HomeMy WebLinkAbout11-19-2018 Approved PCSC Meeting Minutes ift 010
0 ARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, November 19, 2018
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1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:09 p.m.
by Commission Chair McDonald. The pledge of allegiance was recited by those present
at the meeting.
There were not enough commissioners present to constitute a quorum, so no actions
were taken at this meeting.
Attendee Name Title Status
Michelle Smith McDonald Commissioner Chair Present
Matthew Giller Commissioner Absent
Philip Tucker Commissioner Absent
Tom Madigan Commissioner Absent
Joseph Washington Commissioner Present
Shaina Goel Student Representative Present
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2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory
Student Representative Goel reported on the October 24, 2018 Regular Youth
Advisory Committee meeting and on the November 14, 2018 Special Meeting of
the Youth Advisory Committee.
There was no report on the November 1, 2018 Senior Advisory Committee
meeting.
2.2. Public Comment
No public comments were made.
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3. Consent Calendar
No action was taken as there were not enough commissioners present to constitute a
quorum.
3.1. Minutes of the October 15, 2018 Regular Meeting
3.2. October 2018 Parks and Community Services Monthly Report
3.3. Dublin Library Quarterly Report: July-September 2018
3.4. Update on RFP for Parks and Recreation Master Plan Update
Parks aZ Community Services Commission 534';crier 29. 0-18
Regular Meeting Page 11
4. Written Communication - None
5. Public Hearing - None
6. Unfinished Business
6.1. Online Facility Reservation Demonstration
Lisa McPherson, Recreation Manager, presented the specifics of the item as
outlined in the Staff Report.
The Commission made comments regarding the options to the search availability
and whether there's an option for a monthly calendar view rather than searching
by date; if PayPal can be used as a payment option in addition to credit cards;
how long the City is in contract with the current software; and stated that the
option to reserve online will greatly assist customers even though the current
software is not intuitive.
Staff responded that there is no monthly calendar view and the only search
option is by specific date; using PayPal might not be feasible since the current
software works with a third-party credit card merchant; and that Staff has been
reviewing other software options due to the limitations with the current software.
The Commission received the report.
7. New Business
7.1. Self-Service Kiosks
Lisa McPherson, Recreation Manager, presented the specifics of the item as
outlined in the Staff Report.
The Commission asked whether there were any limitations, for instance
registering for lap swim, when registering through a kiosk.
Staff responded that the public will be able to register the same as if they would
from home, including being able to register for lap swim.
The Commission received the report.
7.2. Selection of Alternate Dates for January and February 2019 Commission
Meetings
Tars at Community Services Commission November 1.9,2018
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LaShawn Butler, Director of Parks & Community Services, presented the
specifics of the item as outlined in the Staff Report.
The Commission asked whether Staff could make the decision to choose the
alternate dates, as proposed, since there is no quorum.
Director Butler responded that Staff would send an email to notify the
Commission if the change in meeting dates will be considered Special Meetings
instead of Regular Meetings.
The Commission received the report. No vote was taken because there was no
quorum.
7.3. Dublin Sports Grounds Park Renovation Project
LaShawn Butler, Director of Parks & Community Services, advised that since
there is no quorum, this item can be presented and voted on at the December
17, 2018 meeting.
7.4. Mape Memorial Park - Play Equipment Replacement
Rosemary Alex, Parks and Facilities Development Coordinator, advised that
since there is no quorum, this item can be presented and voted on at the
December 17, 2018 meeting.
8. Other Business
Commissioners provided informational reports on recent events and meetings attended.
9. Adjournment
The meeting was adjourned at 7:48 PM.
Minutes prepared by Stefanie Ananthan, Senior Office Assistant.
Michelle Smith M Donald
Parks and Community Services Commission Chair
ATTEST:
La Shawn B
Parks and Community Services Director
(Parks Z Community Services Commission Wrvember 19,2018
(1gegurar Meeting (1 a g e 13