HomeMy WebLinkAboutReso 51-20 Adopting a Budget for the City of Dublin for Fiscal Year 2020-21Reso No. 51-20, Item 3.1, Adopted 06/09/20 Page 1 of 3
RESOLUTION NO. 51 - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2020-21
WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal
Year 2020-21; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which provides for
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the Strategic Plan elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council is required to adopt a budget and financial plan before the
Fiscal Year begins on July 1, 2020; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of
this Resolution, reflects the Fiscal Year 2020-21 Budget for Governmental and Proprietary Funds
for the City of Dublin; and
WHEREAS, the City Council desires to confirm adjustments made administratively to the
Capital Improvement Project balances during the preparation of the Proposed Budget and
accommodate the carryover of unspent Fiscal Year 2019-20 Capital Improvement Project
appropriations, for those projects where work and expenditures will continue in Fiscal Year 2020-
21; and
WHEREAS, the City Council desires to accommodate a process the carryover of unspent
Fiscal Year 2019-20 operating expenditures, both encumbered and unencumbered, excluding
personnel costs, for activities where work and expenditures will continue in Fiscal Year 2020-21;
and
WHEREAS, The City Council desires to delegate the authority to appropriate Internal
Service fund balances that have been set aside for facilities, vehicle, and equipment replacement
purposes to the City Manager in Fiscal Year 2020-21.
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WHEREAS, The City Council also desires to delegate the authority to appropriate
Committed and Assigned fund balances that have been approved by the City Council for specific
purposes to the City Manager in Fiscal Year 2020-21.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby:
1. Adopt the Fiscal Year 2020-21 Budget Appropriation for the City of Dublin, as outlined in
Exhibit A;
2. Authorize the City Manager to make expenditures appropriations in accordance with the
Budget as adopted, with the exception of those expenditures which require prior City
Council approval, in accordance with the adopted City ordinances, rules and regulations;
3. Authorize the City Manager to transfer budgeted amounts between line items, provided
that the transfer is within the same fund, regardless of the specific department activity. This
includes the authority to transfer from the General Fund budgeted contingency amounts
that are approved by the City Council during the budget adoption. A full accounting of any
such transfers will be provided to the City Council during the quarterly financial reviews;
4. Recognize that the Budget as presented also includes a Contingency for Fiscally
Responsible Adjustments, the utilization of which will be determined by fiscal outcomes of
June 30, 2020;
5. Authorize the City Manager to increase revenue and expenditure budget for various
departmental functions, when corresponding revenues comes in over budget: this would
apply to developmental activity, inspection activity, recreation program activity, and any
other departmental activity which generates correlating revenues, as verified by the
Administrative Services Director. Increased appropriations shall continue to be
documented in the financial records and conveyed to the City Council as part of t he
quarterly financial reviews;
6. Authorize the City Manager to increase revenues and expenditures related to the award of
grants, where there is no net impact to the City, as verified by the Administrative Services
Director. Increased appropriations shall continue to be documented in the financial records
and conveyed to the City Council as part of the quarterly financial reviews;
7. Authorize the City Manager to make transfers among the various funds, consistent with the
“Fund Balances FY 2020-21” as presented in the Proposed Budget. Fund transfers are
reported as part of the regular financial reports provided to the City Council;
8. Authorize the City Manager to increase the appropriations for Fiscal Year 2020-21
expenditures in an amount not to exceed the amount of funds encumbered or designated
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by the City Manager as needed for expenses that did not occur prior to the year-end, but
are expected to be expended in Fiscal Year 2020-21 consistent with the original purpose.
This ability to carry-over funding shall not apply to savings from personnel services and
shall only occur if the Department Activity total for non-personnel expenditures was less
than the amount budgeted for the same. This must also be evaluated on a fund by fund
basis. The actual amount of the increased appropriation shall be reported to the City
Council, and the City Manager may assign the fund balance in an amount sufficient to
account for the increase;
9. Authorize the City Manager to adjust the Fiscal Year 2020-21 appropriations to account for
the carryover of unspent Capital Improvement Project appropriations from Fiscal Year
2019-20. All such adjustments shall be clearly recorded in the City financial records and
shall only be for projects that remain incomplete as of June 30, 2020; and
10. Authorize the City Manager to transfer funds between capital projects, within the same
funding source. Any revisions, which alter the project’s budget by adding a new funding
source, are to be approved by the City Council.
11. Authorize the City Manager to appropriate funds from Committed and Assigned fund
balances that have been approved by the City Council for specific purposes.
12. Authorize the City Manager to appropriate funds from Internal Service Funds that have
been set aside for facilities, vehicle, and equipment replacement purposes.
PASSED, APPROVED AND ADOPTED this 9th day of June 2020, by the following vote:
AYES: Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
_____________________ _________
Mayor
ATTEST:
___________________________ _
City Clerk
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EXHIBIT A
FISCAL YEAR 2020-21 SUMMARY OF APPROPRIATIONS
(Governmental and Proprietary Funds)
Governmental Funds
City Council
City Manager
City Clerk
Human Resources
City Attorney
Administrative Services
Non -Departmental
Community Development
Fire Department
Police Department
Parks & Community Services
Public Works
$536,898
$2,923,195
$881,131
$1,815,914
$987,780
$1,938,346
$13,593,193
$6,789,974
$15,160,725
$24,602,519
$8,869,776
$16,319,930
Total Governmental Funds
Proprietary Funds
$94,419,381
Information Services
Parks & Community Services
Non -Departmental
$2,015,544
$24,931
$1,613,059
Total Proprietary Funds
Total Operatin • Pro • rams
$3,653,535
$98,072,915
CAPITAL IMPROVEMENT PROGRAM
General
Public Art
Parks
Streets
$599,150
$100,450
$8,998,866
$18,889,599
Total Ca • ital Im • rovement Pro • ram (1)
$28,588,065
(1) Includes City funded project costs only