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HomeMy WebLinkAbout06-09-1992 Adopted CC MinutBudget~DJOURNED REGULAR MEETING - June 9, 1992 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 9, 1992, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:33 p.m., by Mayor Snyder. ROLL C~LL PRESENT: ABSENT: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder. None° * * * REQUEST FOR FUNDING DUblin Hills Estates - Landscaping and Erosion COntrol Mayor Snyder announced that with the Council's permission, he would like to allow the Dublin Hills Landscape Committee to make their presentation and request for funding early in the meeting. Cm. Burton advised that he had. a Conflict of Interest and would disqualify himself from the discussion and any decision on this item. Bob Fasulkey, 7776 Topaz Circle, passed out copies of a proposal and asked for a show of hands of the number of people present related to this item° Slides of the area were displayed. The area is known as DUblin Hills Estates. They feel that the Landscape and Lighting Act of 1972 legally requires the City to improve the conditions that eXist in their area. ~ Garth Gelster stated there are things that the assessment'district'are supposed to take care of such as the slopes on the corridor along Stagecoach Road. There is a plan on file that covers how it is supposed to be maintained by the CitY. His proposal is not to offend anyone or bash Dublin, but the conditions of the area need to be made clear. There is very little established landscaping, there are lots of weeds and barren areas. The hOmeowners believe the assessment is adequate at $200 per home and question some of the actiVities that have taken place and the effectiveness. Any fifth grader could see erosion and know what to do. There are many erosion problems. A bigger concern is that the hills are not particularly stable when they don't have landscaping on them. There is quite a liability to the City and he encouraged the City Council to take action to correct this situation. There have been a number of items dumped on the slOpes and the City is usually responsive in cleaning it up. .This could also cause the City liability, however. The landscaping plan on file with the City specifies the number and type of plants that are to be in place. They have been working with a number of people including DSRSD, Zone 7, and Lee Thompson. The water company has set aside funds to work on the area leading up to the water tank. CM - VOL 11 - 249 ~djourned Regular Meeting June 9, 1992 Mr. Fasulkey read a letter from the Dublin Hills Estates Homeowners. "Dear City Council Members, The homeowners of Dublin Hills Estates have entrusted the city of Dublin, under the Landscaping and Lighting act of 1972, with the responsibility of maintaining the common areas aroUnd our homes. It is clear that this task has not succeeded. We therefore request that you move to correct this deplorable situation. At stake are the values of our homes, city tax revenues, and potential liabilities. We suggest that you approve the cost estimates provided by Lee Thompson and place them into the Capitol Improvement Budget. Secondly, we request that you increase this amount by $16,122 to complete the landscaping needs of Topaz Circle (see cost estimates for areas #3 and #4 prepared by Laura Lingen). We feel these plans will better address the issues of erosion and slope integrity. Please note that the Dublin San Ramon Services District recognizes the urgency of dealing with this-problem. They have authorized funds for the immediate landscaping of the North slopes. This creates a unique opportunity for all parties to work in concert to develop an effective landscaping solution. Sincerely, The Homeowners of Dublin Hills Estates. Please contact either Mr. and Mrs. Fasulkey at 829-6299 or Mr. and Mrs. Lingen at 828-7327 for additional information." Cm. Moffatt asked when the pictures were taken. Mr. Fasulkey advised that they were taken this past weekend. Cm. Jeffery asked if this was discussed when the assessment district meeting was held. Mr. Thompson adviSed that there is a meeting scheduled for the latter part of July and the actual public hearing will be on August 10th. Mr. Fasulkey advised that there have also been snail infestations at their homes. Mayor Snyder asked if there is a legal method of altering the original plan. Mr. Thompson advised that in order to do a first-class job of keeping thiS up, we would have to double the assessments. The problem is that it is such a huge area with so few people. There has been a lot of opposition in the past to raise assessments in order to improve these slopes. Mr. Ambrose advised that the City has had a lot of problems with this area with vandalism. We have replaced the irrigation system 3 or 4 times over. This year, the District increased the City's water rate by 56%. The residents in the City will be paying for these increases. This is an extremely large area. Mr~ Fasulkey requested that the City discuss the time when Beck Development was charged with not improving these parcels. He thought the area was listed as a park area in the General Plan. CM - VOL 11 - 250 Adjourned Regular Meeting June 9, 1992 Mr. Thompson explained that the original subdivider, Rafanelli & Nahas, put up parkland dedication funds° They put in the 3/4 acre park and also funded the Kolb Park tennis court. Mr. Ambrose pointed out that the City has millions of dollars in the park plan. Cm. Jeffery advised that the Stagecoach Park was originally part of the assessment district, but the City took it out and now the City is maintaining this. Mr. Ambrose indicated that their assessments were reduced when the City toOk over maintenance of the park. Mr. Thompson clarified that they are not paying assessments to maintain the hills. The City has taken all the weeds off, causing the barren look. In addition, we have had 2 freezes and a long series of events in trying to bring this area back. We have tried to go slow so as to not overload the homeowners. Mayor Snyder reiterated that the City felt it was not appropriate to require the homeowners to pay to maintain the park. CONTRACT REVIEWS POLICE SERVICES (580-30) The Alameda County Sheriff's Department provides Police Services under contract to the City. The current agreement terminates on June 30, 1992. Assistant to the City Manager Texeira presented the detailed Staff Report which included a review of the quality of services provided in the areas of: Patrol SerVices; Traffic Enforcement; Criminal Investigation; Narcotic Investigation; Juvenile Investigation/Crime Prevention; Community Programs-Crime Prevention; Business Office Services; Public Information Dissemination; Department Visibility and Identification; Officer Professionalism and Public Relations Communications; and Administration/On-Site Command. Under the area of AdminiStrative Services, items reviewed were: Communication of Police Activities to City Manager and City Council; Police Service Training; Cost of Service; and Personnel Costs. A comparison of City vs. Contract Police was done which included: Personnel Costs: Dispatch Costs; Indirect Costs; and Insurance. Ms. Texeira advised that a proposed new agreement is substantially in the same form as the previous agreement. Minor changes to the contract language included changes to: Section IV Cost and Billings; Section V Fines & Forfeitures; Section VII Compliance with Applicable Laws; and Section VII Forfeited and Unclaimed Property. The proposed agreement provides for a 3-year term, which would expire in 1995. CM - VOL ~ - 25~ Adjourned Regular Meeting June 9, ~992 Inksummary, Mso Texeira advised that the City of Dublin continues to receive quality municipal services from highly qualified, experienced perSonnel, and these services are provided to the City in a cost- effective manner. Ms. Texeira advised that Captain Rose, Sheriff Plummer, and UnderSheriff Garrigan were present in the audience to answer any questiOns the Council may have. ,, Cm. Jeffery stated she noted that narcotics activity had gone down. She stated she hoped it was because we have made it uncomfortable to do drugs in Dublin~ Chief Rose stated the City Council set this as a goal several years ago and their efforts are paying off. Sheriff Plummer stated they were present at the meeting to show their support. Policing Dublin means a great deal to the Alameda County Sheriff's Department. Cm. Burton asked if everything were frozen at last years level~ hoW they would deal with it. Sheriff Plummer stated there would have to be less personnel. Most of their costs, 85% - 90%, are personnel. Sworn personnel would be impacted, and the number of cars on the street would be affected° Mr. Ambrose advised that in going through the budget process, Staff anticipated there would be a problem with revenues this year. Every department looked at reductions° In the budget document, one narcotics officer was identified. Other programs have been identified, but the impact of cutting this position would be significant to the City. The school liaison program would also go away~ Sheriff Plummer indicated that it takes a long time to.play catch-up once you let things deteriorate. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 68 - 92 APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLIN~D THE COUNTY OF ALP,.MEDA FOR LAW ENFORCEMENT SERVICES Mayor Snyder requested and the Council concurred to move the contraCt review of library services up as the next item of business on the agenda. CM - VOL 11 - 252 Adjourned Regular Meeting June 9, 1992 L~BRARY SERVICES CONTI~CT REV~E~ (940-30) Recreation Director Lowart advised that in 1983, the City of Dublin and Alameda County entered into a contract agreement to provide funding for additional hours of library service at the Dublin Branch Library. The original contract provided for 7 additional hours of service per week. The current contract provides for 19 additional hours funded by the City and 40 hoUrs per week funded by Alameda County° The estimated cost to the City for the current fiscal year agreement is $156,007o Ms. LOwart discussed.the Staff Report which compiled statistics on circulation, reference and gate count for those hours that the City funds. The proposed contract amount for FY 1992-93 based on the current level of service is $164,870, which represents an approximate 6% increase above last year~ At this time, the County does not anticipate additional funding for library services which would enable them to reduce the contract cost to the City. Ms. Lowart adVised that options for reduced levels of service were prepared for Council consideration. Option I, Thursday 6:00-9:00 p.m. - $25,183; Option II, Monday 6:00-9:00 p.m° - $30,793; and Option III, Sunday 1:00-5:00 p.m. - $33~720o Staff requested that the Council determine the number of hours per week of library service to be funded by the City. Cm. Moffatt asked if the conference and meeting rooms at the Library were scheduled by the City and if there were fees involved. Ms. Lowart advised that the City is not involved and stated it was her understanding that use of the rooms are free of charge. Rayme Meyer stated she felt it would be against County policy to charge for the use of the rooms. The meeting room is usually booked solid~ This is a service that.all of the branches provide. Mayor Snyder asked Ms. Meyer to comment on Dublin's relatiOnship to other libraries in the County. The Staff Report indicates that closing Thursday evenings would not have as great an impact because the Fremont Main Library is not open'at that time. Mso Meyer stated they are open until 6 p.m.~ on the nights when Dublin is open only until 5 p.m. They were asked to choose between the ~leSser of evilso Back up reference and materials have to be obtained from the PleasantOn Branch on Thursday evenings. Mayor Snyder pointed out that when the City funded these extra hours, it had money that the County didn't. We are now in dire straights and must look at what's fair to everyone in the County. Since the County is not open, he questioned why Dublin should be open. Everyone needs [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] CM - VOL 11 - 253 Adjourned Regular Meeting June 9, 1992 to be reminded that Library Service is a County program and the City is augmenting it. Cm. Burton stated he serves on the Library committee and knows how important it is. However, we have to cut everybody. It appears that Thursday evenings serve the least amount of people° Ms. Meyer updated the gate counts figures and stated they are up to 839 People on Thursday night. She pointed out that the harder times are the more libraries are used. They are very tied to peoples financial well-being. Cm. Burton asked what she would cut. Ms. Meyer responded that this is not a fair question. Personnel and utilities are all that is being charged to the City. She stated she would hate to even see an hour cut. Their schedules are already confusing to callers. The most frequent request in their suggestion box is for more library hours. Cm. Howard questioned how the numbers compared when they open at 10 a.mo~ compared to opening at 11:00 aom. Ms. Meyer stated there are people waiting for them to open whatever time they open. Monday is the only 10 a.m.~ opening time the City funds. There is a tremendous rush from job seekers on Mondays. Ms. Lowart advised there was no discussion regarding cutting back on the County's hours during funding discussions. Mixing and matching City and County dollarS was discussed. Cm. Moffatt asked if there was any possibility that they could cut down on help during the periods the City is funding. Ms. Meyer stated what they submitted is just about as bare bones as they can gete This is the best offer they can make. They presented what they thought could go forward and Still keep themselves above water. Shane Hennessey stated the Dublin Library has helped him pass several years of school and he is counting on help in high school. The hours are tight now and he hoped none would be cut. Paul Hennessey stated he uses the Library frequently. He is a member of Friends of the Library. He suggested maybe we could stress how important reading is and think about having the Library open by cutting some staff to keep it open. Kids who get involved at the Library usually keep out of trouble~ Some kids have asked to form a Junior Friends of the Library group° He hoped the City could keep it open as much as it is currently open. CM - VOL 11 - 254 &djourned Regular Meeting June 9, 1992 On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council determined that the City would continue to fund the current number of hours and directed Staff to prepare the documents necessary to execute the contract agreement. ANIMAL CONTROL SERVICES (500-30)' Assistant City Manager Rankin adVised that in June'Of 1989, the City Council approved a 3-year agreement for Animal Control Field Services with the alameda COunty Sheriff's Department. This agreement will terminate on June 30, 1992. The agreement for Shelter Services is ongoing and may be terminated provided notice is given to the other party by APril 1st. The Shelter.Agreement was originally apProved by the City Council in August of 1983. · Mr. Rankin revieWed the Staff Report for Field Services, which included the areas of: Function/Organization; Workload Indicators; Supervision; Records; Proposed Changes to Agreement; Financial Analysis; HiStorical Costs; Service Options (including projected annual cost of City-provided Animal Control Services); Legal Mandate for Service/Potential Joint Programs; and Licensing. Mr. Rankin reviewed the Staff Report related to Animal Shelter Services, including Dublin's estimated prorated share of costs. Mr. Rankin indicated that the County, along with the Cities of Dublin, Livermore and Pleasanton are pursuing the construction of a new Shelter. The organization for pursuing this project will allow the City to have greater input in the future on Shelter operations. This should also allow for a review of'whether the operation can be · conducted at a lower cost. Mr. Rankin advised that at the.present time, the Santa Rita Shelter is the best alternative available and therefore, Staff did not recommend any changes to the existing agreement. Mr. Rankin advised that Sergeant Tarnow who has the day-to-day responsibilities for Animal Control Services and his supervisor were present in the audience to answer any questions the Council may have. Cm. Jeffery stated she was concerned regarding the'number of animals being picked up at the Veterinary Emergency Hospital which happens to be in Dublin. A lot of animals from all over the area are brought to Dublin. Sergeant Tarnow explained that they charge a fee to pick up animals at the Vets. This fee does not go to the City of Dublin, nor is the City charged. The total costs for Dublin are based on how much time is spent in the City. Cm. Jeffery stated she had trouble understanding how they came up with such a raise in-the rates from last year. CM - VOL 11 - 255 Adjourned RegUlar Meeting June 9, 1992 Sergeant Tarnow explained that what happened in past years was that they figured a percentage of a person. This year, however, he went through his logs and figured out exactly how much time was spent in Dublin. There was quite a difference when comparing the figures. Cm. Jeffery questioned why they spend so much time in Dublin, compared with Livermore which is much larger° Sergeant Tarnow indicated that they serve the rural areas around Livermore, not the City itself° Cm. Burton stated he was interested in the complaints and wanted to know what types of complaints they get in Dublin and if any are considered significant. sergeant Tarnow stated they get complaints such as attacking dogs, barking dogs, dogs running loose, etc. They have 2 people on the streets 7 days a week° Mayor Snyder asked Sergeant Tarnow to comment on the possibility of a CSA for the entire County° Sergeant Tarnow stated a lot of people would, like to get out of the animal control business and also the shelter business. However, the decision is above him and will be determined at a higher level. It has pros and cons. Cmo Moffatt asked if he had any responsibility in developing the licensing fees. Sergeant Tarnow stated usually the City follows the County regarding fee schedules. Dublin is right in the ball park with the fees charged° Licensing of cats was discussed and Sergeant Tarnow stated it would be very difficult to license cats. Cmo Moffatt stated you have to have a license for your car by a certain time or you can be fined. He questioned if it would be Productive to think about this type of licensing and having a fine if they're late. Sergeant Tarnow explained that the first thing an Officer checks when responding to a situation is for rabies tag and a license. If they don't have them~ they get a citation. They are very proactive on this° Cm° Moffatt asked if the City benefits financially from the citations. Sergeant Tarnow stated he did not know how the money is divided for citations. Cm. Burton questioned if there was any problem with abandoned pets. CM - VOL 11 - 256 &djourned Regular Meeting June 9, 1992 Sergeant Tarnow stated there is a problem with farel cats that run loose and constantly reproduce. There is~ however~ a very active spay and neuter program in the City° With regard to follow up with the local Vets~ Cm. Jeffery questioned what happens when people use Vets in other cities. Mr. Rankin advised that Staff's first priority will be to discuss licensing possibilities with Dublin Vets. Dr° Evans' office indicated they do a similar thing for Contra Costa County. We can look into this. We don't have any control over Vets outside the City though. On motion of Cm. Burton~ seconded by Cmo Moffatt~ and by'unanimous vote, the Council directed Staff as follows: a) The County should be encouraged to conduct an analysis to determine whether disposal fees charged to veterinary facilities reflect the costs and any impact of amending those fees; b) Pursue additional contact with owners who recently had dogs vaccinated° Staff should report on the impact of this effort after the procedures have been in place for a 1-year period; c) As the neighboring Cities pursue the joint development of an Animal Shelter~ Staff should also identify whether there could be cost savings in pursuing joint field service; and d) the Council adopted RESOLUTION NO. 69 - 9Z APPROVING ANAGREEHENT WITH THE ALAMEDA COUNTY SHERIFF'S DEPARTMENT FOR ANIMAL CONTROL SERVICES BUILDING LAW ENFORCEMENT SERVICES CONTRACT REVIEW - TAUGHER & ASSOCIATES, INC. (440-$0) Assistant city Manager Rankin presented the Staff Report and advised that the City of Dublin has utilized professional Building Inspection and Plan Checking Services provided by the firm of Taugher & Associates since 1983. Services provided are those which are typical of a Municipal Building and Safety Department and include: Plan Checking; Inspection of Building Construction; Housing Code Enforcement; and Administration of the Building & Safety Department° The City provides secretarial support for the department with a City employee. The City has, in the past, provided an Intern to assist on special projects. Mr. Rankin discussed areas reviewed in the Staff Report which included: Staffing Levels; Office Availability; Business License Activity; Public Education Program; and Customer Service Activities. Proposed Building & Safety Service Levels for 1992-93 were discussed, as was cost per inspection. A cost vs. revenue analysis was done and a financial comparison was made of an In-House Building & Safety Department. CM - VOL 11 - 257 Adjourned Regular Meeting June 9~ 1992 Proposed 1992-93 Agreement modifications related to: Format; Contract Term; Rates; and Insurance. Cm. Burton stated he was very pleased to see the customer service training° There have been some complaints and there is the perception that Vic Taugher is wOrking on a time basis and has the privilege of taking as long as he wants to review and approve things. Mr. Taugher stated plan checking involves Building, Public Works and Planning. Delays occur not necessarily in the Building Department. A summary in the Staff Report shows that the Building Department is operating under a deficit. However, a review back to 1983, Shows that revenues total $3,200,000 and expenses total $2,267,000. He felt he has managed the Building Department well and produced revenue averaging $100,000 per year. He cut his staff last year by 50% by eliminating an inspector position. He recognizes'the fiscal concerns of the City and has attempted to operate his department in an efficient manner. Cmo Burton commended Mr. Taugher for not raising his rates. Mr. Taugher thanked the City Council and City Manager for all their support in the past and stated he looked forward to a continuing relationship for years to come. On motion of Cm. Jeffery, seconded by Cm. BurtOn, and by unanimous vote, the Council adopted RESOLUTION NO. 70 - 9Z APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLINAND TAUGHER & ASSOCIATESv INC. FOR BUILDING LAW ENFORCEMENT SERVICES SERVICES CONTRACT REVIEW-SANTINA & THOMPSON, INC.(830-10) Public Works Director Thompson introduced Paul Hardy, a Principal in the firm of Santina & Thompson. Mr. Thompson advised that the City has contracted with the firm of Santina & Thompson for general professional engineering services since 1983. Over the years, the scope of the contract has been reduced as the City hired Staff to replace contract positions. A new agreement was prepared which reflects the most recent reduced scope of work and which defines a new errors and omissions insurance limit. The agreement defines the tasks that S&T may provide for the City; however~ all functions are to be on an as-needed basis. These tasks include private development plan review and inspection~ surveying and legal descriptions, capital project design and inspection, resident engineer and/or construction management~ government agency coordination~ and any other functions that City Staff is unable to CM - VOL 11 - 258 Adjourned Regular Meeting June 9, 1992 perform economically or due to time constraints. S&T is not proposing any rate increases for FY 1992-93. Mr. Thompson reviewed the Staff Report which covered such areas as: Background; Staffing; Development Review; Capital Improvement Projects; and Costs. The total Capital Project work anticipated in FY 92-93 relates to 3 projects: Dublin Boulevard Widening (Donlon Way to Village Parkway); Dougherty Road Widening Topographic Survey; and DUblin Boulevard Extension (Project Management). S&T's involvement on Assessment District Engineering will continue on a reduced level in FY 92-93. In summary~ Mr. Thompson advised that a new agreement is proposed in order to define changes in staffing to an "on-call" arrangement and increase in the limits of their errors and omissions insurance from $500,000 to $1,000~000. Mr. Hardy stated the City of Dublin is an important client'to them. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous voted the Council adopted RESOLUTION NO. 7L - 9Z APPROVING NEW AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSONv INCo TRAFFIC ENGINEERING CONTRACT REVIEW - TJKM (590-~0) Public Works Director Thompson introduced Carl Springer with the firm of TJKM. Mr. Thompson advised that TJKM Transportation Consultants has provided Traffic Engineering Services to the City of Dublin since 1983~ originally as a subcontractor to Santina & Thompson~ and then as a direct contract beginning in 1985. Services provided are in the areas of general traffic studies, private development review and Capital Improvement Project design and construction review. Mr. Thompson discussed the historical cost comparison; utilization by employee classification; review of cost-effectiveness of cOntract vs. in-house~ 1992-93 private development review; and 1992-93 capital projects. Mr. Thompson advised that TJKM is proposing no increases in rates for 1992-93 and is proposing no changes to the existing agreement. Mro Thompson stated that Carl Springer with TJKM was present in the audience to answer any of the Council's questions. Mro Springer stated they enjoy working with the City of Dublin. CM - VOL ~ - 259 Adjourned Regular Meeting June 9, ~99Z Cm. Burton stated he had been very impressed with TJKM's services° On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote,~ the Council adopted RESOLUTION NOo 7Z - 9Z APPROVING A NEW AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM TRANSPORTATION CONSULTANTS REQUESTS FOR FUNDING Mayor SnYder stated he had a Conflict of Interest and would excuse himself from discussions and decisions related to The ~Center, the Dublin Fine Arts Foundation and the Dublin Substance Abuse Council. The Center - $10,000 Patricia Marrone, Executive Director, advised that this organization has served the Tri-Valley community for 20 years. The Family Crisis Center proVides emergency food~ motel vouchers and other services to people in the community. In 1990, they responded to 8,633 requests and in 1991~ they responded to over 14,600 requests.° In addition, there has been a 43% increase in the last 6 months. They were requesting a grant from the City of Dublin for $10,000 in order to insure continuation of emergency services at the Family Crisis Center. They hope to begin the process of implementing a case management system to help those people who receive emergency food from becoming homeless. cm. Moffatt asked if they have a budget and if so, the total amount. He also questioned if they are requesting seed money for the new program. Ms° Marrone advised that their total budget is $1.5 million. They do a lot of fund raising, apply for grants, and have a variety of funding sources. One of the programs which has been very successful is an intern training program of therapists° They then provide 20 hours working with people in the community. It is a new effort° Cm. Moffatt asked if she was aware of organizations like ACAP that provides money for new concepts. She might be able to get support from them. Ms. Marrone stated they are putting together presentations for several public and private agencies for a variety of funding sources. Infor- mation regarding the INTERACT program was distributed. CM - VOL 11 - 260 Adjourned Regular Meeting June 9v 1992 Dublin Fine Arts Foundation - $8,000 Ron Nahas, President of DFA, expressed gratitude for the City's past support and stated the City has been very generous. They recognize that the City is struggling with priorities and their request may be considered non-essential by some. They make no apologies and feel that cultural activities are essential and that the City has a responsibility in this area. The community has benefitted greatly from their programs. They are requesting 20% of their funding from the City° They run a very efficient program. Their request is modest and equates to about $ .33 for each person in the community. In a symbolic sense, a contribution from the City is important. Dan Downey, a DFA member stated he was present to encourage the City to continue assisting in funding this foundation. They make every effort to raise funds from other sources~ but need the City*s continued support also. Rayme Meyer~ speaking on behalf of the Friends of the Dublin Library, commended the City for its support of the DFA. She was proud to have the Library collaborate on the "Fine Art of Books" display at the Civic Center. Claudia McCormick, a DFA member stated she thought this was the best bargain in town. She urged the Council to seriously consider continuing its funding for this group. She was not unaware of the hard times being faced by everyone and felt there is a tendency to put cultural arts down at the bottom of the list. This is important for the quality of life for citizens and to keep up the beauty of the City. Mary Gibbert~ a Commission member commended the City Council for maintaining the quality of life in Dublin. Senior citizens and youth and those who enjoy the Library hope the Council will continue to support the DFA. Cm. Jeffery commented that one of the displays currently in the Civic Center lobby is Mary's books on cats. DUblin Substance Abuse Council - $4,500 Bob Kreider~ Chairperson, discussed DSAC's mission and goals statements~ They have 3 goals: 1) Provide education to the public about substance abuse. 2) Develop plans~ and support for, programs to prevent substance abuse. 3) Provide support~ assistance and encouragement to local agencies who provide services for treatment, referral~ enforcement or intervention to Dublin citizens in the areas of substance abuse~ Mr. Kreider stated he has been involved in the community for 24 years. 'He is not a Dublin resident~.but is very involved with the schools. He has always been out trying to raise money for different things. It is getting very difficult to get money. They are asking for $4,500 ~M - VOL 11 - Adjourned Regular Meeting June 9, 1992 which will fund Dry Grad Nite and Red Ribbon Week. If these programs aren't funded, we will be hurting the kids that need them most. This is not a budgetary issue, but a moral obligation. We either pay now or pay later. Cm. Jeffery stated DSAC has done a wonderful job of making people aware. Mr. Kreider reported that they recently had a~challenge day program. This program talks about peer pressure and living a lifestyle free of alCohol and drugs. Any student who goes through this program is affected in a positive manner. We do have a problem in our community and it is very important to address these problems. Cm. Moffatt asked if this group is part of The Center. Mr. Kreider stated their funds are channeled by The Center~ but they are not directly affiliated. Livermore Amador Valley Transit Authority (Wheels) - $1~500 Barbara May~ Director of Finance and Administration advised that they are requesting money to support the Dial-A-Ride program. These funds will help offset coverage for Dublin residents. They .are facing similar cutbacks and it is important for the City of Dublin to come forward with the money this year. Dublin's ridership is up 10% when looking at May 1991 compared to May 1992. Cm. Jeffery asked Ms. May to comment on the impacts of the Americans With Disabilities Act (ADA). Ms. May advised that this has had a great effect on LAVTA~ particularly the comparable service requirement. They must find the money to provide ADA services. Guy Houston~ 7611 San Sabana Road stated he felt cutbacks should occur to the fat at City Hall before cuts to services impacting citizens° He suggested that the Council cut the $48,000 in funding to Community TV and that library services are more important. Also~ the Sidewalk Safety Program represents $50~000 that the City could save by charging the residents to repair their own sidewalks. Other cities do this and Dublin should also. With regard to the Park & Recreation Master Plan~ there is no planning needed now and this would save $20,717. Total savings as he suggested would be $118,717. The biggest money drain is all arOund us in the 18,000 square feet of vacant space at City Hall. This wasted space and asset should be utilized. Mr. Houston also questioned the investment policies of the City. Pleasanton's contingent reserves equal 10% of their budget; Livermore's contingent reserves equal 25% of their budget. He questioned why Dublin's contingent reserves are more than 100%. The City Manager suggests not tapping into the reserves, but to fund the requests for $51,000 would represent only 3/10 of 1% of reserves. Also, the City is not making a CM - VOL 11 - Z62 Adjourned Regular Meeting June 9, 1992 significant amount on its investments. The 1980's are overs but along the way Dublin got fat and some of the fat is here at City Hall. Mayor Snyder pointed out that had he known what Mro Houston was going to say, he would have told him that this was not the appropriate time to voice these types of comments. Also, Mayor Snyder clarified that Mr. Houston had a lot of inaccurate information in his figures. A short recess was called. Ail Councilmembers were present when the meeting was reConvened. PUBLIC HEARING 1992-97 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (330-40) Mayor Snyder opened the public hearing° City Manager Ambrose presented a multi-year fiscal forecast and stated it is critical that the City not use its reserves to meet shortfalls. Mr. Ambrose advised that Staff had spent a great deal of time trying to look into the future. Mr. Ambrose stated Staff looked at current levels of service and projected expenditures° If the City continues to fund the current service level, we could be looking at a deficit of $1o9 million by the end of 1995-96o If we lose our DMV fees~ the cumulative shortfall would be about $5 million. This does not take into consideration any higher service levels. Fortunately, we have made some good decisions in the past and have over $1 million generated each year due to prudent management practices. We need to become as independent as possible from Sacramento. Based on projected interest rates for 1992-93, for every $100,000 that is taken from reserves, the City permanently loses $5,777 in operating income. If the City is going to continue to provide quality basic municipal services to the community~ it must seek ways to become less dependent on Sacramento~ Only by exercising financial restraint will the City be able to meet its obligation to the community over the next several years. Mr. Ambrose then advised that the total proposed CIP costs for the next five years are $16,480,103 and broken down: General Improvements -$ 31~700 (1 project); Community Improvements-S345,600 (4 projects); Parks-S1,648,401 (16 projects); and Streets-S14,454,402 (15 projects). This amount does not include $4,129,284 expended on projects which will not be completed prior to June 30, 1992. The Sidewalk Repair Program makes up part of the City's required maintenance of effort requirement under Proposition 111. Our community has been fortunate and gotten a greater share of grant funds for streets than most of the other communities in the area. The Planning Commission reviewed the Five-Year CIP on June 1, 1992 and determined that it was in accordance with the City's adopted General Plan. The Park & Recreation Commission reviewed those park and CM - VOL 11 - 263 Adjourned RegUlar Meeting June 9, 1992 recreation facility projects included in the Parks program portion of the CIP. Unlike past years, there are many more park projects than can be accomplished with available financing over the next five years. Mro Ambrose pointed out that it is important to note that not all the projects are fully financed in the latter portion of the CIPo The total amount of revenue available to fund projects on Which the City can be certain totals $7,255,908. This is $9,224,195 less than is needed to finance those projects which remain in the CIP. Mr° Ambrose stated that during the first 10 years, the City aggressively pursued improvements and additions to the capital infrastructure of the City. This included numerous street and park projects which were needed due to the neglect the community experienced as an unincorporated area° The City was able to undertake these projects because of the fact that the City's tax base was enhanced as the City grew. For the next several years, the City faces the prospect that very little growth will occur. That fact, compOunded with the severe recession~ housing slump, savings & loan problems, and the State budget deficit will mean that the amount of funds that the City will have available to spend on capital improvements will continue to shrink. Cmo Burton stated things were very depressing° Rebecca Hopkins, a resident of Calle Verde stated she has been a lifetime resident of Dublin. She lives just down the street from Mape Park° Improvements at Mape Park have been an identified project for approximately 5 years° It was up to be renovated this year. This park has value to the entire community. It is highly used by not only the neighborhood~ but by Nielsen School~ for soccer practice~ etc. At the Council meeting last evening, the Heritage Center was put in as a new project~ replacing Mape Park° While our heritage should be protected, the City should also improve eXisting facilities° Mape Park serves a greater number of residents and improvements suggested could improve problems that have been in the park for several years. Cmo Burton stated it was obvious that Staff had spent a great deal of time putting the CIP together. Mayor Snyder closed the public hearing. Cmo Jeffery stated she would have trouble voting to approve the CIP because the Heritage Center funding is included, and she didn't think it was appropriate to give it top priority over projects that were being bumped. Residents have waited patiently for years for Mape Park to be improved. On motion of Cmo Moffatt, seconded by Cmo Burton~ and by majority vote~ the Council adopted CM - VOL 11 - 264 Adjourned Regular Meeting June 9, 1992 RESOLUTION NO. 73 - 92 ADOPTING THE 1992-97 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Cm. Jeffery voted against the motion. PUBLIC HEARING ~DOPTION OF 1992-93 ANNUAL BUDGET AND FINANCIAL PLAN (330-20) Mayor Snyder opened the public hearing. City Manager Ambrose advised that the total recommended appropriations for Fiscal Year 1992-93 are $18,656,552 for all funds, with expenditures broken down by category: Operating Budget - $14,148,592; Debt Service - $1~815,633; Capital Improvements - $2~415,$75~ Internal Service Budget m $272,041; Less Recommended Cuts - ($166,039); Appropriations to Restricted Reserves - $170,450. Although the recommended appropriations total $18,656,552~ the anticipated net total expenditures for all funds is $16,495,091. This difference is attributable to the following factors: 1) The City is required to budget the CitY's Debt Service payment of $1~718,970 in the Dublin Information, Inc., fund and the City's annual rental payment of $1,718~970 to DII in the Building Management activity of the General Fund. The City will actually be spending only $1~718~970 less $140,727 in estimated interest earnings on the 1988 Certificates of Participation Reserve Fund. 2) The cost associated with the Internal Service Fund are also included in the General Operating Budget. These costs are charged by the ISF to various departmental users for the operation or replacement of equipment that has a life in excess of one year~ 3) For FY 1992-93, a total of $166,039 in recommended reductions is proposed in order to balance the 1992-93 Budget. The recommended redUctions were discussed. Cm. Jeffery felt that City Council and Staff education is paramount to keeping abreast and really important. She felt that perhaps only a portion should be cut from the travel and meeting costs account, rather than the entire amount of $33~425. Mr. Ambrose advised that the City Council had heard presentations earlier for several requests for funding which were not included in the proposed budget. These includedrequests for funding from: 1) Dublin Hills Landscape Committee - request for improvements to landscaping to Topaz Circle estimated cost $16,438 - $31,500 for improvements and annual maintenance and utilities estimated at $2,400 per year. 2) Dublin Substance Abuse Council - request for $4,500. 3) Dublin Fine Arts Foundation - request for $8,000. 4) Livermore Amador Valley Transit Authority - request for $1,500. 5) The Center - request for $10,000. 6) Heritage Center (Higher Service Level) - $27,082~ CM - VOL 11 - 265 Adjourned Regular Meeting June 9, 1992 Mr. Ambrose advised that the initial Budget document was prepared in order to provide a current level of service for all operating departments with the exception of Engineering. In the Engineering Department, a higher service level is necessary in order to meet the mandates associated with the Clean Air Act and Proposition 111. Because Staff identified insufficient funds for 1992-93 to finance the current service level of operations, the City Manager identified a number of possible eXpenditure cuts, and transferring funding of certain expenditures to funds other than the General Fund. Mr~ Ambrose advised that given the bleak prospects for generating additional revenues over the next several years, he recommended that the City Council continue its pay-as-you-go policy in considering the Budget, as was discussed during the 1991-92 Mid-Year Financial Review. Mayor Snyder closed the public hearing. Cm. Jeffery stated she disagreed with some of the recommended cuts, namely travel and meeting expenses. Also, with regard to paratransit services, she felt that $1,500 is a small amount of money and the service is very needed in the community. Cm. Moffatt stated he would hate to cut the teen program. Cm~ Jeffery pointed out that this was one of the Council's priorities. Cmo Burton pointed out that cutting this program would save the City a little over $18,000. He questioned what this program involved~ Recreation Director Lowart stated the teen program consists of 2 components. A noon-time program is offered twice a week at Wells Middle School and the program averages between 45 and 65 students. A new program started this year was an after-school drOp-in program offered 3 days a week, also at Wells in one of the portable buildings. About 12 kids per day participate in this program. Ms. Lowart advised that the Park & Recreation Commission was not in favor of eliminating anything, but if cuts were inevitable, the teen program would be first to go, then one of the playground sites, then the senior lunch program. Cm. Moffatt asked about cutting the calendar and Mr. Ambrose reminded the Council that Staff will send out a community newsletter. Some of the information cut from the calendar could possibly be added to the newsletter~ Mr. Ambrose indicated that 80% of the State's budget is legally mandated and the other 20% is discretionary. If they withhold our VLF funds, this will mean about $3/4 million that we won't get. This could mean some serious cuts. Cm. Burton asked if the City should be prepared to have this happen~ ~ - VOL ~ - Z6~ Adjourned RegularMeeting June 9, 1992 Mr. Ambrose responded that maybe the City needs to look at other ways to generate revenue. Mr. Ambrose responded to the use of unimproved tenant space. He indicated we now have about 4,900 square feet of unimproved tenant space at the civic Center. In the Public Works Department, we have run out of space, so we may need to use some of the expansion space for our own services. Cm. Burton asked about the possibility of having a tenant improve the space. Mr. Ambrose explained that a lot of the space is built into the existing offices. This was purposely done in the Police Department as an example. Cm. Burton stated this is pretty hard-nosed stUff the City Council must deal with. He did not feel the City should use its reserves. Mayor Snyder questioned the impacts of using the $26~000 internal serviCe fund reserves. Mr. Ambrose responded that we would not have this money available to use for anything else. It is a one-shot deal. Mro Ambrose discussed the infrastructure financing workShop. He has been working with Mike Davis~ the former Town Manager of Danville and Bob Beebe with regard to putting on a workshop perhaps on a Saturday afternoon. A panel of experts would be provided to give elected officials a good overview regarding options available. DSRSD has indicated they will put in $4,000 and pay for the food. Mike Davis' services would cost about $10~500 and he would put it together and act as facilitator and bring the panel together. Mr. Ambrose stated DSRSD felt that if the School District Board participates~ they should pay a portion~ but it was doubtful they could find funding for this. The Council indicated they felt it would be beneficial for the School Board to participate in any event. Mayor Snyder suggested eliminating the calendar ($14,390), the volunteer recognition ($3,500) and using the internal service fund ($26,000). He suggested that the City fund the Topaz Landscaping ($17~000), DFA ($8~000)~ DSAC ($4,500)~ and Wheels ($1~500). Mr. Ambrose stated the Council needed to discuss operation costs of the Heritage Center. Cm~ Jeffery suggested that maybe the City should keep it closed this year. Ms. Lowart stated there are some fixed costs which need to be looked at. If it is closed and not open to the public, we could save about $4,300, plus reduced maintenance based on no use. Maintenance identified for the old Murray School was more intensive. CM - VOL 11 - 267 Adjourned Regular Meeting June 9, 1992 cm. Burton stated he was confident that we could get by with less for the Heritage Center. Mr. Ambrose pointed out that timing will greatly affect the costs. If it were fully improved, we would have janitorial and grounds maintenance. These types of buildings are costly. He suggested cutting the budget to $20,390 and then as Staff gets into it, they can come back with information to the Council. Cm. Burton indicated there are people out there who want to help with the renovating and cleanup. Cm. Howard questioned the procedure for tree removal and pruning at the cemetery. Maintenance Superintendent Loweree stated the initial cleanup will probably increase every year. There is now dead wood and disease in the trees. They are very old and they need a lot of care° Annual tree costs will increase, possibly dramatically. Cm. Howard asked if it would be necessary to go in and do this all right away. Cm. Burton advised that the endowment fund produces $8,000. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to cUt the 11 areas identified and ~ recommended by the City Manager totaling $166,039 (with the exception of Wheels-S1,500), and also identified the following additional cuts: Community Calendar - $14,390; Volunteer Recognition - $3,500; Internal Service Fund Reserves - $26,000; and Redevelopment Consultant - $7,500~ On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by majority VOte (Mayor Snyder and Cm. Burton abstained), the Council agreed to provide funding as follows: Dublin Hills Landscape Committee - $17,000; Dublin Fine Arts Foundation - $8,000; Dublin Substance Abuse Council - $4,500; LAVTA (Wheels) - $1,500; and Heritage Center - $20,390. On motion of Cm. Jeffery, seconded by Cmo Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 74 - 92 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1992-93 CM - VOL 11 - 268 Adjourned Regular Meeting June 9, 1992 1992-93 ~PROPRIATIONS LIMIT (330-20) Finance Director Molina explained'that each fiscal year, the Council is required by law to adoPt an appropriations limit. The City's appropriations limit base for 1992-93 calculations is the 1991-92 appropriations limit of $17,515,325, adjusted by the changes allowed by Proposition 111, approved in June of 1990 to $17,644,667. When combined, the appropriations growth rate and the adjusted current year's appropriations limit produce a new limit of $18,978,048 for Fiscal Year 1992-93o On motion of Cm° Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council approved the use of Dublin's population increase and increases in non-residential construction valuation in calculations of the 1992-93 Appropriations Limit and adopted RESOLUTION NO. 75 - 92 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1992-93 ($18,978v048) OTHER BUSINESS Infrastructure Study Mr° Ambrose requested direction from the Council regarding School District participation in the infrastructure study workshop° The Council directed that the School District be invited to participate° ADJOURNMENT There being no further business to come before the Councils the meeting was adjourned at 11:50 p°m. CM - VOL 11 - 269 Adjourned Regular Meeting June 9, 1992