HomeMy WebLinkAboutItem 4.5 - 3419 Clover Park and Sunrise Park - Project Acce
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STAFF REPORT
CITY COUNCIL
DATE: October 20, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Clover Park and Sunrise Park - Project Acceptance
Prepared by: Rosemary Alex, Parks and Facilities Development
Coordinator
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of the Clover Park (Neighborhood Square
Site) and Sunrise Park (Community Nature Park Site) Improvements.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP
No. PK0117.
FINANCIAL IMPACT:
Clover Park and Sunrise Park project, CIP No. PK0117, is complete and the project cost
was as follows:
Project Funding Source
Neighborhood Square Agreement $1,281,358
Community Nature Park Agreement $500,000
Total Funding $1,781,358
Estimated Expenditures
Construction Contract $1,349,471
Change Order #1 - 4 $3,034
Contract Services, Design, Salary and Testing $428,853
Total Expenditures $1,781,358
Estimated Project Balance $0
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DESCRIPTION:
Clover Park
On July 21, 2015, the City entered into an Improvement Agreement for Sub-Area 3,
Phase I (Neighborhood Square Site) with Lennar Homes of California, Inc. (Developer).
The Improvement Agreement provides for the park improvements with the Developer
costs being credited against the City's Public Facilities Fee Program for a two-acre
neighborhood park.
The scope of work for the two-acre park included a picnic area with shade structure,
adult fitness area, playgrounds for children ages 2-5 and 5-12, informal lawn area,
restroom building, and pathways for circulation.
Staff, the Developer, and the Contractor, Environmental Landscape Solutions,
completed a punch list walkthrough on September 16, 2020. The Contractor is currently
working on completing the punch list items, which may continue through the one-year
warranty period.
Presently, the City holds performance and labor and materials bonds in the amount of
$1,281,358 each. Since the work is now complete and ready for acceptance, the
performance security requirement can be reduced in accordance with the Agreement to
the amount of $192,304, which is sufficient to cover the one-year warranty period.
Sunrise Park
On December 15, 2015, the City entered into an Improvement Agreement for Sub-Area
3 (Community Nature Park Site) with the Developer. The Improvement Agreement
provides for the park improvements with the Developer costs being credited against the
City's Public Facilities Fee Program for a 10.75-acre community nature park.
The scope of work for the 10.75-acre park included pathways for circulation,
observation overlook, hillside planting, and a monument wall with decorative
landscaping on Parcel C of Tract 8171, which is on the northwest corner of the Dublin
Boulevard and Fallon Road intersection.
Staff, the Developer, and the Contractor will complete a punch list walkthrough on
October 16, 2020. Given the nature of the improvements, it is anticipated that there will
be minor punch list items remaining, including completion of the monument wall and
decorative landscaping on Parcel C of Tract 8171. The minor punch list items will be
completed under the one-year warranty period.
Presently, the City holds performance and labor and materials bonds in the amount of
$500,000 each. Since the work is now complete and ready for acceptance, the
performance security requirement can be reduced in accordance with the Agreement to
the amount of $75,000, which is sufficient to cover the one-year warranty period.
STRATEGIC PLAN INITIATIVE:
None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of the Staff Report has been sent to Lennar Homes of California, Inc.
ATTACHMENTS:
1. Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No.
PK0117
2. CIP PK0117 Clover Park and Sunrise Park
Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 1 of 2
RESOLUTION NO. XX - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING THE CLOVER PARK AND SUNRISE PARK IMPROVEMENTS, CIP No. PK0117
WHEREAS, Lennar Homes of California, Inc., the developer of Tract 8171 (“Developer”),
previously entered into Improvement Agreement for Clover Park (Neighborhood Square), dated
July 21, 2015, City Council Resolution No. 132-15, with the City of Dublin, to complete
improvements associated with the Clover Park, in accordance with the plans on file with the City
Engineer; and
WHEREAS, Lennar Homes of California, Inc., the developer of Tract 8171 (“Developer”),
previously entered into Improvement Agreement for Sunrise Park (Community Nature Park
Site), dated December 15, 2015, City Council Resolution No. 185-15, with the City of Dublin, to
complete improvements associated with the Sunrise Park, in accordance with the plans on file
with the City Engineer; and
WHEREAS, the Developer provided Faithful Performance and Labor and Materials
Bonds, each in the amount of $1,281,358 (Bond No. 72BSBGZ8694), issued by Hartford Fire
Insurance Company to guarantee said Clover Park (Neighborhood Square Site) Improvements;
and
WHEREAS, the Developer provided Faithful Performance and Labor and Materials
Bonds, each in the amount of $500,000 (Bond No. 0197691), issued by Berkley Insurance
Company to guarantee said Sunrise Park (Community Nature Park Site) Improvements; and
WHEREAS, the Clover Park (Neighborhood Square Site) Improvements are now
complete in accordance with said plans, and any approved modifications thereto, to the
satisfaction of the City Engineer; and
WHEREAS, the Sunrise Park (Community Nature Park Site) Improvements are now
complete in accordance with said plans, and any approved modifications thereto, to the
satisfaction of the City Engineer; and
WHEREAS, the Faithful Performance Bond and Labor and Materials Bonds can be
revised, in accordance with the Agreement to guarantee the completed work for a one-year
period; and
WHEREAS, Lennar Homes of California, Inc., has provided a Faithful Performance Bond
and Labor and Materials Bond each in the amount of $192,204 issued by Hartford Fire
Insurance Company to guarantee the Clover Park improvements for a one-year period; and
WHEREAS, Lennar Homes of California, Inc., has provided a Faithful Performance Bond
and Labor and Materials Bond each in the amount of $75,000 issued by Berkley Insurance
Company to guarantee the Sunrise Park improvements for a one-year period; and
Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 2 of 2
WHEREAS, Lennar Home of California, Inc., shall complete the monument wall and
surrounding landscape prior to City Engineer acceptance of Parcel C of Tract 8171.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the Clover Park and Sunrise Park Improvements, Project No. PK0117, and
authorizes Staff to file a Certificate of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to release the reduced Faithful Performance and Labor
and Materials Bonds at the end of the one-year warranty period.
PASSED, APPROVED AND ADOPTED this 20th day of October 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
Parks City of Dublin Capital Improvement Program 2020-2025 Page 42
Number – PK0117 CLOVER PARK AND SUNRISE PARK Program – PARKS
PROJECT DESCRIPTION
This project provides for the design and construction of a 10.75-acre nature community park and the adjacent 2.0-acre neighborhood square in the Irongate
Development, bordered by Central Parkway, Dublin Boulevard, Lockhart Street, and Fallon Road.
The land for the parks was dedicated by the Developer. In accordance with agreements approved by the City Council on July 21, 2015 and December 15, 2015, the
parks will be constructed by the Developer in exchange for credit toward Public Facility Fees for Nature Community Park Land Improvements and Neighborhood
Park Improvements. The City Council approved a concept plan and authorized proceeding with design for Clover Park in September 2016. Construction is estimated
to be completed in Summer of 2020.
ANNUAL OPERATING IMPACT: $113,750
MANAGING DEPARTMENT: Public Works
2018-2023 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
9100 - Salaries & Benefits $47,940 $47,940
9200 - Contract Services $155,676 $155,676
9400 - Improvements $1,338,570 $1,338,570
9500 - Miscellaneous $239,172 $239,172
TOTAL $1,781,358 $1,781,358
FUNDING SOURCE
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
9999 - Developer Built $1,781,358 $1,781,358
TOTAL $1,781,358 $1,781,358
ANNUAL OPERATING IMPACT $113,750 $113,750 $113,750 $113,750 $113,750