HomeMy WebLinkAbout05-21-2018 Approved PCSC Meeting Minutes 3.1.aOf WIN-mcV/N
PARKS & COMMUNITY SERVICES COMMISSION MINUTES
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10't2' Monday, May 21, 2018
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A Regular Meeting of the Dublin Parks & Community Services Commission was held on
Monday, May 21, 2018, in the City Council Chamber. The meeting was called to order
at 7:00 PM, by Parks & Community Services Commission Chair Michelle Smith ;,
McDonald.
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1. Call to Order and Pledge of Allegiance
Commissioner Michelle Smith McDonald: Present, Commissioner Philip Tucker:
Present, Commissioner Matthew Giller: Present, Commissioner Tom Madigan: Present,
Commissioner Nicole Butler: Present. CD
Chair Smith McDonald led the Pledge of Allegiance. y
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2. Oral Communications o
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2.1. Public Comment
None.
3. Consent Calendar
3.1. Approval of the minutes of the January 22, 2018 Special Meeting of the Parks & o
Community Services Commission. ca
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On a motion by Cm. Madigan, seconded by Cm. Tucker, and by a vote of 5-0-0, L
the Commission took the following action: a
ACTION: a>
Approved the minutes of the January 22, 2018 Special Meeting.
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3.2. Approve the minutes of the March 8, 2018 Special Joint Meeting of the Heritage N
and Cultural Arts Commission and the Parks and Community Services N
Commission.
On a motion by Cm. Butler, seconded by Cm. Giller, and by a vote of 5-0-0, the
Commission took the following action:
ACTION: r
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Approved the minutes of the March 8, 2018 Special Joint Meeting.
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4. Written Communication
None.
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5. Public Hearing o
None. d
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6. Unfinished Business
None.
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7. New Business 0
7.1. Winter 2018 Quarterly Report
Recreation Manager, Ms. Lisa McPherson, presented the specifics of the U)
Recreation and Leisure, Family Services, Preschool, Sports Programs, Senior
Center, Special Events and Youth Fee Assistance Program items as outlined in
the Staff Report. c
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The Commission asked questions about the selection process for Youth
Basketball participants and coaches.
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Ms. McPherson explained that Jamborees are held to assist in forming leagues
to ensure no team is heavily weighted with stronger, more skilled players. She
then stated the City uses Bay Allen to train the coaches.
The Commission inquired about the various contracted sports programs offered
by the City, specifically whether Skyhawks was a clinic. 03
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Ms. McPherson responded that Skyhawks is not a clinic, but a contracted class
offered through the City.
The Commission asked questions regarding the Youth Fee Assistance Program
(YFAP), how the City solicits funding, whether the City promotes for donations, if
the existing donation money covers the expenses of the current participant level
and whether there's advertising in the Activity Guide for the program.
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Ms. McPherson responded that at this time, the City doesn't solicit grants from
large local companies (Workday, Oracle, etc.), but that is something Staff can
Talks eZ Community Services ces Commission May 21,2018
Meeting ¢'age 12 awn
take in consideration. She then explained the City has a brochure, as well as
utilizing the City website and quarterly Activity Guides, to advertise both the
Senior Fee Assistance Program (SFAP) and the YFAP program. She also stated
the City is currently meeting the needs of the level of participants, while having
reserve funds. c
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Cm. Butler responded that the Youth Advisory Committee (YAC) also promotes
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the YFAP program through the YAC booths at various City events. She then
stated there's a lot of interest amongst the high school students to volunteer at
the Senior Center and it would help to capitalize on that interest by doing
additional outreach through Leadership classes and various school clubs.
The Commission asked why so many Recreation and Leisure classes had been
cancelled due to low enrollment. CD
Ms. McPherson explained that Dublin Partners in Education (DPIE) offers many
of the same classes as the City, which makes it easier for parents to enroll their
children in classes offered on school campuses directly after school.
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Parks and Community Services Assistant Director, Ms. Micki Cronin, presented
the specifics of the Aquatic (Wave) Programs items as outlined in the Staff
Report.
The Commission asked questions regarding the current food options.
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Ms. Cronin explained that the concession stand just received final approval and
Staff is currently hiring staff to run concessions, with a test run scheduled for as
Wednesday, May 23, 2018. Y
The Commission inquired whether the attendance numbers for the year matched a
what was anticipated and about the attendance for Aqua Zumba. a
Ms. Cronin explained that since The Wave hasn't officially been open a full year,
there's no way to compare the attendance numbers. She also explained that less
classes are offered because of cold weather. She stated another Aqua Zumba °
class was added and there's hopes of offering more. o
ACTION:
The Commission received the Report. 2
7.2. Master Fee Schedule for Parks and Community Services Department
Programs and Services
Recreation Manager, Ms. Lisa McPherson, presented the specifics of the items
as outlined in the Staff Report.
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The Commission asked whether passes are being offered at The Wave.
Ms. McPherson responded that passes are being offered to children under the
age of two, as well as over 40"and under 40"
The Commission asked if the passes were all-day passes or whether there were
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restrictions.
Assistant Parks and Community Services Director, Ms. Micki Cronin, responded
that City Council had already approved season passes, to be offered Monday
through Thursday, to residents only.
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The Commission inquired if the passes were $75 for the season.
Ms. Cronin answered yes, the passes are $75 for the season, for residents only. 0
The Commission asked how the recovery rate compares to previous years.
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Management Analyst I, Rhonda Franklin, responded that the cost recovery rate is
between 50-65% and is on an upswing, while trying to cover both direct and
indirect cost, yet is in line with aggregate cost for most programs. n
The Commission asked about the varying fee structures for The Wave.
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Ms. Cronin responded that children under age two have a structure, where height 0
and weight will determine who can go down the slides, based on whether an ,o
individual is over 40" or under 40". She stated the reason for the varying fee
structure is based upon the park experience, not what you decide to do once a
inside the park.
ACTION:
The Commission received the Report.
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8. Other Business
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
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Commissioners provided brief informational report on events and meetings attended a
since the last Commission meeting.
(Park Z Community Services Commission `May 21,2018
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9. Adjournment
Being no other business to discuss, Chair Smith McDonald adjourned the meeting at
7:35 PM.
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Minutes prepared by Stefanie Ananthan, Senior Office Assistant. N
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