HomeMy WebLinkAboutItem 4.13 EmrldGlnPrkAdvrts2Bid
CITY CLERK
File # D~[Q][m-b3J[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 16, 1999
SUBJECT:
Emerald Glen Park, Phase I Construction - Contract 99-03
(Report prepared by: Jeri Ram, Senior Planner)J:~/
EXHIBIT ATTACHED:
Plans and Specifications will be available at the meeting
RECOMIVIENDA TION: ~(/Y"Y'" Authorize Staff to advertise Contract 99-03 for bids
FINANCIAL STATEMENT:
Preliminary Engineer's Estimate
based on 100% construction drawings
$4,700,604
Estimate presented to City Council
in November, 1998 at Final Design
$4,273,303
Insufficient funding is available in the 1998-2003 Capital Improvement
Program and the Public Facility Fee Impact Fund. The Public Facility
Impact Fee related to Community Park Improvements will have to be
increased in order to A ward Bid. A budget change to authorize the
increased improvement costs will be brought to the City Council with the
Award of Bid. (See additional discussion below.)
DESCRIPTION:
The 1998-2003 Capital Improvement program includes funding for Emerald Glen Park, Phase I. In order to
proceed with the project, the City retained the services of David L. Gates and Associates, Inc. to prepare the
construction documents for Phase I.
BACKGROUND:
On June 16, 1998, the City Council approved the Emerald Glen Park Master Plan and Phase I Development.
The City's consultant, David L. Gates & Associates, Inc. worked with the community and with the City's task
force to develop the plan. On November 3, 1998, the City Council approved the Final Design for Phase I of
Emerald Glen Park with the following additions: score booths at each of the three baseball fields and signal
lights for the fields. Additionally the Council directed Staff to contact the youth sports groups to review the
concession stand design. This has been done and the building is satisfactory.
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COPIES TO: David L. Gates & Associates
ITEM NO.
4.Jj
PHASE I IMPROVEMENTS
Construction documents have been completed for Emerald Glen Park, Phase I based on the final design approveu
by the City Council in November, 1998. The preliminary engineers estimate for the project is $4,700,604 and
exceeds the available funding for the project. This is primarily attributable to the following factors:
1. Infrastructure Improvements for Future Park Phases: Additional and oversized infrastructure is required
to be installed in Phase One to accommodate the construction of future phases. This includes items such
as the sizing of irrig"ation and drainage lines and rough grading for transition to areas not included in this
Phase.
2. Inflationary Construction Costs: The annual inflation rate and cost for construction in the market place
at the time of construction needs to be re-evaluated regularly. Since the master plan was adopted, there
has been a si2nificant escalation in this area.
3. Additional Program and Enhanced Design Elements: As discussed with the City Council in November
when the final design was approved, the restroom/concession building, skate park and sports facilities
were enhanced based on input received at community meetings. Additionally, at the direction of the
City Council, score booths and baseball field signal lights were added to the park. During the Staff
review of the construction documents, additional elements were added at the request of Public Works
and Fire. These include additional gates at the tennis courts and at the ball fields; reinforced and
widened pathways to accommodate maintenance and emergency vehicles; additional fencing between
the tennis courts; park signage; and modifications to the parking lot for improved circulation and t-
accommodate additional parking spaces.
4. Frontage Improvements: Neither the master plan or final design included the frontage improvements
(sidewalk and boulevard landscaping) for Gleason Dr. and Tassajara Road. These have since been
added to the project, however, a portion of the improvements will be paid with Traffic Impact Fees.
5. Regional Trail: A portion of the Regional Trail that begins towards the south boundary of Phase One of
the park and the creek and goes through the northwest end of the park has been included in the
preliminary engineer's estimate, however, it will be paid with Traffic Impact Fees.
FUNDING:
The current Public Facility Impact Fee for community park improvements was adopted by the City Council in
March, 1996. At that time, community park improvements were estimated at $134,500 per acre. The Emerald
Glen Park Master Plan was adopted by the City Council in June, 1998. The master plan improvements were
estimated at $177,526 per acre. The park as currently designed is estimated at $215,229 per acre.
Emerald Glen Park, Phase I was initially estimated to be 19 acres. Now that street alignments are known and
engineering surveys are completed, Phase I is actually 21.84 acres.
The following table illustrates the park improvements that could be funded under the current fee program and
how this compares to the master plan estimate and the preliminary engineer's estimate.
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Current Fee Program Master Plan Estimate Preliminarv Engineer's Estimate
19.00 acres @ $134,500 = $2,555,500 19.00 acres @ $177,526 = $3,373,000
21.84 acres @ $134,500 = $2,937,480 21.84 acres @ $177,526 = $3,877,168 21.84 acres @ $215,229 = $4,700,604
As shown, in order to proceed with construction of the park as designed, it is necessary to increase the
Community Park Improvements component of the Public Facility Impact Fee. Staff has recently completed an
Update to the 1996 Public Facilities Fee Study and will be presenting the recommended fee adjustments to the
City Council in March, 1999. Staff contemplates awarding the bid for the park in April, 1999. Since the cost of
facilities to serve residents in Eastern Dublin cannot be a financial burden on the rest of the City, the Council
will need to consider and adopt the recommended fee adjustments to the Public Facility Fee in order to construct
the park.
PROJECT TIMELINE:
The project is on schedule for construction in Spring and Summer, 1999. The park improvements should be
completed by September, although the turf areaslballfields will not be ready for league use until one year after
they have been planted, or late summer, 2000.
RECOMMENDA TION:
It is recommended that the City Council authorize advertising of Contract 99-03 for bids.
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