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HomeMy WebLinkAboutItem 4.10 - 3332 Actions Taken During Council Recess Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: August 18, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Actions Taken During Council Recess - Annual Street Resurfacing Project (2020 Slurry Seal) Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY: The City Council will receive a report on the administrative action taken during the City Council recess between July 22, 2020 and August 17, 2020 of awarding a construction contract for the Annual Street Resurfacing Project (2020 Slurry Seal), CIP No. ST0117. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: There are sufficient funds in the project budget to cover the award of this contract. DESCRIPTION: The Five-Year Capital Improvement Program (CIP) includes the Annual Street Resurfacing project, CIP No. ST0117 (Attachment 1). On July 21, 2020, by Resolution No. 76-20, the City Council authorized the City Manager or designee to consider, approve, award, and execute the contract and other associated administrative matters needed for the project within existing budgetary appropriations during the City Council’s scheduled recess. This year's project will include slurry seal of Amador Valley Boulevard, Regional St reet, and Wildwood Road, localized repair of failed asphalt concrete pavement, and pavement delineation on street segments as shown on the Location Map (Attachment 3). The new pavement delineation in Downtown will include removing the existing two - way left turn lane on Regional Street and adding buffered bike lanes on Regional Street and on westbound Amador Valley Boulevard (eastbound Amador Valley Boulevard already has buffered bike lanes). The pavement delineation changes conform to the Bicycle and Pedestrian Master Plan. Page 2 of 2 The total project includes approximately 700,000 square feet of slurry seal, approximately 105,000 square feet of pavement “Hot Mix Asphalt” dig out repairs, resurfacing approximately 30,000 square feet of bridge approaches, and adjustme nt of 35 utility manhole covers protruding from the road surface. Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin to show wear and stress cracks, it is important to seal the crack s to keep water from getting under the roadway pavement. Slurry consists of a sand/oil mixture which seals cracks and provides a new uniform wearing surface. The Annual Street Resurfacing Project (2020 Slurry Seal) bids were released on July 17, 2020. A total of two sealed bids were received on August 6, 2020, ranging from $1,512,328.50 to $1,753,615.50. A summary of the bids is provided as Attachment 2. The low bid of $1,512,328.50 was submitted by O'Grady Paving, Inc. Staff reviewed the bid results, checked references and necessary licenses, and the City Manager then awarded the Annual Street Resurfacing Project to O'Grady Paving Inc. as the lowest responsive bidder. Staff anticipates the project to begin the end of August 2020 and be completed by the end of November 2020. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to O'Grady Paving, Inc. ATTACHMENTS: 1. CIP ST0117 - Annual Street Resurfacing Project 2. Bid Tabulation 3. 2020 Slurry Seal - Project Location Map Number ST0117ProgramSTREETSPRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS9100$35,145 $53,050 $34,160 $34,160 $34,160 $34,160 $34,160 $258,9959200$708,107 $549,237 $232,000 $340,000 $340,000 $340,000 $340,000 $2,849,3449400$3,719,292 $1,744,153 $1,341,720 $1,972,681 $1,972,681 $1,972,681 $1,972,681 $14,695,8899500$2,848 $24,983 $7,120 $7,120 $7,120 $7,120 $7,120 $63,431$4,465,392 $2,371,423 $1,615,000 $2,353,961 $2,353,961 $2,353,961 $2,353,961 $17,867,659PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS1001$468,000$468,0002201$2,124,036 $1,109,063 $250,000 $680,000 $580,000 $580,000 $580,000 $5,903,0992204$764,999 $220,000 $500,000 $500,000 $500,000 $500,000 $2,984,9992205$100,000 $100,000 $100,000$300,0002214$1,090,000 $312,000 $300,000 $150,000 $150,000 $150,000 $150,000 $2,302,000Measure BB Sales Tax - Local Streets Fund (ACTC)Measure B Sales Tax - Bike & Pedestrian Fund (ACTC)General FundANNUAL STREET RESURFACINGESTIMATED COSTSMeasure B Sales Tax - Local Streets Fund (ACTC)Salaries & BenefitsFUNDING SOURCEContract ServicesImprovementsMiscellaneousTOTALState Gas Tax2020-2025 CAPITAL IMPROVEMENT PROGRAMPROJECT DESCRIPTIONThis project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets, and resurfacing of bridge decks. The project also includes installation of new or upgrade of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concreteoverlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 150 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The Cityof Dublin is rated very good with a rolling three-year average PCI of 85.This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds, SB-1, and Gas Tax. This program protects the substantial investment the City has in the public street system.ANNUAL OPERATING IMPACT: NoneMANAGING DEPARTMENT: Public Works PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALSFUNDING SOURCE2215$100,000 $100,000 $112,000$312,0002220$130,717 $526,000 $385,000 $1,023,961 $1,123,961 $1,123,961 $1,123,961 $5,437,5612304$155,640 $4,360$160,000$4,465,392 $2,371,423 $1,615,000 $2,353,961 $2,353,961 $2,353,961 $2,353,961 $17,867,659ANNUAL OPERATING IMPACTTOTALRoad Maint. & Rehab. Account (RMRA)Local Recycling ProgramsMeasure BB Sales Tax - Bike & Pedestrian Fund (ACTC) Project Name: Annual Street Surfacing - 2020 Slurry Seal Bid Date: August 6, 2020 BASED BID ITEM Qty.UNIT Unit Cost Extension Unit Cost Extension 1 1 LS $25,000.00 $25,000.00 $138,000.00 $138,000.00 2 1 LS $125,000.00 $125,000.00 $50,000.00 $50,000.00 3 1 LS $5,000.00 $5,000.00 $2,500.00 $2,500.00 4 1 LS $25,000.00 $25,000.00 $36,950.00 $36,950.00 5 1 LS $38,000.00 $38,000.00 $15,000.00 $15,000.00 6 21,470 SF $4.50 $96,615.00 $8.00 $171,760.00 7 71,580 SF $6.80 $486,744.00 $9.25 $662,115.00 8 3,070 SY $16.00 $49,120.00 $11.00 $33,770.00 9 1 LS $360,000.00 $360,000.00 $285,000.00 $285,000.00 10 380 TN $200.00 $76,000.00 $300.00 $114,000.00 11 45 EA $1,000.00 $45,000.00 $1,000.00 $45,000.00 12 3 EA $1,000.00 $3,000.00 $1,000.00 $3,000.00 13 1 EA $2,000.00 $2,000.00 $1,500.00 $1,500.00 14 25 EA $600.00 $15,000.00 $700.00 $17,500.00 15 9 EA $600.00 $5,400.00 $700.00 $6,300.00 16 7 EA $700.00 $4,900.00 $700.00 $4,900.00 17 1 EA $2,500.00 $2,500.00 $1,000.00 $1,000.00 18 35 EA $30.00 $1,050.00 $15.00 $525.00 19 6,180 LF $0.75 $4,635.00 $0.70 $4,326.00 20 2,580 LF $1.20 $3,096.00 $1.55 $3,999.00 21 1,860 LF $1.60 $2,976.00 $1.90 $3,534.00 22 4,790 LF $0.75 $3,592.50 $0.85 $4,071.50 23 1,220 LF $1.10 $1,342.00 $1.05 $1,281.00 24 4,630 LF $1.00 $4,630.00 $0.90 $4,167.00 25 340 LF $1.20 $408.00 $1.10 $374.00 26 26,110 LF $0.70 $18,277.00 $0.90 $23,499.00 27 2,840 LF $0.70 $1,988.00 $0.90 $2,556.00 28 80 LF $1.00 $80.00 $0.60 $48.00 29 1,420 LF $1.10 $1,562.00 $1.00 $1,420.00 30 1,210 LF $3.20 $3,872.00 $4.00 $4,840.00 31 5,490 SF $3.50 $19,215.00 $6.00 $32,940.00 32 4,130 SF $3.20 $13,216.00 $4.00 $16,520.00 33 1,810 SF $11.00 $19,910.00 $12.00 $21,720.00 34 53 EA $700.00 $37,100.00 $550.00 $29,150.00 35 9 EA $700.00 $6,300.00 $550.00 $4,950.00 36 12 EA $400.00 $4,800.00 $450.00 $5,400.00 TOTAL $1,512,328.50 $1,753,615.50 Install New Bike Lane Detector Loops Install Bike Lane Signs DESCRIPTION Mobilization (Not to Exceed 10% of total base bid) Mill Asphalt Concrete Pavement - 2" Depth Water Pollution Control Base Repair (4") Thick Traffic Control and Construction Area Signs (Not to Exceed 10% of total base bid) Rubberized Asphalt Crack Sealing Remove Existing Traffic Stripes and Pavement Markers Lower and Raise Detector Handhole to Grade Adjust Sanitary Sewer Manhole to Grade Base Repair (6") Thick Hot Mix Asphalt - (HMA) Lower and Raise Water or Recycle Water Valve to Grade Adjust Water or Recycled Water Valve to Grade Replace and/or Install Two-way Blue Fire Hydrant Marker Adjust Telephone Manhole to Grade Adjust Monument to Grade Adjust Storm Drain Manhole to Grade Polymer Modified Quick Setting Slurry Seal "Type II" CITY OF DUBLIN ENGINEERING DIVISION BID SUMMARY Project No. : ST0117 PUBLIC WORKS DEPARTMENT QA Constructors, Inc. LOW BIDDER O'Grady Paving, Inc Traffic Stripes (Detail 9 - Thermoplastic) Traffic Stripes (Detail21 - Thermoplastic) Traffic Stripes ( Detail 22 - Thermoplastic) Traffic Stripes (Detail 27B - Thermoplastic) Traffic Stripes (Detail 37B - Thermoplastic) Traffic Stripes (Detail 38 - Themoplastic) Pavement Markings (Arrow, Symbols, and Words Thermoplatic) Pavement Markings (Various Crosswalks - Thermoplastic) Pavement Markings (Green Bike Lane Marking - Thermoplastic) Remove and Replace Detector Loops Traffic Stripes (Detail 38B - Thermoplastic) Traffic Stripes (Detail 39 -Thermoplastic) Traffic Stripes (Detail 39A - Thermoplastic) Traffic Stripes (Detail 40 - Thermoplastic) Traffic Stripes (4" White Stripe - Thermoplastic) Traffic Stripes (12" Limit Line - Thermoplastic) Attachment 2 CITY OF DUBLIN ANNUAL STREET RESURFACING "2020 SLURRY SEAL" PROJECT NO. ST0117 j cy� A A� 04, y t kw T - lAW •44 404,, k L Ll to P x g Lu, 4 o c 4. A ca VI) BLVD DUBLIN BLVD o mogs A ADJUST SSMH AND SDMH TO GRADE. AC GRIND AND PLACE. BASE REPAIR, CRACK SEAL, AND SLURRY SEAL. • GRIND (6") AND OVERLAY (6") WITH HMA.