HomeMy WebLinkAboutItem 4.4 - 3179 CalOES Form 130 Approval (2)
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STAFF REPORT
CITY COUNCIL
DATE: April 21, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Approval of California Office of Emergency Services (CalOES) Form 130
Designating Agents Necessary to Provide for All Matters Pertaining to
State and Federal Emergency Management Agency (FEMA)
Reimbursements
Prepared by: John Stefanski, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the CalOES Form 130, designating the City
Manager, Assistant City Manager, and Director of Administrative Services as agents
necessary to provide for all matters pertaining to State and Federal Emergency
Management Agency (FEMA) reimbursements. The Resolution will remain in effect for
all open and future disasters up to three (3) years following the date of approval.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the California Office of Emergency Services (CalOES)
Form 130, Designating Agents Necessary to Provide for All Matte rs Pertaining to State
and Federal Emergency Management Agency (FEMA) Reimbursements.
FINANCIAL IMPACT:
There is no immediate financial impact associated with approving the Resolution.
However, approval of the CalOES Form 130 is required for the City to obtain certain
disaster cost reimbursements from FEMA and the State relating to the current COVID -
19 emergency as well as any future disasters over the next three years.
DESCRIPTION:
On March 4, 2020, the Governor of California proclaimed a state of eme rgency exists in
California related to the spread of COVID-19.
On March 13, 2020, the President declared the ongoing Coronavirus Disease 2019
(COVID-19) pandemic of sufficient severity and magnitude to warrant an emergency
declaration for all states, tribes, territories, and the District of Columbia pursuant to
section 501 (b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
42 U.S.C. 5121-5207 (the “Stafford Act”). This national emergency declaration
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increases federal support for state and local responses to the COVID-19 pandemic.
On March 16, 2020, the City Manager acting in her capacity as Director of Emergency
Services, proclaimed the existence of a local emergency within the City of Dublin. This
proclamation directed all City officers and employees take all steps required to qualify
the City for reimbursement from the FEMA and for other state and federal relief as may
be available to reimburse the City for the expenses incurred from the emergency. On
March 18, 2020 the City Council ratified the local emergency proclamation.
In order for the City to be eligible for future reimbursement from the federal or state
government, the City Council must approve a CalOES Form 130 -Designation of
Applicant’s Agency Resolution for Non-State Agencies (Form 130). The Form 130
designates the positions the City Council authorizes to apply for public assistance and
recovery funding on behalf of the City, for a three-year period. The proposed action
would designate the City Manager, Assistant City Manager, and Director of
Administrative Services as agents who can apply for possible reimbursement.
Next Steps
Shall the City Council approve the Form 130, Staff will submit all necessary documents
to CalOES as required for future reimbursement requests. Over the coming months,
Staff will continue to monitor and apply for any reimbursement funding opportunities to
recover costs incurred throughout the COVID-19 emergency.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving the State of California Governor's Office of Emergency
Services Designation of Applicant's Agent (CALOES FORM 130)
2. Exhibit A to the Resolution
RESOLUTION NO. XX-20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY
SERVICES DESIGNATION OF APPLICANT’S AGENT RESOLUTION (CALOES FORM 130)
WHEREAS, On March 13, 2020, the President declared the ongoing Coronavirus
Disease 2019 (COVID-19) pandemic of sufficient severity and magnitude to warrant an
emergency declaration for all states, tribes, territories, and the District of Columbia pursuant to
section 501 (b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42
U.S.C. 5121-5207 (the “Stafford Act”); and
WHEREAS, On March 16, 2020, the City Manager acting in her capacity as Director of
Emergency Services, proclaimed the existence of a local emergency within the City of Dublin;
and
WHEREAS, on March 18, 2020 the City Council ratified the Local Emergency
Proclamation; and
WHEREAS, in order for the City to be eligible for future reimbursement from the Federal
or State government for costs incurred from the current COVID-19 emergency, the City Council
must approve a CalOES Form 130—Designation of Applicant’s Agency Resolution for Non-
State Agencies (Form 130) authorizing certain positions to apply for public assistance and
recovery funding on behalf of the City.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the CalOES Form 130—Designation of Applicant’s Agency Resolution for Non-
State Agencies (Form 130), as attached hereto as Exhibit A to this Resolution.
BE IT FURTHER RESOLVED the City Council designates the City Manager, Assistant
City Manager, and Director of Administrative Services as authorized agents to obtain certain
federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under
the California Disaster Assistance Act, for a period not to exceed three years.
PASSED, APPROVED AND ADOPTED this 21st day of April, 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Cal OES ID No:______________________
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body)(Name of Applicant)
THAT ,OR
(Title of Authorized Agent)
,OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T.Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________
Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I,,duly appointed and of
(Name)(Title)
,do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the of the
(Governing Body)(Name of Applicant)
on the day of ,20 .
(Title)
Page 1
(Signature)
Cal OES 130 (Rev.9/13)
20
Exhibit A to the Resolution
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 -Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130,Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors,City Council,Board of Supervisors,Board of Education, etc.
Name of Applicant:The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1.Titles Only: If the Governing Body so chooses,the titles of the Authorized Agents would be entered here,not
their names.This allows the document to remain valid (for 3 years)if an Authorized Agent leaves the position
and is replaced by another individual in the same title.If “Titles Only”is the chosen method,this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body’s signature.
2.Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listed.A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director,Superintendent,etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include:City Clerk, Secretary to the Board of Directors,County Clerk,etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the
Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self
Certification.”
Page 2Cal OES 130 (Rev.9/13)
Exhibit A to the Resolution