HomeMy WebLinkAboutItem 4.03ContractTreadwell&Rollo
CITY CLERK
File # ~~~~-~@]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 3,1998
SUBJECT:
EXHIBIT ATTACHED: 1)
2)
3)
RECOMMENDATION: {~1'r5
FI1'."AI~CIAL STATEMENT:
DESCRIPTION:
Contract with Treadwell and Rollo, Inc., to perfonn a Phase II
Hazardous Materials Study for Emerald Glen Park
(Report prepared by: Jeri Ram, Senior Planner)~
Resolution Approving Contract
Contract
Budget Change Fonn
2)
Adopt Resolution approving the Contract with Treadwell and Rollo, Inc., for
a Phase II Hazardous Materials Analysis
Authorize Mayor to execute Budget Change Fonn
The not to exceed cost of the contract is $17,500. Alameda County Surplus
Property Authority has agreed to pay half of this amount ($8,750). The
City's cost of $8,750 would be funded with the Public Facilities Fees, as
part ofthe project cost.
The City is presently negotiating with the Alameda County Surplus Property Authority to acquire 30 acres of the
future 50-acre Emerald Glen Park. The Park will be located between Gleason Drive and Central Parkway, \vest of
Tassajara Road.
In order for the City to accept the site from Alameda County, it must be free of known hazardous materials. On
August 4, 1998, the City Council approved a contract for a Phase I Environmental Site Assessment Study with
Treadwell and Rollo, Inc., an environmental and geotechnical consulting finn with expertise in perfonning
hazardous materials studies. The Phase I Study investigated the existing historical literature concerning the site to
detennine if any physical testing is necessary, and if so, recommend the type of testing to be perfonned.
The Phase I Study has been completed and Treadwell and Rollo, Inc., have recommended that a Phase II Study
consisting of physical testing of the soil is necessary to ensure the site is free of hazardous materials. If problems
are found as a result of the Phase II Study, further studies may be necessary to detennine how the problems can be
remediated by Alameda County prior to the City accepting dedication.
-------------------------------------------------------------------------------------------------------------------------------------------------
COPIES TO: Alameda County Surplus Property Authority
Treadwell and Rollo, Inc.
Internal Distribution
ITEM NO.
~I Q
~~Y)
are found as a result of the Phase II Study, further studies may be necessary to detennine how the problems can be
remediated by Alameda County prior to the City accepting dedication.
The total cost of the Phase II Environmental Study is $ 17,500, which is proposed to be shared equally between the
City and the Alameda County Surplus Property Authority (ACSP A). The Authority will be dedicating the land to
the City. The fifty percent portion paid by the ACSP A will be funded from new revenues in the General Fund, and
recorded as a reimbursement from ACSP A. The expenditure for this portion will also be recorded in the General
Fund. The City share will be funded with Public Facility funds as part of the project design cost.
RECOMMENDATION:
Staff recommends that the City Council approve the Resolution for a Contract with Treadwell and Rollo, Inc.,
for a Phase II Study and authorize the Mayor to execute the Budget Change Fonn.
G:\EGPark\CSRnod
2
RESOLUTION NO. - 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * *
APPROVING AN AGREEMENT WITH TREADWELL AND ROLLO, INC.
FOR CONSULTING SERVICES
WHEREAS, the City of Dublin is in the process of acquiring 30 acres of the future 50-
acre Emerald Glen Park site from the Alameda County Surplus Property Authority; and
WHEREAS, a condition for the City to accept said 30 acres from Alameda County is that
the site be clean from a hazardous materials standpoint; and
WHEREAS, the City of Dublin contracted with Treadwell and Rollo, Inc., to perform a
Phase I Hazardous Materials Study on the site; and
WHEREAS, as a result of the Phase I Study Treadwell and Rollo, Inc., have
recommended a Phase II physical study for Hazardous Materials on the site; and
WHEREAS, the City of Dublin wishes to utilize the services of Treadwell and RoJIo,
Inc., to perform the Phase II Study.
NOW, THEREFORE, BE IT RESOLVED that the Mayor is authorized to execute the
agreement with Treadwell and ,Rollo, Inc., to perform the Phase II Study for Emerald G]en Park.
PASSED, APPROVED AND ADOPTED, this 3rd day of November, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
G:\EGP\CCResTread
EXHIBIT ~
STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of , 1998, by and
between the CITY OF DUBLIN, a municipal corporation ("City"), and Treadwell and Rollo, Inc.
("Consultant"), who agree as follows:
1. SERVICES. Subject to the tenns and conditions set fC?rth in this Agreement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C, Consultant shalL at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing
s~rvices pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the t~nns and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other tenns or
conditions of this Agreement, the other tenn or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perfonn the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in
the Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be perfonned under this Agreement. Such changes, including any change in the amount of
Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in \vriting.
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
AQ:reement
Page 1 of2
10/23/98
EXHIBIT 2..
team \\·ithout prior \\Titten approval by the City. The Project Manager for Consultant shall be Frank L.
Rollo.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any "'Titten notice to Consultant shall be sent to:
Frank L. Rollo
Treadwell and Rollo, Inc.
555 Montgomery Street, Suite 1300
San Francisco, CA 94111
Any \\Titten notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
a municipal corporation
By
"City"
Attest:
City Clerk
By
"Consultant"
Approved as to fonn:
City Attorney
Agreement
pãge 2 of2
10/23/98
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER ATTACHED PROPOSAL DATED OCTOBER 22, 1998, FROM TREADWELL AND
ROLLO, ·INC. (A TT ACHED).
Exhibit A
Page 1 of 1
10123/98
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant an amount on an hourly rate schedule, not to exceed the
total sum of SEVENTEEN THOUSAND FIVE HUNDRED DOLLARS ($17,500) for services
to be perfonned pursuant to this Agreement. Consultant shall submit invoices at the end of
project based on the cost for services perfonned in accordance with the proposal cost estimate of
October 22, 1998.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
tenninated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such tennination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
The Consultant is not authorized to perfonn any services or incur any costs
whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibit B
Page 1 of 1
10123/98
EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the infonnation in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
10/23/98
EXHIBIT D
GENERAL PROVISIONS
I. INDEPENDENT CONTR.A.CTOR. At all times during the tenn of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's e.ngineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS: ETC. Consultant represents and warrants to City that he has all
licenses, pennits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the tenn of this
Agreement any licenses, pennits, and approvals which are legally required for Consultant to
practice his profession.
3. TIME. Consultant shall devote such time to the perfonnance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory perfonnance of Consultant's
obligations pursuant to this Agreement.
4. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the perfonnance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office fonn number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office fonn number GL
0404 covering Broad Fonn Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" fonn CG
0001).
(2) Insurance Services Office fonn number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
B. Minimum Limits ofInsurance. Consultant shall maintain limits no less than:
Exhibit D
Page 1 of 5
10723/98
(1) General Liability: $ I ,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or other fonn with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: . $1 ,000,000 combined single limit per accident for bodily
injury and property damage.
(3) Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1 ,000,000 per accident.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain. the
following provisions:
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities perfonned by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall co'ntain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of5
10/23/98
(d) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
officer~, officials, employees and volunteers for losses arising from work
perfonned by the Consultant for the City.
(3) Professional Liability.
Consultant shall carry professional liability insurance in an amount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the course of perfonnance of
the services specified in this Agreement.
(4) All Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party, reduced in
coverage or in)imits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptabilitv of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
F. Verification of Covera£e. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
H. The Risk Manager of City may approve a variation of those insurance requirements upon
a detennination that the coverages. scope, limits and fonns of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
5. CONSUL T ANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
Exhibit D
Page 3 of5
10/23/98
6. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL. Consultant shall assign only competent personnel to perfonn services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perfonn all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial. first
class and workmanlike manner and confonn to the standards of quality nonnally observed by a
person practicing in Consultant's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent perfonnance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent perfonnance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from its o\vn
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
1 O. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the tenns of such fiscal assistance program.
11. DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other VvTitten documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
perfonned hereunder or upon tennination of the Agreement. No such materials or properties
Exhibit D
Page 4 of5
10/23/98
produced in whole or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
v"Titten consent of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, fonns or other
materials or properties produced under this Agreement.
G:\EGPark\ConTread
Exhibit D
Page 5 of5
10/23/98
TreadwelI&RoIIo
22 October 1998
Project 2449.01
Ms. Jeri Ram
Senior Planner
City of Dublin
POBox 2340
100 Civic Plaza
Dublin, California 94568
.
'r' '.
~."'~
",
(... .
" I" 1
i/¡!
/'.... -
I.)". " ,
?-,
,_>,1;
'"J
",,-0,.,
I.. ..
<'.V
'i~'~j' _
- ¡"',
.....;1 ..
J, ~.;t"f.J~'
~ . . ..
,f
Subject:
Phase II Soil Sampling Program
Emerald Glen Park
Dublin, California
Dear Ms. Ram,
This letter presents Treadwell & Rollo's proposed Phase II soil sampling program to collect and
analyze surface soil samples at the Emerald Glen Park. site. The sampling and analysis program,
which we outlined in our 17 October 1998 letter and have discussed with you and Mr. Rod
Freitag of Alameda County General Services Agency (ACGSA) in telephone calls, is designed to
provide the City of Dublin with infonnation on possible surface soil contamination associated
wi th the past use of the site as a military hospital.
Treadwell & Rollo has completed a Phase I Environmental Site Assessment (ESA) that
researched the history of the property proposed for Emerald Glen Park. The Phase I ESA results
indicated that the site was used as a military hospital for the treatment of wounded troops,
primarily during the Korean Conflict. No evidence of hospital use as a research facility has been
found, nor has any evidence of onsite waste disposal. Underground fuel storage tanks associated
\vith the hospital have been removed, and no evidence of significant residual soil or groundwater
contamination has been found. Asbestos-containing materials (ACM) were present in site
buildings that have been demolished. Lead-based paint may have also been present in these
buildings. Underground steam lines that have ACM are currently being removed. Steam line
removal is expected to take several more weeks, and a report on their removal is not expected
until early 1999. Additionally, a greenhouse may have existed at fonner Building 714 which was
located across the northeast portion of the site boundary.
Our Phase I ESA did not indicate that significant environmental concerns or contamination exist
at the site. However, because the park will be used by the public, who may come in contact with
surface soil, we recommend that a limited soil sampling program be perfonned. Conducting a
soil sampling program to assess whether hazardous materials are present will lower the risk
associated with the property transfer.
Treadwell & Rollo, Inc. Environmental & Geotechnical Consultants
555 Montgomery Street, Suite 1300. San Francisco. CA 94111
Telephone (415) 955-9040 Facsimile (415) 955-9041
Ms. Jeri Ram
22 October 1998
Page 2
Tread\\el1&RoI1o
PURPOSE AND SCOPE OF SERVICES
We understand that the site is to be sold to the City of Dublin without a contingency regarding
soil contamination, and that the City wishes to have a higher degree of confidence that the site is
free of soil contamination than can be detennined from a Phase I site assessment, which does not
include the sampling and analysis of soil. We propose to perfonn the following tasks as part of
Phase II sampling activities: collect surface soil samples; submit samples for analysis; perfom1
geostatistical evaluation of analytical data (if needed); compare data to risk-based cleanup
criteria (if needed); and prepare a Phase II report. These services are described on a task basis in
the following paragraphs.
Task 1 - Sample Collection and Analysis
Treadwell & Rollo proposes to collect approximately 50 surface soil samples, or roughly one per
acre, excluding areas that will be paved as part of park development. Soil san1ples will be
collected using a hand auger or slide hammer. Sample locations will be chosen to provide broad
site coverage, and to provide samples from areas that may have been impacted during building
demolition. Each sampling location will be surveyed using a grid system compatible with the
City's site development plan. Twenty soil samples will initially be analyzed for lead (EPA
Method 6010/7000) and asbestos úsing polarized light microscopy (PLM). Two samples,
collected in the northeast portion of the site nearest to fonner greenhouse at Building 714, will
also be analyzed for pesticides (EPA Method 8080). The remaining samples will be held by the
laboratory for additional analyses should the initial analyses suggest that soil contamination may
be present.
Removal of ACM-wrapped steam lines buried beneath the site is currently taking place and will
not be completed for several more weeks. Exact locations of the steam lines are being
discovered during this removal operation. Our sampling program will be completed prior to
completion of steam line removal; however, if analytical results from our sampling program
indicate the presence of asbestos at the site, additional sampling in areas of the steam line, that is
not included in the estimated costs of this proposal, may be warranted.
Task 2 - Data Evaluation
If these initial analyses do not detect any contamination, we will prepare a Phase II report
recording the work perfonned and stating that it is our opinion, based on the work perfonned,
that the site does not appear to have been impacted by past operations. However, if some
samples do indicate the presence of contamination, we will conduct a geostatistical evaluation of
the data prior to analyzing additional samples for specific contaminants found in the initial
analyses. The geostatistical evaluation will estimate the uncertainty associated with the data
collected. Ifresults of the evaluation indicate areas of high uncertainty, additional sample
collection and/or analysis of previously collected samples may be recommended. Additional soil
. ì\'1s. leri Ram.
22 October 1998
Page 3
Tread\\el1&RoI1o
sampling may also be recommended if distinct source area(s) appear to exist and require
additional characterization.
If the levels of contamination approach concentrations considered to be of potential concern, a
screening evaluation ofthe.health risk presented by any contan1inants found at the site will be
perfonned. The screening evaluation will consist of comparing the concentrations detected with
existing general risk-based cleanup criteria or criteria developed for similar land uses to assess
whether health concerns exist. Health risk is a function of what contaminants are found, their
concentrations, where they are found relative to planned construction activities and park uses,
and whether adults or children are the population considered to be at potential risk. As the
perfonnance of a fonnal health risk assessment may not be warranted and is dependent on
seyeral variables not yet determined. we have not included the cost of a full health risk
assessment in this proposal.
Task 3 - Report Preparation
Treadwell & Rollo will prepare a Phase II report including sample collection methods, a map of
sample locations, results of all data evaluation, laboratory reports, our opinion regarding the site
conditions and the proposed develppment, and any recommendations for additional work, if
needed.
ESTIMATED COST
We propose to perform our work on a time-and-expense basis in accordance with our 1998
Schedule of Charges and Conditions, which is attached and incorporated by reference. We
estimate that the total project cost will be $17,500, of which approximately $5,000 is for outside
serYÌces. This cost assumes that additional sample collection and analysis will be required. Task
1 costs could be reduced by approximately $2,000 to $3,000 by using City of Dublin or Alameda
County surveyors. Costs reflect a 5 working-day turnaround time for the analytical laboratory.
Task I - Sample Collection and Analysis
· Sample Collection
· Surveyors
· Initial Laboratory Analysis
· Additional Sample Collection
· Additional Laboratory Analysis
Task 2 - Data Evaluation
Task 3 - Report Preparation
$11,000
$4,000
$3,000
$1,000
52,000
51,000
$3,500
$3,000
Estimated Total
$17,500
Ms. Jeri Ram
22 October 1998
Page 4
Tread\\el1&RoI1o
The total amount will not exceed $17,500 unless the scope-of-work changes and not without
your prior authorization.
Personnel assigned to this project include:
Title:
Principal Consultant
Project Manager
Project Geologist
Project Engineer
Staff Engineer
Name:
Philip Smith
Dorinda Shipman
Margaret Dahlen
Sigrida Reinis
Micah Rapoport
Rate:
$165.00 per hour
$115.00 per hour
$100.00 per hour
$100.00 per hour
$85.00 per hour
We are prepared to perfonn this work under the City of Dublin Standard Consulting Engineering
Services Agreement with our requested revisions to Exhibit D dated 28 July 1998 and signed 4
August 1998.
SCHEDULE
Ifno contamination is found, the project will require approximately three weeks to complete.
The soil samples can be collected in two days, assuming a two-person field crew. Laboratory
analyses will require approximately five working days. Our preliminary assessment of the data
can be given within one day of receipt of the laboratory results. If no contamination is found, a
draft report can be issued in approximately one week following the receipt of laboratory results.
If contamination is found in the initial analyses, and additional laboratory analyses are
performed, an additional five working-days will be required by the lab, plus an additional two
weeks to evaluate the data and \vrite the report. The Phase II report can be issued six weeks
following initial sample collection.
The soil sampling and analysis program described in this proposal will reduce the uncertainty
that soil contamination may be present, but will not eliminate that possibility. No sampling
program, no matter how detailed, can eliminate the risk that contamination may be present.
However, given that there is currently no infonnation suggesting that soil contamination is
present, we believe that this proposed plan is adequate to demonstrate the very low risk of
acquiring the site.
Ms. Jeri Ram
22 October 1998
Page 5
Tread\\el1&RoI1o
Treadwell & Rollo can begin work on this project within five working days of receipt of your
authorization to proceed. We appreciate the opportunity to present this proposal. Please call us
\\-ith any questions.
¡fr~
Philip G. Smith .
Principal
cc: Mr. Lee Thompson, City of Dublin Director of Public Works
CITY OF DUBLIN
BUDGET CHANGE FOL 1
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
X From New Revenues
;~ ~
,.""""""""""",_.....~....-.,.,........{...-"".."._,"'-"~""''''''''''''~..'"
-{tQ..., ,x,
Name: REVENUE - General Fund: Other
Revenues Reimbursement-General
,AMQUNfþ.~
Name:
$ 8,750.00
Account #:
Account #: 001-1000-570-005
Name: REVENUE - Public Facility Fee
(pFF) Fund: Other Revenues Reimbursement- $ 8,750.00
General
Name:
Account #:
Account #: 310 -1000-570-005
Name:
Account #:
Name:
Name: General Fund: Emerald Glen Pk ClP -
Engineering Services - Testing S 8,750.00
Account #:
Account #: 001- 9560-740-077
Name: PFF Fund: Emerald Glen Pk ClP -
Engineering Services - Testing
Name:
$ 8,750.00
Account #:
Account #: 310- 9560 - 740-077
City Manager:
Date:
Signature
REASON FOR BUDGET C~GE ENTRY: In order to proceed with the park design for Emerald Glen Park
the City obtained a "Phase 1 Environmental Study" of the potential for hazardous materials on the site. The
Study recommended that additional testing be undertaken. The total cost of the "Phase II Environmental
Study" is $17,500, which is proposed to be shared equally between the City and the Alameda County Surplus
Property Authority (ACSP A). The Authority will be dedicating the property to the City. The 50% portion paid
by the ACSP A will be funded from new revenues in the General Fund, and recorded as a reimbursement from
ACSP A. The expenditure for this portion will also be recorded in the General Fund. The City share will be
funded with Public Facility Fee funds as part of the project design cost.
Mayor:
Date:
Signature
Posted By:
Date:
Signature
fonnslbudgchng
EXHIBrr 3