HomeMy WebLinkAbout09-17-2018 Approved PCSC Meeting Minutes or /44-
" ARKS & COMMUNITY SERVICES COMMISSION MINUTES
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Monday, September 17, 2018
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1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m.
by Commission Chair McDonald. The pledge of allegiance was recited by those present
at the meeting.
Attendee Name Title Status
Michelle Smith McDonald Commissioner Chair Present
Matthew Giller Commissioner Present
Philip Tucker Commissioner Present
Torn Madigan Commissioner Present
Joseph Washington Commissioner Present
Shaina Goel Student Representative Present
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center
Advisory Committees
Student Rep Goel reported on the August 22, 2018 Youth Advisory Committee
meeting.
Commissioner Tucker reported on the September 6, 2018 Senior Advisory
Committee meeting.
2.2. Public Comment
No public comments were made.
2.3. Introduction of Parks and Community Services Commissioner Joseph
Washington
The Commission welcomed Commissioner Washington on his appointment.
3. Consent Calendar
3.1. Approved the minutes of the August 20, 2018 Regular meeting.
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RESULT: ADOPTED
MOVED BY: Tucker
SECOND: Madigan
AYES: Tucker, Giller, Smith McDonald, Madigan, Goel,
ABSTAIN: Washington
4. Written Communication - None
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5. Public Hearing - None
6. Unfinished Business - None
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7. New Business
7.1. Summer 2018 Quarterly Report
Staff presented the specifics of summer camps and classes, Dublin Preschool,
After School Programs, Youth and Adult Sports, the Senior Center, Special Events
and the Wave aquatic programs and activities.
The Commission asked various questions and made comments regarding the
LEADS program, Farmers' Market vendors, the Wave's new season pass option,
and attendance and budget comparison from last summer.
The Commission received the report.
7.2. Tassajara Hills - Neighborhood Park Preferred Conceptual Design
Rosemary Alex, Public Works Parks & Facilities Development Coordinator,
presented the specifics of the item as outlined in the Staff Report.
Melonie O'Sullivan, Senior Associate at Gates + Associates, made a presentation
that included Birds and Butterflies park amenities concept that was preferred by
the Community and endorsed by the Commission at the August 20, 2018 meeting.
She also responded to questions regarding park materials, trees planted, amount
of shade seating, and wind resistant play equipment.
On motion by Commission Chair McDonald, seconded by Commissioner
Washington, and by 4-1 vote (Commissioner Tucker voting NO), the Commission
recommended the Birds and Butterflies park amenities concept with an option to
increase shade and remove a BBQ area.
By consensus, the vote was rescinded and the item was re-opened for further
discussion.
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The Commissioners discussed budget, fire concerns with the two barbeque areas,
and increasing shade.
On motion by Commission Chair McDonald, seconded by Commissioner Tucker,
and by unanimous vote, the Commission recommended the Bees and Butterflies
park amenities concept with increase shade if possible within the budget.
7.3. Review of Approved Capital Improvement Projects
La Shawn Butler, Parks and Community Service Director, presented the specifics
of the item as outlined in the Staff Report.
Commission Chair Smith McDonald asked Staff if projects discussed had funding.
Director Butler confirmed that projects had funding as stated in the report; though
the funding is in multiple Fiscal Years.
The Commission received the report.
7.4. Upcoming Calendar of Proposed Commission Items for Fiscal Year 2018-19
La Shawn Butler, Parks and Community Service Director, presented the specifics
of the item as outlined in the Staff Report.
The Commission received the report.
7.5. Contract Class Survey
Lisa McPherson, Recreation Manager, presented the specifics of the item as
outlined in the Staff Report.
The Commissioners made comments to class links on the website, gift cards, and
additional marketing efforts.
The Commission received the report.
8. Other Business
Commissioners provided informational reports on recent events and meetings attended.
9. Adjournment
The meeting was adjourned at 8:25 p.m.
Minutes prepared by Lisa McPherson, Recreation Manager.
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Miche le Smith McDonald
Parks and Community Services Commission Chair
ATTEST:
Micki Cronin
Parks and Community Services Assistant Director
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