HomeMy WebLinkAboutItem 4.5 - 3408 Revisions to the Personnel System (2)Page 1 of 4
STAFF REPORT
CITY COUNCIL
DATE:
TO:
FROM:
SUBJECT:
October 6, 2020
Honorable Mayor and City Councilmembers
Linda Smith, City Manager
Revisions to the Personnel System
Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:
The City Council will consider proposed changes to the City’s current Personnel System
to accommodate new and revised classifications in the Information Systems Division,
Administrative Services Department, Environmental Programs Division, and Public
Works Department. The proposed adjustments revise the City’s Classification Plan,
Salary Plan, Benefit Plan and Management Leave and Benefit Plans.
STAFF RECOMMENDATION:
Adopt the following: 1) Resolution Amending the Classification Plan; 2) Resolution
Amending the Salary Plan for Full-time Personnel and Management Positions Exempt
from Competitive Service; 3) Resolution Amending the Benefit Plan; and 4)
Resolution Amending the Management Positions Exempt from Competitive Service
Resolution and Prescribing Leave Benefits for the Designated Positions.
FINANCIAL IMPACT:
There is no direct financial impact resulting from the changes proposed in this report.
Any actions taken during Fiscal Year 2020-21 related to these changes will be covered
with the existing operating budget and within the total number of employees approved in
the current Position Allocation Plan.
DESCRIPTION:
Staff is proposing the creation of and revision of several positions to address new and
enhanced levels of service identified in the Information Services Division and in the
Environmental Programs Division.
Information Services (IS) Division
The IS Division is responsible primarily for the City’s network infrastructure and
information technology service delivery. This functi on provides the backbone for every
aspect of City operation through the maintenance of a number of software systems and
the secure storage of an immense amount of data. In recent years, it has become
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increasingly challenging for the City IS team to provide daily on-call assistance and
maintenance of the software systems, while strategically planning for future needs, such
as the enhancement of the City’s cybersecurity and innovations in service delivery as
defined in the City Council’s Strategic Plan.
As such, in recognition of the need to elevate and enhance the IS function in the
organization, Staff proposes the creation of the following new positions:
• Chief Information Security Officer (CISO) - This position will provide senior
leadership to the City Manager in guiding the City’s strategic technological
initiatives. In addition to oversight of the IS team, the CISO will focus on
implementing cybersecurity policies and procedures.
• Information Systems Specialist - This position will provide technical expertise
in computer applications, systems, and network security.
These changes support the City Council Strategic Initiative #4: Become a 24/7 City Hall
to Enhance Resident and Business Engagement; #4B: Provide more opportunities for
residents to complete transactions with the City online, with appropriate security
measures; and #4C: Enhance citizen online interaction via reporting of issues and
transparent data.
Environmental Programs Division
The Environmental Programs Division currently reports to the Transportation and
Operations Manager. The Environmental Programs Division is responsible for the
management and development of programs related to energy, source reduction and
recycling, sustainable development, and municipal and community -wide sustainable
policies and practices.
On September 15, 2020, the City Council adopted an update to its Climate Action Plan
(CAP), identifying a number of measures that will help the City reduce greenhouse gas
emissions by 2040. Implementation of measures identified in the CAP, in addition to the
increased work related to upcoming state regulations regarding recycling as anticipated
in SB 1383, place additional responsibilities on the Environmental Programs Division.
The City Manager has determined that Environmental Programs now requires its own
management structure, separate from Transportation and Operations. As such, Staff
proposes the creation of the following new position:
• Environmental and Sustainability Manager - this position will oversee the
activities under Environmental Programs, including the expanded efforts related
to the CAP, coordination of the City’s compliance with upcoming regulations
related to recycling and waste management, and supervision of the supporting
positions allocated to this function.
Changes to the Personnel System
In order to accommodate the recommendations in this report, certain changes to the
various documents constituting the City’s Personnel System, including the Classification
Plan, Salary Plan, and Benefit Plans, are required.
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Classification Plan
Pursuant to the City’s Personnel System Rules, a job description must be adopted for
each classification within the organization. The job description typically includes key
elements, knowledge, skills, abilities and requirements of the position. The job
descriptions make up the City’s Classification Plan. Periodically, the City amends jobs
descriptions to reflect current duties, creates new job descriptions based on changing
business needs, and deletes obsolete descriptions.
Attachment 1 is a proposed amendment to include new and revised job descriptions in
the Classification Plan to allow for the changes described in this report and the reporting
structures desired by the City Manager.
• Chief Information Security Officer (Exhibit A) - new position
• Environmental and Sustainability Manager (Exhibit B) - new position
• Information Systems Specialist (Exhibit C) - new position
• Administrative Services Director/Director of Finance (Exhibit D) - revised position
• Information Systems Manager (Exhibit E) - revised position
• Public Works Transportation and Operations Manager (Exhibit F) - revised
position
Salary Plan
Included in the City’s Personnel System are Resolutions that address salary ranges for
Full-time Personnel and Management Positions Exempt from Competitive Service. The
attached Resolution (Attachment 8) is a proposed amendment to the City’s Salary Plan
for the newly created positions. It establishes the monthly compensation for the Chief
Information Security Officer and Environmental and Sustainability Manager under the
Salary Plan for Management Positions Exempt from Competitive Service as well as the
hourly compensation for the Information Systems Specialist under the Salary Plan for
Full-time Personnel.
The recommended monthly and hourly salary ranges for these new classifications are
based on comparable positions in similar agencies and benched with City classifications
of related job scope and requirements to establish pay equity within the City’s Salary
Plan.
Benefit Plan
Attachment 9 amends the Benefit Plan, allowing the Chief Information Security Officer
position to be eligible for the City’s car allowance of $190.00 per month. Finally,
Attachment 10 prescribes specific leave benefits and designates the Chief Information
Security Officer and Environmental and Sustainability Manager as management and
exempt from the City’s competitive service system.
STRATEGIC PLAN INITIATIVE:
Strategic Initiative #4: Become a 24/7 City Hall to Enhance Resident and Business
Engagement.
Strategic Objective #4B: Provide more opportunities for residents to complete
transactions with the City online, with appropriate security measures.
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Strategic Objective #4C: Enhance citizen online interaction via reporting of issues and
transparent data.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Amending the Classification Plan
2. Exhibit A to the Resolution - Chief Information Security Officer
3. Exhibit B to the Resolution - Environmental and Sustainability Manager
4. Exhibit C to the Resolution - Information Systems Specialist
5. Exhibit D to the Resolution - Administrative Services Director
6. Exhibit E to the Resolution - Information Systems Manager
7. Exhibit F to the Resolution - Public Works Transporation and Operations Manager
8. Resolution Amending the Salary Plan for Full-Time Personnel and Management
Positions Exempt from Competitive Service
9. Resolution Amending the Benefit Plan
10. Resolution Amending the Management Positions Exempt from Competitive Service
Resolution and Prescribing Leave Benefits for the Designated Positions
11. Red-Lined Job Descriptions of Exhibits D-F to Attachment 1
RESOLUTION NO. XXX – 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
RESOLUTION AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions
shall be amended to add the following positions:
Chief Information Security Officer (Exhibit A)
Environmental and Sustainability Manager (Exhibit B)
Information Systems Specialist (Exhibit C)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall further
include changes to the following amended position(s):
Administrative Services Director/Director of Finance (Exhibit D)
Information Systems Manager (Exhibit E)
Public Works Transportation and Operations Manager (Exhibit F)
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective October 6, 2020
PASSED, APPROVED AND ADOPTED this 6th day of October, 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
EXHIBIT A
1
Date Adopted: 10-6-2020
Date Revised:
Title: Chief Information Security Officer
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction of the City Manager’s Office, recommends and implements City policy
regarding information technology and information security use; directs the activities of the Information
Systems Division, including City's telecommunication, e-mail, voicemail, and computer systems operations
and maintenance of software and hardware, programming, and system design, development, and
implementation; coordinates assigned activities with other divisions, departments, and outside agencies;
participates as a member of the City Manager’s Office management te am in departmental policy
development, administrative planning, and addressing of citywide issues; and performs related work as
required. The Chief Information Security Officer (CISO) is responsible for maintaining the confidentiality of
any data that he/she may access on City systems.
Distinguishing Characteristics:
The Chief Information Security Officer (CISO) is a management position responsible for formulating policy,
developing goals and objectives, supervising Division staff, contracts and vendors. Responsible for
developing and administering Departmental budgets and capital improvement programming. Incumbents in
this classification have a broad range of independence within policy and procedural limitations and work
under minimal supervision. The incumbent is accountable to the City Manager’s Office for the effective
management of personnel and the quality and efficiency of services directed. While the general parameters of
the job are defined, the employee is expected to select and put into effect work procedures and practices
which will lead to the effective and efficient accomplishment of Division goals. Recommendations on the
improvement of Division activities are expected. The CISO provides direct supervision and management to
professional, technical, contract and clerical staff assigned to the Division. The CISO is a an At-Will position
that is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA), exempt from the City’s
Personnel System Rules and is a Designated Management position.
This classification is distinguished from the Information Systems Manager in that the former has
administrative and management responsibility for overall administration of the Division, including
development of Division objectives; design of supporting units; and implementation of programs, processes,
policies, and/or procedures to successfully achieve those objectives.
Supervision Received/Exercised:
Receives general direction from the City Manager’s Office. Exercises administration, management, and
supervision of the Division, including through secondary supervisors assigned to the Division.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
EXHIBIT A
2
Administers, manages, coordinates, installs and upgrades the City’s computer, network, telecommunications,
and information technology hardware and software including City operated Wi-Fi networks; security systems
including surveillance systems, alarms and access control technology; City's fiber network; and phone
systems.
Designs and develops requirements for systems technology, systems security and applications; performs
and/or directs systems design work, operations and maintenance, program development, integration testing,
deployment, training, and documentation.
Establishes controls on data, system security and policy on the use of technology and application to City
programs; analyzes procedures and recommends improvements; prepares reports.
Prepares, manages, and monitors the Division budget; estimates costs and impact of new technology and
applications; consults with and advises City management on information technology, systems security,
policies, and the status of projects; develops procedures for handling data, operations activities, systems
security and departmental requests for new technology and services.
Confers with vendors and assists departments in assessing applicability to City's standards and needs;
evaluates and purchases all information technology hardware; ensures cost effectiveness and compatibility
with existing systems; serves as liaison between vendors, purchasing, and City departments; negotiates with
vendors to purchase information technology hardware and software.
Selects, supervises, and evaluates the work of consultants and integrates consultant’s work into the City’s
technology program; writes bid specifications for new equipment; reviews bids and makes decisions and
recommendations.
Directs the activities of managers/supervisors and staff in the Division; plans, prioritizes and assigns tasks
and projects; monitors work, develops staff skills, evaluates performance; meets regularly with staff to
discuss and resolve workload and technical issues; sets performance standards and develops appropriate
goals and priorities; submits hiring and termination recommendations.
Develops, evaluates and administers Department and Division goals, objectives, policies and procedures;
assures Divisions’ plans and activities are in compliance with all applicable laws, policies, regulations,
timelines, and goals; reviews project work papers and approves project plans and procedures.
Assures the integrity of Division work products, processes and procedures; monitors technical documents for
accuracy, completeness, and compliance with Federal, State, and City policies and practices; reviews and
prepares status reports and recommends appropriate actions.
Assures a productive, efficient and technically competent work environment; assures effective
communications with other City Departments and outside agencies; sets Division priorities and assures
program and project deadlines and performance standards are met.
Assures that any direct reports comply with all City safety requirements and practices.
Makes presentations to the City Council and other groups; may be assigned to supervise ancillary operations
as needed.
Coordinates meetings with regional agencies, local businesses, and community groups as required.
Maintains the absolute confidentiality of all records and information.
EXHIBIT A
3
MINIMUM QUALIFICATIONS:
Knowledge Of:
Information systems, technology security, telecommunications, programming, and computer operations.
Principles, procedures, practices, techniques, nomenclature, and symbols associated with computer science,
telecommunications, and systems analysis.
Data processing field sufficient to make recommendations regarding changes in office operations.
City organization, operations, policies and procedures.
Principles and practices of computer systems design, operation, administration, and control.
Current hardware and software supply sources, pricing, and quality.
Office procedures, methods, and equipment including computers and applicable software applications such
as word processing, spreadsheets, and databases.
Techniques and practices for effective, efficient, and cost-effective management of allocated resources.
Principles and practices of administrative management, including personnel rules, cost accounting,
budgeting, procurement, contract management, and employee supervision.
Project and contract management, and negotiation principles and techniques.
Personal computer hardware and software, network systems, and peripheral equipment.
Record keeping and file maintenance principles and procedures.
Ability To:
Assume management level responsibilities and make appropriate decisions, while assuring compliance with
City goals and objectives
Operate diverse technologies and applications.
Plan, organize, supervise, and evaluate the work of employees engaged in information technologies.
Implement systems to meet defined requirements and/or lower the cost of City operations.
Design or procure new systems according to departmental requirements.
Present and defend reports and information in public meetings.
Interpret technical instructions and analyze complex variables
Establish and maintain effective working relationships with others.
Communicate effectively in English both orally and in writing.
EXHIBIT A
4
Prioritize daily tasks and work requests given broad priority guidelines.
Read and understand complex manuals and guidelines related to hardware and software.
Analyze issues, evaluate alternatives, and makes logical recommendations based on findings.
Interpret and apply City standards and policies.
Use initiative and independent judgment within established procedural guidelines.
Assess and prioritize multiple tasks, projects and meet critical time deadlines.
Establish and maintain cooperative working relationships with City employees, officials, the general public
and representatives from other local, State and Federal agencies.
Communicate effectively both orally and in writing.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend, climb,
kneel and twist while working on computer equipment, peripherals, and ancillary equipment; perform simple
grasping and fine manipulation; use telephone and write and use keyboard to communicate; discern wire
colors and see small text and numbers on wiring and circuitry; routinely move equipment weighing up to 30
pounds and occasionally move equipment weighing up to 75 pounds.
While performing duties, the employee is regularly required to transport and install computers and related
equipment involving physical dexterity, moderate lifting and carrying of up to 50 pounds. Use various hand
tools and testing equipment in repair, adjustment and problem identification of personal computers and
related equipment; read and interpret complex data, information and documents; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Education: A Bachelor’s degree from an accredited four-year college or university with a major in
computer science, engineering, information systems, or a related field. A Master’s degree in
a related field is preferred.
Experience: Five years of increasingly responsible full-time experience in information technology which
has provided skill in a variety of software and hardware issues, including systems analysis
and design; or any equivalent combination of education and experience that provides the
knowledge, skills, and abilities listed below. Familiarity with the type of hardware and
software installed at the City is desirable. A minimum of two years of administrative
management and/or supervisory experience and familiarity other City systems is also
desirable.
Licenses; Certificates; Special Requirements:
EXHIBIT A
5
Possession of a valid California Class C drivers’ license and Certificate of Automobile Insurance for
Personal Liability.
Must have the willingness and ability to: work the hours necessary to accomplish the assigned duties,
including evening and week-end hours; attend evening meetings; travel out of town and attend workshops,
conferences, seminars during work and non-work hours.
EXHIBIT B
Date Adopted: 10-6-2020
Date Revised:
Title: Environmental and Sustainability Manager
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction, manages and directs the work of the Environmental Programs
Division in the Public Works Department including implementation of the Climate Action Plan
and greenhouse gas reduction goals, sustainability initiatives and programs, integrated waste
management and recycling, and stormwater pollution prevention; represents the City and provides
staff support to a variety of intergovernmental committees, subcommittees, authorities, and City
staff; performs related duties as required.
Distinguishing Characteristics:
This is a single position, management classification, reporting directly to the Public Works
Director or designee. The incumbent is responsible for managing the activities of a division
engaged in developing and implementing the Climate Action Plan and greenhouse gas reduction
goals, sustainability initiatives and programs, integrated waste management and recycling, and
stormwater pollution prevention. The incumbent has considerable latitude in the application of
policy and follows general guidelines or professional and administrative standards in
accomplishing assignments. The incumbent is expected to identify policy issues and work with
other staff to develop options and recommend solutions. Review of work is occasional or on a
problem basis, with the incumbent presenting alternative courses for policy decision. In addition,
the incumbent is responsible for establishing and maintaining positive work relations with
vendors and other agencies.
Supervision Received/Exercised:
Receives general direction from the Public Works Director or designee. Exercises direct
supervision over professional and technical staff in assigned area.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Participates as a team member in the work of the department's management team and understands
and implements assigned duties and responsibilities to support team goals and objectives.
EXHIBIT B
Works cooperatively with other team members by receiving and sharing information; soliciting
input, identifying operational and interpersonal issues, and participating in problem solving.
Plans, organizes, manages, and directs programs and implementation measures related to the
Climate Action Plan, the Green Infrastructure Plan, environmental stewardship, and sustainability
initiatives.
Plans, organizes, manages, and directs programs which encourage environmentally sound and
cost-effective methods for the disposal of garbage, recovery of recyclables, and waste prevention.
Plans, organizes, manages, and directs programs associated with the Stormwater Management
and Discharge Control Ordinance, the National Pollution Discharge Elimination System
(NPDES) Municipal Regional Permit, and other urban clean water programs.
Oversees the Climate Action Plan, Green Infrastructure Plan, and Disaster Debris Management
Plan (DDMP).
Develops new and reviews existing environmental and sustainability programs; recommends and
directs implementation of changes.
Provides technical expertise to other City departments and divisions.
Reviews and analyzes federal, state, and local environmental and sustainability legislation for its
impact on the City.
Develops and recommends environmental and sustainability policies, programs, and initiatives to
the City Council.
Prepares and reviews a variety of complex and comprehensive reports.
Works with other public agencies to develop environmental stewardship and sustainability
programs.
Oversees the preparation and implementation of marketing and public information campaigns
designed to secure public participation.
Provides staff support for and may represent the City in the development and implementation of
climate action, sustainability, waste management, and clean water policies before a variety of
other City and interagency committees, sub-committees, and authorities.
Represents the City in meetings with public officials, regulatory bodies, the business community,
members of policy and advisory boards, community and civic groups, and the public.
Serves as the liaison with waste management franchise holders.
Directs the preparation and administration of the Environmental Programs Division budget.
Using cost analysis techniques, develops and recommends implementation of fee structures to
support Division programs.
Recommends and justifies program goals and related financial and staff resource needs.
EXHIBIT B
Accounts for the effective use of allocated resources.
Negotiates contracts with contractors and consultants, including preparing and directing the
preparation of requests for proposals, reviewing and evaluating proposals, and developing
contracts.
Monitors implementation of contracts for compliance and levels of service.
Coordinates the work of subordinate staff.
Monitors and reviews employee performance, staff development, and program implementation
for customer satisfaction, efficiency, effectiveness, work priorities, and compliance with laws,
rules, regulations, and standards.
Ensures that staff is provided with resources and technology necessary to provide customer
service.
Develops and implements employee development plans.
Evaluates staff performance, provides employee counseling and recommends employee
discipline, and participates in the selection of new employees.
Performs related duties as required.
Minimum Qualifications:
Knowledge of:
Federal, state and local laws, regulations, codes, funding policies, and grant programs pertaining
to the environment, energy conservation, stormwater pollution prevention, and waste
management.
Principles, practices, terminology, and methods of environmental stewardship and sustainability
programs, environmental compliance programs, and stormwater pollution prevention.
Solid waste, recycling, composting, and hazardous waste programs, collection services, disposal,
and associated costs and revenue.
The principles and practices of effective management and supervision, including long- and short-
range planning.
The principles and practices of contract negotiation and administration.
Group and interpersonal dynamics.
Written and oral communication techniques and methodologies.
Program planning and implementation.
EXHIBIT B
Marketing, public information, and community relations concepts including negotiation
techniques and presentation skills.
Principles, practices, computer systems, and applications of administrative and program
management, including budget development and tracking, contract management, documentation,
and reporting.
Energy conservation, greenhouse gas reduction, water conservation, stormwater pollution
prevention, and waste reduction strategies, programs, and requirements.
Principles and techniques used in supervision, training, and performance management.
Customer service techniques.
Computerized software systems used in daily operations such as computerized maintenance
management Systems, geographical information systems, customer relations software.
Ability To:
Effectively supervise and mentor staff.
Effectively lead the Environmental Programs Division.
Effectively communicate policies, procedures, city codes and operations to other city staff and the
general public.
Evaluate and recommend changes to operations as needed.
Establish and maintain effective working relationships within the department, organization and
outside groups.
Provide outstanding customer service.
Communicate effectively with the public, elected officials, City staff, utility regulators and
various vendors and groups.
Use of computer software related to work.
Physical Standards:
The physical standard described is representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk and stand, and occasionally lift up to 20 pounds. While performing
duties, the employee is regularly required to use written and oral communication skills; read and
interpret complex data, information and documents; analyze and solve problems; interact with
City management, other governmental officials, contractors, vendors, employees and the public.
EXHIBIT B
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major course work in environmental studies, transportation or urban planning,
natural or physical science, sustainability, public administration, engineering or a
related field. A Master’s degree in environmental studies or closely related field is
desirable.
Experience: Five years of professional experience in managing environmental and
sustainability programs. Experience in compliance or monitoring of
environmental issues is desirable.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers’ license and Certificate of Automobile Insurance
for Personal Liability.
EXHIBIT C
1
Date Adopted: 10-6-2020
Date Revised:
Title: INFORMATION SYSTEMS SPECIALIST
FLSA: Non-Exempt
General Purpose:
Under administrative direction, performs a full range of paraprofessional duties in support of the
City's information systems operations including serving as technical expert, assisting in the
development of computer applications, and assisting in the design and implementation of
computer systems and related technical and administrative projects. This position provides the
full range of office software, computer hardware, and user support related to the City's computer
network and phone systems, maintains the integrity and operability of the network infrastructure,
and analyzes and troubleshoots City-wide network problems related to computer, telephone, and
security networks.
Distinguishing Characteristics:
The Information Systems Specialist is the advanced journey level paraprofessional class in the
Information Systems series performing the full scope of complex hardware and software
installation, maintenance, troubleshooting, and user support with minimum supervision.
Incumbents in this class may also be assigned project management related duties for the
development and maintenance of assigned systems. Positions at this level are expected to perform
of the full range of duties as assigned, work independently, apply well developed computer and
network skills, knowledge, and abilities, and exercise judgment and initiative. Incumbents may
provide lead direction to lower level technical positions, but this is not considered a primary
distinguishing characteristic. Positions at this level receive only occasional instruction or
assistance as new or unusual situations arise and are fully aware of the operating procedures and
policies of the work unit. Work is normally reviewed only on completion and for overall results.
Supervision Received:
Receives direction supervision as assigned by the Chief Information Security Officer.
Essential Duties and Responsibilities:
Assists in the development of computer applications.
Assists in the design and implementation of computer systems and related technical and
administrative projects.
Provides technical support in the design, planning, and implementation of local area networks
(LAN) and wide area networks (WAN).
EXHIBIT C
2
Installs, programs, and maintains City telephone, voicemail and security systems; provides
technical support for these systems.
Provides project management and technical assistance related to new project rollouts.
Maintains the integrity and operability of the network infrastructure including back office servers,
routers, switches, and phone system; assists in the analysis and troubleshooting of City-wide
network problems related to computer and telephone networks.
Participates in network administration; installs and configures new/existing servers; upgrades
existing server; administers user accounts, groups' security, permissions, policies, and e-mail
issues; monitors, maintains, and updates patches as scheduled; installs, upgrades, and configures
network printing, directory structures, rights, security, and file services; assists in the resolution
of network related problems.
Provides network infrastructure support; configures and maintains network infrastructure
including routers, switches, VLANs, and firewalls.
Installs, configures, upgrades, troubleshoots, and repairs computers, computer components,
software, and peripheral devices.
Provides technical support to users including support via phone and email; responds to needs and
questions of users concerning their access to network resources.
Supports and responds to inquiries regarding specialized applications; coordinates issues with
corresponding vendors/consultants.
Participates in technical documentation; creates and maintains technical documents including
network layout, configuration, and instructions.
Assumes responsibility for City-wide training programs pertaining to voice e-mail, and security
systems; trains users on basic software and hardware operation.
Provides database support; assists with database projects for different departments.
Establishes level of facility access and issues security access devises.
Performs backups of critical data.
Provides support for the audio/video system in the Council chambers.
Participates in the implementation of new technologies; researches, tests, and evaluat es
products/solutions.
Makes software and systems recommendations to facilitate increased efficiency.
Generates purchasing quotes for a variety of equipment, peripherals, and supplies.
Performs related duties as required.
EXHIBIT C
3
Minimum Qualifications:
Knowledge of:
Operating characteristics of computer systems and procedures.
Principles and practices used in the analysis, design, programming, operation, maintenance, and
control of computer systems.
Computer operating systems and local area network applications. Network topologies, protocols,
hardware, structures, and cabling.
Network environments and local area network operations.
Software, data base languages, and telephone systems as used by the City.
Personal computer diagnostic hardware utilities and testing equipment.
Database design principles and practices.
Data processing documentation principles and practices.
Principles and practices of record keeping.
Principles and methods of training and instruction.
Modern office procedures, methods, and equipment including computers and supporting word
processing and spreadsheet applications.
Ability To:
Understand, interpret, and effectively explain the full range of hardware and software applications
to users.
Identify, analyze, and resolve complex computer, telephone hardware, software, and network
related problems and implement solutions.
Evaluate, test, develop, and configure new technology enhancements.
Configure routers, switches, and firewalls. Research technical materials and provide and
document solutions to complex problems.
Use initiative and sound judgment within established procedural guidelines.
Work independently to analyze problems and implement solutions.
Organize and prioritize work schedule and handle multiple priorities.
Exercise discretion in dealing with confidential information and system security.
EXHIBIT C
4
Operate office equipment including computers and supporting word processing, spreadsheet, and
database applications.
Operate, maintain and repair standalone and networked computers, peripherals, telephones and a
variety of software applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend,
climb, kneel and twist while working on computer equipment, peripherals, and ancillary
equipment; perform simple grasping and fine manipulation; use telephone, write and use
keyboard to communicate; discern wire colors and see small text and numbers on wiring and
circuitry; routinely move equipment weighing up to 50 pounds.
While performing duties, the employee is regularly required to use various hand tools and testing
equipment in repair, adjustment and problem identification of personal computers and related
equipment; read and interpret complex data, information and documents; analyze and solve
problems; interact with City management, other governmental officials, contractors, vendors,
employees and the public.
Education, Experience, and Training:
Any combination of education and experience equivalent to the following is likely to provide the
required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: An Associate of Art's degree information technology, computer science, or
related field. A Bachelor's degree is desirable.
Experience: Three years of responsible technical information systems experience comparable
to an Information Systems Technician with the City of Dublin.
Training: Any recent training such as, academic courses and certification programs, which
are relevant to this job classification.
Licenses, Certificates, Special Requirements:
Possession of a valid California Class C Drivers’ License and Certificate of Automobile
Insurance for Personal Liability.
EXHIBIT D
Date Adopted: 4-4-1986
Date Revised: 10-6-2020
Title: Administrative Services Director/Director of Finance
FLSA: At-Will/Exempt/Designated Management
General Purpose:
To direct, plan, organize, and administer the activities and operations of the Administrative
Services Department, which is comprised of the Finance / Accounting Division, the Treasury
function, and the Risk Management Division; to coordinate department activities with other City
departments and outside agencies; and to provide highly responsible and complex administrative
assistance to the City Manager.
Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery areas within the City. Reports to and receives
direction from the City Manager or designee. Employees at this level receive administrative
direction from the City Manager or designee in terms of goals. Department Head positions are
reviewed in terms of results.
Supervision Received/Exercised:
Receives general direction from the City Manager’s Office. Exercises administration,
management, and supervision of the Department, including through secondary supervisors
assigned to the Department.
Essential Duties and Responsibilities:
Develops, plans, and implements department goals and objectives; develops and administers
policies and procedures.
Plans and directs the activities of the Administrative Service Department; supervises and
coordinates department activities with those of other departments and outside agencies and
organizations.
Provides administrative assistance to the City Manager; prepares and present reports to the City
Council and various committees and commissions regarding the City’s fiscal, treasury, and
budget practices, policies, and procedures.
Direct and manage the City’s Risk Management Division including contracts administration,
claims against the City, general liability/property insurance programs, vicious dog hearings, and
participation in the City’s risk pool authority.
EXHIBIT D
Directs, oversees and participates in the development of the Department's work plan; assigns
work activities, projects, and programs; monitors workflow; reviews and evaluates work
products, methods, and procedures.
Serves as City Treasurer pursuant to local ordinances, budget officer, and financial advisor
overseeing financial forecasting, investment management, and related financial activities.
Serves as the Finance Director to perform statutory duties as may be stated in the California
Government Code and / or the City of Dublin Municipal Code Chapter 2.10.
Under direction of the City Manager, prepares and coordinates the citywide operating and capital
improvement budgets.
Directs and oversees the analysis and reporting of the City’s current and future financial needs.
Develops and administers the Department's budget; forecasts additional funds needed for staffing,
equipment, materials and supplies; monitors and approves expenditures; implements mid-year
adjustments.
Selects, trains, supervises, evaluates, and disciplines personnel; provides or coordinates staff
training.
Represents the City to outside groups and organizations; participates in outside community and
professional groups and committees providing technical assistance as necessary.
Responds to and resolves difficult and sensitive citizen inquiries and complaints.
Reviews and interprets applicable government regulations and requirements.
Researches and prepares administrative reports and studies; prepares written correspondence as
necessary.
Directs the negotiation and execution of a variety of contracts and agreements; participates in
negotiations with developers for the development and construction of City facilities and other
private/public projects.
Receives and reviews reports from staff members and takes appropriate action.
Attends professional workshops, seminars, and conferences.
Performs related duties as assigned.
The omission of specific statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles and practices associated with municipal administration, including fiscal and office
management.
Principles and practices of municipal finance, budget preparation, and administration.
EXHIBIT D
Principles, practices, and techniques of public administration, with an emphasis in municipal
finance.
Federal, state, and local laws, regulations, and court decisions applicable to assigned areas of
responsibility.
Organizational and management practices as applied to the analysis and evaluation of programs,
policies, and operational needs.
Principles and practices of organization, administration, supervision, and personnel management.
Principles and practices of statistical research methods and forecasting fees and charges.
Principles of supervision, training, and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Ability To:
Plan, direct, and control the administration and operations of a department.
Develop and implement department policies and procedures.
Gain cooperation through discussion and persuasion.
Successfully develop, control and administer department budget and expenditures.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Identify and respond to public, City Council and commission/committee issues and concerns.
Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.
Communicate clearly and concisely, orally and in writing.
Supervise, train, and evaluate assigned personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
file searches; perform simple grasping and fine manipulation; use telephone and wri te or use a
keyboard to communicate through written means; operate an automobile to attend various
meetings and workshops. While performing duties, the employee is regularly required to use
EXHIBIT D
written and oral communication skills; analyze community service, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations and codes; observe performance and
evaluate staff; problem solve community service issues; remember personnel rules, legal and
code requirements; and explain and interpret codes, policies and procedures; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the req uired
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation for an accredited college or university with a bachelor's degree in finance,
public or business administration or a related field. A Master's degree is preferred.
Experience: Six years of professional and responsible experience in municipal finance
management or municipal administration, including at least three years in a supervisory capacity.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance
for Personal Liability.
EXHIBIT E
Date Adopted: 3-16-1999
Date Revised: 10-6-2020
Title: Information Systems Manager
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction, supervises, , implements, and maintains the City’s information systems;
and performs installations configurations, troubleshooting, and maintenance of hardware, software,
peripheral and related communication equipment. Coordinates the review, selection, and implementation
of new systems and components. Manages the response to requests for assistance from users; researches,
analyzes, and recommends solutions to information systems problems. Evaluates proposals to integrate
new systems and performs other related work as required
Distinguishing Characteristics:
Receives direction from the Chief Information Security Officer, is responsible for the supervision of the
City’s IS functions. The duties involve computer operations and systems administration on multiple
systems and configurations. It is expected that the incumbent will exercise independence of action and be
capable of performing complex system and project administration tasks.
Supervision Received/Exercised:
Receives general direction from the Chief Information Security Officer. Exercises direct supervision over
professional and technical staff in assigned area.
Essential Duties and Responsibilities:
Develops and implements comprehensive information technology services, programs, projects and
functions, including voice, data, and GIS services.
Plans, organizes, coordinates, and manages assigned work related to the City's computer network and
telecommunications services including the selection, procurement, implementation, installation, and
maintenance of multi-user computer servers and single-user desktop computers; administers the City's
support services for microcomputers.
Manages asset inventory and software licensing.
Recommends city-wide hardware and software standards; coordinates the review, selection and
implementation of new systems and components; oversees system conversions and modifications.
Administers contracts for the acquisition, installation, application, and maintenance of vendor products and
services.
EXHIBIT E
Coordinates development and administration of disaster recovery procedures and backup systems,
including data backup and restoration of computer services.
Resolves complex problems with multi-user computers, printers, servers, software, peripherals, and other
related equipment.
Identifies opportunities for service delivery improvements; analyzes and evaluates techniques for the
implementation of new computer applications, hardware, and peripheral equipment.
Serves as a resource for City computer users, providing assistance with computer hardware, software, and
related peripheral equipment.
Identify operational and equipment problems and confer with other City staff and vendors to correct
problems; identify malfunctioning equipment requiring repair (e.g. computer, telephones, voicemail, etc.);
coordinate third party repair services.
Acts as liaison between City and Contract computer users and information technology staff to define
technical and operational requirements.
Researches and recommends industry resources regarding new technological developments and trends.
Coordinates information technology activities with other divisions, departments, public agencies, public
utilities, contract services, and the general public.
Prepares and may present various studies, analyses and reports regarding information technology and GIS
services.
Develops and determines priorities, staff assignments, and work methods.
Ensures compliance with federal, state and local laws, regulations, codes, etc.
Supervises, trains, and evaluates assigned staff.
Assist in the development and implementation of the City’s use of the Internet.
Evaluate departmental requests for system enhancements/modifications, and perform or oversee
enhancements/modifications as appropriate, Prepare various reports and related documentation.
Maintains the absolute confidentiality of all records and information.
Attend meetings, conferences and seminars during work and non-work hours. Conduct trainings and make
presentations.
Prepares and administers assigned budgets.
The omission of specific statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to this class.
Minimum Qualifications:
EXHIBIT E
Knowledge of:
Knowledge of the principles and practices of automated information systems management and system
support functions including computer systems, networks, client-servers, Internet and telecommunication
industry standards (software and hardware applications, cabling, printers, plotters, routers, data lines and
modems etc.).
Operating systems and operation of a complex networked computing environment including web servers,
databases, internet connectivity and wide area network technologies.
Systems analysis design and programming.
Developments in information technology, hardware, peripheral equipment, software components, system
devices and applications.
Principles and practices of budgeting, purchasing and maintenance of public records.
Principles and practices of supervision, training and performance evaluation.
Principles and practices of sound business communications.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility;
Customer service skills.
Ability To:
Effectively manage, coordinate and supervise assigned areas with the City's information technology
Division.
Develop and implement comprehensive information technology services, programs, projects and functions
including both data and voice;
Plan organize, coordinate, manage and participate in all work related to the City's computer networ k, GIS,
and telecommunications services
Coordinate the integration of hardware, operating systems, and applications for minicomputer and
microcomputer networked environments.
Observe and problem solve operation and technical deficiencies; interpret and verbally explain technical
concepts to less knowledgeable individuals.
Analyze systems data and situations, identify and resolve various information systems and application
problems.
Maintain a current understanding of technological advancements and trends.
Develop GIS demos and prepare professional quality maps.
Integrate GIS data for City and County Uses.
EXHIBIT E
Train others in GIS techniques.
Establish and maintain effective working relationships with management, subordinates, co -workers,
consultants, contractors, representative of other agencies, the general public, using customer service and
public relations techniques.
Express ideas effectively in written and oral presentations.
Exercise sound judgement within established programs and procedural guidelines.
Manage multiple projects simultaneously and be sensitive to deadlines and changing priorities.
Negotiate contracts with and coordinate consultants and vendors, as required.
Work independently under minimal supervision, draw valid conclusions and project consequences of
decisions and recommendations; set priorities and meet deadlines.
Work flexible hours if necessary.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittent ly stand, walk, bend, climb,
kneel and twist while working on computer equipment, peripherals, and ancillary equipment; perform
simple grasping and fine manipulation; use telephone and write and use keyboard to communicate; discern
wire colors and see small text and numbers on wiring and circuitry; routinely move equipment weighing
up to 30 pounds and occasionally move equipment weighing up to 75 pounds.
While performing duties, the employee is regularly required to transport and install computers and related
equipment involving physical dexterity, moderate lifting and carrying of up to 50 pounds. Use various hand
tools and testing equipment in repair, adjustment and problem identification of personal computers and
related equipment; read and interpret complex data, information and documents; analyze and solve
problems; interact with City management, other governmental officials, contractors, vendors, employees
and the public.
Education, Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor’s Degree in information technology, computer science,
management information systems or a related field.
Experience: Three years of experience in administering wide-area networks and communication links
to off-site networks. Additional experience with supporting Internet services, GIS
database, mapping applications and implementing new systems is desirable.
EXHIBIT E
Training: Any recent training such as, academic courses and certification programs, which are
relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers’ License and Certificate of Automobile Insurance for
Personal Liability.
Must have the willingness and ability to work the hours necessary to accomplish the assigned duties,
including evening and week-end hours; attend evening meetings; travel out of town and attend workshops,
conferences, seminars during work and non-work hours.
EXHIBIT F
1
Date Adopted: 5-3-2011
Date Revised: 10-6-2020
Title: Public Works Transportation and Operations Manager
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction, the Public Works Transportation and Operations Manager
oversees specialized and highly technical projects related to transportation planning, traffic
operations management, maintenance services and building management. The Public Works
Transportation and Operations Manager is responsible for planning, managing and coordinating
the activities of the City’s Traffic Operations Center (TOC), City’s transportation system, with
specific emphasis on traffic signal design, maintenance and operation; and traffic signal systems
design, implementation and communications. Makes recommendations and provides assistance to
the Public Works Director; provides expert professional assistance to City Staff, performs related
work as required.
Distinguishing Characteristics:
The Public Works Transportation and Operations Manager is a management position responsible
for directing, supervising and participating in assigned activities of the Public Works Department
including formulating policy, developing goals and objectives, and developing and administering
budget of assigned program areas. Incumbents provide highly responsible and complex staff
assistance to the Public Works Director and have a broad range of independence within policy
and procedural limitations and work under minimal supervision. While the general parameters of
the job are defined, the employee is expected to select and put into effect work procedures and
practices which will lead to the effective and efficient accomplishment of Department/Division
goals. The incumbent is accountable for the effective supervision of personnel and the quality
and efficiency of services directed. Recommendations on the improvement of assigned program
areas are expected. The Public Works Transportation and Operations Manager is a an At -Will
position that is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA),
exempt from the City’s Personnel System Rules and is a Designated Management position.
The Public Works Transportation and Operations Manager is distinguished from the positi on of
Public Works Manager and Senior Civil Engineer in that the former has management
responsibility for all aspects of assigned program areas within the Department. It is further
distinguished from the Public Works Director in that the Director has overall management
responsibility for all areas of the Department which include Engineering, Public Works
Inspection, General and Traffic Engineering Services, Capital Project Design and
Implementation, Street Sweeping, Traffic Signal and Street Lighting Mainte nance, Public Works
Maintenance Services and Building Management.
EXHIBIT F
2
Supervision Received and Exercised:
Receives general direction from the Director of Public Works/Assistant City Engineer or
designee. Exercises direct supervision and supervision through secondary supervisors to assigned,
professional, technical and clerical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Administers, manages, and maintains City’s Traffic Operations Center (TOC).
Administers, manages, and maintains signal systems (equipment and communication lines)
Traffic studies not related to development (e.g., safety assessments, stop sign studies, crossing
guard evaluation).
Manages the preparation of Downtown Traffic Impact Fee (TIF) Update.
Manages General Plan Circulation Element Update.
Reviews and responds to citizen complaints and work with homeowner’s associations and
neighborhood groups to resolve traffic and safety concerns.
Performs and reviews transportation–related studies to ensure compliance with adopted
transportation safety and level of service standard.
Represents the City on various boards, committees, and associations in matters relating to
transportation, traffic safety, and other assigned areas.
Administers and manages annual street maintenance program budgets using appropriate Federal,
State, and local guidelines.
Plans work activities, establishing daily, weekly, monthly, and annual work programs and
schedules.
Manages, reviews, and recommends changes and modifies existing maintenance activities and
programs to improve effectiveness and productivity.
Directs and monitors the City’s street signing, striping maintenance, and replacement program
ensuring the City roadways are properly signed and marked (e.g., faded signs and markings or
obsolete signs).
Prepares signal timing plans for new or modified signals.
Assumes management responsibility on major transportation and research studies and projects.
EXHIBIT F
3
Assists in the development and implementation of goals, objectives, policies, procedures, work
standards, and the annual budget for the Department in assigned areas of responsibility.
Assists in the development of the City’s Capital Improvement Plan.
Reviews and approves engineering plans, specifications, and contract documents.
Selects assigned personnel and provides for their training and professional development;
interprets City policies and procedures to employees; is responsible for morale and productivity
of assigned staff.
Minimum Qualifications:
Knowledge of:
Theories, principles, and practices of transportation planning and land use, business and public
administration.
Principles, practices, and techniques of civil engineering as applied to municipal engineering
projects.
Applicable local, state, and federal laws, rules, and regulations governing transportation policies
and funding sources for a public agency.
Organization and processes of local, regional, state, and federal government, including legislative
and funding processes and policies.
Financial, analytical, statistical, and mathematical methods and procedures.
Civil engineering and traffic engineering practices and procedures.
Techniques and materials commonly used in the construction and maintenance of public projects.
Developments and sources of information regarding public works engineering projects.
Principles and practices of budget preparation, budget administration, and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Customer service techniques.
Ability To:
Learn, interpret, and apply City, department, and division rules, regulations, policies and
practices.
Analyze complex operational and administrative problems, evaluate alternatives and recommend
or adopt effective courses of action.
EXHIBIT F
4
Perform engineering work expected of a registered Civil Engineer and/or registered Traffic
Engineer.
Develop and implement goals, objectives, policies, procedures, work standards, and management
controls, including the application of project management techniques.
Review and analyze engineering and capital improvement projects and programs.
Prepare and review department budgets, contracts, reports, and related engineering documents.
Negotiate project conditions of approval.
Work well under the urgency of deadlines.
Present clear and concise verbal and written reports.
Deal effectively with representatives from public and private agencies and with the general public
in coordinating activities and resolving problems.
Plan, organize, assign, review, and evaluate the work of assigned staff.
Exercise sound, fair, and consistent independent judgment; provide technical assistance and staff
leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful, and effective service attitude with the public
and all who are contacted in the course of the work.
Participate, foster and encourage all members of the work unit to work as members of a team.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk and stand and safely lift and/or maneuver office supplies and
construction plans weighing up to 20 pounds. While performing duties, the employee is regularly
required to use written and oral communication skills; read and interpret complex data,
information and documents; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
EXHIBIT F
5
Education: Bachelor’s degree from an accredited college or university in Civil
Engineering or related field. Master’s degree in an applicable field is
desirable.
Experience: Five years experience performing progressively responsible professional
civil engineering work with registration and one-year experience in
supervising engineering staff engaged in a variety of public works
projects.
Training: Any recent training classes, such as academic courses and certification
programs, which are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Requires a Professional Engineer License in the State of California. Possession of a Traffic
Engineering license is highly desirable.
Requires a valid California Class C Drivers’ License and Certificate of Automobile Insurance for
Personal Liability.
Special Requirements: Must have the willingness and ability to: work the hours necessary to
accomplish the assigned duties, including evening and week-end hours; attend evening meetings;
travel out of town and attend workshops, conferences, seminars during work and non-work hours.
RESOLUTION NO. XX – 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
RESOLUTION AMENDING THE SALARY PLAN FOR FULL-TIME PERSONNEL AND MANAGEMENT
POSITIONS EXEMPT FROM COMPETITIVE SERVICE
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 52-20 and subsequent Resolutions which establish a Salary Plan for Full-time Personnel;
and
WHEREAS, the City Council adopted Resolution No. 53-20 and subsequent Resolutions which
establish a Salary Plan for management positions exempt from competitive service in accordance with the
City’s Personnel System Rules.
NOW, THEREFORE, BE IT RESOLVED that the position of Information Systems Specialist shall
be added and covered under Article I, Section B of the Salary Plan for Full-Time Personnel; and
BE IT FURTHER RESOLVED that the following position shall be paid an hourly rate within the
following salary range with the exclusion of any Performance Pay Adjustment granted in accordance with
the adopted Personnel Rules:
Information Systems Specialist $ 42.9671 - $53.6989 per hour
BE IT FURTHER RESOLVED that the positions of Chief Information Security Officer and
Environmental Services Manager shall be amended and covered under Article I, Section A of the Salary
Plan for Management Positions Exempt from Competitive Service; and
BE IT FURTHER RESOLVED that the following position shall be paid a monthly salary within the
following salary range with the exclusion of any Performance Pay Adjustment granted in accordance with
the adopted Personnel Rules:
Chief Information Security Officer $12,126 - $15,157 per month
Environmental and Sustainability Manager $11,070 - $13,838 per month
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan for
the City of Dublin; and that the changes contained herein shall be effective October 6, 2020.
PASSED, APPROVED AND ADOPTED this 6th day of October, 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
RESOLUTION NO. XXX - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE BENEFIT PLAN
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section
2.20.040 E of the Ordinance exempts Department Heads and other Management Positions from
Competitive Service; and
WHEREAS, in accordance with the City’s Personnel Ordinance, the City Council adopted
Resolution No. 61-20 and subsequent Resolutions which establishes Management Positions and
defines benefits for those positions; and
WHEREAS, it is necessary to periodically update the Benefit Plan to reflect new benefit
updates.
NOW, THEREFORE, BE IT RESOLVED that the position of Chief Information Security
Officer shall be added to the list of Management Positions eligible for a monthly car allowance as
provided in Resolution 61-20:
Section 18. Car Allowance and Mileage Reimbursement: The following positions shall be
eligible to receive the designated monthly allowance. The receipt of the car allowance
pursuant to this section shall be full compensation for all operating costs excluding tolls,
parking fees and out of area travel.
a. Management Positions Receiving Monthly Allowance
Eligible Positions Monthly Allowance
Chief Information Security Officer $190
BE IT FURTHER RESOLVED that the changes contained herein shall be effective October
6, 2020.
PASSED, APPROVED AND ADOPTED this 6th day of October 6, 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
______________________________________
City Clerk
RESOLUTION NO. XXX – 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE
RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section
2.20.040 E of the Ordinance exempts Department Heads and other Management Positions from
Competitive Service; and
WHEREAS, in accordance with the City’s Personnel Ordinance, the City Coun cil adopted
Resolution No. 110-15 which establishes Management Positions and defines benefits for those
positions; and
WHEREAS, it is necessary to periodically update the resolution to reflect new
classifications.
NOW, THEREFORE, BE IT RESOLVED that the following positions shall be added to the
list of Management Positions under the City’s Personnel Ordinance and shall be granted benefits
in accordance with City Resolution 110-15:
Chief Information Security Officer
Environmental and Sustainability Manager
BE IT FURTHER RESOLVED that the changes contained herein shall be effective October
6, 2020.
PASSED, APPROVED AND ADOPTED this 6th day of October, 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
______________________________________
City Clerk
Date Adopted: 4-4-1986
Date Revised: 11-4-200810-6-2020
Title: Administrative Services Director/Director of Finance
FLSA: At-Will/Exempt/Designated Management
General Purpose:
To direct, plan, organize, and administer the activities and operations of the Administrative
Services Department, which is comprised of the Finance / Accounting Division, the Treasury
function, and the Risk Management Division; to coordinate department activities with other City
departments and outside agencies; and to provide highly responsible and complex administrative
assistance to the City Manager.
Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery areas within the City. Reports to and receives
direction from the City Manager or designee. Employees at this level receive administrative
direction from the City Manager or designee in terms of goals. Department Head positions are
reviewed in terms of results.
Supervision Received/Exercised:
Receives general direction from the City Manager’s Office. Exercises administration,
management, and supervision of the Department, including through secondary supervisors
assigned to the Department.
Essential Duties and Responsibilities:
Develops, plans, and implements department goals and objectives; develops and administers
policies and procedures.
Plans and directs the activities of the Administrative Service Department; supervises and
coordinates department activities with those of other departments and outside agencies and
organizations.
Provides administrative assistance to the City Manager; prepares and present reports to the City
Council and various committees and commissions regarding the City’s fiscal, treasury, and
budget practices, policies, and procedures.
Direct and manage the City's Information Technology the City’s Risk Management Division
including contracts administration, claims against the City, general liability/property insurance
programs, vicious dog hearings, and participation in the City’s risk pool authority.. computer
operations, systems administration, telecommunication and peripheral equipment.
Directs, oversees and participates in the development of the Department's work plan; assigns
work activities, projects, and programs; monitors workflow; reviews and evaluates work
products, methods, and procedures.
Serves as City Treasurer pursuant to local ordinances, budget officer, and financial advisor
overseeing financial forecasting, investment management, and related financial activities.
This position shall be designatedServes as the Finance Director to perform statutory duties as may
be stated in the California Government Code and / or the City of Dublin Municipal Code Chapter
2.10.
Under direction of the City Manager, prepares and coordinates the citywide operating and capital
improvement budgets.
Directs and oversees the analysis and reporting of the City’s current and future financial needs.
Develops and administers the Department's budget; forecasts additional funds needed for staffing,
equipment, materials and supplies; monitors and approves expenditures; implements mid-year
adjustments.
Selects, trains, supervises, evaluates, and disciplines personnel; provides or coordinates staff
training.
Represents the City to outside groups and organizations; participates in outside community and
professional groups and committees providing technical assistance as necessary.
Responds to and resolves difficult and sensitive citizen inquiries and complaints.
Reviews and interprets applicable government regulations and requirements.
Researches and prepares administrative reports and studies; prepares written correspondence as
necessary.
Directs the negotiation and execution of a variety of contracts and agreements; participates in
negotiations with developers for the development and construction of City facilities and other
private/public projects.
Receives and reviews reports from staff members and takes appropriate action.
Attends professional workshops, seminars, and conferences.
Performs related duties as assigned.
The omission of specific statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles and practices associated with municipal administration, including fiscal, information
systems and office management.
Principles and practices of municipal finance, budget preparation, and administration.
Principles, practices, and techniques of public administration, with an emphasis in municipal
finance.
Federal, state, and local laws, regulations, and court decisions applicable to assigned areas of
responsibility.
Organizational and management practices as applied to the analysis and evaluation of programs,
policies, and operational needs.
Principles and practices of organization, administration, supervision, and personnel management.
Principles and practices of statistical research methods and forecasting fees and charges.
Principles of supervision, training, and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Ability To:
Plan, direct, and control the administration and operations of a department.
Develop and implement department policies and procedures.
Gain cooperation through discussion and persuasion.
Successfully develop, control and administer department budget and expenditures.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Identify and respond to public, City Council and commission/committee issues and concerns.
Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.
Communicate clearly and concisely, orally and in writing.
Supervise, train, and evaluate assigned personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
file searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means; operate an automobile to attend various
meetings and workshops. While performing duties, the employee is regularly required to use
written and oral communication skills; analyze community service, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations and codes; observe performance and
evaluate staff; problem solve community service issues; remember personnel rules, legal and
code requirements; and explain and interpret codes, policies and procedures; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation for an accredited college or university with a bachelor's degree in finance,
public or business administration or a related field. A Master's degree is preferred.
Experience: Six years of professional and responsible experience in municipal finance
management or municipal administration, including at least three years in a supervisory capacity.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance
for Personal Liability.
Date Adopted: 3-16-1999
Date Revised: 9-15-2020 10-6-2020
Title: Information Systems Manager
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction, supervises, develops, implements, and maintains the City’s management
information systems (MIS) (computer networks, telephones, and Internet); and performs installations
configurations, troubleshooting, and maintenance of hardware, software, peripheral and related
communication equipment. Coordinates the review, selection, and implementation of new systems and
components. Manages the Receives and responseds to requests for assistance from users; researches,
analyzes, and recommends provides solutions to information systems problems. Evaluates proposals to
integrate new systems and performs other related work as required.
Distinguishing Characteristics:
With administrative guidance andReceives direction from the Assistant City Manager/Administrative
Services DirectorChief Information Security Officer, is responsible for the administrationsupervision of the
City’s MIS functions. The duties involve computer operations and systems administration on multiple
systems and configurations. It is expected that the incumbent will exercise independence of action and be
capable of performing complex system and project administration tasks.
Supervision Received/Exercised:
Receives general direction from the Chief Information Security Officer. Exercises direct supervision over
professional and technical staff in assigned area.
Essential Duties and Responsibilities:
Develops and implements comprehensive information technology services, programs, projects and
functions, including voice, data, and GIS services.
Plans, organizes, coordinates, and manages assigned work related to the City's computer network and
telecommunications services including the selection, procurement, implementation, installation, and
maintenance of multi-user computer servers and single-user desktop computers; administers the City's
support services for microcomputers.
Manages asset inventory and software licensing.
Recommends city-wide hardware and software standards; coordinates the review, selection and
implementation of new systems and components; oversees system conversions and modifications.
Administers contracts for the acquisition, installation, application, and maintenance of vendor products and
services.
Coordinates development and administration of disaster recovery procedures and backup systems,
including data backup and restoration of computer services.
Resolves complex problems with multi-user computers, printers, servers, software, peripherals, and other
related equipment.
Identifies opportunities for service delivery improvements; analyzes and evaluates techniques for the
implementation of new computer applications, hardware, and peripheral equipment.
Serves as a resource for City computer users, providing assistance with computer hardware, software, and
related peripheral equipment.
Identify operational and equipment problems and confer with other City staff and vendors to correct
problems; identify malfunctioning equipment requiring repair (e.g. computer, telephones, voicemail, etc.);
coordinate third party repair services.
Acts as liaison between City and Contract computer users and information technology staff to define
technical and operational requirements.
Researches and recommends industry resources regarding new technological developments and trends.
Coordinates information technology activities with other divisions, departments, public agencies, public
utilities, contract services, and the general public.
Prepares and may present various studies, analyses and reports regarding information technology and GIS
services.
Develops and determines priorities, staff assignments, and work methods.
Ensures compliance with federal, state and local laws, regulations, codes, etc.
Supervises, trains, and evaluates assigned staff.
Network & Information Systems Administration – Perform basic installations of cables, plugs, modems
and related communication equipment; establish schedules for back-up; maintain records of data and
programs; maintain inventory of data processing equipment, supplies and materials; assist in long-term
planning for City networking and information management systems.
Assist in Coordinate the development and implementation of the City’s use of the Internet.
Software Administrator – Assist in planning and acquisition of software based on City’s needs and
technological advancements; maintain software database and library; test the operation of new and modified
programs; assist in maintaining back-up of data program disks; monitor the operation of equipment and
programs; assist users in resolving program and operational problems.
Hardware Administrator – Assist in planning and acquisition of new equipment and equipment
modifications or enhancements; maintain equipment; install new equipment and peripherals; configure
equipment and install operating and applications software; analyze operating instructions and
documentation; operate a variety of microcomputers and auxiliary equipment such as printers, modems,
telecommunications equipment; perform, supervise, monitor and/or schedule third party equipment
maintenance and repair activities
Technical Resource & Trainer – provide technical assistance and training to users (equipment and
programs); train and assist staff on various applications which include but are not limited to Microsoft
Office Suite, Pagemaker, AutoCad, civil engineering, and graphics programs; act as a resource for City
staff on operation of computers and peripheral equipment; make standard adjustments in operating
instructions; investigate and trace sources of error; log computer usage and operating difficulties; run
standard diagnostic programs to identify equipment and software problems; establish procedures related to
office support, record keeping, disc handling and related management information systems.
Contract Administrator –
Staff Support – Evaluate departmental requests for system enhancements/modifications, and perform or
oversee enhancements/modifications as appropriate, Prepare various reports and related documentation.
Maintains the absolute confidentiality of all records and information.
Attend meetings, conferences and seminars during work and non-work hours. Conduct trainings and make
presentations.
Prepare and administer annual Information Systems program budget.
Prepares and administers assigned budgets.
The omission of specific statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles and operations of management information systems and peripheral equipment (computers,
networks, phones, Internet, software and hardware applications, cabling, printers, plotters, routers, data
lines and modems etc.).
Knowledge of the principles and practices of automated information systems management and system
support functions including computer systems, networks, client-servers, Internet and telecommunication
industry standards (software and hardware applications, cabling, printers, plotters, routers, data lines and
modems etc.).
Operating systems and standard applications programs (mini and microcomputers, terminals, printers,
modems and related hardware).operation of a complex networked computing environment including web
servers, databases, internet connectivity and wide area network technologies.
Systems analysis design and programming.
Developments in information technology, hardware, peripheral equipment, software components, system
devices and applications.
Techniques and practices in utilizing standard applications software including word processing, data base,
telecommunications, desktop publishing, and spreadsheet.
Principles and techniques of systems analysis and development; information systems trends and
developments.
Principles and practices of budgeting, purchasing and maintenance of public records.
Principles and practices of supervision, training and performance evaluation.
Principles and practices of sound business communications.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility;
Customer service skills.
Ability To:
Effectively manage, coordinate and supervise assigned areas with the City's information technology
Division.
Install, configure, administer, troubleshoot and coordinate maintenance of local areas networks (LAN’s),
and related equipment and software (e.g. file services, computers, printers, network interface cards, routers,
cabling, modems, etc.).
Develop and implement comprehensive information technology services, programs, projects and functions
including both data and voice;
Plan organize, coordinate, manage and participate in all work related to the City's computer network, GIS,
and telecommunications services
Coordinate the integration of hardware, operating systems, and applications for minicomputer and
microcomputer networked environments.
Install, configure and maintain management information technologies for the City (e.g. computers,
networks, phones, voice mail, Internet, etc.)
Observe and problem solve operation and technical deficiencies; interpret and verbally explain technical
concepts to less knowledgeable individuals.
Analyze systems data and situations, identify and resolve various information systems and application
problems.
Maintain a current understanding of technological advancements and trends.
Develop GIS demos and prepare professional quality maps.
Integrate GIS data for City and County Uses.
Train others in GIS techniques.
Establish and maintain effective working relationships with management, subordinates, co -workers,
consultants, contractors, representative of other agencies, the general public, using customer service and
public relations techniques.
Express ideas effectively in written and oral presentations.
Exercise sound judgement within established programs and procedural guidelines.
Manage multiple projects simultaneously and be sensitive to deadlines and changing priorities.
Negotiate contracts with and coordinate consultants and vendors, as .required.
Work independently under minimal supervision, draw valid conclusions and project consequences of
decisions and recommendations; set priorities and meet deadlines.
Prioritize workload of self.
Work flexible hours if necessary.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend, climb,
kneel and twist while working on computer equipment, peripherals, and ancillary equipment; perform
simple grasping and fine manipulation; use telephone and write and use keyboard to communicate; discern
wire colors and see small text and numbers on wiring and circuitry; routinely move equipment weighing
up to 30 pounds and occasionally move equipment weighing up to 75 pounds.
While performing duties, the employee is regularly required to transport and install computers and related
equipment involving physical dexterity, moderate lifting and carrying of up to 50 pounds. Uuse various
hand tools and testing equipment in repair, adjustment and problem identification of personal computers
and related equipment; read and interpret complex data, information and documents; analyze and solve
problems; interact with City management, other governmental officials, contractors, vendors, employees
and the public.
Education, Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor’s Degree in information technology, computer science,
management information systems or a related field.
Experience: Three years of experience in administering wide-area networks and communication links
to off-site networks. Additional experience with supporting Internet services, GIS
database, mapping applications and implementing new systems is desirable.
Training: Any recent training such as, academic courses and certification programs, which are
relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers’ License and Certificate of Automobile Insurance for
Personal Liability.
Must have the willingness and ability to work the hours necessary to accomplish the assigned duties,
including evening and week-end hours; attend evening meetings; travel out of town and attend workshops,
conferences, seminars during work and non-work hours.
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Date Adopted: 5-3-2011
Date Revised: 8-19-201410-6-2020
Title: Public Works Transportation and Operations Manager
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction, of the Public Works Director, the Public Works Transportation
and Operations Manager oversees specialized and highly technical projects related to
transportation planning, traffic operations management, specific maintenance services as well as
management of the City’s environmental services functionand building management. The Public
Works Transportation and Operations Manager is responsible for planning, managing and
coordinating the activities of the City’s Traffic Operations Center (TOC), City’s transportation
system, with specific emphasis on traffic signal design, maintenance and operation; and traffic
signal systems design, implementation and communications. Additionally, the position also is
responsible for the day to day management and operation of the City’s environmental services
programs. Makes recommendations and provides assistance to the Public Works Director;
provides expert professional assistance to City Staff, performs related work as required.
Distinguishing Characteristics:
The Public Works Transportation and Operations Manager is a management position responsible
for directing, supervising and participating in assigned activities of the Public Works Department
including formulating policy, developing goals and objectives, and developing and administering
budget of assigned program areas. Incumbents provide highly responsible and complex staff
assistance to the Public Works Director and have a broad range of independence within policy
and procedural limitations and work under minimal supervision. While the general parameters of
the job are defined, the employee is expected to select and put into effect work procedures and
practices which will lead to the effective and efficient accomplishment of Department/Division
goals. The incumbent is accountable for the effective supervision of personnel and the quality
and efficiency of services directed. Recommendations on the improvement of assigned program
areas are expected. The Public Works Transportation and Operations Manager is a an At -Will
position that is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA),
exempt from the City’s Personnel System Rules and is a Designated Management position.
The Public Works Transportation and Operations Manager is distinguished from the positi on of
Public Works Manager and Senior Civil Engineer in that the former has management
responsibility for all aspects of assigned program areas within the Department. It is further
distinguished from the Public Works Director in that the Director has overall management
responsibility for all areas of the Department which include Engineering, Public Works
Inspection, General and Traffic Engineering Services, Capital Project Design and
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Implementation, Street Sweeping, Traffic Signal and Street Lighting Mainte nance, Public Works
Maintenance Services and Building Management.
Supervision Received and Exercised:
Receives administrative general direction from the Director of Public Works/Assistant City
Engineer or designee. Exercises direct supervision and supervision through secondary supervisors
to assigned, professional, technical and clerical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Administers, manages, and maintains City’s Traffic Operations Center (TOC).
Administers, manages, and maintains signal systems (equipment and communication lines)
Traffic studies not related to development (e.g., safety assessments, stop sign studies, crossing
guard evaluation).
Manages the preparation of Downtown Traffic Impact Fee (TIF) Update.
Manages General Plan Circulation Element Update.
Reviews and responds to citizen complaints and work with homeowner’s associations and
neighborhood groups to resolve traffic and safety concerns.
Performs and reviews transportation–related studies to ensure compliance with adopted
transportation safety and level of service standard.
Represents the City on various boards, committees, and associations in matters relating to
transportation, traffic safety, and other assigned areas.
Administers and manages annual street maintenance program budgets using appropriate Federal,
State, and local guidelines.
Administers and manages the Environmental Services Division and program including the City’s
Clean Water program in coordination with the State Regional Water Quality Control Board.
Plans work activities, establishing daily, weekly, monthly, and annual work programs and
schedules.
Manages, reviews, and recommends changes and modifies existing maintenance activities and
programs to improve effectiveness and productivity.
Directs and monitors the City’s street signing, striping maintenance, and replacement program
ensuring the City roadways are properly signed and marked (e.g., faded signs and markings or
obsolete signs).
Prepares signal timing plans for new or modified signals.
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Assumes management responsibility on major transportation and research studies and projects.
Assists in the development and implementation of goals, objectives, policies, procedures, work
standards, and the annual budget for the Department in assigned areas of responsibility.
Assists in the development of the City’s Capital Improvement Plan.
Establish systems to ensure consistency within the Division.
Reviews and approves engineering plans, specifications, and contract documents.
Selects assigned personnel and provides for their training and professional development;
interprets City policies and procedures to employees; is responsible for morale and productivity
of assigned staff.
Minimum Qualifications:
Knowledge of:
Theories, principles, and practices of transportation planning and land use, business and public
administration.
Principles, practices, and techniques of civil engineering as applied to municipal engineering
projects.
Applicable local, state, and federal laws, rules, and regulations governing transportation policies
environmental and clean-water policies and funding sources for a public agency.
Organization and processes of local, regional, state, and federal government, including legislative
and funding processes and policies.
Financial, analytical, statistical, and mathematical methods and procedures.
Civil engineering and traffic engineering practices and procedures.
Techniques and materials commonly used in the construction and maintenance of public projects.
Public administration principles as related to the activities and functions of a municipal
government.
Current dDevelopments and sources of information regarding public works engineering projects.
Principles and practices of budget preparation, budget administration, goals and objectives
development and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Customer service techniques.
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Ability To:
Learn, interpret, and apply City, department, and division rules, regulations, policies and
practices.
Analyze complex operational and administrative problems, evaluate alternatives and recommend
or adopt effective courses of action.
Perform engineering work expected of a registered Civil Engineer and/or registered Traffic
Engineer.
Develop and implement goals, objectives, policies, procedures, work standards, and management
controls, including the application of project management techniques.
Review and analyze engineering and capital improvement projects and programs.
Prepare and review department budgets, contracts, reports, and related engineering documents.
Negotiate project conditions of approval.
Work well under the urgency of deadlines.
Present clear and concise verbal and written reports.
Deal effectively with representatives from public and private agencies and with the general public
in coordinating activities and resolving problems.
Plan, organize, assign, review, and evaluate the work of assigned staff.
Exercise sound, fair, and consistent independent judgment; provide technical assistance and staff
leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful, and effective service attitude with the public
and all who are contacted in the course of the work.
Participate, foster and encourage all members of the work unit to work as members of a team.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk and stand and safely lift and/or maneuver office supplies and
construction plans weighing up to 20 pounds. While performing duties, the employee is regularly
required to use written and oral communication skills; read and interpret complex data,
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information and documents; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor’s degree from an accredited college or university in Civil
Engineering or related field. Master’s degree in an applicable field is
desirable.
Experience: Five years experience performing progressively responsible professional
civil engineering work with registration and one- year experience in
supervising engineering staff engaged in a variety of public works
projects.
Training: Any recent training classes, such as academic courses and certification
programs, which are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Requires a Professional Engineer License in the State of California. Possession of a Traffic
Engineering license is highly desirable.
Possession Requiresof a valid California Class C Drivers’ License and Certificate of Automobile
Insurance for Personal Liability.
California Resource Recovery Association (CRRA) certification other applicable Environmental
Services certificates or related coursework desirable.
Special Requirements: Must have the willingness and ability to: work the hours necessary to
accomplish the assigned duties, including evening and week-end hours; attend evening meetings;
travel out of town and attend workshops, conferences, seminars during work and non-work hours.