HomeMy WebLinkAboutItem 4.12 - 3260 City Manager Actions
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STAFF REPORT
CITY COUNCIL
DATE: June 2, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
City Manager Actions Taken During Delegation of Authority
Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:
The City Council will receive a report on the actions taken by the City Manager for the
period of April 30 to June 1, 2020, pursuant to Resolution 18-20 delegating certain
authority to the City Manager during the COVID-19 pandemic. There is one reportable
action during this time: the increase to a purchase order for police vehicle repair and
maintenance.
STAFF RECOMMENDATION:
Receive the report and, by motion, ratify the actions of the City Manager.
FINANCIAL IMPACT:
Actions taken by the City Manager between April 30 and June 1, 2020, under her
delegation of authority resulted in an increase of $20,000 to the City’s purchase order
with Livermore Auto Group, for a total of $55,000 for police vehicle maintenance. There
is sufficient funding in the Fiscal Year 2019-20 Budget to cover this increased cost.
DESCRIPTION:
Background
On March 17, 2020, in response to the shelter-in-place order issued by the Alameda
County Health Officer on March 16, 2020 and pursuant to Dublin Municipal Code (DMC)
Chapter 2.44.060(A), the City Manager, acting in her capacity as Director of Emergency
Services, proclaimed the existence of a local emergency within the City of Dublin due to
the COVID-19 pandemic.
On March 18, 2020, the City Council approved Resolution 18-20 ratifying the
declaration of a state of emergency and delegating certain authority to the City Manager
subject to later approval by the City Council. Specifically, Resolution 18-20 authorizes
the City Manager to take administrative actions necessary to conduct the routine
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municipal affairs of the City, including budget adjustments, pay determinations for
certain staff, and other tasks that may arise during this extraordinary circumstance.
Furthermore, the Resolution delegates, pursuant to DMC 2.04.190, to the City Manager
the authority to approve contracts above $45,000. This delegation is in effect for the
duration of the local emergency.
The following is a summary of actions taken by the City Manager, under the City
Council’s delegation of authority, for the period of April 30 – June 1, 2020.
Financial Action
Approved a Purchase Order totaling $55,000
The City Manager approved an increase of $20,000 to the City’s purchase order with
Livermore Auto Group, which exceeds the normal $45,000 threshold for the
City Manager. The increase in costs is due to multiple repairs for things such as
engine, transmission, and brake issues, in addition to standard maintenance.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.