HomeMy WebLinkAboutItem 4.3 - 3079 PLAN JPA
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STAFF REPORT
CITY COUNCIL
DATE: February 18, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Appointing Directors to Pooled Liability Assurance Network (PLAN) Joint
Exercise of Powers (JPA) to Represent the City of Dublin
Prepared by: Renuka Dhadwal, Management Analyst
EXECUTIVE SUMMARY:
The City Council will designate employees to represent the City of Dublin on the Board
of Directors to the Pooled Liability Assurance Network Joint Powers Aut hority.
STAFF RECOMMENDATION:
Adopt the Resolution Rescinding Resolution No. 97-18 and Appointing Directors to
PLAN JPA on Behalf of the City of Dublin.
FINANCIAL IMPACT:
Adoption of the Resolution (Attachment 1) will have no direct financial impact.
Participation on the Board of Directors provides the City with one vote on the approval
of Pooled Liability Assurance Network (PLAN) Joint Powers Authority (JPA) business
including premiums for programs provided by PLAN JPA (formerly ABAG PLAN).
Service on the Board of Directors is assumed as part of the employee’s regular duties
and the Board Members do not receive additional compensation.
DESCRIPTION:
The City of Dublin has been a charter member of ABAG PLAN Corporation since 1986
for the provision of liability insurance property insurance, and employee bonds. In June
1992, the City Council approved a Risk Coverage Agreement which established
procedures by which ABAG PLAN could also offer partially self -insured property
insurance program. This document was unanimously approved by all 26 cities which
were member agencies in ABAG PLAN Corporation. On July 27, 1992 the City Council
adopted Resolution No. 90-92 (Attachment 2) designating City Staff as the regular and
alternate voting members to the ABAG PLAN Board of Directors. Later in 2014, the City
Council updated its regular and alternate voting members to the ABAG PLAN Board of
Directors due to changes in City Staff (Attachment 3).
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During 2017, ABAG PLAN Corporation separated from the former model of service and
moved to a new risk management-focused joint powers authority that provides the same
pooled risk coverage for its member agencies, with preference for the existing members
of ABAG PLAN, under a new risk coverage agreement to ensure these essential
insurance services continued in a seamless manner.
On December 19, 2017, the City Council authorized the City Manager to execute the
Pooled Liability Assurance Network (PLAN) Joint Powers Authority (JPA) Agreement,
pursuant to California Government Code §6500 et seq., including the powers delegated.
In mid-2018, the City Council updated its regular and alternate voting members to the
PLAN JPA Board of Directors (Attachment 4). However, with the change in Staff
leadership it is now appropriate to appoint new Board representatives via the proposed
Resolution (Attachment 1).
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report has been provided to Jon Paulsen, General Manager /
Executive Director PLAN JPA under contact with Sedgwick (formerly Bickmore).
ATTACHMENTS:
1. Resolution Rescinding Resolution No. 97-18 and Appointing Directors to PLAN JPA
on Behalf of the City of Dublin
2. Resolution 90-92 Appointing Directors to ABAG PLAN Corporation on Behalf of the
City of Dublin
3. Resolution 131-14 Rescinding Resolution 64-13 and Appointing Directors to ABAG
PLAN Corporation on Behalf of the City of Dublin
4. Resolution 97-18 Rescinding Resolution No. 131-14 and Appointing Directors to
PLAN JPA on Behalf of the City of Dublin
ATTACHMENT 4
RESOLUTION NO. XX - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
RESCINDING RESOLUTION NO. 97-18 AND APPOINTING
DIRECTORS TO PLAN JPA ON BEHALF
OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS, ABAG Plan Corporation officially dissolved on June 20, 2018; and
WHEREAS, on December 19, 2017, the City Council approved membership in PLAN JPA
and this succession JPA is now providing the City with liability insurance, property insurance, and
employee bonds; and
WHEREAS, PLAN JPA is a self-funded insurance pool serving public agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors
consisting of one representative from each member agency; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff as part
of its regular duties and does not result in any remuneration to the employee; and
WHEREAS, it is recommended that the City Council revise its designees to the new PLAN
JPA.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Dublin rescinds
Resolution No. 97-18.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of
Dublin does hereby designate the following individuals as appointees to the PLAN JPA Board of
Directors:
Name Title Designation
Julie E. Carter Human Resources Director Director
Lisa Hisatomi Administrative Services Director /
Finance Director
Voting Alternate Director
Linda Smith City Manager Second Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with PLAN
JPA Corporation Bylaws and the Memorandum of Coverage.
PASSED, APPROVED AND ADOPTED this 18th day of February 2020, by the following
vote:
ATTACHMENT 4
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
RESOLUTION NO. 90-92
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPOINTING DIRECTORS TO ABAG PLAN CORPORATION
ON BEHALF OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS, ABAG PLAN Corporation is now providing the City with liability insurance,
property insurance, and employee bonds; and
WHEREAS, ABAG PLAN Corporation is a self -funded insurance pool serving public
agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors
consisting of one representative from each member agency; and
WHEREAS, since the formation of ABAG PLAN Corporation in 1986, the City of Dublin's
designated representative has been the Assistant City Manager; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff
as part of its regular duties and does not result in any remuneration to the employee; and
WHEREAS, since 1986, the City Manager has been designated as an Alternate Board
Member; and
WHEREAS, due to the need to efficiently distribute work assignments among the City
Manager's Staff it is recommended that the City Council change the designees to ABAG PLAN;
NOW, THEREFORE,
hereby designate the
Directors:
Name
Richard Barker
Paul Rankin
BE IT RESOLVED that the City Council of. the City of Dublin does
following individuals as appointees to the ABAG PLAN Board of
Title Designation
Management Assistant Director
Assistant City Manager Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with ABAG PLAN
Corporation Bylaws and the Memorandum of Coverage.
PASSED, APPROVED AND ADOPTED this 27th day of July, 1992 by the following vote:
AYES: Councilmembers Burton, Howard, Jeffery, Moffatt, and
Mayor Snyder
NOES: None
ABSENT: None
Mayor
ATTEST:
ity C e
w reso90agenda#10
RESOLUTION NO. 131 -14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESCINDING RESOLUTION 64-13 AND APPOINTING DIRECTORS TO ABAG PLAN
CORPORATION ON BEHALF
OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS, ABAG Plan Corporation is now providing the City with liability insurance, property
insurance, and employee bonds; and
WHEREAS, ABAG PLAN, Corporation is a self -funded insurance pool serving public
agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors
consisting of one representative from each member agency; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff as part
of its regular duties and does not result in any remuneration to the employee; and
WHEREAS, it is recommended that the City Council revise the designees to ABAG PLAN,
Corporation Bylaws and the Memorandum of Coverage.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Dublin rescinds
Resolution No. 64-13.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of
Dublin does hereby designate the following individuals as appointees to the ABAG PLAN Board
of Directors:
Name
Title
Designation
Julie E. Carter
Human Resources Director
Director
Chris Foss
CityManager
VotingAlternate Director
Colleen Tribb
Administrative Services Director
Second Votin Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with
ABAG PLAN, Corporation Bylaws and the Memorandum of Coverage.
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PASSED, APPROVED AND ADOPTED this 29th day of July, 2014, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
Mayor
ATTEST:
City Clerk
Reso No. 131-14, Adopted 7-29-14, Item 4.2 Page 1 of 2
01 1
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESCINDING RESOLUTION NO. 131-14 AND APPOINTING DIRECTORS
TO PLAN JPA ON BEHALF OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986, and 9
WHEREAS, ABAG Plan Corporation officially dissolved on June 20, 2018; and
WHEREAS, on December 19, 2017, the City Council approved membership in PLAN JPA and
this succession JPA is now providing the City with liability insurance, property insurance, and
employee bonds;. and
WHEREAS, PLAN JPA is aself-funded insurance pool serving public agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors consisting
of one representative from each member agency, and
WHEREAS, participation on the Board of Directors has been carried out by City Staff as part of
its regular duties and does not result in any remuneration to the employee; and
WHEREAS, it is recommended that the City Council revise its designees to the new PLAN
JPA.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Dublin rescinds
Resolution No. 131-14,
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Dublin
does hereby designate the following individuals as appointees to the ABAG PLAN Board of Directors:
Name
Title
Designation
Julie E. Carter
Human Resources Director
Director
Linda Smith
Assistant CityManager
Voting Alternate Director
Christopher L. Foss
City Manager
Second Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with PLAN JPA
Corporation Bylaws and the Memoran�3um of Coverage.
PASSED, APPROVED AND ADOPTED this 21 st day of August, 2018, by the following vote:
AYES: Councilmembers Goel, Gupta, Hernandez, Thalblum and Mayor Haubert
NOES:
ABSENT:
Reso No. 97-18, Adopted 8/21/2018, Item No. 4.4 Page 1 of 2
ABSTAIN:
ATTEST:
City Clerk
Reso No. 97-18, Adopted 8/21/2018, Item No. 4.4 Page 2 of 2