AND DECLARING REPLACED VEHICLES AS SURPLUS PROPERTY
WHEREAS, the City requires unmarked vehicles for Dublin Police Services operations; and
WHEREAS, the City follows a process of periodically replacing unmarked police vehicles
based upon the age of the vehicle and its condition; and
WHEREAS, in the Fiscal Year 2019-20 Internal Service Fund Budget funding was included for
the replacement of three unmarked vehicles; and
WHEREAS, on October 4, 2017, Alameda County General Services Agency approved a
contract identifying My Jeep Chrysler Dodge Ram of Salinas and Dublin Chevrolet as approved
vehicle purchasing vendors for Alameda County with an expiration date of September 24, 2020; and
WHEREAS, utilizing the Alameda County General Services Agency contract, Staff has
obtained pricing for a 2020 Dodge Charger Police Sedan from My Jeep Chrysler Dodge Ram at a
cost of $27,518.02, a 2020 Dodge Charger SXT Sedan from My Jeep Chrysler Dodge Ram at a cost
of $28,995.67, and a 2020 Chevrolet Blazer from Dublin Chevrolet at a cost of $35,116.45.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager, as Purchasing Agent, to procure two replacement unmarked police
vehicles from My Jeep Chrysler Dodge Ram of Salinas and one replacement unmarked police vehicle
from Dublin Chevrolet as described to the City Council on March 3, 2020.
BE IT FURTHER RESOLVED that upon placing the new vehicles in service, the replaced
vehicles are declared surplus property to be sold at auction.
BE IT FURTHER RESOLVED that the City Manager and/or her designee shall be authorized
to arrange for the auction of surplus City property in accordance with state and local laws and
regulations.
PASSED, APPROVED AND ADOPTED this 3rd day of March 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
Dublin Police Services
Attn: Jason Hall
February 26, 2020
Quote for 2020 Dodge Charger Police sedan:
Drivetrain:
RWD, 3.6L U-6, and 5-speed automatic
Colors: White Knuckle Clear Coat and black cloth seats
Options: Fleet Safety Group, Fleet Key -Alike Freq«1 with 8 fobs,
Front reading/map lamps, and 18"' wheel covers
$24,999.00 —sale price, before tax and fees
$85.00 — doc fees
$2,320.27 — 9.25% City of Dublin sales tax
$75.00 — Delivery to Dublin
$30.00 — electronic filing fee
$8.75 — tire tax
.02
$27,518—total cost
This vehicle will be ordered upon issuance of a purchase order.
Delivery is approximately 10-12 weeks after the order is submitted.
Thank you for the opportunity to provide this quote for your
consideration. Please let me knovre if you have any questions or if
you need any additional information.
1
1
Denis Greathead, Government Fleet Sales Manager
MY Jeep -Chrysler -Dodge -Ram / MY Chevrolet / MY Kissan-Kia
600 Auto Center Circle
Salinas, CA 93907
831-32M519
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Fax
From '�lantere��72.7286
83 I .442.3h l 6939007
h0(1 Auto Center Circle
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Dublin Police Services
Attn. Jason Hall
February 26, 2020
Quote for 2020 Dodge ChargerSedan:
Drivetrain: R1�VD. 3.6L V-6 and 8-speed autoer�atic
Colors: Triple Nickel Clear Coat and black cloth sport seats
Options: Blacktop Package
$26,379.00 —sale price, before tax and fees
$85.00 — doc fees
$2;447.92 — 9.25% City of Dublin sales tax
$75.00 — Delivery to Dublin
$8.75 tire tax
$28u995.67 —total cost
This vehicle will be ordered upon issuance of a Purchase Order.
Typical delivery is 8-10 weeks after the order is submitted.
Thank yod for the opportunity to provide this quote for your
consideration. Please let me know if you have any questions or if
you need any additions
ation.
Denis Greathead, Government Fleet Sales Manager
MY Jeep -Chrysler -Dodge -Ram / MY Chevrolet / MY Nissan-Kia
600 Auto Center Circle
Salinas, CA 93907
831-KM519
I-rom '47unterc. �'2.7�8t�
Fa+c 831.442.3616
f►00 Auto Center Circle
Salina. CA y3�)U-
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DUBLIN AUTOMOTIVE GROUP
CHEVROLET GMC BUSINESS ELITE DEPT
GM FLEET & COMMERCIAL
QUOTE # 511024
City of Dublin
2020 CHEVROLET BLAZER
STOCK # TBD
MSRP $35,905
Using Alameda County BID Assistance $33,355
AGREEMENT IS (500 OVER) $500
DOC FEE $85.00
TIRE FEE $7.00
EXEMPT PLATE FEE $30
TAXES $3,139.45
REBATE -$2,000
TOTAL DUE $35,116.45
QUOTED BY: CHRIS SIMS, FLEET&COMMERCIAL SALES MGR
925-330-9115, CSIMS@CACARGROUP.COM
WILLIE A. HOPKINS, JR., Director
1401 LAKESIDE DRIVE, OAKLAND, CALIFORNIA 94612 DIV 208 9700 FAX 510 208 9711 W W W.ACGOV.ORG/GSA/
October 4, 2017
To: Willie A. Hopkins, Jr., Director, General Services Agency
From: Gina Temporal, Lead Procurement & Contracts Specialist
Via: Kofo Domingo, Procurement Administrator, General Se1vices Agency
Subject: REQUEST FOR APPROVAL TO AWARD CONTRACTS FOR VEHICLE
PURCHASE (CHEVROLET/DODGE), REQUEST . FOR QUOTATION
NO. 901563; AMOUNT: $3,000,000
RECOMMENDATION:
Approve and authol•ize the Purchasing Agent to execute purchase contl•acts for Master Cont1•act
No. 901563, to provide vehicles to the Alameda County General Services Agency -Motor
Vehicles Division, for the term of 10/09/17 — 10/08/20, in the total contract amount of
$3,000,000, with the following vendors:
A. Dublin Chevrolet (Principal: Gentil Sena; Location: Dublin), Procurement Cont1•act
No. 15678, Amount: $600,000; and
B. Salinas Lincoln Mercury Inc.. dba My Jeep -Chrysler -Dodge -Ram (Principal: Denis
Greathead; Location: Salinas), Procurement Contract No. I Do79, Amount: $2,400,000.
DISCUSSION/SUMMARY:
Alameda County intends to purchase Model Yea1. 2017 vehicles and newer to replace or
supplement its existing fleet of vehicles. These vehicles will be used on a daily basis by
Alameda County officials and employees to conduct routine business throughout the County.
The County estimates it will spend approximately $3,000,000 under the terms of the resulting
contract(s). All vehicles shall be new and unused and delivered with the manufacturer's standard
warranty.
Contractors are required to submit a marls -up price, over their triple net price of the vehicle.
T1•iple net price is the vehicle price after all discounts, rebates, and deductions are taken off. This
includes deductions of dealer holdback and advertising monies. Triple net price is the dealer's
actual cost of the purchase of each vehicle.
SELECTION CRITERIA/PROCESS:
The General Services Agency (GSA) -Motor Vehicles Division (MVD) has determined that the
County does not currently have the resources to pi°ovide the required vehicles.
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October 4, 2017
Vehicle Purchase (Chevrolet/Dodge)
UQ No. 901563
GSA-MVD worked with GSA - Procurement to develop and issue a Request for Quotation (RFQ).
The RFQ was issued on June 27, 2017; posted on the website for 31 days; sent to the 16
responders and 3,035 subscribers to the E-Gov Goods and Services -Current Contract
Opportunities mailing service. Two networking/bidders conferences were held and were
attended by zero vendors.
Only those vendors who are p�°e-qualified through the pi°e-qualification process, Request for
Pre -Qualification (RFPQ) No. 901234 — Vendor Pre -Qualification for Various Vehicles, and are
deemed acceptable by the County, are eligible to submit a quotation response to the RFQ for the
vehicle purchase.
The following vendors for Chevrolet and Dodge were pre -qualified by the County and were
eligible to submit a quotation.
A. Dublin Chevrolet (Location: Dublin);
B. Elk Grove Dodge (Location. Elk Grove); 1
C. Infinite Velocity Automotive Inc. dba F.H. Dailey Chevrolet (Location. San Leandro);
D. My Chevrolet (Location: Salinas);
E. Salinas Lincoln Mercury Inc. dba My Jeep -Chrysler -Dodge -Ram (Location: Salinas);
F. TEC of California, Inc. (Location. Oakland); and
G. Winner Chevrolet, Inc. (Location: Elk Grove).
On July 28, 2017, two responses to the RFQ wef•e received. The RFQ spec f ed that partial bids
are acceptable. The RFQ required that the award go to the lowest mark-up over triple net price
qualified bidders. Dublin Chevrolet and Salinas Lincoln Mercury Inc. dba
My Jeep -Chrysler -Dodge -Ram met all the requirements of the RFQ, and the recommendation is
to award this contract to them as lowestp°iced, qualified bidders.
Vehicles can only be purchased from authorized vehicle dealerships. Currently, there are no
certified Small Local Emerging Business (SLEB) vendors for Chevrolet and Dodge dealers.
Therefore, the following SLEB waivers dated August 29, 2017 were granted by the Office of
Acquisition Policy.
A. Dublin Chevrolet (Location: Dublin), SLEB Waiver No. 4902, valid through September 24,
2020; and
B. Salinas Lincoln Mercury Inc. dba My Jeep -Chrysler -Dodge -Ram (Location: Salinas), SLEB
Waiver No. 4903, valid through September 24, 2020.
Page 3
October 4, 2017
Vehicle Purchase (Chevrolet/Dodge)
UQ No. 901563
The following is the evaluation summary:
mark-IIp ®ver
Description
Vendor
Location
Local
,SLPP
Triple Net Price
Chevrolet Vehicles
Dublin Chevrolet
Dublin, CA
Y
N
$680
Salinas Lincoln Mercury
Chevrolet Vehicles
Inc. dba My Jeep-
Salinas, CA
N
N
$880
Chrysler -Dodge -Ram
Salinas Lincoln Mercury
Dodge Vehicles
Inc. dba My Jeep-
Salinas, CA
N
N
$880
Chrysler -Dodge -Ram
FUNDING:
Appropriations for this contract are included in the GSA-MVD vehicle replacement account. No
additional appropriations are required, and there will be no increase to net County cost.
Recommended Bv:
Procurement &Contracts Specialist
Up to $10,000
Approved Bv:
Business Outreach Officer
Procurement &Contracts Supervisor
Up to $10,001 - $25,000
Purchasing Manager
Up to $25,001 - $100,000
Procurement Administrator
Over $100,000
Director, GSA
Over $100,000
DS
DS
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10/4/2017
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