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HomeMy WebLinkAbout02-25-1992 g&o CC MinutesADJOURNED REGULAR MEETING - FEBRUARY 25, 1992 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, February 25, 1992 in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:34 p.m., by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, and Mayor Snyder. ABSENT: Councilmember Moffatt (arrived at 7:40 p.m.) PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff, and those present in the pledge of allegiance to the flag. STATUS REPORT ON 1991 GOALS & OBJECTIVES (100-80) Mr. Ambrose stated that the 1991 Adopted Goals & Objectives Plan included a total of 98 objectives. Of those objectives adopted, 63 were assigned a high priority, 33 objectives were assigned a medium priority; and 2 objectives were assigned a low priority. In addition to those objectives included in the adopted Goals & Objectives Plan, 25 other major assignments were assigned to Staff by Council or were necessary due to circumstances that occurred during the year. A significant amount of Staff time was invested in these additional objectives. Cm. Burton questioned of the 25 additional assignments, were these staff assignments to other agencies or were they other in-house assignments? Mr. Ambrose indicated that these assignments were things such as the American Disability Act which was passed and the City has to react to it. The Assistant City Manager has spent a substantial amount of time coordinating the construction and design and construction management services for the replacement of the Fire Station. Of the total 98 adopted objectives, 52 (53%) have been completed or nearly completed during the last year. Of the 63 objectives which were designed high priority, 36 (57%) have been completed or nearly completed. There were 5 high priority objectives that Staff was not able to make any significant progress on due to insufficient Staff time. Of the 25 additional major assignments, 16 (64%) have been completed. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 90 Adjourned Regular Meeting February 25, 1992 CAPITAL PROJECTS The Fiscal Year 1991-92 Capital Improvement Program included funding for 28 capital projects or capital equipment items. Since the beginning of the Fiscal Year, 17 of the 28 projects have been completed or are on schedule, 9 projects have been deferred due to lack of funding, and 2 projects are behind schedule. Mr. Ambrose gave a status report on those projects that were behind schedule, which were the Shannon Park Well and the Downtown Infrastructure Impact Fee Study. 1992 GOALS & OBJECTIVES Mr. Ambrose advised that for 1992, 101 objectives are proposed. This includes 44 new objectives. The remaining objectives have been carried over from the previous year and/or have been expanded or revised in scope. Those objectives which are preceded by (92) are either new objectives or ones that have been reformatted based on what is currently happening in that particular area. The Park & Recreation Commission has reviewed the Recreation Department objectives and one 1991 Objective under Recreation was missed and will be discussed under Recreation. GENERAL GOVERNMENT - ADMINISTRATIVE Mayor Snyder indicated that the only discrepancy in priority ranking by the Council and the Staff was the report to Council on development of a Strategic Plan for the City where the Council ranked it high while the Staff ranked it Medium. Cm. Burton asked why the Staff had ranked this item'Medium. Mr. Ambrose indicated that they cannot all be High. Staff felt that the objectives that were above this item were more important or more critical to the City. Cm. Burton questioned how many hours would be required by the Staff for this objective. He felt that the City should have a General Strategic Plan just as a policy. It does not have to be a long plan. Mr. Ambrose indicated that the question would be how to get there. Some communities make this an involved situation by establishing a number of different areas of interest and then forming citizen advisory committees for each of those areas. What they end up with was still one sheet of paper which described an overall mission plan for the City. Dublin already has some of .the elements in place, for example, the Capital Improvement Program and the General Plan. But it is not comprehensive. The City's Goals & Objectives Program is really more of a short term ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 91 Adjourned Regular Meeting February 25, 1992 approach to what the City is accomplishing. A Strategic Plan is more of a long term vision of where the City would be headed. Cm Burton stated he would like to have a Strategic Plan before the finalization of the General Plans on the eastern and western extensions. It would be short and not have a lot of details. What kind of City do we want? Mr. Ambrose anticipated that Staff would be able to make progress on this item this year. Cm. Snyder felt that the Council, Staff, and public would have to meet to discuss philosophically what the structure would be. It might mean holding a one to three hour work session to make a determination of what should be in the Strategic Plan. Cm. Burton stated that there had been a number of occasions where he had been contacted about whether our Building Department was reflecting the Customer Service Attitude that the City had been trying to project. He wondered if it was time to go to a Staff person where the City would have more say in how the job was performed. Mayor Snyder indicated that on an annual basis the Council does review all the contract services and that would be the appropriate time to deal with the Building Department and have Cm. Burton present his documentation at that time. Mr. Ambrose stated the Council had indicated that they would like to review contracts when the term ended. He indicated that some contracts are annual contracts, i.e. Building & Safety, General Engineering, and Traffic Engineering. Police, Animal Control, and Street Sweeping have varying terms. Cm. Jeffery expressed that it is now 1992 and time for the City to develop some sort of sexual harassment policy to stimulate awareness among Staff and Council on what constitutes sexual harassment. Also, ways of redress would be formulated to handle if something should occur. She indicated that several policies.have been developed in the Bay Area recently. This is important and an awareness should be developed. Mr. Ambrose responded that Staff was working with the City Attorney on developing a policy, as well as constructing a training program. The consensus of the Council was that the sexual harassment policy be given a high priority. On motion by Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted the Council priorities under the Administrative Objectives as attached. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 92 Adjourned Regular Meeting February 25, 1992 GENERAL GOVERNMENT - FINANCE Mr. Ambrose indicated that the review of charges for services rendered by all departments has been an objective that has been worked on for about seven years and there has been some degree of progress made. Because the City operates a lean Finance Operation, Staff has not been able to completely finish the objective. The only other way to get it completed quickly would be to hire an outside consultant to finish it. Mr. Ambrose reported that in regards to the report on Infrastructure Financing Alternatives for General Plan Study Areas, he had been meeting with the Dublin San Ramon Services District General Manager. There was a possibility of putting on a workshop for all the elected officials in the community which would include not only the City Council, but the DSRSD Board of Directors, the School District Board of Trustees, and any body that would have some capital responsibility in the western or eastern Dublin Planning areas. The workshop would include what types of infrastructure financing alternatives there are, the benefits and liabilities of each, and first hand case studies of communities that have undertaken major land planning efforts. Cm Burton felt the Expense Reporting Forms were not suited for what the Council was reporting. There are Expense Forms available in the stationary stores that he felt are more suitable. Mayor Snyder questioned what the problem was with the standard daily mileage form and additional expenses form. Cm Burton felt that it was not a serious item, but he did feel that it should be reviewed. He would pick up some appropriate samples. Consensus of the Council was that this objective would be a low priority. Mayor Snyder indicated the only discrepancy between Council priority and Staff priority was with the productivity of Data Processing System. He continued to rank it high because he felt that it would increase employee productivity. He realized that there was the financial consideration, but he still felt it should be a high priority. Cm. Jeffery felt that the equipment was very affordable right now. Mr. Ambrose indicated that there was a Data Processing Users Group that met on a regular basis to exchange information and trouble shoot issues and problems. The City also has an IBM Consultant to assist the City with problems we cannot solve on our own. The major problem was that not everyone has equipment. By consensus of the Council, the Data Processing objective was given a high priority. On motion by Cm Jeffery, seconded by Cm Howard, and by unanimous vote, the Council adopted the other Finance priorities of the Council as attached. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A ¢~ - V0~ 11 - 93 Adjourned Regular Meeting February 25, 1992 GENERAL GOVERNMENT - INTERGOVERNMENTAL RELATIONS Mr. Ambrose indicated that one of the frustrations of the last year was that although monitoring these different agencies was important, Staff was spending a lot of time monitoring the actions of other agencies or groups that impact the City. Cm. Burton explained that recently there have been meeting after meeting. As an example, the Affordable Housing Committee has been working on a letter for several months. Another example was the Tri- Valley Council that met each week and seemed to discuss the same thing over and over. He felt that the use of our Staff time was a major concern. Mayor Snyder indicated that the regional government program and the affordable housing issue were two difficult responsibilities that have to aggressively be monitored and the City has to be part of the process. Hopefully, on March 19 some level of conclusion will be reached about what the governmental agencies and the cities in the Bay Area want to do in regards to regional government. It is important to the residents of our communities that they are represented in both of these situations. Cm. Jeffery requested that consideration be given to having a joint meeting with the Board of Supervisors and the City Council to discuss the different development issues and what was going on in Dublin. She felt that our relationship with the Board could be improved. Mayor Snyder suggested that either Mr. Ambrose or Mayor Snyder could approach Steve Szalay and Mary King and see if there would be an interest in a joint meeting. The two additional objectives were eliminated in the Goals & Objectives. On motion by Cm. Jeffery, seconded by Cm. Howard, and by unanimous vote, the Council adopted the Intergovernmental Relations priorities as attached. GENERAL GOVERNMENT - PUBLIC RELATIONS Cm. Burton indicated that the Chamber of Commerce really missed the articles, but the Chamber did not need a full page or even a half page. A paragraph highlighting important items that affect the business community would be helpful. Mr. Ambrose responded that Staff would work with the Chamber to provide items. On motion by Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted the Public Relations priorities as attached. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 94 Adjourned Regular Meeting February 25, 1992 GENERAL GOVERNMENT - CONTRACT ADMINISTRATION Mr. Ambrose indicated that Cm. Moffatt would like a review of the Legal Services. Cm. Moffatt responded that he would like to change the evaluation process. Instead of having five individual evaluations from each of the Councilmembers, the Mayor would combine all the evaluations and act as the liaison for the Council. Employee evaluations of the individual would also be included. Cm. Jeffery questioned if there was something wrong with the present evaluation system. · Cm. Moffatt felt that there might be a better .system. Cm. Burton responded that under the present system two Councilmembers negotiate with the person being evaluated and then would come back to the Council to discuss the evaluation. The new system would be the whole Council discussing the evaluation and then sending it to the person. Cm. Moffatt indicated that he wanted to get feed back from other associates as to the performance of the person being evaluated. Cm. Jeffery suggested that Cm. Moffatt write out his proposal. She felt the present system being used worked well. Mayor Snyder indicated that there are two areas involved. The City Attorney is a contract evaluation and not a personnel evaluation, while the City Manager's would be a personnel evaluation. Cm. Burton reqUested that Cm. Moffatt research the League's format and write up his proposal. Cm. Burton asked how the contracts are evaluated. Mr. Ambrose described the process for contract evaluations which was based on performance and cost. With respect to the cost aspect, Contractors are required to provide cost data for the current year, as well as anticipated costs for the upcoming year. The contract evaluations are done during the budget cycle. The Contractors are present during the Contract Review by the City Council so that the Council may question them. Cost effectiveness for continuing to use the contract service is also examined. Mayor Snyder stated that all five Councilmembers are involved in the Contract Review process rather than just two members of the Council. Cm. Burton suggested using the subcommittee approach, whereby the subcommittee met with the contractor face to face and then have the evaluation come to the Council. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 95 Adjourned Regular Meeting February 25, 1992 Mayor Snyder indicated that the Councilmembers are able to question the Contractors during the Contract Review. He felt that the evaluation of the Contractors should be out in the open at a public meeting where the Council is representing the constituency rather than being held by a subcommittee behind closed doors. On motion by Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Contract Administration priorities were adopted as attached. COMMUNITY DEVELOPMENT - PLANNING Mr. Ambrose indicated the Zoning Ordinance Amendment on Banners was being worked on by Staff, but had not reached the point where it could be given to the Business Task Force. Cm. Moffatt explained that within the Historical Element of the General Plan there could be a survey of the Historical Resources, a preservation ordinance, establishing a legal authority for the community to pursue and preserve historical elements, revolving loans to provide business and homeowners with rehabilitation money, Federal income credits, historical redevelopment and issue bonds to protect and preserve historical elements. cm. Burton asked whether this objective would stay under Planning or move to Recreation. Mayor Snyder responded that since it was already under the General Plan, and that Cm. Moffatt was proposing an amendment to the General Plan, the Amendment would stay under Planning. Mr. Tong explained that in the General Plan Update, Staff was proposing to identify the half dozen or so structures that may be historical in nature in terms of being built before the 1960's and providing a simple policy in terms of continuing to work with the local historical groups. Staff would also investigate other cities' historical ordinances. There were no set guidelines in terms of historical element in State Law. It can be defined locally. Mr. Ambrose questioned whether typically the General Plan issues are first identified and then the ordinances would be an implementation strategy of the General Plan document. Mr. Tong responded that was correct. There could be an overall goal to develop an historic preservation ordinance if that was the intent of the Council. Then a follow-up implementation would be the actual development of the ordinance. Mayor Snyder responded that this would be a two step procedure whereby the General Plan Amendment would be established, followed by the development of the Ordinance. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A.A.A~A~A~A~A.A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 96 Adjourned Regular Meeting February 25, 1992 Mr. Ambrose clarified that the more detailed issues Cm. Moffatt raised would be addressed by Staff once the Council started discussing the General Plan. A member of the audience questioned the priority of the Historical Element to the General Plan. Mayor Snyder explained that the Historical Element was already being done by the Planning Department, but that the technical and financial elements mentioned by Cm. Moffatt would be discussed under the Cultural & Leisure section of the Goals & Objectives. Mayor Snyder indicated that Council would be doing a major General Plan Amendment this year and the historical element will be a part of the amendment. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted the Planning priorities as attached. COMMUNITY DEVELOPMENT - BUILDING & SAFETY Mr. Ambrose explained that the City compared the cost of plan checking and inspection with having City Staff Building Inspectors on an annual basis. In response to Cm. Jeffery's question of attendance at the homeowner seminars, one was held last year and 8 people attended. Mr. Ambrose felt the cost for the seminars was minimal in terms of the amount of time it took to develop the program and the amount of time it takes to give the seminar from what will be saved on inspection time by having the homeowner minimize the mistakes and the corrections. Cm. Burton indicated that he had been at Nielsen School recently where a member of the Police Department was giving a seminar on home safety and questioned what program that was. Capt. Rose responded that there are different types .of programs given at the schools. The Police Department will also do a home safety survey for the residents as part of the crime prevention program. On motion by Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted the Building & Safety priorities as attached. COMMUNITY DEVELOPMENT - ENGINEERING Mr. Ambrose indicated that the implementation of Non-Point Source Drainage Measures was quite involved, with a number of actions the City must take this year. Mr. Thompson explained that Staff had been working on the Non-Point Source Drainage Measures for the last four years. For the first three ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 97 Adjourned R~gUlar Meeting February 25, 1992 years the City was monitoring the streams throughout Alameda County to find out what the hazardous content in the streams were in regards to heavy metals and to establish a base so the City would have something with which to compare. This last year the City developed the information that went into the permit. Now that the City has received the permit, the City has to start enforcing and developing the policies. It is a five year document so the City will be monitoring on a quarterly basis for the next five years. A flyer has been developed for distribution to the community. People are careless about what goes down the catch basin. With the Clean Water Act by the Federal Government, every City is required to comply. Bay Area Water Quality Control Board has set up the standards that are based on the Federal guidelines. The City entered a Countywide program where everyone pooled their money and got one program. If this program does not clean up the Bay and creeks, treating of the low flows during the summer might be necessary, which would be very expensive. Mr. Thompson indicated that the City has to develop a storm water management ordinance which would indicate what can and cannot go in the storm drain and what punishments are levied (by the end of this fiscal year). Cm. Burton stated he did not realize that there were strict date requirements. Mr. Thompson indicated that the people need to be educated on what cannot go in the storm drain. There was a report of a professional rug steam cleaner that was dumping the residue which had a lot of soap and chemicals in it. Cm Burton mentioned that in Santa Rosa they had printed on the cover of the storm drain "Everything that goes in here, goes to the ocean". It helped to educate the people. Mayor Snyder added that under the Federal Law, the violations that occurred can accrue to the City at a rate of $6,000 per day based on findings. The Regional Water Quality Control Board would determine any kind of elicit fluid that was being dumped down the storm drain that the City was not capturing or identifying its source. The City is responsible for creating a method to capture, treat, and discharge. The City has to follow the requirements in the permit. On motion by Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted the Engineering objectives as attached. CULTURE & LEISURE - RECREATION Mr. Ambrose indicated that during this fiscal year the City has provided both technical and financial aid to the Historical Association for the old Murray School. The Building Department has assisted the Historical Association and has tried to trouble shoot some items for them in regards to the repairs, as well as providing financial aid. *A~A~A~A*A*A*A*A~A~A~A~A*A~A*A*A~A~A*A~A~A~A~A~A*A~A~A~A~A*A~A*A*A*A*A*A CM - VOL 11 - 98 Adjourned Regular Meeting February 25, 1992 Mr. Ambrose explained that Staff had given the development of a vandalism awareness program a medium priority because vandalism has not been a difficult problem. There has only been one area where there has been consistent problem. The participation in Citizens for Valley Performing Arts Center Study Committee was deleted as a priority. One item inadvertently deleted from the priorities was to prepare a report to the Council on the appropriate role for the City regarding Human Services. Mayor Snyder asked for the Recreation Director's thoughts on human social services. Ms. Lowart responded that a group in the Valley called Interact is trying to develop a comprehensive list of the Social Service Providers in the Valley to .identify deficiencies in service or areas that may need additional funding or additional programming. Staff will be generating a report from Interact's research. Mayor Snyder questioned if the Recreation Department should be retitled to a Department of Human Services that would encompass Parks and Recreation and other areas that might be addressed as Human Services needs. This might be a concept that should be addressed in the future. Ms. Lowart responded that agencies in the Valley and throughout the State are changing Parks and Recreation Department to Community Services as a title. Mayor Snyder indicated that he thought that a report was to be prepared for the City Council which would identify the costs associated with ownership, rehabilitation, and operation of the Heritage Center before any purchase agreement with the Dublin Cemetery and ALVHS to acquire the Cemetery and Church was created. Cm. Jeffery understood that information was going to be obtained before any decisions were made. Cm. Burton felt that both could be done at the same time. He felt that the situation right now was that there was a general agreement of people to solve a problem that had been unsolvable until now. He felt that it was important that the City Council present a face that says that the Council wants to save the Heritage Center by having the City take it over. Mayor Snyder indicated that Cm. Burton was making a philosophical statement that not all of the Councilmembers were prepared to make. thought that the two issues had been separated before in that information would be gathered before any decisions were made. He Cm. Burton stated he recognized that there were two very strong feelings on the Council in regards to this issue, and he was asking the Council to change its position. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 99 Adjourned Regular Meeting February 25, 1992 Cm. Jeffery indicated that what had been decided to do, i.e. gather the information before making any decisions, had not been done yet. Mayor Snyder felt this was a way to circumvent the process. Without knowing what the costs were and the other ramifications associated with it, to develop a purchase agreement influences one process over the other. He was not willing to do that. Cm. Burton wanted to pursue this and acquire the property because he felt that it was an opportune time to do it. Cm. Jeffery felt that it was their responsibility as Councilmembers to spend the City's money wisely and in order to do that, the Council needed to know what it will cost. Cm. Burton stated that it did not matter to him. Cm. Moffatt felt that his priority of consolidating and acquiring the historical school, church, and cemetery was a goal the Council would move towards. He felt that there are many ways the goal could be attained, but he stated that the concept of acquiring historical property for the future of the City was important. Mayor Snyder indicated that if the majority of the Council felt that the goal should be acquisition of historical property, the two should be consolidated so that not only would the Council look into the costs associated with acquisition, but the Council would go ahead and develop a purchasing agreement to do that. Cm Jeffery expressed her concern that with acquisition of property there was the consideration of management. She felt that the value of the Historical Society was the people that are in it. That is what was keeping the history alive. If the City took over the management, it was not going to be the same thing. She would rather go through the steps and work with the Historical Society and get them up and going and find ways to help them do what they need to do without the process of taking them over. She did not feel that would be preserving the history at all. Cm. Moffatt responded that he was concerned with the objects rather than the people. He was concerned with the objects being wasted away due to lack of maintenance. Cm. Burton stated that they were establishing priorities and not making a decision. He reluctantly concluded that there were personalities involved within the historical groups that would not work together unless this went through the City. He felt that just putting the City's name on it could hold it together. It may take some outside funding, grants, and a lot of different things, but he felt that the acquisition of it and putting it under the City was the most critical at this time. Otherwise, he felt that nothing would happen. He felt that the costs and everything else can come down the line. There was a motion by Cm. Burton, which was seconded by Cm. Howard to combine "prepare a report to the City Council identifying the costs *A~A~A~A~A~A~A*A~A*A~A~A*A~A~A*A~A*A~A*A~A~A*A~A*A*A~A*A~A~A~A~A~A~A~A~A ¢~ - V0~ 11 - 100 Adjourned Regular Meeting February 25, 1992 associated with ownership, rehabilitation and operation of the Heritage Center with the development of a purchase agreement and acquisition." Cm. Jeffery stated she felt that the Council was making a mistake, by combining these two elements. The Council would be agreeing to spend the City's money when the Council was cutting other budgets. The Council gave the Historical Association a grant which allowed them to produce a book which would give the Historical Association the ability to give them that financial help to maintain the Heritage Center this year. Cm. Burton indicated that the cemetery group wanted to get out of the business but it would only sell to the City. Cm. Jeffery responded that purchasing had not been discussed in the beginning. She disagreed with combining how to promote the history and culture of Dublin with purchasing property. Cm. Burton called for the question. On motion by Cm. Burton, seconded by Cm. Howard, and by majority vote, the Council directed Staff to prepare a report to the City Council identifying the costs associated with ownership, rehabilitation and operation of the Heritage Center with the development of a purchase agreement and acquisition. Mayor Snyder and Cm. Jeffery voted against this motion. Mayor Snyder opened the discussion to the public. Donna Miller, 11933 Dublin Canyon Road, Pleasanton stated that this was not an easy issue, but the number one priority would be to preserve what little there was left. Vandalism had been considerable. Any interest and help from the City would be appreciated. There were not enough old- timers to maintain and to carry on the care and maintenance of the Cemetery. The loan for the new roof was appreciated and helped with all the rain this year. The Historical Association was hoping to build up their treasury with the selling of "Dublin Reflections." The one number concern is to preserve what little history is left. Mayor Snyder indicated that the dialog between the Council was not about not wanting to preserve but there is a very strong philosophical difference about what should happen and how it should happen. There is not an unwillingness to preserve, but the concern involved the methods used. Ms. Miller felt that the historical properties would get better protection if the City acquired them, but she did not want the City to take over the running of the historical properties. Other cities have taken over historical property, but the Historical Society continued to run the hiStorical properties. Janet Lockhart, 11751Betlen Drive, Dublin, stated that she was at the meeting representing the Chamber of Commerce and the Soroptimist Group in Dublin. As a representative from a service organization, she would also like to see an effort from the community, as well as the City in protecting this area. She indicated that the service organizations were really being stretched at this point and were placing their emphasis of ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 101 Adjourned Regular Meeting February 25, 1992 support on the Children's Emergency Services Food Council, shelters for battered women and children, and programs that need hands on help and dollars to survive. Mayor Snyder indicated that there were two areas in which the Council disagreed with Staff, one was to develop a vandalism awareness program and the other one was to complete the Dougherty Hills Park Plan so that Rotary can adopt a portion of the project. Mayor Snyder indicated a willingness on his part to adjust his ranking to Medium to match Staff's recommendation. Cm. Burton stated that there was a Rotary committee that was dedicated to developing the park. The committee spoke about doing "dry things" where no water was required, clearing weeds off the trail or creating a bench. The Rotary would not plant anything. The costs of putting water in was expensive and the Park could not tap off of the sprinkler systems by Stagecoach Road. Cm. Burton agreed to drop the priority to Low. Mayor Snyder suggested that the Rotary work closer with City Staff to identify different projects. Mr. Thompson indicated that the $45,000 was to design the portion of open space adjacent to Amador Valley Boulevard and to provide water. The pathway could be worked on a section at a time cutting the trail. Mr. Ambrose questioned whether this would reqUire design° Mr. Thompson responded that it would not. At one time, a trail had already been cut by the Youth Corp (California Conservation Corp) and that seemed to work pretty ~well, but it had grown over again. Cm. Jeffery indicated that she wanted to change her ranking of the "b" part of the item that involved preparing a report identifying the costs associated with ownership, rehabilitation & operation of the Heritage Center to a "1." Mr. Ambrose questioned whether Council was requesting Staff to prepare a report on the costs or would Staff be actually doing them. Cm. Burton responded that Staff would be doing a report, but also developing a purchasing agreement with the Dublin Cemetery and the ALVHS to acquire property. Cm. Jeffery clarified that, in other words, the Council was going out to buy it before the Council knew how much it was going to cost and how the management was going to be maintained. Mayor Snyder indicated that he could not support such a proposal. He felt that Cm. Burton was proposing the consolidation and acquisition of specific historical property. Cm. Burton indicated that the subcommittee would remain in existence with the subcommittee taking part of the function while Staff would take part of the function. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A eM - V0~ 11 - 102 Adjourned Regular Meeting February 25, 1992 Mr. Ambrose questioned what would come first. Was the Heritage Task Force going to do a report on costs of acquisition? Mayor Snyder felt that the Council had originally agreed to have a report prepared on the costs associated with the ownership, rehabilitation & operation of the Heritage Center, but he felt that at this meeting the issue was being pushed. Mr. Ambrose indicated that the Recreation Director felt that a report would be ready for the Council as to the cost in March. Cm. Burton stated that instead of a Task Force that the Subcommittee could handle the best way to manage, maintain, and operate the Heritage Center and report to the Council. Mayor Snyder and Cm. Jeffery both indicated that they did not want the Subcommittee making such decisions. Those decisions should be decided by the Council. Cm. Howard indicated that she would prefer a Task Force rather than the Subcommittee. Cm. Burton stated that the issue would be settled that night. Cm. Howard indicated that she would like to see the report before making any budget decisions. Cm. Jeffery stated that she would like to see the report before the Council started negotiating. Cm. Jeffery felt that Cm. Burton was only worried about sealing the deal and then worrying about all the other details later. Cm. Burton responded that he wanted to go ahead and work towards acquiring the property. Mayor Snyder asked Cm. Howard if she was in favor of combining a purchase agreement with the work that the Recreation Director was doing now or did she want to wait until the Recreation Director was done with the report and then go ahead with the Purchase Agreement. Cm. Howard stated that she felt that this was a high priority to look into acquiring the property. She does want the City to take over the property, but she felt that it was important to get the report before the Budget so that it could be put in the Budget Process. Mr. Ambrose asked if maintain and operate meant dealing with the program issue rather than the specific details of how the facilities are maintained. Cm. Burton indicated that the Task Force's aim would be to determine who was going to run the cemetery, the School and Museum Program. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 103 Adjourned Regular Meeting February 25, 1992 Cm. Jeffery asked how the City's investment in this property would be protected if the property was turned back over to different groups. Cm. Howard responded that the property would not be turned back over to the historical groups, but just the programs. On motion by Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted the Recreation priorities as attached with the priority changes regarding Vandalism Awareness to a medium and the Dougherty Hills Park Plan to a low and the deletion of the Citizens for Valley Performing Arts Center Study Committee priority and with the exception of the item indicated below. The gOal regarding the Heritage Center was changed to read as follows: (91) Prepare a report to the City Council identifying a. How the history & culture in Dublin can be promoted. be The costs associated with ownership, rehabilitation and operation of the Heritage Center and develop purchase agreement with Dublin Cemetery and ALVHS to acquire cemetery and church. C · Establish a Heritage Task Force later to determine the best way to operate programs at the Heritage Center and report to Council for action. Cm. Howard stated that she would like to see a purchase agreement developed, but that she should like to see the report on the costs associated with ownership, rehabilitation and operation of the Heritage Center prior to the Budget process. Then the establishment of a Heritage Task Force would come later. A motion was made by Cm. Burton, seconded by Cm. Moffatt and approved with 3 votes to accept the above paragraph on the report to the City Council. Mayor Snyder and Cm. Jeffery voted against, but Cm, Jeffery went on record as stating that she was not opposed to heritage preservation. PUBLIC SAFETY - POLICE Capt Rose responded that Dublin Police Services already had an excellent Ride Along Program and anyone qualified for the program as long as they fit the criteria. On motion by Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted the priorities for the Police as attached. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 104 Adjourned Regular Meeting February 25, 1992 PUBLIC SAFETY - ANIMAL CONTROL Mr. Ambrose received a letter from Alameda County Administrator indicating that they intend to proceed with the construction of a new shelter. The City has until March 20 to let them know if the City would be an equity partner or whether the County would bill us through the existing shelter agreement for the cost of services received. Mr. Ambrose indicated to the County Administrator that he felt that the County had not satisfactorily explained what the fiscal impact of the two options would be. If the costs are the same, then the City would probably want to be an equity partner. There are three other City Managers involved, including the City of San Ramon. If the City of San Ramon becomes involved with the new Animal Shelter, it could change the way the City handled Animal Control Field Services, as well as the licensing. Mr. Rankin indicated that the County had received 26 applications for dog licensing due to the article in last Summer's City Newsletter. On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council adopted the priorities for Animal Control as attached. PUBLIC SAFETY - DISASTER PREPAREDNESS Mr. Ambrose indicated that the City already had fire and police mutual aid agreements, but a Public Works Tri-Valley Mutual Aid Agreement was different from public safety. Mr. Thompson stated that this aid agreement would involve maintenance type work in case there was an earthquake, and things fell down, there might be a need for equipment to help clear roads. Mayor Snyder questioned how many cities would be involved. Mr. Thompson responded that there might be five Tri-Valley Cities. Some sample agreements have been collected. Letters have been sent to the other four cities. Mr. Ambrose indicated with the Mutual Aid Agreement if Livermore had a problem, Dublin would send MCE and the City of Dublin would have to pick up the tab. Cm. Burton stated that the Oakland Disaster indicated that as well prepared as they were, they had problems. He felt that there should be a recording that repeats a message i.e. at the schools, where the children have been taken. Mr. Rankin indicated that the State Office of Emergency Services doeS not have designated bomb shelters or civil defense places because the circumstances of the emergency situation have to be considered. All the possible sites need to be considered. In the event of a chemical spill, the prevailing winds need to be considered. ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 105 Adjourned Regular Meeting February 25, 1992 Mr. Ambrose stated that people need to reply upon some source to obtain information, such as KKIQ. If there were arrangements that could be made with certain radio stations, where that information was disseminated by the radio station, then people could get on a battery operated radio and get the information. On motion by Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted the priorities for the Disaster Preparedness as attached. PUBLIC SAFETY - WASTE MANAGEMENT Mr. Ambrose indicated that Staff gave the curbside waste oil recycling program a low priority because the County was putting together a program where there would be a site that enabled people to drop off their waste oil. Some of the waste oil recycling places preferred not have their locations printed because they do not want everyone showing up with their oil all at once. If interested people call the City, the most current information is given to them. Cm. Jeffery felt that since composting was something that residents are going to have to get into, she would like to expand the demonstration projects and provide a place where some people could bring their composting materials. Mr. Rankin stated that the Home Composting Program has been putting together a proposal to offer bins to homeowners provided that the Cities contribute money. The cost of a plastic bin would be $33. Mayor Snyder agreed to raise his priority on evaluating the effectiveness of Community Promotion Program to a 3 making it a medium priority. On motion by Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council adopted the priorities for the Waste Management as attached. TRANSPORTATION - MAINTENANCE Mr. Ambrose indicated that the development of a Landscape Waste Use Policy to include a Recycled Water Policy must be done by January 1993. On motion by Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted the Transportation Maintenance priorities as attached. ~A~A*A*A*A*A~A~A~A~A~A*A*A~A~A*A~A*A*A*A~A~A*A~A~A~A~A*A*A*A~A~A~A~A*A~A ~ - V0~ 11 - 10~ ~d~ourned ~egular ~eeting ~e~ruary ~5, 199~ TRANSPORTATION - TRANSPORTATION Mr. Ambrose indicated that in regard to the trip reduction ordinance, Staff was checking with other City Managers to see if there was an interest in working together. It would be more cost effective if one City was allowed to provide the resources and then contract to get that work done. Cm. Burton questioned what the Congestion Management Plan entailed. Would it be vacant lots and park and ride lots? Mr. Ambrose responded that it would involve working with the major employers. It would be 100 employees or more to help them reduce the number of vehicles. Pleasanton already has a trip reduction ordinance in place and has a person already monitoring the program. Cm. Jeffery indicated that her additional objective in regards promoting rides was just a statement rather than a priority. · Mr. Ambrose stated that he felt that promoting rides would be addressed as Staff implemented the elements of congestion management. Cm. Burton questioned why additional funds would be required. Mr. Ambrose responded that the Tri-Valley Transportation Council was only dealing with regional improvements. Our Staff would be looking at impact fees for Dublin's local arterials. Presently, Staff has to do a traffic study for every single development that occurs in Dublin and identify the specific impact of that development and attempt to negotiate a mitigation. The Traffic Impact Fee would be based on certain criteria and would be like a Building Permit Fee. It would be based on the amount of trip generation and impact on the local streets. It would be one study that would eliminate and reduce a lot of the study costs. Ms. Lockhart questioned who would be charged the Traffic Impact Fee. Mayor Snyder indicated that it would be new businesses. Ms. Lockhart asked if it would impact someone who would increased the size of their business. Cm. Burton indicated that it would. On motion by Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted the Transportation priorities as attached. CAPITAL IMPROVEMENTS Mr. Ambrose explained that most of the property would have to be acquired from Alameda County with the exception of a piece near J L Construction Development. The Council authorized Staff to apply for TDA ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 107 Adjourned Regular Meeting February 25, 1992 Funds late last year to develop a bike path and trail on that piece of land. Mr. Ambrose asked whether the Council wanted a trail that ran along the entire corridor. The second consideration would be whether the County would be willing to give up the property. Conversations to date with Alameda County Public Works have not been favorable. They fear the impact of a trail on their light rail system. Mayor Snyder indicated that in Contra Costa County a light rail system is not a contemplated use for that area. Cm. Jeffery felt that fencing around the Historical Area would be one way to protect the property. Cm. Burton stated that if funds could be provided for the trail through grants and cooperation with East Bay Regional Park District, then he would change his ranking to a "2." On motion by Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted the Capital Improvements priorities as attached with the change of a Medium priority for the Iron Horse Trail. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11:10 p.m. Minutes prepared by Sandie Hart, Secretary. ATTEST: · ~ ~ity Clerk ~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A CM - VOL 11 - 108 Adjourned Regular Meeting February 25, 1992 CITY OF DUBLIN ADOPTED GOALS & OBJECTIVES FROM FEBRUARY 25, 1992 CITY COUNCIL MEETING COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL GENERAL GOVERNMENT - ADMINISTRATIVE High (89) Prepare report on the feasibility of developing a Local Economic Development Program High (92) Assist Business Task Force in review of Downtown Improvement Plan & other business issues & report to Council (includes report on redevelopment which was separate objective last year) High (91) Renegotiate Santa Rita Tax Exchange Agreement High (91) Negotiate Western Dublin Tax Exchange Agreement High (91) Coordinate Design of Fire Station No. 1 High (91) Report to Council on Impact of American Disabilities Act High (90) Report to Council on development of a Strategic Plan for the City Medium (92) Implement a Customer Service Evaluation program Medium (92) Implement Employee Brown Bag Training Program Medium (92) Hold one Customer Service Special Event Medium (91) Complete Employee Handbook ADDITIONAL OBJECTIVES (ADMINISTRATION) High Develop Sexual Harassment Policy February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 110 COUNCIL PRIORITY GENERAL GOVERNMENT - FINANCE High High High High Medium High Medium Medium' Low PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (85) Review charges for services rendered by all departments (91) Report to Council on Infrastructure Financing Alternatives for General Plan Study Areas (89) Develop a 3 year forecast for revenues & operating expenditures to be used in conjunction with Five Year CIP (92) Prepare new Five Year Capital Improvement Program (90) Select & install Community Development Data Processing System (91) Improve Productivity of Data Processing System & support to operating departments (91) Update Purchasing Ordinance (92) Determine feasibility of early call of San Ramon Road Specific Plan Assessment District Bonds ADDITIONAL OBJECTIVES (FINANCE) Improve Expense Reporting Forms GENERAL GOVERNMENT - INTERGOVERNMENTAL RELATIONS High High (92) Aggressively monitor activities of other regional agencies & regional proposals (92). Meet jointly with representatives from other agencies February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 111 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL GENERAL GOVERNMENT - PUBLIC RELATIONS High (92) Prepare & distribute one City Newsletter & 13 month Community Calendar / report High High (91) Complete 10 year Celebration of Cityhood Plans & implement activities (90) Complete Student/Teacher Civic Education Guide & Set up Speakers Bureau Medium (91) Contribute articles to Chamber of Commerce Newsletter as space is available Medium (86) Prepare report on program for recognition of outstanding development GENERAL GOVERNMENT - CONTRACT ADMINISTRATION High (92) Performance Contract Review Se Building~& Safety General Engineering Traffic Engineering Library Services Police Services Animal Control Services Street Sweeping COMMUNITY DEVELOPMENT - PLANNING High High High (87) Eastern Dublin General Plan Amendment Specific Plan Studies (89) Implement Management Audit Recommendations Se Convert records system to street address based system b, Modify Site Development Review Process & Guidelines February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 112 COUNCIL PRIORITY Low High High High High Medium Medium Medium Medium Medium Low PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL C~ Develop more effective handouts & brochures (88) Western Dublin General Plan Amendment Specific Plan Studies (90) General Plan Update (92) Process General Plan Amendment & necessary enabling ordinances to include County Hazardous Waste Management Plan (87) Resolve Eastern Sphere of Influence with Livermore (91) Conduct Land Use Study for Southern Portion of Camp Parks Property (85) Revise Zoning Ordinance (90) Prepare Inclusionary Zoning Ordinance (91) Zoning Ordinance Amendment/Outdoor Storage (91) Zoning Ordinance Amendment / Signs/Banners (90) Implement Miscellaneous Housing Strategies COMMUNITY DEVELOPMENT - BUILDING & SAFETY High High High Medium Medium (91) Review Building Permit Fee Schedule (88) Continue follow-up of enforcement of nonconforming signs (92) Adopt 1991 Edition of Uniform Building Code (92) Provide two homeowner education program seminars (91) Apply for Flood Plain Map Amendment February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 113 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL COMMUNITY DEVELOPMENT - ENGINEERING High High High High Medium (92) Implement Non-Point Source Drainage Measures a. Develop Public Information Program b. Develop Inspection Program identify illegal discharge c. Increase storm drain & catch basin cleaning d. Monitor storm water runoff from new development, industrial & auto related uses (92) Update City's Subdivision Ordinance CULTURE & LEISURE - RECREATION High High High High (92) Prepare a report to the City Council identifying a) How the history & culture in Dublin can be promoted. b) The costs associated with ownership, rehabilitation and operation of Heritage Center and develop purchase agreement with Dublin Cemetery and ALVHS to acquire cemetery and church. c) Establish a Heritage Task Force later to determine the best way to operate programs at the Heritage Center and report to Council for action. (90) Complete Parks & Recreation Master Plan (91) Undertake revisions to use policies for City facilities (91) Complete renovation of DHS Athletic Fields February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 114 High High Medium Medium Medium Low COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (92) Complete renovation of 90' Baseball Field (92) Prepare a report with recommendations from Library Planning Task Force (89) Develop a vandalism awareness program in cooperation with Public Works & Police ~ (92) Work with EBRPD & County on development of Iron Horse Trail through Dublin (92) Work with Dublin Fine Arts Foundation to implement 1992 projects (91) Complete Dougherty Hills Park Plan in order that Rotary can adopt a portion of the project PUBLIC SAFETY - POLICE High High High Medium Medium Medium (89) Develop & implement a program to reduce commercial false alarms by 20% (92) Report to Council on effectiveness of a cost recovery program for jail booking fees. (91) Report to Council on Countywide Vehicle Abatement Program (91) Report to Council on effectiveness of existing Traffic Enforcement Program (91) Develop & implement an applicant fingerprint program (92) Increase Police involvement in Middle School Athletic Programs February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 115 COUNCIL PRIORITY PUBLIC SAFETY - ANIMAL CONTROL PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL High Medium (86) Prepare report to Council on long term solution for animal shelter (91) Develop strategies to increase dog licensing PUBLIC SAFETY - DISASTER PREPAREDNESS High High High Medium (91) Hold Disaster Simulation Exercise (92) Develop on-going Staff training program to familiarize Staff with responsibilities during an emergency incident (92) Implement Community Based Neighborhood Preparedness Program including seminars on key skills required (91) Develop a Public Works Tri-Valley Mutual Aid Agreement PUBLIC SAFETY - WASTE MANAGEMENT High High High High High (90) Complete adoption of Source Reduction Recycling Element of Integrated Waste Mgt Plan (90) Prepare a report on provision of multi-family recycling service (90) Prepare a report on potential means of implementing commercial recycling program: i.e. targeted commodities, franchised vs. open competition (92) Report to City Council on proposed use of Measure D funds received through the settlement on litigation (92) Process review & adoption of County Hazardous Waste Management Plan February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 116 COUNCIL PRIORITY Medium Medium Low Low Low PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (92) Evaluate effectiveness of Community Promotion Program for existing residential curbside recycling (92) Participate in Countywide studies which benefit Dublin's SRRE goals (90) Prepare report on potential to provide curbside waste oil recycling program (92) Present to City Council on Model Recycled Content Procurement Policy (92) Establish City policy to direct inert substances (concrete/asphalt) to recycling facility; Develop reporting mechanism to monitor diverted waste TRANSPORTATION - MAINTENANCE High High Low (92) Implement 3 new community volunteer projects (91) Develop a Landscape Water Use Policy to include a Recycled Water Policy (92) Undertake Corporation Yard Facilities Studies TRANSPORTATION - TRANSPORTATION High High (88) Report to Council on Traffic Impact Fee (92) Coordinate 1-580 Improvements with Pleasanton, CALTRANS, Alameda County for following interchanges: (a) Eden (b) Schaeffer (c) E1 Charro February 25, 1992 City Council Minutes Adopted Goals & Objectives Page 117 High High High High High High COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (88) Work with Tri Valley Council to develop Subregional Transportation Plan (92) Implement Elements of Congestion Management Plan a. Develop & implement a trip reduction ordinance b. Update Transportation Model four times per year c. Monitor Dublin's impact on regional transportation network d. Report to Council on County Transportation Plan (92) Report to Council on BART Station & Parking Lot Design CAPITAL IMPROVEMENTS Medium a: g&omi n3. g&omi n Iron Horse Trail