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Home My WebLink About01-28-2019 Approved PCSC & HCAC Joint Meeting Minutes «t for MINUTES OF THE JOINT PARKS & COMMUNITY SERVICES COMMISSION ►ti lit .1 g� AND <I> �� HERITAGE & CULTURAL ARTS COMMISSION '4j/ !�=�`� SPECIAL MEETING A Special Joint Meeting of the Parks & Community Services Commission and Heritage & Cultural Arts Commission was held on Monday, January 28, 2019, in the Civic Center Regional Meeting Room. The meeting was called to order at 7:30 PM, by Commissioner Michelle Smith McDonald. 1. Call to Order and Pledge of Allegiance Parks and Community Services Commission: Attendee Name Title Status Michelle Smith McDonald Commissioner Chair Present Matthew Giller Commissioner Present Joseph Washington Commissioner Present Sameer Hakim Commissioner Present Kristin Speck Commissioner Present Shaina Goel Student Representative Present Heritage and Cultural Arts Commission: Attendee Name Title Status Robert Bennett Commission Chair Present Kathy Blackburn Commission Member Present S. Tejas Peesapati Commission Member Present Kit Lau Commission Member Present Sammy Jo Rudy Commission Member Present Steve Minniear Commission Member Present Gina Gabriell Commission Member Absent 2. Oral Communications 2.1. Public Comment - None 3. Consent Calendar - None 4. Written Communication - None DUBLIN CITY COUNCIL MINUTES ;: ° ., 1 SPECIAL JOINT MEETING JANUARY 28, 2019 40. 5. Public Hearing - None 6. Unfinished Business - None 7. New Business 7.1. Dublin Sports Grounds All-Abilities Playground Concept Design Presentation Ms. La Shawn Butler, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Ms. Butler invited Melonie O'Sullivan of Gates & Associates and David Yosso of Spec to the podium. Ms. O'Sullivan provided details regarding the guiding principles in designing the Dublin Sports Grounds All-Abilities Playground and the various types of community outreach done to gather input about the theme, types of amenities, and other playground elements the community would like to incorporate into the playground design. Ms. O'Sullivan then presented three design concepts, option A - "Angles," option B - "Winding," option C - "Circles," along with another design concept, "Preferred Concept B," which integrated all aspects that scored highest with community members. Mr. Yosso provided detailed information regarding specific play equipment detailed in the "Preferred Concept B" playground design. This information included the playground areas with net climbers, hammocks, a music zone, a big structure with ramps and slides, free-standing rockers, a swing zone, a sand play zone, age specific zones, a climbing dome, and fitness equipment. Chair Smith McDonald thanked the presenters and opened the floor for Commissioners' questions. The Commissioners asked various questions related to safety, equipment durability, size of playground, foot traffic flow, restroom accessibility, and equipment for older adults. Ms. O'Sullivan and Mr. Yosso responded to each of the Commissioner's questions. DUBLIN CITY COUNCIL MINUTES 2 SPECIAL JOINT MEETING JANUARY 28, 2019 �" Chair Smith McDonald invited Tegan McLane, Heritage and Cultural Arts Manager, to present the specifics of the art piece included with the Dublin Sports Grounds All-Abilities Playground design. Ms. McLane provided the specifics of the art piece, "Conversation," by Barbara Grygutis. Chair Smith McDonald opened the floor for Commissioners' questions. The Commissioners asked various questions related to design, materials used, durability, safety, the possibilities for misuse, and maintenance. Ms. McLane responded to each of the Commissioner's questions. Chair Smith McDonald called on Ms. O'Sullivan and Mr. Yosso to go over the color scheme options for the Dublin Sports Ground All-Abilities Playground. Ms. O'Sullivan and Mr. Yosso presented two color scheme options. Option A consisted of green and blue colors, while option B consisted of blue, yellow and brown colors. Chair Smith McDonald opened the floor for the Commission to discuss the color scheme options for the Dublin Sports Grounds All-Abilities Playground and make a motion for recommendation to City Council. The Commission discussed the different color scheme aspects offered in option A and option B. Action: On a motion by Cm. Bennett, seconded by Cm. Rudy, with Cm. Gabriell absent, and by a vote of 12-0-0, the Heritage and Cultural Arts Commission and Parks and Community Services Commission voted to recommend to City Council color scheme option B for the Dublin Sports Grounds All-Abilities Playground. Chair Smith McDonald opened the floor for the Commission to discuss the "Preferred Concept B" design of the Dublin Sports Grounds All-Abilities Playground and make a motion for recommendation to City Council. The Commission discussed the various playground amenities and elements offered in the "Preferred Concept B" design. Action: DUBLIN CITY COUNCIL MINUTES 3 SPECIAL JOINT MEETING " JANUARY 28, 2019 ` ;;;,' On a motion by Cm. Rudy, seconded by Cm. Lau, with Cm. Gabriell absent, and by a vote of 12-0-0, the Heritage and Cultural Arts Commission and Parks and Community Services Commission voted to recommend to City Council the "Preferred Concept B" design for the Dublin Sports Grounds All-Abilities Playground. Chair Smith McDonald opened the floor for the Commission to discuss the art piece, "Conversation," for the Dublin Sports Grounds All-Abilities Playground and make a motion for recommendation to City Council. The Commission discussed certain features of the art piece. Action: On a motion by Cm. Rudy, seconded by Cm. Hakim, with Cm. Gabriell absent, and by a vote of 12-0-0, the Heritage and Cultural Arts Commission and Parks and Community Services Commission voted to recommend to City Council the art piece, "Conversation," by Barbara Grygutis for the Dublin Sports Grounds All- Abilities Playground. 7.2. Public Art Bi-Annual Update Ms. McLane provided the specifics of the item as outlined in the Staff Report. Ms. McLane gave the Commissioners an update on current public art projects. Chair Smith McDonald opened the floor for Commissioner comments. Cm. Minniear asked about the status of a past art project, "Dubliner." Ms. McLane stated that a maintenance is in the process of being scheduled. Seeing no other comments, Chair Smith McDonald closed the floor to comments. • 8. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). Commissioners and staff did not have anything to report. • DUBLIN CITY COUNCIL MINUTES s,1 4 SPECIAL JOINT MEETING co Y44 JANUARY 28, 2019 kv1 9. Adjournment Being no further business, Chair Smith McDonald adjourned the meeting at 8:52 PM. Minutes prepared by Roel Blanco, Recording Se tary. kkki--/- Heritage Cultural Arts Commission Chairperson Attest: T cLa Heritage and Cultur anager / 7 Par Commu it e i om ission airperson Attet: i a haw u er Parks\ n' Com . Services Director DUBLIN CITY COUNCIL MINUTES s yr , 5 SPECIAL JOINT MEETING g ,? JANUARY 28, 2019 At t rw