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HomeMy WebLinkAboutItem 4.3 - 3372 Acceptance of Office of Traffic Safety Gran Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: September 15, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Acceptance of Office of Traffic Safety Grants for the Selective Traffic Enforcement Program and Traffic Record Improvement Project Prepared by: Jared Hattaway, Lieutenant, Dublin Police Services EXECUTIVE SUMMARY: The City Council will consider accepting a traffic safety grant for Dublin Police Services in relation to the City’s participation in the Selective Traffic Enforcement Program (STEP) and the Traffic Record Improvement Project (TRIP). The STEP grant program supports best practices and strategies to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. The TRIP grant program supports state and local agencies with the ability to plan and initiate traffic records improvement with the use of electronic citation equipment and software. STAFF RECOMMENDATION: Adopt the Resolution Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant and Traffic Records Improvement Project Agreement. FINANCIAL IMPACT: New grant funds awarded after the adoption of the Fiscal Year 2020-21 Budget are detailed in the tables below. There is no matching fund requirement and no financial impact to the General Fund for either grant. STEP GRANT FISCAL YEAR Expenditure Period Grant Revenue 2020-21 (10/01/2020 - 06/30/2021) $40,000 2021-22 (07/01/2021 - 09/30/2021) $22,500 TOTAL GRANT AWARD: $62,500 Page 2 of 3 TRIP GRANT FISCAL YEAR Expenditure Period Grant Revenue 2020-21 (10/01/2020 - 06/30/2021) $35,000 2021-22 (07/01/2021 - 09/30/2021) $15,000 TOTAL GRANT AWARD: $50,000 DESCRIPTION: Selective Traffic Enforcement Program (STEP) The California Office of Traffic Safety (OTS) is awarding grant funds for the STEP using best practice strategies shown to reduce traffic collisions and gain favorable media coverage. OTS funding is based on the federal fiscal year beginning October 1, 2020. Dublin Police Services has been awarded and has administered similar grants in the past. California OTS recently awarded Dublin Police Services $62,500 to cover overtime costs, supplies and training. All special traffic enforcement events will fall under the STEP grant. Dublin Police Services will use STEP grant funds to reimburse overtime expended on strategies such as DUI saturation patrols. This program will also develop a “Hot Sheet” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with suspended or revoked licenses as a result of DUI convictions. There will also be DUI checkpoint operations, patrols focused on distracted driving enforcement and nighttime seatbelt/child restraint seat violations, and traffic safety education operations. Each of these traffic operations will be conducted to make the streets of Dublin safer for pedestrians and motorists. The STEP grant will seek voluntary compliance of traffic laws by generating publicity throughout the one-year grant period. OTS will cover all costs associated with the overtime for enforcement programs for the full grant period. After conducting an evaluation of available resources and developing a deployment strategy during this period, Dublin Police Services requested and was awarded funding for two DUI checkpoints, 15 DUI saturation patrols, 30 Traffic Enforcement operations including but not limited to primary collision factor violations, 30 Distracted Driving enforcement operations targeting drivers using hand held cell phones and texting, and six Traffic Safety educational presentations with an effort to reach community members. OTS will cover the costs of supplies to conduct two DUI checkpoints and to provide additional schooling in Field Sobriety testing and advanced roadside impaired driving enforcement training. Overtime funding will include supervisor, officer, and clerical positions. Staffing varies depending on the enforcement detail being worked. There is no matching fund requirement for this grant. Exhibit A to the attached resolution includes goals and objectives and budget sections of the Grant Agreement describing the use of allocated funds. Traffic Record Improvement Project (TRIP) OTS is awarding TRIP grant funds to local agencies having the need for timely, Page 3 of 3 accurate, accessible, and uniform traffic records to identify and prioritize traffic safety issues and to choose appropriate safety countermeasures and evaluate their effectiveness. OTS funding is based on the federal fiscal year beginning October 1, 2020. Dublin Police Services has been awarded and has administered similar grants in the past. California OTS recently awarded Dublin Police Services $50,000 for new technologies and software associated with records improvement, traffic crash reporting, and electronic citation equipment. The technological advances provided by TRIP grant funding will cover the costs of purchasing hand-held electronic citation devices and printers to be utilized for traffic enforcement purposes. This includes the capability of exporting data to a departmental records management system as well as the local court records system. STRATEGIC PLAN INITIATIVE: Strategy 4: Become a 24/7 City Hall to Enhance Resident and Business Engagement Strategy 4a: Reduce/eliminate need for paper transactions where feasible. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant and Traffic Records Improvement Project Agreement 2. Exhibit A to the Resolution - OTS STEP Grant Agreement 3. Exhibit B to the Resolution - OTS TRIP Grant Agreement RESOLUTION NO. xx - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * CONFIRMING CITY OF DUBLIN PARTICIPATION IN THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT GRANT AND TRAFFIC RECORDS IMPROVEMENT PROJECT AGREEMENT WHEREAS, injuries and fatalities resulting from traffic collisions are frequently caused by preventable factors such as driver impairment; and WHEREAS, on August 5, 2020, a Grant Agreement with the State of California Office of Traffic Safety was signed to conduct a multi-year Selective Traffic Enforcement Program (STEP); and WHEREAS, the STEP grant is dedicated to reducing the number of fatal and injury traffic collisions by funding supplemental saturation patrols as well as providing for additional public safety awareness activities; and WHEREAS, the City was advised after the adoption of the Fiscal Year 2020-21 Budget of the award of $62,500 to be made under the STEP Grant; and WHEREAS, on August 5, 2020, a Grant Agreement with the State of California Office of Traffic Safety was signed to conduct a multi-year Traffic Research Improvement Program (TRIP); and WHEREAS, the TRIP program provides funding to support the use of up-to-date, accurate, accessible, and uniform traffic record systems to identify and prioritize traffic safety issues is paramount; and WHEREAS, the City was advised after the adoption of the Fiscal Year 2020-21 Budget of the award of $50,000 to be made under the TRIP grant; and WHEREAS, the awards for the STEP and TRIP grants will span Fiscal Years 2020-21 and 2021-22 as described in the Staff Report presented to the City Council on September 15, 2020. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin confirms both Grant Agreements with the State of California Office of Traffic Safety attached hereto as Exhibits A and B, executed on August 5, 2020. BE IT FURTHER RESOLVED that the City Council accepts the grant awards of $62,500 and $50,000. PASSED, APPROVED AND ADOPTED this 15th day of September 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________________ Mayor ATTEST: _______________________________________ City Clerk State of California — Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT21176 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Dublin From: 10/01/2020 To: 09/30/2021 4. AGENCY UNIT TO ADMINISTER GRANT Dublin Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $62,500.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A — Problem Statement, Goals and Objectives and Method of Procedure • Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable) • Exhibit A — Certifications and Assurances • Exhibit B* — OTS Grant Program Manual • Exhibit C — Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www,ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: Kevin Monaghan ADDRESS: Garrett Holmes TITLE: Sergeant Chief of Police EMAIL: kmonaghan@acgov.org gholmes@acgov.org PHONE: (925) 5564562 (925) 833-6685 ADDRESS: 100 Civic Plaza 100 Civic Plaza Dublin, CA 94568 Dublin, CA 94568 �e�ihMoh�Gtah Jul 30, 2020 04,-reffffaliyeei Aug 5, 2020 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Laura Jammal ADDRESS: Barbara Rooney Administrative Aide Director laura.jammal@dublin.ca.gov barbara.rooney@ots.ca.gov (925) 5564580 (916) 509-3030 100 Civic Plaza 2208 Kausen Drive Suite 300 Dublin, CA 94568 Elk Grove, CA 95758 .. Ju130, 2020 fr,�r«, Ark Aug 5, 2020 (Signature) (Date) (Signature) (Date) 7/29/2020 10:41:16 AM Page 1 of 17 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS INFORMATION NAME: Carolyn Vu DUNS #: 361268063 ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 100 Civic Plaza CITY: Dublin Zip+4: 94568-7735 10. PROJECTED EXPENDITURES FUND CFDA ITEMIAPPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 164 AL-21 20.608 0521-0890-101 2020 2020 BA/20 $401000.00 402PT-21 20.600 1 0521-0890-101 1 2020 2020 1 BA/20 $221500.00 AGREEMENT $621500.00 TOTAL AMOUNT ENCUMBERED $62,500.00 BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and PRIOR AMOUNT ENCUMBERED FOR THIS purpose of the expenditure stated above. AGREEMENT MOO OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE cavo{vn Vu Aug 5, 2020 $62,500.00 7/29/2020 10:41:16 AM Page 2 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule A 1. PROBLEM STATEMENT Problem Statement: GRANT NUMBER PT21176 The City of Dublin is a city with a residential population of 64,577 as of 1/1/20199 The California State Department of Finance ranks the City of Dublin as the second fastest growing city with populations over 30,000 by percentage in California over the past year! Dublin is the fastest growing city by percentage in the entire 9-county San Francisco Bay Area. Through a growing light industry, existing retail business, and the planned future retail business, the day -time population of Dublin increases by over 85W The City of Dublin currently has 116 miles of roadway that is used by approximately 1157000 vehicles on an average day. There are four major roadways thru Dublin which carry a high volume of the traffic during all hours from neighboring Contra Costa County, which is growing in population as fast, if not faster, than Dublin. Dublin is bordered on the north by Interstate 580 and on the west with Interstate 680 running north and south thru Dublin. Due to the increasing volume of traffic, collisions are on the rise while staffing levels stay the same. The Dublin Police Services (DPS) Traffic Unit is staffed with four (4) Traffic Officers and one Sergeant. The gracious support of the California Office of Traffic Safety (OTS) has allowed the DPS Traffic Unit to now effectively staff all seven days of the week. To cover seven days of the week, three days are covered 10 hours out of the 24 hour day. The other 4 days are covered for 12 hours of the 24-hour day. This FY2020 STEP grant will markedly assist the DPS Traffic Unit's ability to aggressively address driving problems during the hours which it most occurs. The Traffic Unit will also be able to address other major collision causing violations. The normal day-to-day Traffic Unit objectives will be able to continue without interruption. Dublin's proposed Selective Traffic Enforcement Program (STEP), in conjunction with our established Community Oriented Policing philosophy, will assist the Police Services to educate the public on traffic laws, speed violators, seat belt and DUI awareness. This effort, coupled with aggressive enforcement in the areas of aggressive drivers, pedestrian safety, red light running, and high accident intersections will provide a positive influence on collision prevention. This proposed STEP Grant will also assist with collaborative efforts with surrounding Alameda Country agencies, specifically within the tri-valley Cities of Livermore, Pleasanton, and Dublin to address staffing storages to conduct enforcement operations. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol -involved crashes. 8. Reduce the number of persons injured in alcohol -involved crashes. 9. Reduce the number of persons killed in drug -involved crashes. 10. Reduce the number of persons injured in drug -involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo -involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo -involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 7/29/2020 10:41:16 AM Page 3 of 17 18. Reduce nighttime (2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate and report data (as required) in the following campaigns, National Walk 10 to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 3. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol 12 and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 2 Testing SFST minimum 16 hours POST -certified training. 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 6 Driving Enforcement (ARIDE) 16 hour POST -certified training. 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 2 7. Send law enforcement personnel to the DIRE Recertification training. 2 8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 2 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 9. Conduct DUI Saturation Patrol operation(s). 15 10. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to 2 appear in court. 11. Conduct Traffic Enforcement operation(s), including but not limited to, primary 30 crash factor violations. 12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 30 drivers using hand held cell phones and textin . 13. Conduct Nighttime 1800-0559 Click It or Ticket enforcement operation(s). 4 14. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 6 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 15. Conduct Traffic Safety educational presentation(s) with an effort to reach 6 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 16. Conduct highly visible collaborative DUI Enforcement operations 4 17. Conduct highly visible collaborative Traffic Enforcement operations 4 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. 7/29/2020 10:41:16 AM Page 4 of 17 • In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash Iocations.Media Requirements • Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October 1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off press releases and any related media advisories, alerts, and materials must be emailed for approval to the OTS Public Information Officer at pio ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to the issuance date of the release. B. Phase 2 —Program Operations (Throughout Grant Year) • The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.Media Requirements • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pioialots.ca.gov, with a copy to your OTS Coordinator. The following requirements are for grant -related activities and are different from those regarding any grant kick-off release or announcement. • If an OT&supplied, template -based press release is used, there is no need for pre -approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press. • If an OT&supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date. • Press releases reporting the immediate and time -valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio(a ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio6aMs.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS Coordinator for specifics and format -appropriate logos. • Contact the OTS P10 or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from anv of the above requirements miqht be contemplated C. Phase 3 Data Collection &Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant -funded items, and significant media activities. Include status of grant -funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relatinq to the grant qoals and objectives. 7/29/2020 10:41:16 AM Page 5 of 17 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 7/29/2020 10:41:16 AM Page 6 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PT21176 FUND NUMBER CATALOG NUMBER CFDA FUND DESCRIPTION TOTAL AMOUNT 164AL-21 20m608 Minimum Penalties for Repeat $403000.00 Offenders for Driving While Intoxicated 402PT-21 204600 State and Community Highway $22,500.00 Safety COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Straieht Time $0.00 Overtime DUI Checkpoints 164AL-21 $10,500.00 2 $21,000.00 DUI Saturation Patrols 164AL-21 $762000 17 $12,954.00 Traffic Enforcment 402PT-21 $762.00 8 $6,096.00 Distracted Driving 402PT-21 $762.00 5 $31810000 Pedestrian and Bicycle Enforcement 402PT-21 $762400 3 $21286000 Traffic Safety Education 402PT-21 $762.00 3 $2,286.00 Collaborative DUI Enforcement 164AL-21 $762.00 4 $35048000 Collaborative Traffic Enforcement 402PT-21 $76100 4 $3,048.00 Category Sub -Total $54,528.00 B. TRAVEL EXPENSES In State Travel 402PT-21 $35474.00 1 $33474000 $0600 Category Sub -Total $3,474.00 C. CONTRACTUAL SERVICES $0.00 Category Sub -Total $0.00 D. EQUIPMENT $0000 Category Sub -Total $0000 E. OTHER DIRECT COSTS DUI Checkpoint Supplies 164AL-21 $25998000 1 $25998400 Traffic Supplies 402PT-21 $1,500.00 1 $1,5K00 Category Sub -Total $4,498.00 F. INDIRECT COSTS $0400 Category Sub -Total $0000 GRANT TOTAL $62,500.00 7/29/2020 10:41:16 AM Page 7 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT, Schedule B-1 GRANT NUMBER PT21176 BUDGET NARRATIVE PERSONNEL COSTS DUI Checkpoints - Overtime for grant -funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant -funded law enforcement operations conducted by appropriate department personnel. Traffic Enforcment - Overtime for grant -funded law enforcement operations conducted by appropriate department personnel. Distracted Driving - Overtime for grant -funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant -funded law enforcement operations conducted by appropriate department personnel. Traffic Safety Education - Overtime for grant -funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers 2021 Conference. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. Cost should include for the Lifesavers Conference hotel and tuition for two staff members in Long Beach, CA 2021. CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti -fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Traffic Supplies - Radar Trailer upgrades and batteries. INDIRECT COSTS STATEMENTS/DISCLAIMERS Program Income default statement: There will be no program income generated from this grant. 7/29/2020 10:41:16 AM Page 8 of 17 Enforcement Grant Quota Disclaimer: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. 7/29/2020 10:41:16 AM Page 9 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Exhibit A CERTIFICATIONS AND ASSURANCES HIGHWAY SAFETY GRANTS 23 U.S.C. CHAPTER 4 AND SEC. 1906, PUB. L. 109-59, AS AMENDED GRANT NUMBER PT21176 Failure to comply with applicable Federal stahites, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place State in a high -risk grantee status in accordance with 49 CFR 18.12. The Officials named on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include but are not limited to the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended • 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 49 CFR Part 18- Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects), • Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 16854686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). 7/29/2020 10:41:16 AM Page 10 of 17 The State highway safety agency— • Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally -assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non -Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non -Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees — a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law oI regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event acontractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The state will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 7/29/2020 10:41:16 AM Page 11 of 17 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, prI ncipal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 7/29/2020 10:41:16 AM Page 12 of 17 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www,sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within athree-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within athree-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 7/29/2020 10:41:16 AM Page 13 of 17 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier parpant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9A, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 7/29/2020 10:41:16 AM Page 14 of 17 BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company -owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public -private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902,10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company -owned or rented vehicles, Government -owned, leased or rented vehicles, or privately -owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 7/29/2020 10:41:16 AM Page 15 of 17 State of California — Office of Traffic Safety OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS GRANT NUMBER PT21176 1. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (APRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Grant Number: Agency Name: Grant Title: Agreement Total: Authorizing Official Fiscal Official: Grant Director: CURRENT GEMS USER(S� PT21176 Dublin Police Department Selective Traffic Enforcement Program (STEP) $62,500.00 Garrett Holmes Laura Jammal Kevin Monaghan 1. Laura Jammal Title: Administrative Aide Phone: (925) 5564580 Email: laura.jammal@dublin.ca.gov 2. Kevin Monaghan Title: Sergeant Phone: (925) 5564562 Email: kmonaghan@acgov.org Media Contact: No Media Contact: Yes 7/29/2020 10:41:16 AM Page 16 of 17 Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No[:] Name Job Title Email address Phone number GEMS User 2 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 3 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 4 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 5 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Form completed by: , u.7iv Phone number Date: Jul 30, 2020 As a signatory I hereby authorize the listed �'e�rhMoha�hah individual(s) to represent and have GEMS Kevin Monaghan user access. Signature Jul 30, 2020 Name Grant Director Date Title 7/29/2020 10:41:16 AM Page 17 of 17 Grant Agreement - PT21176 Final Audit Report Created: 2020-07-29 By: Trysh Strayhand (trysh.strayhand@ots.ca.gov) Status; Signed Transaction ID: CBJCHBCAABAAng8AXC5M52WsLAfwZ4PC5t2bWcmxwRxe "Grant Agreement - PT21176" History Document created by Trysh Strayhand (trysh.strayhand@ots.ca.gov) 2020-07-29 - 5:41:29 PM GMT- IP address: 96.43.153.8 2020-08-05 c.� Document emailed to Kevin Monaghan (kmonaghan@acgov.org) for signature 2020-07-29 - 5:41:35 PM GMT e�='1 Email viewed by Kevin Monaghan (kmonaghan@acgov.org) 2020-07-29 - 5:52:23 PM GMT- I address: 174.194.134.81 FAQ Document e-signed by Kevin Monaghan (kmonaghan@acgov.org) Signature Date: 2020-07-30 - 2:37:52 PM GMT -Time Source: server- I address: 166.107.82.1 Cy Document emailed to Kevin Monaghan (kmonaghan@acgov.org) for signature 2020-07-30 - 2:37:54 PM GMT �i Email viewed by Kevin Monaghan (kmonaghan@acgov.org) 2020-07-30 - 3:11:59 PM GMT- IP address: 166,107.82.1 ho Document e-signed by Kevin Monaghan (kmonaghan@acgov.org) Signature Date: 2020-07-30 - 3:12:15 PM GMT -Time Source: server- IP address: 166.107.82.1 �. Document emailed to Laura Jammal (laura.jammal@dublin.ca.gov) for signature 2020-07-30 - 3:12:17 PM GMT Email viewed by Laura Jammal (laura.jammal@dublin.ca.gov) 2020-07-30 - 3:52:45 PM GMT- IP address: 104.47.46.254 do Document e-signed by Laura Jammal (laura.jammal@dublin.ca.gov) Signature Date: 2020-07-30 - 3:52:53 PM GMT -Time Source: server- IP address: 166.107.82.1 ��. Document emailed to Garrett Holmes (gholmes@acgov.org) for signature 2020-07-30 - 3:52:55 PM GMT TRAFFIC SAFETY Adobe Sign IJ Email viewed by Garrett Holmes (gholmes@acgov.org) 2020-08-05 - 1:50:49 AM GMT- IP address: 24.4.143.222 !So Document e-signed by Garrett Holmes (gholmes@acgov.org) Signature Date: 2020-08-05 - 3:32:26 PM GMT -Time Source: server- IP address: 166.107.82.1 C'► Document emailed to Carolyn Vu (carolyn.vu@ots.ca.gov) for signature 2020-OS-05 - 3:32:28 PM GMT Email viewed by Carolyn Vu (carolyn,vu@ots.ca.gov) 2020-08-05 - 4:32:49 PM GMT- IP address: 104.47.65.254 r-��, Document e-signed by Carolyn Vu (carolyn.vu@ots.ca.gov) Signature Date: 2020-08-05 - 4:33:02 PM GMT -Time Source: server- IQ address: 76.20.59,121 C'-, Document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov) for signature Fdiy_ZiII0Z D�� � [cR3 BE l W IT, [H LVA I Ir Email viewed by Barbara Rooney (barbara.rooney@ots.ca.gov) 2020-08-05 - 11:57:23 PM GMT- IP address: 104.47.64.254 6o Document e-signed by Barbara Rooney (barbara.rooney@ots.ca.gov) Signature Date: 2020-0S-05 - 11:57:34 PM GMT - Time Source: server- I address: 174.194.195.207 Q Signed document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov), Laura Jammal (laura.jammal@dublin.ca.gov), Kevin Monaghan (kmonaghan@acgov.org), Kevin Monaghan (kmonaghan@acgov.org), and 3 more 2020-08-05 - 11:57:34 PM GMT TRAFFIC I AdobeSign SAFETY State of California — Office of Traffic Safety GRANT AGREEMENT Milliottly,_. TR21045 1. GRANT TITLE Traffic Records Improvement Project 2. NAME OF AGENCY 3. Grant Period Dublin From: 10/01/2020 To: 09/30/2021 4. AGENCY UNIT TO ADMINISTER GRANT Dublin Police Department 5. GRANT DESCRIPTION State and local agencies need timely, accurate, complete, accessible, and uniform traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. Traffic records improvement grants provide traffic safety stakeholders with the ability to plan and initiate traffic records improvement projects such as the purchase and implementation of traffic crash reporting systems as well as electronic citation equipment and software. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $505000.00 T TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A — Problem Statement, Goals and Objectives and Method of Procedure • Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule 13-1 — Budget Narrative and Sub -Budget Narrative (if applicable) • Exhibit A — Certifications and Assurances • Exhibit B* — OTS Grant Program Manual • Exhibit C — Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: Kevin Monaghan ADDRESS: Garrett Holmes TITLE: Sergeant Chief of Police EMAIL: kmonaghan@acgov.org gholmes@acgov.org PHONE: (925) 5564562 (925) 833-6685 ADDRESS: 100 Civic Plaza 100 Civic Plaza Dublin, CA 94568 Dublin, CA 94568 Keaia Marclaa� J u 130, 2020 aarraht Holmes Aug 5, 2020 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Laura Jammal ADDRESS: Barbara Rooney Administrative Aide Director laura.jammal@dublin.ca.gov barbara.rooney@ots.ca.gov (925) 5564580 (916) 509-3030 100 Civic Plaza 2208 Kausen Drive Suite 300 Dublin, CA 94568 Elk Grove, CA 95758 IL ---i Jul 30, 2020 Aug 5, 2020 , (Signature) (Date) (Signature) (Date) 7/29/2020 10:42:03 AM Page 1 of 14 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 1 9. DUNS INFORMATION NAME: Carolyn A DUNS #: 361268063 ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 100 Civic Plaza CITY: Dublin ZIP+4: 94568-7735 10, PROJECTED EXPENDITURES PROJECTED FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE EXPENDITURES 405c TR-21 20.616 0521-0890-101 2020 2020 BA/20 $50,000,00 AGREEMENT $50,000.00 TOTAL AMOUNT ENCUMBERED $50,000000 BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and PRIOR AMOUNT ENCUMBERED FOR THIS purpose of the expenditure stated above. AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE v� Aug 5, 2020 $50,000.00 7/29/2020 10:42:03 AM Page 2 of 14 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule A 1. PROBLEM STATEMENT Problem Statement. GRANT NUMBER TR21 U45 The City of Dublin is a constantly growing city. With all the growth and development comes the necessity for new and emerging technology for Dublin Police Services. In this day and age, this technology is required to sustain the needs of the citizen, the needs of the officers, and most certainly needed to maintain the basic needs of the industry standards of public service. The City of Dublin is currently in dire need of emerging technology in the arena of traffic reporting data and electronic citation equipment and software. Dublin Police Services (DPS) currently does not have a system in place for this technology. The DPS Records staff manually input all citation data into the report management system (I/Leads) and mails a hardcopy of all collision reports to the California Highway Patrol (CHP). These tasks take hundreds of man hours per year to complete and is far outdated in the industry. To be more specific on the amount of time these tasks take, the DPS Records supervisor recently estimated that the task of data input alone take over 260 working employee hours. This amounts to 6.6 40 hour work weeks per year. Additionally, DPS Records spend another 30 hours per year preparing and mailing hardcopy collision reports to the CHP for allied agency collision reporting. If provided with new technology of automated citations and automated collision reporting the time saved by DPS Records staff could be used for scanning, updating, stocking forms, ensuring report information is complete and within guidelines, records training and improve overall customer service performance. In addition, officers would be far more accurate and efficient with the issuance of automated citations. The current processes of collision reporting to CHP and issuance of citations from the DPS Traffic Unit and patrol officers is no longer cost effective with prevailing technology that is available. Dublin's proposed Traffic Reports Improvement Plan (TRIP), in conjunction with the City of Dublin's support for its departments to seek new technology, will assist the overall reporting and issuance of citation and collision data. This proposed plan will enhance every level of the reporting ladder and will exponentially increase current work flow issues and will enable more focus in areas that make DPS more efficient and effective. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons iniured in traffic crashes. B. Objectives: 1. Purchase and implement a complete electronic citation solution that includes the capability of exporting data to both a departmental records management system (RMS) as well as the local court records system. 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation 0 It Quarter of Grant Year) • Determine specific system requirements. • Determine specific equipment requirements. • Request vendor price quotation per host agency requirements. • Procure an electronic crash reporting system with the following functionalities: • System licensing with installation and training. • GIS based mapping. • Segment crash diagraming tool. • Ability to create or import crash reports. • Ability to import and export agency RMS files. • Ability to perform complete analysis of crash reports. • Secure database accessible by appropriate agency personnel. Target Number 1 7/29/2020 10:42:03 AM Page 3 of 14 • Ability to export complete crash report to the California Highway Patrol's Statewide Integrated Traffic Records System. • Procure an electronic citation system with the following functionalities: • System licensing with installation and training. • Ability to import and export to agency RMS files. • Ability to perform complete analysis of citation reports. • Secure database accessible by appropriate agency personnel. • Ability to export complete citation reports to the local county court. B. Phase 2 — Program Operations (Throughout Grant Year) • Select vendor for system development, implementation, and installation. • Monitor and oversee progress of system/software development. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) • Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30). • Successful project completion and confirmation of successful transmission by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS. • Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30). • Collect and report quarterly appropriate data that supports the progress of goals and objectives. • Provide a summary of quarterly accomplishments and explanations for objectives not completed. • Collect, analyze, and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether aoals and obiectives were met, exceeded, or an explanation of why obiectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 7/29/2020 10:42:03 AM Page 4 of 14 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER TR21045 FUND NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT NUMBER CFDA 405c TR-21 20.616 State Traffic Safety Information $505000.00 System Improvements COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Straight Time $0.00 Overtime $0.00 Category Sub -Total $0.00 B. TRAVEL EXPENSES $0.00 $0.00 Category Sub -Total $0.00 C. CONTRACTUAL SERVICES $0.00 Category Sub -Total $0.00 D. EQUIPMENT Complete Electronic Citation Data Collection System 405c TR-21 $50X0.00 1 $50,000.00 Category Sub -Total $50,000.00 E. OTHER DIRECT COSTS $0.00 Category Sub -Total $0.00 F. INDIRECT COSTS $0.00 Category Sub -Total $0.00 GRANT TOTAL $509000.00 7/29/2020 10:42:03 AM Page 5 of 14 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER TR21 U45 BUDGET NARRATIVE PERSONNEL COSTS TRAVEL EXPENSES CONTRACTUAL SERVICES EQUIPMENT Complete Electronic Citation Data Collection System - A traffic citation database system, using a hand-held device, to collect citation data electronically in the field, print a violator copy of the citation, and transfer the information electronically to the agency RMS system and the courts for prosecution. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic citations. Costs include the purchase of electronic citation devices, with mag-strip readers, fingerprint readers, audio recorder, camera, docking/charging station, software, licenses, accessories, training, and associated shipping and taxes. OTHER DIRECT COSTS INDIRECT COSTS STATEMENTS/DISCLAIMERS Program Income default statement: There will be no program income generated from this grant. 7/29/2020 10:42:03 AM Page 6 of 14 State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT TR21045 Exhibit A CERTIFICATIONS AND ASSURANCES HIGHWAY SAFETY GRANTS 23 U.S.C. CHAPTER 4 AND SEC. 1906, PUB. L. 109-59, As AMENDED Failure to comply with applicable Federal stahites, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place State in a high -risk grantee status in accordance with 49 CFR 18.12. The Officials named on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include but are not limited to the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended • 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 49 CFR Part 18- Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects), • Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 16814683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 270, • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 1213142189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title A national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). 7/29/2020 10:42:03 AM Page 7 of 14 The State highway safety agency— • Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally -assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non -Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non -Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees — a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event acontractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract orsub-agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The state will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal fluids. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 7/29/2020 10:42:03 AM Page 8 of 14 I No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, prA ncipal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 7/29/2020 10:42:03 AM Page 9 of 14 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submng this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within athree-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within athree-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certcation 7/29/2020 10:42:03 AM Page 10 of 14 I By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier parpant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 91 subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 7/29/2020 10:42:03 AM Page 11 of 14 BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company -owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public -private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902,10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company -owned or rented vehicles, Government -owned, leased or rented vehicles, or privately -owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 7/29/2020 10:42:03 AM Page 12 of 14 State of California — Office of Traffic Safety 0TS-55 Grant Electronic Management System (GEMS) Access Exhibit C INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS GRANT NUMBER TR21045 I. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Grant Number: TR21045 Agency Name: Dublin Police Department Grant Title: Traffic Records Improvement Project Agreement Total: $50,000600 Authorizing Official: Garrett Holmes Fiscal Official: Laura Jammal Grant Director: Kevin_Monaghan CURRENT GEMS USERS) 1. Laura Jammal Title: Administrative Aide Phone: (925) 556-4580 Email: laura.jammal@dublin.ca.gov 2. Kevin Monaghan Title: Sergeant Phone: (925) 5564562 Email: kmonaghan@acgov.org Media Contact: No Media Contact: Yes 7/29/2020 10:42:03 AM Page 13 of 14 Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No[:] Name Job Title Email address Phone number GEMS User 2 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 3 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 4 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Phone number GEMS User 5 Add/Change ❑ Remove Access ❑ Add as a media contact? Yes ❑ No ❑ Name Job Title Email address Form completed by: L61Lti/ohVha�r Phone number Date: Jul 30, 2020 As a signatory I hereby authorize the listed KW-_. I individual(s) to represent and have GEMS Kevin Monaghan user access. Signature Jul 30, 2020 Name Grant Director Date Title 7/29/2020 10:42:03 AM Page 14 of 14 Grant Agreement - 1 R21045 Final Audit Report 202MM5 Created: 2020-07-29 By: Trysh Strayhand (trysh.strayhand@ots.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAAFaNIikuHrco7M98G5_B4DK6Y2X4d_goq "Grant Agreement - TR21045" History Document created by Trysh Strayhand (trysh.strayhand@ots.ca.gov) 2020-07-29 - 5:42:15 PM GMT- IP address: 96.43.153.8 �w Document emailed to Kevin Monaghan (kmonaghan@acgov.org) for signature 2020-07-29 - 5:42:21 PM GMT `r'`� Email viewed by Kevin Monaghan (kmonaghan@acgov.org) 2020-07-29 - 7:56:58 PM GMT- IP address: 76.218.111.189 b© Document e-signed by Kevin Monaghan (kmonaghan@acgov.org) Signature Date: 2020-07-30 - 2:38:28 PM GMT -Time Source: server- IP address: 166.107.82.1 C'� Document emailed to Kevin Monaghan (kmonaghan@acgov.org) for signature 2020-07-30 - 2:38:30 PM GMT '�, `1 Email viewed by Kevin Monaghan (kmonaghan@acgov.org) 2020-07-30 - 3:11:21 PM GMT- IP address: 166.107.82.1 6® Document e-signed by Kevin Monaghan (kmonaghan@acgov.org) Signature Date: 2020-07-30 - 3:11:52 PM GMT -Time Source: server- IP address: 166.107.82.1 !-'� Document emailed to Laura Jammal (laura.jammal@dublin.ca.gov) for signature 2020-07-30 - 3:11:53 PM GMT Email viewed by Laura Jammal (laura.jammal@dublin.ca.gov) 2020-07-30 - 3:51:57 PM GMT- IP address: 104.47.46.254 !Yo Document e-signed by Laura Jammal (laura.jammal@dublin.ca.gov) Signature Date: 2020-07-30 - 3:52:34 PM GMT -Time Source: server- IP address: 166.107.82.1 cb Document emailed to Garrett Holmes (gholmes@acgov.org) for signature 2020-07-30 - 3:52:36 PM GMT YRAFFIC 54FETY Adobe Sign Email viewed by Garrett Holmes (gholmes@acgov.org) 2020-08-05 - 1:50:56 AM GMT- IP address: 24.4.143,222 C� Document e-signed by Garrett Holmes (gholmes@acgov.org) Signature Date: 2020-08-05 - 3:31:41 PM GMT - Time Source: server- IP address: 166.107.82.1 C. Document emailed to Carolyn Vu (carolyn.vu@ots.ca.gov) for signature 2020-08-05 - 3:31:43 PM GMT i Email viewed by Carolyn Vu (carolyn.vu@ots.ca.gov) 2020-08-05 - 4:33:37 PM GMT- IP address: 104,47.64.254 06 Document e-signed by Carolyn Vu (carolyn.vu@ots.ca.gov) Signature Date: 2020-08-05 - 4:33:50 PM GMT - Time Source: server- IP address: 76,20.59.121 Cly Document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov) for signature 2020"0&05 - 4:33:52 PM GMT Email viewed by Barbara Rooney (barbara.rooney@ots.ca.gov) 2020-08-05 - 11:57:47 PM GMT- IP address: 104.47.64.254 CS© Document e-signed by Barbara Rooney (barbara.rooney@ots.ca.gov) Signature Date: 2020-08-05 - 11:57:58 PM GMT~ Time Source: server- IP address: 174,194.195,207 �i Signed document emailed to Garrett Holmes (gholmes@acgov.org), Carolyn Vu (carolyn.vu@ots.ca.gov), Kevin Monaghan (kmonaghan@acgov.org), Laura Jammal (laura.jammal@dublin.ca.gov), and 3 more 2020-08-05 - 11:57:58 PM GMT on TRAFFIC Adobe Sign SAFETY