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HomeMy WebLinkAboutItem 4.3 - 3200 City of Dublin Fiscal Year 2020-21 Human Se Page 1 of 6 STAFF REPORT CITY COUNCIL DATE: June 2, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: City of Dublin Fiscal Year 2020-21 Human Services Grant Program Funding Recommendations Prepared by: Rich Jochner, Recreation Supervisor EXECUTIVE SUMMARY: The City Council will consider the Human Services Commission funding recommendations for the Fiscal Year 2020-21 Human Services Grant Program. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendations for Fiscal Year 2020-21 Human Services Grant Program. FINANCIAL IMPACT: The City of Dublin Human Services Grants Program is supported by three funding sources: the federally-funded Community Development Block Grant (CDBG) Fund, and the City of Dublin’s General Fund and Inclusionary Housing Fund. The estimated Fiscal Year 2020-21 CDBG allocation is $99,571 for direct support of social service programs in the Dublin community. General Fund support is $160,000, and the Inclusionary Housing Fund support is estimated at $8,000. Each organization is eligible for a minimum award of $3,500 and a maximum of $25,000. DESCRIPTION: The Human Services Grants Program provides financial support to local non-profit organizations serving the Dublin community. Each year the City Council awards funding to organizations that best meet the community’s needs in support of the City’s adopted Mission and Vision (Attachment 4) and needs identified in the Tri-Valley Needs Assessment (Attachment 5). Funding Support History Fiscal Year 2020-21 marks the 16th year of Dublin’s Human Services Grant Program, with the recent allocation history, shown in the table below. Page 2 of 6 TABLE 1: FUNDING SUPPORT HISTORY (past 10 years) Fiscal Year General Fund Inclusionary Housing Fund CDBG 2011-12 $120,000 $31,180 $53,826 2012-13 $125,000 $36,000 $54,746 2013-14 $135,000 $33,000 $45,184 2014-15 $120,000 $7,000 $67,402 2015-16 $120,000 $8,000 $69,812 2016-17 $140,000 $8,000 $75,602 2017-18 $140,000 $8,000 $79,781 2018-19 $130,000 $8,000 $91,462 2019-20 $130,000 $8,000 $93,970 2020-21 $160,000* $8,000 $99,571 *The Fiscal Year 2020-21 allocation was increased an additional $30,000, from $130,000 to $160,000, based on City Council feedback at the Strategic Planning session of March 4, 2020. Analysis The City’s Fiscal Year 2020-21 total grant funding allocation is estimated at $267,571 which includes CDBG funds estimated at $99,571 for direct support to social services/capital programs, City General Fund contributions at $160,000, and City Inclusionary Housing Fund contributions at $8,000. Of the $99,571 estimated for CDBG, a portion is earmarked for support to Axis Community Health for the Health Clinic loan obligation. On May 6, 2014, the City Council adopted Resolution 51-14 authorizing the City to enter into a Public Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton, Livermore, and the County of Alameda for repayment of a HUD loan to support Axis Community Health’s Health Center expansion. The agreement was executed in July 2015 and the facility grand opening was held in May 2016. The PPJ allowed the agencies, with the City of Pleasanton acting as lead agency, to borrow $1.25 million to support Axis Community Health’s facility construction. Per the agreement, the City of Dublin is required to repay its portion of the loan, a total of $265,618, with CDBG funds. The funding allocation for repayment of the loan is included as part of the Staff and Human Services Commission recommendations. The estimated loan repayment amount for Fiscal Year 2020-21 is $13,586.54. During this year’s application period, the City of Dublin received 21 total applications (Attachment 7), with 18 of those qualifying from 14 organizations. Of the 18 qualifying applications, eight (8) are eligible for CDBG funding. Four (4) organizations submitted applications for two different programs/projects. Review and Rating Criteria In February 2020, Staff reviewed the Fiscal Year 2020-21 grant applications to verify Page 3 of 6 that all requests qualify for funding based on the adopted program guidelines. As part of the review, Staff applied the City Council-approved Rating Criteria worksheet (Attachment 6) to each grant application. The Rating Criteria worksheet is one of several factors used in determining Staff’s funding recommendations. Other factors include consideration of such elements as: • The number of Dublin residents served and cost per participant; • Past performance of existing Dublin programs; • Whether the project addresses one or more of the 14 Key Areas of Concern identified in the 2011 Tri-Valley Needs Assessment Report; and • Whether City funds are used to leverage other funding sources. City and Regional Priorities At the October 20, 2015, City Council Meeting, the City Council discussed the funding priorities for the upcoming grants cycle. The discussion resulted in City Council direction that the Grants Program emphasize funding programs specifically directed towards human service needs. As such, the City Council decided that grants will not be awarded to arts or school-based programming or events but will focus on the most critical human services needs such as health care, food and nutrition, homelessness, and childcare. Funding Recommendations The Human Services Commission is responsible for providing Human Services Grant Program funding recommendations to the City Council each year. On May 7, 2020, the Commission held a public meeting for the Fiscal Year 2020-21 Human Services Grant Program funding recommendations. The Commission voted unanimously in support of a recommendation to the City Council based on their collective group averages. These averages, along with the funding amounts requested, previous year funding amounts, and recommendations are included with this Staff Report as Attachment 3. TABLE 2: GRANT PROGRAM RECOMMENDATION HUMAN SERVICES COMMISSION RECOMMENDATION ON FISCAL YEAR 2020-21 HUMAN SERVICES GRANT PROGRAM ORGANIZATION NAME AND PROPOSAL TITLE FY 2020-21 REQUESTED FUNDING HUMAN SERVICES COMMISSION RECOMMENDATION FUNDING TYPE Axis Community Health - Ensuring Appropriate and Timely Access to Care with Triage Call Nurse $9,135.00 $8,334.00 CDBG Axis Community Health - Loan Obligation * $13,586.54 $13,586.54 CDBG Axis Community Health - Low Income Dental Care $9,000.00 $6,216.00 CDBG CALICO Center - Child Abuse Intervention $15,000.00 $11,806.00 CDBG Page 4 of 6 Chabot-Las Positas Community College District/Tri-Valley Career Center - Career & Business Services $9,952.00 $9,488.00 GENERAL FUND Chabot-Las Positas Community College District/Tri-Valley Career Center - VITA Program $7,497.00 $7,284.00 GENERAL FUND City Serve of the Tri-Valley - Homelessness Prevention/Crisis Intervention Services $23,000.00 $21,260.00 GENERAL FUND Community Resources for Independent Living - Housing and Independent Living Skills $14,779.00 $11,931.00 CDBG Easter Seals Bay Area - Kaleidoscope Community Adult Program $25,000.00 $16,273.00 GENERAL FUND Hively (Child Care Links) - Behavioral Healthcare Services $25,000.00 $21,298.00 GENERAL FUND Hively (Child Care Links) - Diaper Pantry $15,000.00 $10,780.00 GENERAL FUND Hope Hospice, Inc - Grief Support Center and Hospice Volunteer Program $18,000.00 $17,769.00 GENERAL FUND Legal Assistance for Seniors - Legal Services, Medicare Counseling and Education for Dublin Seniors $7,500.00 $6,268.00 CDBG Open Heart Kitchen - Dublin Meal Program $24,000.00 $21,211.00 CDBG Senior Support Program of the Tri- Valley - Case Management $16,604.00 $15,593.00 GENERAL FUND Spectrum Community Services - Meals on Wheels for Dublin's Homebound Elderly $13,500.00 $12,140.00 CDBG Sunflower Hill - Program Support for Adults with Developmental Disabilities $25,000.00 $16,177.00 GENERAL FUND Tri-Valley Haven - Domestic Violence Services $25,000.00 $24,078.00 GENERAL FUND Tri-Valley Haven - Homeless Services $25,000.00 $16,078.46 CDBG / INCLUSIONARY HOUSING GRAND TOTAL $321,553.54 $267,571.00 * The Axis Community Health Facility Project Loan is a contractual annual repayment obligation and does not participate in the annual application process. Page 5 of 6 Organizations Not Recommended for Funding This year, the overall funding amount requested exceeded the amount available by over 20%. As a result, the City is unable to fund all requests. Of the 21 applications received, three (3) projects were not recommended for funding as they did not provide direct human service needs (Association of the United States Army’s Sea Cadet program, Valley Children’s Museum’s Play-Based STREAM Programming), and the school-based project may be eligible for educational related grants from other sources (Association of the United States Army’s Educational Reading Programs at Frederiksen Elementary School). The table below reflects the number of projects by type, and total recommended funding. TABLE 3: PROJECTS RECOMMENDED BY PROJECT TYPE Project Type Quantity Recommended Funding Services - Domestic Violence and Child Abuse 2 $35,884.00 Services - Disabled/Special Needs 2 $32,450.00 Services - Food 2 $33,351.00 Services - Financial/Legal 1 $6,268.00 Services - Homeless 3 $49,269.46 Services - Medical/Health 6 $79,990.00 Services - Other * 3 $30,358.54 Total Projects 19 $267,571.00 *Includes the Axis Community Heath Facility Loan Obligation Alameda County Urban County CDBG Program The City of Dublin participates in Alameda County’s Urban-County CDBG Program, along with the cities of Albany, Emeryville, Newark, and Piedmont (cities whose population is or was less than 50,000 residents). These are called the “Urban County Cities,” along with the unincorporated areas of Alameda County. During the current Fiscal Year (FY 2019-20), the City of Dublin received $93,970 in CDBG funds for direct support to organizations. The amount being estimated for Fiscal Year 2020-21 is $99,571, until the City is provided the approved funding level from Alameda County. Project Type: Public Service Project vs. Capital Project Each year, the County limits each Urban County City to approximately 15% of the CDBG allocation for service-based organizations and projects. The County’s past practice has been to review all applications received from each Urban County City to determine if the overall request for service-based projects exceeds the 15% limit. For the past few years, the County has requested that the City make adjustments to the service-based project allocation as the County was projected to exceed the 15% limit. If adjustments are needed for Fiscal Year 2020-21, Staff will work with eligible grant applicants and the County to adjust the allocation, including applying a prorated Page 6 of 6 reduction for all CDBG awards, if necessary. Typically, the City receives far more service project requests than capital project requests. This year, the City did not receive any capital project requests. Summary In total, grant applicants requested $321,553.54 in funds with an estimated $267,571.00 grant funds available. The following chart summarizes the total funding requests and the amount available for the Fiscal Year 2020-21 Human Services Grants Program: Funding Sources FY 2020-21 Funding Requested FY 2020-21 Funds Available CDBG Fund $123,500.54 * $99,571.00 ** General Fund $190,053.00 $160,000.00 Inclusionary Housing Fund $8,000.00 $8,000.00 Total $321,553.54 $267,571.00 * Includes allocation to the Axis Community Health Facility Project Loan Obligation. ** Estimated amount available for direct funding to community organizations STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A web link to the Staff Report was sent to all grant applicants. ATTACHMENTS: 1. Resolution Approving Funding Recommendations for Fiscal Year 2020-21 Human Services Grant Program 2. Exhibit A to the Resolution 3. Human Services Grant Program Past Funding & Human Services Commission Recommendation for Fiscal Year 2020-21 4. City of Dublin Mission and Vision Statements 5. Tri-Valley Needs Assessment 14 Areas of Concern 6. Sample Commissioner Rating Critera Sheet 7. Fiscal Year 2020-21 Applications RESOLUTION NO. XX - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2020-21 HUMAN SERVICES GRANT PROGRAM WHEREAS, the City received 18 qualifying applications for the Fiscal Year 2020-21 Human Services Grant Program; and WHEREAS, funding sources for the Human Services Grants Program include the federally funded Community Development Block Grant (CDBG), and the City of Dublin General Fund and Inclusionary Housing Fund; and WHEREAS, the funding requests exceeding funding availability; and WHEREAS, on May 7, 2020, the Human Services Commission recommended 18 projects/programs receive grant funding through the Human Services Grant Program; and WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year 2020-21 Human Services Grant Program funding recommendations; and WHEREAS, Exhibit A, attached hereto and made a part of this Resolution, reflects the Fiscal Year 2020-21 Human Services Grant Program funding award amounts for the City of Dublin; and WHEREAS, the action taken by this Resolution shall approve the funding recommendations. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions: 1. Approve the Human Services Grant fund allocations, for Fiscal Year 2020-21, as outlined in Exhibit A; 2. Direct Staff to work with the County of Alameda as required on the CDBG funding allocations by reallocating funds as needed based on the confirmed CDBG funding guidelines and funding level; and 3. Authorize the City Manager to execute agreements with the County of Alameda for use of CDBG funds and the funding agreements with each grant recip ient effective July 1, 2020 and take such further actions as may be necessary or appropriate to carry out the City Council’s obligations pursuant to this Resolution. PASSED, APPROVED AND ADOPTED this 2nd day of June 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk CITY OF DUBLIN FISCAL YEAR 2020-21 HUMAN SERVICES GRANT PROGRAM FUNDING ORGANIZATION NAME APPPLICATION TITLE REQUESTED AMOUNT TOTAL AMOUNT FUNDED CDBG FUNDS GENERAL FUND INCLUSIONARY HOUSING FUND Axis Community Health Ensuring Appropriate and Timely Access to Care with Triage Call Nurse $9,135.00 $8,334.00 $8,334.00 Axis Community Health Loan Obligation $13,586.54 $13,586.54 $13,586.54 Axis Community Health Low Income Dental Care $9,000.00 $6,216.00 $6,216.00 CALICO Center Child Abuse Intervention $15,000.00 $11,806.00 $11,806.00 Chabot-Las Positas Community College District/Tri-Valley Career Center Career & Business Services $9,952.00 $9,488.00 $9,488.00 Chabot-Las Positas Community College District/Tri-Valley Career Center VITA Program $7,497.00 $7,284.00 $7,284.00 City Serve of the Tri- Valley Homelessness Prevention/Crisis Intervention Services $23,000.00 $21,260.00 $21,260.00 Community Resources for Independent Living Housing and Independent Living Skills $14,779.00 $11,931.00 $11,931.00 Easter Seals Bay Area Kaleidoscope Community Adult Program $25,000.00 $16,273.00 $16,273.00 Hively (Child Care Links)Behavioral Healthcare Services $25,000.00 $21,298.00 $21,298.00 Hively (Child Care Links)Diaper Pantry $15,000.00 $10,780.00 $10,780.00 Hope Hospice, Inc.Grief Support Center and Hospice Volunteer Program $18,000.00 $17,769.00 $17,769.00 Legal Assistance for Seniors Legal Services, Medicare Counseling and Education for Dublin Seniors $7,500.00 $6,268.00 $6,268.00 Open Heart Kitchen Dublin Meal Program $24,000.00 $21,211.00 $21,211.00 Senior Support Program of the Tri-Valley Case Management $16,604.00 $15,593.00 $15,593.00 Spectrum Community Services Meals on Wheels for Dublin's Homebound Elderly $13,500.00 $12,140.00 $12,140.00 Sunflower Hill Program Support for Adults with Developmental Disabilities $25,000.00 $16,177.00 $16,177.00 Tri-Valley Haven Domestic Violence Services $25,000.00 $24,078.00 $24,078.00 Tri-Valley Haven Homeless Services $25,000.00 $16,078.46 $8,078.46 $8,000.00 GRAND TOTAL $321,553.54 $267,571.00 $99,571.00 $160,000.00 $8,000.00 Organization Grant Proposal Funding Amount Received FY18-19 Funding Amount Received FY19-20 Grant Amount Requested FY20-21 Human Services Commission Recommended Funding FY20-21 Human Services Commissioners' Points Average Funding Type Axis Loan Obligation $15,962.00 $16,932.00 N/A $13,586.54 N/A CDBG Axis Low Income Dental Care not requested not requested $9,000.00 $6,216.00 13.0 CDBG Axis Triage Call Nurse not requested $9,135.00 $9,135.00 $8,334.00 14.0 CDBG CALICO Center Child Abuse Prevention $10,000.00 $13,490.00 $15,000.00 $11,806.00 14.6 CDBG Community Resources for Independent Living Housing and Independent Living Skills $9,360.00 $11,523.00 $14,779.00 $11,931.00 13.6 CDBG Legal Assistance for Seniors Legal Services, Medicare Counseling and Education for Dublin Seniors $7,000.00 $7,500.00 $7,500.00 $6,268.00 14.2 CDBG Open Heart Kitchen Dublin Meal Program $22,500.00 $22,390.00 $24,000.00 $21,211.00 14.6 CDBG Spectrum Community Services Meals on Wheels for Dublin's Homebound Elderly $13,000.00 $13,000.00 $13,500.00 $12,140.00 14.6 CDBG Tri-Valley Haven Homeless Services Program $10,625.00 $11,449.23 $25,000.00 *$16,078.46 13.8 CDBG / Inclusionary Housing Chabot Las Positas Career and Employer Services $12,025.00 $8,474.23 $9,952.00 $9,488.00 12.6 GF Chabot Las Positas VITA Program $6,700.00 $5,160.01 $7,497.00 $7,284.00 12.0 GF City Serve of the Tri-Valley Homelessness Prevention/Crisis Intervention Services $14,360.00 $19,824.23 $23,000.00 $21,260.00 13.0 GF Easter Seals Bay Area Kaleidoscope Community Adult Program $12,695.00 $8,736.73 $25,000.00 $16,273.00 12.8 GF Hively Behavioral Healthcare Services not requested $9,474.23 $25,000.00 $21,298.00 12.8 GF Hively Diaper Pantry $8,525.00 $6,474.23 $15,000.00 $10,780.00 12.6 GF Hope Hospice Grief Support Center and Hospice Volunteer Program $14,860.00 $12,974.23 $18,000.00 $17,769.00 13.6 GF Senior Support Program of the Tri- Valley Case Mgmt.$13,200.00 $12,099.23 $16,604.00 $15,593.00 13.6 GF Sunflower Hill Program Support for Adults with Developmental Disabilities not requested $5,324.23 $25,000.00 $16,177.00 12.8 GF Tri-Valley Haven Domestic Violence Services Program $9,625.00 $14,974.23 $25,000.00 $24,078.00 13.6 GF City of Dublin - Human Services Grant Program Past Funding Amounts and Human Services Commission Recommendation for Fiscal Year 2020-21 *Includes $8,078.46 in CDBG Funding and $8,000 in Inclusionary Housing Funding MISSION Th e City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. VISION Dublin is a great community to live, work, and raise a family. Dublin values: • Safety – We are dedicated to excellent public safety resources, including police and fi re. • Finances – We will strive to be fi scally transparent and balance our budgets annually. • Inclusivity – We will advocate for programs and policies that support inclusive access to housing, and cultural opportunities. • Innovation – We will continue to innovate in every aspect of government and promote innovation within the business community. • Customer Service – We will provide welcoming, excellent customer services to our residents and businesses at all times. • Living an Active Lifestyle – We will continuously promote an active lifestyle through our parks and facilities and encourage participation in local sports. • History – We will honor our history through places and programs that remind people of our beginnings. • Business – We will provide a full spectrum of opportunity by supporting current and prospective businesses through ongoing economic development eff orts and helping them grow and thrive locally. • Environmental Sustainability – We will continue to lead in building a well-planned sustainable community and protecting our natural resources. Page 14 of 17 – Grant Application Instructions          2011 Tri ‐Valley Needs Assessment  Findings by Area of Concern *        1  Behavioral health (mental  health and substance abuse)      8      Disabilities    2 Affordable housing 9 Food and nutrition        3      Health care      10    Senior services        4      Workforce  development      11    Youth  services        5        Homelessness      12  Child care,early childhood  development and education        6  Transportation services and  access      13  Changing demographics and  growing diversity        7  Domestic violence and child  abuse      14      Financial assistance    *Page 33 Eastern Alameda County Human Services Needs Assessment  1 Criteria Rating Sheet CITY OF DUBLIN UNIVERSAL GRANT RATING SHEET Commissioner Name: Organization: Program: PROPOSAL SCORE Maximum of 15 points RECOMMEND FUNDING Yes  No  FUNDING SOURCE CDBG Comm. Grant Incl. Fund Total Requested Total Recommended IF RECOMMENDING CDBG FUNDING, NOTE THAT CDBG FUNDS MAY ONLY BE USED FOR THE FOLLOWING ACTIVITIES AS DEFINED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (CHECK ONE). CAPITAL PROJECTS  PUBLIC SERVICE  HOUSING  ECONOMIC DEVELOPMENT  THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS. 1. Organization/Management ⬧ The organization previously received funding from Dublin, and has fully complied with the City’s management procedures, including invoice and report deadlines. ⬧ The organization, as presented in the application, is able to achieve the stated goals and outcomes. ⬧ The organization and their staff are qualified and have the capacity to provide for the program. (i.e. non-profit status, resumes for staff, a Board of Directors, information on clients served). ⬧ The organization has completed all required aspects of the application process. ⬧ The proposed program has a successful proven track record (not a new program). (Max im um of 5) ______ 2. Needs/Benefit ⬧ The beneficiaries are an appropriate target group (lower income residents, handicapped, elderly, youth, etc.) ⬧ The organization provides an activity to Dublin residents that other organizations do not provide. ⬧ Applicant’s activity: (choose a or b) a. benefits a majority of Dublin residents by meeting the City’s Mission, Vision and Values OR b. meets at least one of the U.S. Department of Housing and Urban Development’s Strategic Goals or Policy Priorities. ⬧ The organization’s program meets one of the 14 Areas of Concern as identified in the 2011 Eastern Alameda County Needs Assessment Report ⬧ The organization collaborates with other agencies to enhance services. (Max imum of 5) ______ 2 Criteria Rating Sheet 3. Funding/ Budget ⬧ The amount of funding requested compared to the number of Dublin residents served is reasonable. ⬧ Fiscal responsibility - evaluation of the most current audit does not reveal one or more *material weaknesses* (or equivalent) that could jeopardize other funding. ⬧ Program and administrative budget covers the cost to provide for the program. ⬧ The organization leverages other funding sources to provide activities/services/improvements. ⬧ The organization charges a fee and/or produces other income that may be used to support this program (review submitted fee schedule if applicable). (Max imum of 5) ______ *Standardized accounting audit statements 1. A “Control Deficiency”, which is the lowest of the three deficiencies, exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. 2. A “Significant Deficiency” is a control deficiency or a combination of control deficiencies, that adversely effects the organization’s ability to initiate, authorize, record, process or report financial data in accordance with the Generally Accepted Accounting Principles, and that the likelihood of a misstatement of the organization’s financial statement that is more than inconsequential which will not be prevented or detected by the organization’s established internal controls. 3. A “Material Weakness”, is a significant deficiency or a combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements which will not be prevented or detected by the organization’s established internal controls. ❖ Rating Criteria is subject to change from time to time to reflect the current industry or to address the type of applications received.❖ June 2, 2020 - Agenda Item No. 4.3 Due to the size of this attachment, please use link below to view in full Attachment 7 – Fiscal Year 2020-21 Applications