HomeMy WebLinkAboutItem 7.3 - 3306 Report on Alternate Commissioners (2)
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STAFF REPORT
CITY COUNCIL
DATE: July 21, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Report on Commission and Committee Alternates
Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:
The City Council will receive a report on the status of alternate members of City
commissions and committees.
STAFF RECOMMENDATION:
Receive the report and provide direction on whether to continue utilizing alternates for
the next round of appointments to commissions and committees.
FINANCIAL IMPACT:
None.
DESCRIPTION:
At the March 19, 2019 meeting, the City Council approved the creation of alternate
positions for City commissions and committees. The duty of the alternates was defined
as attending and actively participating in meetings and filling in as voting member s if
regular members are absent. During the discussion, the City Council directed Staff to
return to the City Council after the first year of service by the alternates with a report on
the efficacy of these positions.
The alternates were appointed by the City Council at the meeting of May 21, 2019. Two
alternates were appointed to the Planning Commission, one to the Parks and
Community Services Commission, one to the Heritage and Cultural Arts Commission,
and two to the Human Services Commission. No alternates were appointed to the
Senior Center Advisory Committee, as the entire applicant pool filled all vacant
positions.
The alternates began their service on July 1, 2019. Overall, between July 2019 and July
2020, commission alternates had a good attendance rate, and one alternate on three of
the four Commissions filled in and voted at least twice for an absent regular member.
Attendance and voting data are reflected here:
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Commission
# Meetings
July 2019 -
July 2020
Attendance
Rate
of Alternates
# Times
Alt 1
Voted
# Times
Alt 2
Voted
Planning 11 95% 5 0
Parks and Community Services 8 94% 0 n/a
Heritage and Cultural Arts 10 100% 2 n/a
Human Services 4 100% 2 0
Should the City Council desire to continue using alternates for City commissions and
committees, Staff would advertise for those positions with the next cycle of
appointments in December 2020.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.