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HomeMy WebLinkAboutItem 4.14 - 3387 Draft Minutes of the August 18 2020 & the Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: September 15, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Approval of the August 18, 2020 and the September 1, 2020 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the August 18, 2020 and the September 1, 2020, Regular City Council meetings. STAFF RECOMMENDATION: Approve the minutes of the August 18, 2020 and the September 1, 2020, Regular City Council meetings. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the August 18, 2020 and the September 1, 2020, Regular City Council meetings. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the August 18, 2020 Regular City Council Meeting 2. Draft Minutes of the September 1, 2020 Regular City Council Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – AUGUST 18, 2020 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING AUGUST 18, 2020 Closed Session 6:16 P.M. I. Conference with Real Property Negotiators Property: Alameda County Assessor’s Parcel Nos. 941-1560-3-3 and 941-1560- 10-1 Agency Negotiator: Linda Smith, City Manager Negotiating Parties: Dublin Historic Preservation Association Under Negotiation: Price and Terms of Payment Regular Meeting A Regular Meeting of the Dublin City Council was held on Tuesday, August 18, 2020, remotely via Zoom Video Communications. The meeting was called to order at 7:02 PM, by Mayor Haubert. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status David Haubert Mayor Present Arun Goel Vice Mayor Present Melissa Hernandez Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Report on Closed Session – No reportable action of Closed Session. 3. Oral Communications 3.1. Introduction of Commander of Camp Parks, Lieutenant Colonel Serena D. Johnson The City Council welcomed Lieutenant Colonel Serena D. Johnson. DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING AUGUST 18, 2020 3.2. Introduction of the New Alameda County Fire Chief William L. McDonald The City Council welcomed the new Fire Chief, William L. McDonald. 3.3. Public Comment Ekansh Agrawal provided public comment. Jeff Gebel provided public comment. Anthony Woods provided public comment. 4. Consent Calendar Item 4.2 was requested to be pulled from the Consent Calendar for a separate discussion and vote. 4.1. Approved the July 9, 2020, City Council Special Meeting Minutes and the July 21, 2020, Regular City Council Meeting Minutes. 4.3. Received the City Treasurer's Informational Report of Investments for the Quarter Ending June 30, 2020. 4.4. Received the Payment Issuance Report and Electronic Funds Transfers. 4.5. Adopted RESOLUTION NO. 78 – 20 WAIVING THE COMPETITIVE BID PROCESS AND APPROVING THE PURCHASE OF TWO FIRE ENGINES THROUGH COOPERATIVE PURCHASING PROGRAM CONTRACTS, AND APPROVING THE OUTFITTING OF THE FIRE ENGINES BY THE ALAMEDA COUNTY FIRE DEPARTMENT AS A SOLE SOURCE PROVIDER 4.6. Adopted RESOLUTION NO. 80 – 20 AUTHORIZING THE PURCHASE OF COMPUTERS AND RELATED EQUIPMENT FROM DELL MARKETING, L.P. DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING AUGUST 18, 2020 4.7. Waived the reading and INTRODUCED an Ordinance Reducing the Speed Limit on Dublin Boulevard between Scarlett Drive and Tassajara Road to 40 MPH. 4.8. Waived the reading and Adopted ORDINANCE NO. 11 – 20 APPROVING AMENDMENTS TO THE DUBLIN MUNICIPAL CODE AMENDING CHAPTER 4.04 (BUSINESS REGISTRATION) RELATING TO SWORN STATEMENT REQUIREMENTS 4.9. Adopted RESOLUTION NO. 81 – 20 APPROVING A COMMERCIAL FAÇADE IMPROVEMENT GRANT PROGRAM AGREEMENT WITH FRED N. DELANOY, TRUSTEE FOR IMPROVEMENTS TO 6985-7001 DUBLIN BOULEVARD 4.10. Received the report of Actions Taken During Council Recess - Annual Street Resurfacing Project (2020 Slurry Seal). 4.11. Adopted RESOLUTION NO. 82 – 20 APPROVING AMENDMENT #1 TO THE AGREEMENT WITH COLIN SELIG FOR A PUBLIC ART PROJECT AT CLOVER PARK 4.12. Adopted RESOLUTION NO. 83 – 20 APPROVING AN AGREEMENT WITH HERC RENTALS FOR ELECTRICAL EQUIPMENT RENTAL FOR CITY-PRODUCED SPECIAL EVENTS DURING FY 2020-22 RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Jean Josey, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 4.2. Second Reading of Ordinance Amending Dublin Municipal Code Section 2.08.020 and Providing for an Increase in the Salary for Members of the City Council. DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING AUGUST 18, 2020 On motion by Councilmember Josey, seconded by Councilmember Kumagai, and by a three to two vote, the Ordinance Amending the Salary for Members of the City Council to a 3 percent increase per calendar year was adopted. ORDINANCE NO. 10 – 20 AMENDING DUBLIN MUNICIPAL CODE SECTION 2.08.020 AND PROVIDING FOR AN INCREASE IN THE SALARY FOR MEMBERS OF THE CITY COUNCIL RESULT: ADOPTED [3 TO 2] MOVED BY: Jean Josey, Councilmember SECOND: Shawn Kumagai, Councilmember AYES: Josey, Kumagai, Hernandez NOES: Goel, Haubert 5. Written Communication – None. 6. Public Hearing – None. 7. Unfinished Business 7.1. At Dublin Reconsideration (PLPA-2017-00061) The City Council discussed reconsidering its June 22, 2020, decision to deny the At Dublin project with prejudice, and to instead deny the project without prejudice. Ian Kaplan, provided public comment. Jeanine Gillengerten, provided public comment. Shirley Lewandowski, provided public comment. Sri Muppidi, provided public comment. DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING AUGUST 18, 2020 Jeff Gebel, provided public comment. Inge Houston, provided public comment. David Burrows, provided public comment. On motion by Councilmember Kumagai, second by Councilmember Josey, and by a three to two vote, the motion to reconsider the decision to deny the At Dublin project with prejudice passed. RESULT: PASSED [3 TO 2] MOVED BY: Shawn Kumagai, Councilmember SECOND: Jean Josey, Councilmember AYES: Josey, Kumagai, Haubert NOS: Goel, Hernandez On motion by Councilmember Kumagai, seconded by Councilmember Josey, and by a three to two vote, the Council denied the At Dublin project without prejudice, and directed Staff to leave the General Plan Amendment study open and continue to work with the property owner to engage the Community and better understand what they would like to see on this property moving forward. RESULT: MOTION PASSED AND PROJECT DENIED WITHOUT PREJUDUCE [3 TO 2 VOTE] MOVED BY: Shawn Kumagai, Councilmember SECOND: Jean Josey, Councilmember AYES: Josey, Kumagai, Haubert NOS: Goel, Hernandez Mayor Haubert called for a five-minute break at 9:15 p.m. The meeting resumed at 9:22 p.m. 7.2. Review of Community Workforce Agreements: Themes, Data, and Proposed Negotiation Terms The City Council reviewed and discussed the report and provided their feedback. Joe Lubas, provided public comment. DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING AUGUST 18, 2020 Ed Duarte, provided public comment. Rafael Gonzalez, provided public comment. Nicole Goehring, provided public comment. Greg Bonato, provided public comment. Eric Christen, provided public comment. The City Council gave direction to the City Manager, Linda Smith, to move forward and negotiate with the Alameda County Building and Construction Trades Council with the following parameters: support local hires and what area would be applicable, negotiate thresholds, increase the pipeline of skilled labor, encourage apprenticeship programs, ensure those who are not in the union have some level of input through core worker provisions, include protection for small businesses that may not be union shops, and focus on items that are consistent with the themes and the key el ements of the program, with the intention to bring an agreement before the Council prior to the end of the 2020 year. 8. New Business 8.1. Revisions to the City’s Mission, Vision, and Values The City Council discussed revising the City’s Mission, Vision, and Values. David Burrows provided public comment. Maahum Shahab provided public comment. On motion by Councilmember Josey, second by Mayor Haubert, the Council unanimously directed Staff to change the City’s Mission, Vision, and Values Statement to the following: Mission: The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. Vision: Dublin is a diverse and inclusive community to live, work, and raise a family. DUBLIN CITY COUNCIL MINUTES 7 REGULAR MEETING AUGUST 18, 2020 Add to the Values: Diversity – We will support a wide range of programs and events that reflect and cater to the diversity of our residents. Equity – We will deliver our services in a way that ensures equitable access to all. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: David Haubert, Mayor AYES: Josey, Kumagai, Goel, Haubert, Hernandez Due to the late hour, Item 8.2 Informational Item: COVID-19-Related Moratoriums on Rent Increases and Late Fees, and Item 8.3 Approval of CARES Act Funding Spending was moved to the September 1, 2020 City Council meeting. 9. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By consensus, the City Council directed Staff to bring back an item providing less punitive alternatives of enforcement of the public health order, specifically with regard to wearing face masks; to engage in communication with Reverend Anthony Woods, with the NAACP, to discuss his proposal for alternative uses for the site previously slated for the Valley Children’s Museum; and to bring back an informational report on placing a cap for fees on food delivery services during the COVID-19 pandemic to better support local businesses. 10. Adjournment The meeting was adjourned at 11:36 p.m. in honor of Sean Diamond and all our fallen troops. Mayor ATTEST: City Clerk MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – SEPTEMBER 1, 2020 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING SEPTEMBER 1, 2020 Regular Meeting A Regular Meeting of the Dublin City Council was held on Tuesday, September 1, 2020, remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM, by Mayor Haubert. 1. Call to Order Attendee Name Title Status David Haubert Mayor Present Arun Goel Vice Mayor Present Melissa Hernandez Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Pledge of Allegiance The pledge of allegiance was recited by the City Council and Staff. 3. Oral Communications 3.1. Public Comment - None 4. Consent Calendar Item 4.2 was pulled for separate vote as Councilmember Josey recused herself from the item. 4.1. City Proclamations for the Month of September The City Council approved the September 2020 Proclamations for Constitution Week, National Suicide Prevention and Awareness Month, National Hispanic Heritage Month, National Childhood Cancer Awareness Month, National Wilderness Month, National Prostate Cancer Awareness Month, National Preparedness Month, National Ovarian Cancer Awareness Month, National Childhood Obesity Awareness Month, and National Alcohol and Drug Addiction Recovery Month. DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING SEPTEMBER 1, 2020 4.3. Adopted RESOLUTION NO. 86 – 20 APPROVING A SOFTWARE SERVICES AGREEMENT WITH OPENGOV INC. 4.4. Adopted RESOLUTION NO. 87 - 20 AUTHORIZING THE PROCUREMENT OF OFFICE SUPPLIES FROM BLAISDELL’S BUSINESS PRODUCTS 4.5. Adopted RESOLUTION NO. 88 – 20 AUTHORIZING THE CITY TO BECOME AN ADDITIONAL MEMBER OF THE CALIFORNIA COMMUNITY HOUSING AGENCY (“CALCHA”); SUPPORTING CALCHA’S ISSUANCE OF TAX-EXEMPT BONDS FOR THE PRODUCTION, PRESERVATION AND PROTECTION OF ESSENTIAL MIDDLE-INCOME RENTAL HOUSING; AND AUTHORIZING THE CITY MANAGER TO ENTER INTO PURCHASE OPTION AGREEMENTS WITH CALCHA FOR ESSENTIAL MIDDLE-INCOME RENTAL HOUSING CREATED WITHIN CITY LIMITS 4.6. Adopted RESOLUTION NO. 89 - 20 COMPLETING THE 2020 ANNUAL REVIEW OF INVESTMENT POLICY AND DELEGATION OF AUTHORITY TO COMPLETE INVESTMENT TRANSACTIONS 4.7. Approved the artwork and Adopted RESOLUTION NO. 90 - 20 APPROVING A PUBLIC ART INSTALLATION AND MAINTENANCE AGREEMENT WITH CARL ZEISS MEDITEC, INC. FOR PUBLIC ART AT ZEISS INNOVATION CENTER 4.8. Waived the reading and Adopted ORDINANCE NO. 91 – 20 AMENDING DUBLIN TRAFFIC CODE TO REDUCE SPEED LIMIT ON DUBLIN BOULEVARD BETWEEN SCARLETT DRIVE AND TASSAJARA ROAD DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING SEPTEMBER 1, 2020 RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Melissa Hernandez, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 4.2. Approval of Third Amendment to PCS Site Agreement for Lease of Communications Site (11600 Shannon Avenue) Item 4.2 was pulled by Councilmember Josey and she recused herself from the vote. On motion by Mayor Haubert, and seconded by Councilmember Hern andez, with Councilmember Josey recusing herself, the City Council adopted RESOLUTION NO. 92 - 20 APPROVING THE THIRD AMENDMENT TO THE PCS SITE AGREEMENT (11600 Shannon Avenue) RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Melissa Hernandez, Councilmember AYES: Kumagai, Goel, Haubert, Hernandez ABSENT: Josey 5. Written Communication 5.1. Informational Item: COVID-19-Related Moratoriums on Rent Increases and Late Fees The City Council received the informational report. 6. Public Hearing – None. DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING SEPTEMBER 1, 2020 7. Unfinished Business 7.1. CARES Act Funding Proposed Spending Plan The City Council considered approval of a spending plan for the City's allocation of $811,404 in funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act, as provided for in the State’s Fiscal Year 2020-21 Adopted Budget, for expenditures incurred due to the COVID-19 Public Health Emergency. On motion by Councilmember Josey, seconded by Councilmember Hernandez, and by unanimous vote, the Council directed Staff to leave categories one, two, and three as Staff recommended, combine categories four, Health Order Compliance, and five, COVID-19 Economic Support into Economic Support, apply $150,000 towards Rental Assistance through Alameda County, allocate the remaining Economic Support funds of $467,342 for the Small Business Microloan program, and adopt RESOLUTION NO. 93 – 20 APPROVING THE CARES ACT FUNDING SPENDING PLAN RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Melissa Hernandez, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 8. New Business 8.1. COVID-19-Related Limit on Fees Charged by Third-Party Food Delivery Companies The City Council received the report on the COVID-19-related limit on fees charged by third-party food delivery companies enacted by various cities in the East Bay , and asked clarifying questions. Jesus Orozco provided public comment. Pooja Khurana provided public comment. By Consensus, the Council directed Staff to bring back an Urgency Ordinance at the next City Council meeting on September 15, 2020 that limits third-party delivery fees to a 15% cap and expires in one year, or when the pandemic ends. In addition, the Council would like Staff to conduct outreach to local restaurants, reach out to DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING SEPTEMBER 1, 2020 the Government Affairs office for third-party providers to gain perspective of the delivery drivers and ensure their wages are not cut due to the cap, and include a six month check-in with the Economic Development Department. 8.2. Dublin Municipal Code Amendments to Authorize Administrative Citations for the Municipal Code and Other Enforceable City Regulations and Standards and to Declare Violations of Public Heath Orders to be Unlawful The City Council received the report from the Actin g Assistant City Attorney, Jordyn Bishop. On motion by Mayor Haubert, seconded by Councilmember Josey, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance Amending the Dublin Municipal Code to Authorize Administrative Citations for Violations of the Municipal Code and Other Enforceable City Regulations and Standards and to Declare Violations of the Public Health Orders to be Unlawful; and ADOPTED the Urgency Ordinance accomplishing the same, as an urgency matter necessary for the immediate preservation of the public peace, health, and safety for the period until the Ordinance becomes effective. URGENCY ORDINANCE NO. 12 - 20 AMENDING THE DUBLIN MUNICIPAL CODE TO AUTHORIZE ADMINISTRATIVE CITATIONS FOR VIOLATIONS OF THE MUNICIPAL CODE AND OTHER ENFORCEABLE CITY REGULATIONS AND STANDARDS AND TO DECLARE VIOLATIONS OF PUBLIC HEALTH ORDERS TO BE UNLAWFUL RESULT: APPROVED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Jean Josey, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 8.3. Establishment of a Community Taskforce The City Council received the report and considered the recommendations by Councilmembers Josey and Kumagai on the formation of a Community Taskforce on policing in Dublin. By consensus, the City Council supported Option B, which includes exploring a more global scope for the Taskforce to develop recommendations inclusive of Option A (training curriculum, policies and procedures, data transparency and context, communications, and public engagement and community relations) plus: DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING SEPTEMBER 1, 2020 • Boards and Commission Recruitment • Inclusive, Equitable, and Accessible Programming and Events • Community Agency Funding and Support • Communications 8.4. Temporary Political Signs The City Council received a report on the City’s current regulations pertaining to temporary political signs and how they are enforced. On motion by Councilmember Josey, seconded by Councilmember Kumagai, and with Mayor Haubert abstaining, and Vice Mayor Goel voting no, the item passed with no change to the current Dublin Municipal Code (DMC) as it pertains to the Sign Ordinance, the Council directed Staff to discard signs that are removed from Public property, rather than storing them. In addition, if Staff encounters a repeat offender, they should enforce the DMC by way of the administrative citation process. RESULT: PASSED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Shawn Kumagai, Councilmember AYES: Josey, Kumagai, Hernandez NOES: Arun Goel, Vice Mayor ABSTAIN: David Haubert, Mayor 9. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By majority, the City Council asked staff to bring back an informational item on the Bay Area Green New Deal, the Alameda County Economic Green Recovery Act, and a draft proposal for the City’s adoption after the Council adopts the Climate Action Plan. By majority, the City Council asked staff to bring back an informational item on mental health services and resources within the City of Dublin; how these services are currently being delivered and what options are available to the Community. 10. Adjournment The meeting was adjourned at 10:03 p.m. in honor of Sean Diamond and all our fallen troops. DUBLIN CITY COUNCIL MINUTES 7 REGULAR MEETING SEPTEMBER 1, 2020 Mayor ATTEST: City Clerk