HomeMy WebLinkAboutItem 4.6 - 3164 Acceptance of PSC & Alamo Creek
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STAFF REPORT
CITY COUNCIL
DATE: April 7, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Acceptance of Work - Public Safety Complex – Police Services Building,
CIP No. GI0116, and Acceptance of Work and Approval of Final Change
Order – Alamo Creek Trail Repair, CIP No. ST0219
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of the Public Safety Complex - Police
Services Building Project, acceptance of the Alamo Creek Trail Repair Project, and
approval of the final contract change order for the Alamo Creek Trail Repair Project.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting Public Safety Complex - Police Services Building
Improvements, CIP No. GI0116, and adopt the Resolution Accepting the Alamo Creek
Trail Repair and Approving the Final Contract Change Order, CIP No. ST0219.
FINANCIAL IMPACT:
The Public Safety Complex - Police Services Building Improvements, CIP No. GI0116,
is complete and the project cost was as follows:
Project Funding Source
General Fund $5,900,000.00
Dublin Crossing Fund $18,000,000.00
IT Fund $240,000.00
Measure D $34,250.00
Total Funding $24,174,250.00
Estimated Expenditures
Construction Contract $15,283,400.00
Change Order #1 - 21 $3,329,007.00
Furniture Fixtures & Equipment $1,615,000.00
Contract Services, Design, Salary and Testing $3,946,843.00
Total Expenditures $24,174,250.00
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Estimated Project Balance $0.00
The Alamo Creek Trail Repair, CIP No. ST0219, is complete and the project cost was
as follows:
Project Funding Source
State Gas Tax $264,180.00
Measure B Sales Tax - Local Streets Fund $250,000.00
Measure B Sales Tax - Bike & Pedestrian Fund $50,000.00
Measure BB Sales Tax - Local Streets Fund $50,000.00
Measure BB Sales Tax - Bike & Pedestrian Fund $50,000.00
Total Funding $664,180.00
Estimated Expenditures
Construction Contract $288,358.00
Change Order #1 $13,616.14
Change Order #2 “Final” $41,400.52
Contract Services, Design, Salary and Testing $95,805.34
Total Expenditures $439,180.00
Estimated Project Balance $225,000.00
The proposed final contract change order with Redgwick Construction Company for the
Alamo Creek Trail Repair Project in the amount of $41,400.52 exceeds the City
Manager’s contract change order authority by $15,016.66. Sufficient funds are
available in the project budget for the proposed final contract change order. Any
remaining project budget will be returned to fund balances.
DESCRIPTION:
Public Safety Complex
On February 6, 2018, the City Council awarded a contract to Sausal Corporation to
construct the Public Safety Complex - Police Services Building Improvements (CIP No.
GI0116). The City Council awarded the contract for $15,283,400.00 and approved an
original construction contingency amount of $1,528,340.00. On April 2, 2019, an
additional $2,000,000.00 contingency amount was added to install a solar photovoltaic
system, to complete structural upgrades necessary to bring the existing building up to
“essential facility” standards, and to replace the existing parking lot adjacent to the side
of the building occupied by the Alameda County Fire Department (ACFD).
The project provided for the construction of a building that meets the essential facilities
criteria in the California Building Code for Dublin Police Services, ACFD, and the City’s
Emergency Operations Center, including a standby generator. The project included the
demolition of two existing buildings, renovation of one building, reconstruction of one
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building, added locker rooms for ACFD, a joint-use gym, a 171kW solar array mounted
atop 58 covered carports, a fiber optic connection to the City’s network, data and Wi -Fi
connectivity throughout the building, and associated site improvements . Site
improvements included new secured parking for Dublin Police Services, new guest
parking lots for both ACFD and Dublin Police Services, seven electric vehicle charging
stations, two bioretention basins, landscaping, and an entry plaza. Staff has determined
that the construction project is complete and recommends that the City Council accept
the construction project and begin the warranty period.
Alamo Creek Trail Repair
On November 19, 2019, the City Council awarded a contract for the Alamo Creek Trail
Repair Project (CIP No. ST0219) to Redgwick Construction Company for a not-to-
exceed amount of $288,358.00. At the same time, the City Council authorized the City
Manager to approve project contract change orders, based on appropriated project
funds, up to the contingency amount of $40,000.00.
The project provided for the removal and replacement of a segment of Alamo Creek
Trail (approximately 15 feet wide) from the intersection with Amador Valley Boulevard
and proceeding south approximately 1,050 feet. The segment of trail w as reconstructed
with asphalt pavement rather than concrete to allow for a more flexible surfacing, which
will move as the soil around the creek expands and contracts through the wet and dry
seasons.
To date, one contract change order was issued totaling $13,616.14 for unforeseen
conditions encountered while removing the existing trail surfacing and excavating for the
new structural section. The final contract change order for $41,400.52 represents the
funding for the actual quantities of aggregate base and hot mix asphalt, which were
greater than the estimated quantities, and for an additional 28 linear feet of concrete
valley gutter necessary to complete project construction and close out the contract.
Staff has determined that the project is complete and recommends that the City Council
approve the final change order and accept the construction project and begin the
warranty period.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this Staff Report was sent to Sausal Corporation, Redgwick
Construction Company, and to the Alameda County Transportation Commission,
Independent Watch Dog Committee.
ATTACHMENTS:
1. Resolution Accepting the Public Safety Complex – Police Services Building
Improvements, CIP No. GI0116
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2. Resolution Accepting the Alamo Creek Trail Repair and Approving the Final Contract
Change Order, CIP No. ST0219
3. Exhibit A to Attachment 2 - Contract Change Order
RESOLUTION NO. XX - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
ACCEPTING THE PUBLIC SAFETY COMPLEX – POLICE SERVICES BUILDING
IMPROVEMENTS, CIP NO. GI0116
WHEREAS, on February 6, 2018, the City of Dublin entered into a contract with Sausal
Corporation to construct the Public Safety Complex – Police Services Building, Project No. GI0116;
and
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the
City of Dublin; and
WHEREAS, as a condition of the contract, Sausal Corporation is required to warranty the
improvements for a period of one year following acceptance of the work by the City of Dublin and
maintain a maintenance bond in the amount of 10% of the final contract value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the Public Safety Complex – Police Services Building, Project No. GI0116, and
authorizes Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or designee to release the retention, if after 35 days of filing the Notice of
Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or designee to release the maintenance bond at the end of the one-year warranty
period.
PASSED, APPROVED AND ADOPTED this 7th day of April 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
RESOLUTION NO. XX- 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE ALAMO CREEK TRAIL REPAIR AND APPROVING THE FINAL
CONTRACT CHANGE ORDER, CIP NO. ST0219
WHEREAS, on November 19, 2019, the City of Dublin entered into a contract with
Redgwick Construction Company to construct the Alamo Creek Trail Repair, Project No.
ST0219; and
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin; and
WHEREAS, final completion of said improvements is dependent upon the issuance of a
final Contract Change Order, in the amount of $41,400.52; and
WHEREAS, as a condition of the contract, Redgwick Construction Company is required
to warranty the improvements for a period of one year following acceptance of the work by the
City of Dublin and maintain a maintenance bond in the amount of 10% of the final contr act
value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the final Contract Change Order (Exhibit A) in the amount of $41,400.52.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
accept the Alamo Creek Trail Repair, Project No. ST0219, and authorize Staff to file a Notice of
Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to release the maintenance bond at the end of the one-
year warranty period.
PASSED, APPROVED AND ADOPTED this 7th day of April 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
CITY OF DUBLIN ♣ 100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568 ♣ (925) 833-6630 ♣ (925) 829-9248 FAX
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CONTRACT CHANGE ORDER
Date: March 17, 2020
To: Redgwick Construction Company AGREEMENT DATED: ST0219
21 Hegenberger Road
Oakland, CA 94621
Attn: Mateen Rooshen, Project Manager
Project Name: Alamo Creek Trail Repair Project No. ST0219
Contract Change Order No. 002 Council Approved: Yes
PO No. 20-00237 RFI No. RFQ No.
Contractor’s CP No. OPR/CCD No.
You are hereby authorized to proceed with the following work in connection with the subject project to
furnish all labor and material to complete work described by cost items listed on this Change Order.
Additionally, this CCO closes out all PCO’s, RFI’s, CCD’s, and RFQ for the Alamo Cree Trail Repair project.
This change order is not effective until approved by the City.
CI No. Description Amount
BI 7
BI 8
BI 10
BI 12
AI 1
Redwood Header – reduced quantity to field verified quantity – delete
161 LF
Class 2 Aggregate Base – increased quantity to field verified quantity –
increase 230.97 TN
Hot Mix Asphalt – increased quantity to field verified quantity –
increase 85.51 TN
Miscellaneous Concrete – reduced quantity to field verified quantity –
delete 40 SF
Remove and replace approximately 28 LF of concrete valley gutter
($3,220.00)
$19,863.42
$17,957.10
($1,200.00)
$8,000.00
Total Amount of this Change Order: $41,400.52
Original Contract Amount: $288,358.00
Change by Previous Change Order(s): $13,616.14
Contract Price Prior to this Change Order: $301,974.14
Current Change Order No. 1 Amount: $ 41,400.52
New Contract Amount including This Change Order: $343,374.66
NO CHANGE IN CONTRACT TIME: “0” days
Upon execution by representatives authorized to bind the parties, this Change Order will become a part of
the contract. The consideration specified in this Change Order (whether an adjustment of the contract
price, an adjustment of time, and/or other consideration) is the full and sole compensation owed to the
contractor as a result of the changes and issues described in this Change Order. Such consideration
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includes, but is not limited to, any and all direct and indirect costs incurred by the contractor as a result of
the changes and issues described in this Change Order for any labor, equipment, materials, overhead
(additional, extended, field and home office), profit, or time adjustments. By signing this Change Order
the contractor waives and releases the owner from any and all claims for additional compensation
concerning any of the changes and issues specified in this Change Order.
The undersigned, being the _Project Manager_ of the Contractor, by signing this Changer Order
declares under penalty of perjury under the laws of the State of California, and does personally certify and
attest that: the undersigned has thoroughly reviewed the attached request for change order and knows its
contents, and said request for change order is made in good faith; that it is supported by truthful and
accurate data; that the amount requested and the additional time requested accurately reflect the allowable
expenses that would be incurred, and the time necessary, to perform the change order; and further, that the
undersigned is familiar with California Penal Code Section 72 and California Government Code Section
12650 et seq., pertaining to false claims, and further knows and understands that the submission or
certification of a false claim may lead to fines, imprisonment, or other severe legal consequences.
Accepted By: Date: 3/17/20
Contractor
Print Name
City Project
Manager:
initial
Date:
Linda Smith
City Manager