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HomeMy WebLinkAbout12-17-2018 Approved PCSC Meeting Minutes jjARKS & COMMUNITY SERVICES COMMISSION MINUTES 82Monday, December 17, 2018 1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m. by Commission Chair McDonald. The pledge of allegiance was recited by those present at the meeting. Attendee Name Title Status Michelle Smith McDonald Commissioner Chair Present Matthew Giller Commissioner Present Philip Tucker Commissioner Present Torn Madigan Commissioner Present Joseph Washington Commissioner Present Shaina Goel Student Representative Present By consensus, the Commission agreed to reorder item 7.1 to follow the Consent Calendar. 2. Oral Communications 2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center Advisory Committees Student Representative Goel reported on the December 5, 2018 Special Meeting of the Youth Advisory Committee. The December 6, 2018 Regular Meeting of the Senior Center Advisory Committee was cancelled. 2.2. Public Comment No public comments were made. 3. Consent Calendar 3.1. Approved the minutes of the October 15, 2018 Regular Meeting. 3.2. Received the October 2018 Parks and Community Services Department Monthly Report. 3.3. Received the Dublin Library Quarterly Report: July — September 2018 3.4. Updated on RFP for Parks and Recreation Master Plan Update Parks a Community Services Commission (December 17,2018 ggu(ar.Meeting 2'a gc + . 3.5. Selected Alternate Dates for January and February 2019 Commission Meetings due to the original dates falling on Federal holidays. 3.6. Approved the minutes of the November 19, 2018 Regular Meeting. 3.7. Received the November 2018 Parks and Community Services Department Monthly Report. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Tom Madigan, Commissioner SECOND: Matthew Giller, Commissioner AYES: Tucker, Giller, Smith McDonald, Madigan, Goel, Washington 4. Written Communication - None 5. Public Hearing - None 6. Unfinished Business — None 6.1. Dublin Sports Grounds Park Renovation Project La Shawn Butler, Director of Parks & Community Services, presented the specifics of the item as outlined in the Staff Report. Director Butler informed the Commission that the new Commission will not be reseated until January 8, 2019, therefore, new Commissioners will not be seated on the Commission until the January 28, 2019 Special Meeting. The Commission discussed their anticipated attendance at the January 12, 2019 open house. Commissioner's Washington and Giller stated they plan to attend. The Commission selected Commissioner Washington and Commissioner Giller to serve on the Dublin Sports Grounds Task Force. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Tom Madigan, Commissioner SECOND: Phillip Tucker, Commissioner AYES: Tucker, Giller, Smith McDonald, Madigan, Goel, Washington 6.2. Mape Memorial Park - Play Equipment Replacement Rosemary Alex, Parks and Facilities Development Coordinator, presented the specifics of the item as outlined in the Staff Report. Tams eZ Community Services Commission Regular rKeeting Page 12 Staff informed the Commission that the use of wood chips has not been known to present issues on playground flooring and since there are no spinners at the park, there should not be a problem with the wood chips clogging the equipment. Staff also clarified that although the color schemes are similar, the difference is the red/maroon on palette AB and the blue on palette AG and thought was given to the pictures selected for demonstration to avoid gravitation towards one color scheme against another. Staff responded that since this park is a neighborhood park, the input is tailored to a certain audience, being the reason there was not full community outreach. The Commission selected option 2 for the play equipment and option 1 for the color palette. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Matthew Giller, Commissioner SECOND: Joseph Washington, Commissioner AYES: Tucker, Giller, Smith McDonald, Madigan, Goel, Washington 7. New Business 7.1. Bi-Annual Report by the Senior Advisory Committee Senior Center Advisory Committee Chair Eddie Jo Mack and Senior Center Advisory Committee Member Connie Mack presented the specifics of the item as outlined in the Staff Report. The Commission had comments regarding pickle ball and whether one of the tennis courts would be converted into a pickle ball court and the importance of keeping that as an option for the future. Staff informed the Commission that the Senior Advisory Committee will have five (5) members in January 2019. Staff stated the vacancies are being advertised through the City Clerk's office and the Activity Guide and that the City Clerk's office received several applications, which should be sufficient to fill the open vacancies. 7.2. Nominations for the Residential Holiday Decorating Program Rich Jochner, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report. The Commission took votes to decide the winner of the multiple categories, including: Best Use of Lights, Best Lawn Display, Best Holiday Theme, and Best Overall. Parks eZ Community Services Commission December 17,2018 WeetingcRs `Page 13 The Commission reached a consensus on each category, as follows: Best Use of Lights: Location L Best Lawn Display: Location D Best Holiday Theme: Location K Best Overall: Location P The Commission discussed the importance of selecting different locations for each category as opposed to honoring the same location with multiple awards, as it will encourage participation in the future. The Commission also discussed changes to the categories to include multi-family or neighborhood categories to encourage more participation and whether to change the process for voting, based upon the number of entries, to include voting by quadrants or other categories, where once finalists have been decided, the community could weigh in on the vote. The Commission certified the results of the votes, awarding Best Use of Lights to Location L, Best Lawn Display to Location D, Best Holiday Theme to Location K and Best Overall to Location P. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Joseph Washington, Commissioner SECOND: Shaina Goel, Student Representative AYES: Tucker, Giller, Smith McDonald, Madigan, Goel, Washington 8. Other Business Commissioners provided informational reports on recent events and meetings attended. Chair Smith McDonald thanked all the Commissioners whose terms were ending for their service. Director Butler announced that the Assistant Director position has been filled by Bridget Amaya, who will be introduced to the Commission at the January 28, 2019 Special Meeting. She also announced that due to Elizabeth Isles' retirement, Tyler Phillips, Recreation Coordinator of the Senior Center, will be replacing Elizabeth as the new Coordinator over Heritage Park, and that Liz Elliott, Recreation Coordinator at the Wave, will be transferred to the Senior Center. 9. Adjournment The meeting was adjourned at 8:13 PM. Minutes prepared by Stefanie Ananthan, Senior Office Assistant. aParks eZ Community Services Commission {December 17,2018 Regular Weeting _ . 7 ,- , 4 ( ' - Michelle S ith Donald Parks and Community Services Commission Chair S ATTEST' tier Parks an ommunity Services Director auks eZ Community Services Commission Decem6er 17,2018 Woutar 3feeting Tag e 15