HomeMy WebLinkAboutReso 30-21 Approving an Agreement with Tri-Valley Janitorial Service & Supply, Inc. for Janitorial Services and Supplies
Reso. No. 30-21, Item 4.6, Adopted 04/20/21 Page 1 of 1
RESOLUTION NO. 30 - 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.
FOR JANITORIAL SERVICES AND SUPPLIES
WHEREAS, Staff issued a Request for Proposals (RFP) for janitorial services and
supplies for all City and Camp Parks facilities; and
WHEREAS, the City received 11 responses to the RFP, with two deemed incomplete;
and
WHEREAS, Staff reviewed and evaluated the responsive proposals in accordance with
the RFP rating criteria and determined that Tri-Valley Janitorial Service & Supply, Inc. best met
the City’s desired scope of services, based on completeness and quality of proposal,
experience, client satisfaction, and service costs; and
WHEREAS, the City Council now desires to enter into an agreement with Tri-Valley
Janitorial Service & Supply, Inc for a three-year contract term for janitorial services at City
facilities, and at Camp Parks via the current Intergovernmental Services Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Agreement with Tri-Valley Janitorial Service & Supply, Inc., attached hereto
as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary, non-substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED this 20th day of April 2021, by the following vote:
AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND
TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.
THIS AGREEMENT for contract services is made by and between the City of Dublin (“City”) and
Tri-Valley Janitorial Service & Supply, Inc. (“Contractor”) (together sometimes referred to as the
“Parties”) as of July 1, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2024, the date of completion specified in Exhibit A, and Contractor shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Contractor to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding
the foregoing this Agreement may be extended on a month to month basis for up to 6
months upon the written consent of the Contractor and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price charged by the
Contractor for the provision of the serves described in Exhibit A does not increase. None of
the foregoing shall affect the City’s right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed TWO
MILLION THREE HUNDRED NINETY-SEVEN THOUSAND NINE HUNDRED SEVENTY-SEVEN ($2,397,977.00),
notwithstanding any contrary indications that may be contained in Contractor’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Contractor’s proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the
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time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not
bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
The dates of service provided at each facility;
Location of each service;
Daily logs of total hours worked by each individual performing work under this
Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged by
project assignment
o A brief description of the work
The Contractor’s signature;
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed. City shall have 30 days from the receipt of an invoice
that complies with all of the requirements above to pay Contractor.
2.3 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Contractor in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
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2.5 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.6 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Contractor shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.7 Authorization to Perform Services. The Contractor is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Public Works Superintendent.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein. Contractor shall make a written
request to City to use facilities or equipment not otherwise listed herein.
3.1 Safety Requirements. In accordance with generally accepted construction practices and
state law, Contractor shall be solely and completely responsible for conditions on the
jobsite, including safety of all persons and property during performance of the work. This
requirement shall apply continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to
prevent personal injury and property damage. Contractor shall provide protection for all
persons including, but not limited to, its employees and employees of its subcontractors;
members of the public; and employees, agents, and representatives of the City and
regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor's performance is
not intended to include review of the adequacy of Contractor's work methods, equipment,
bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county,
and federal rules, regulations and codes, with specific attention to the United States
Department of Labor Occupational Health and Safety Administration (OSHA)
requirements. Contractor shall be solely responsible for compliance with all city, county,
and state explosive transport, storage, and blasting requirements and for any damages
caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor
shall carefully instruct all personnel working on City property that all conditions of the
property are potentially hazardous work areas as to potential dangers and shall provide
such necessary safety equipment and instructions as are necessary to prevent injury to
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personnel and damage to property. Special care shall be exercised relative to work
underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and
all other City requirements contained in any specifications, special conditions or manuals,
which shall be made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences,
barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment
and shall take such other action as is required to fulfill its obligations under this section. It
is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE
TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition
at all times. If required by the City, toilets shall be furnished by Contractor where needed
for use of its employees and their use shall be strictly enforced. Contractor shall not use
the City's existing sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in
first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the
services of a licensed safety engineer at any time during the term of this Agreement. If
Contractor does not have a licensed safety engineer on staff, then City may require that
Contractor engage a subcontractor or subconsultant as the project’s safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow
any subcontractor to commence work on any subcontract until Contractor has obtained all insurance
required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation.
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4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Contractor. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self-
insurance program to meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the California Labor Code shall be solely in
the discretion of the Public Works Superintendent.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor
of the City for all work performed by the Contractor, its employees, agents, and
subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall
submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $2,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $2,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
“occurrence” basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
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4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned,
leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Contractor’s insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Contractor’s insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 All Policies Requirements.
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Contractor shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Contractor by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Contractor beginning work,
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it shall not waive the Contractor’s obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and
obtain the written approval of City for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
employees, and volunteers; or the Contractor shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting”
policy limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days’ prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Contractor’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses,
and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively,
“Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or
its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by
the sole negligence or willful misconduct of City.
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The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the
Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any
claim for defense and indemnity by the City, unless this time has been extended by the City. If the
Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the City, may be retained by the City until
disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the
tender of defense, whichever occurs first.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Contractor accomplishes
services rendered pursuant to this Agreement. Contractor further acknowledges that
Contractor performs Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Contractor performs for the City, and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
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agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Contractor and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the
basis of a person’s race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a “Protected Characteristic”), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Public Works Superintendent or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Contractor may cancel this Agreement upon 30 days’ written notice to City and shall
include in such notice the reasons for cancellation.
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In the event of termination, Contractor shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Contractor understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Contractor with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Public Works Superintendent, City shall
have no obligation to reimburse Contractor for any otherwise reimbursable expenses
incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Public Works Superintendent. Contractor shall not subcontract any portion
of the performance contemplated and provided for herein, other than to the subcontractors
noted in the proposal, without prior written approval of the Public Works Superintendent.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall survive
the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A not
finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Contractor pursuant to Section 2 if Contractor had completed the work.
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Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 12 of 14
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did
not participate in any manner in the forming of this Agreement. Contractor understands
that, if this Agreement is made in violation of California Government Code Section 1090 et
seq., the entire Agreement is void and Contractor will not be entitled to any compensation
for services performed pursuant to this Agreement, including reimbursement of expenses,
and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of California Government Code Section 1090 et seq., and, if
applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
Tri-Valley Janitorial Service and Supply Inc Amy Giamona
313 Earhart Way
Livermore, CA 94551
Any written notice to City shall be sent to:
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 13 of 14
City of Dublin
Att:_Dean McDonald, Public Works Superintendent
100 Civic Plaza
Dublin, CA 94568
10.10 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, and C represents the entire and integrated
agreement between City and Contractor and supersedes all prior negotiations,
representations, or agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses
Exhibit C Conflict of Interest Statement
10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor
certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of
Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
Attachment 2
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 1 of 27
EXHIBIT A
SCOPE OF SERVICES
SECTION 1 – GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time
specified for each location. General cleaning shall be performed between the hours of 5:00 PM and
5:00 AM. The available time schedules for individual facilities are set forth in Attachments 1 through
10 of this Exhibit A. The City reserves the right, with one (1) week’s advance notice, to change
schedules. Contractor shall provide twenty-four (24) hour emergency response, if requested, and shall
respond to City within four (4) hours of request for emergency services. Contractor shall provide a
specific monthly schedule of all monthly, quarterly and semiannual services by building, giving specific
dates. The schedule for the first two (2) months shall be provided at least five (5) days prior to the
first day of the Agreement term as set forth in Section 1.1. The schedule for the third month, and all
subsequent months, shall be provided with each monthly invoice, and the invoices will not be paid if
not accompanied by a cleaning schedule.
Such monthly, quarterly and annual cleaning services shall be provided on the day stated on the
monthly cleaning schedule; and if such work requires more than one (1) day to conclude, Contractor
must complete the work on successive days. Contractor may request a change to this cleaning
schedule with seven (7) days' advance notice.
B. Holidays - The following twelve (12) days are City holidays on which Contractor may need to provide
service. All City facilities are dynamic due to their programmed use; and some locations will require
service on holidays, as provided below.
New Year’s Day Veterans Day
Martin Luther King, Jr.’s Birthday Thanksgiving
Presidents Day Day after Thanksgiving
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year’s Eve
Buildings that may require service during holidays are listed below. The Public Works Superintendent
or Facility Manager will provide a schedule of which buildings will require holiday service thirty (30)
days prior to each holiday.
• Public Safety Complex (Operates 24 hours/7 days per week)
• Public Library (Possible holiday services)
• Senior Center (Possible holiday services)
• Shannon Community Center (Possible holiday services)
• Dublin Heritage Center
• Wave Aquatic Center
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 2 of 27
• Dublin Heritage Park and Museum
• Corporation Yard
C. Supplies and Equipment
1. Contractor shall furnish and keep in good working order all necessary tools, equipment
and supplies, including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers,
ladders, hoses, vacuum cleaners, etc. The Public Works Superintendent, or his/her
designee, must approve all supplies and/or equipment prior to their use under this
Agreement. Any non-complying equipment or supplies shall be changed out immediately
at the request of the Public Works Superintendent or his/her designee. Janitorial closets
located in City facilities may be used by Contractor and shall be kept clean and free of
debris and odor at all times. All supplies and equipment stored in any City janitorial closet
shall be stored in a neat and orderly manner and in such a way as to prevent injury to City
staff, the public, or Contractor’s employees. Contractor’s on-site supervisor shall maintain
an equipment inventory, and a copy shall be given to the Public Works Superintendent or
designee, upon request. Unless otherwise agreed by the City in writing, cleaning products
shall meet the Green Seal-37 Standards. Further information regarding environmental or
Green Seal products can be found at http://www.greenseal.org/findaproduct/index.cfm.
2. Contractor shall provide the following products for use at City locations: toilet paper;
paper towels; toilet seat covers; trash can liners; liquid hand soap; and feminine
sanitary supplies. City shall also provide at its expense all utilities, including lights,
power and water. Contractor shall stock and refill all restroom dispensers, as outlined
in the applicable sections of this Exhibit A (Janitorial Cleaning Specifications – Master
List, #9 Restrooms, Locker Rooms, Dressing Rooms and Showers).
D. Supervision
1. Contractor shall provide a supervisor or lead custodian who shall be present
during all scheduled cleaning hours and special work assignments at a
City facility. This individual shall speak, read write, and understand English.
All direction given to Contractor's supervisor shall be as binding as if given
to Contractor.
2. Monthly janitorial supervisor’s reports shall be prepared and submitted to
Public Works Superintendent, or his/her designee, noting any building
deficiencies needing correction.
3. While performing work under this Agreement, Contractor's supervisor shall carry
a cell phone and pager by which City staff shall be able to communicate with
him/her. Other janitorial staff, at a minimum, should carry pagers and may use
City phones designated by the Public Works Superintendent, or his/her
designee, to respond to work-related issues.
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 3 of 27
4. Contractor shall provide a list of all Contractor’s staff assigned to each work
site. The list shall include name, address, and driver’s license number and
the employee’s work schedule and assignment. At Contractor's expense all
of Contractor's employees shall have taken and satisfactorily passed
background screening for drug and alcohol use.
5. Contractor's employees, including supervisors and managers, and employees
performing regular service, fill-in work for absences, or any subcontract staff,
who enter the Public Safety Complex, 6363 Clark Avenue, shall have
satisfactorily passed a background investigation through Dublin Police
Services. The background check includes Live Scan processing. Contractor
shall be responsible for paying the Department of Justice fee for the Live Scan
processing (at this time, approximately $100 per person). The City will absorb
the staff time cost involved in running the Live Scan equipment. Contractor is
responsible for scheduling these background checks prior to any of its
employees working in the Public Safety Complex. The background checks
must be performed at least two weeks (14 days) prior to the employee
entering the facility.
E. Training - Contractor shall provide ongoing documented training programs for all of
Contractor’s staff. Training programs shall include, but not be limited to, quality
standards, task definitions, IIPP plans (Injury and Illness Prevention Program), SDS
sheets (Safety Data Sheets), Cal- OSHA (California Occupational Health and Safety)
regulations and all other applicable safety regulations. Contractor shall provide to the
Public Works Superintendent, or his/her designee prior to beginning of work, and
annually thereafter (provided to City with the twelfth (12th) invoice of each year), a
report showing the training provided for the janitorial staff working in City buildings.
F. Employee Conduct - Employees of Contractor, while performing work under this
Agreement, SHALL NOT:
1. Be accompanied in their work area by acquaintances, family members,
assistants, or any other person unless such person is an on-duty authorized
Contractor employee.
2. Remove any City property, or property, equipment, monies, forms or any other
items belonging to an employee of the City, from City facilities. 3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble. 6. Smoke in any building.
7. Turn on or use any electronic equipment (computers, typewriters, radios, etc.)
other than those supplied by Contractor.
8. Use any City telephones except those designated by the Public Works
Superintendent, or his/her designee, for the performance of services under
this Agreement. 9. Open any desk, file cabinet or storage cabinet.
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10. Remove any articles from desks. 11. Consume any food or beverage other than that brought with or purchased by
the employee. 12. Consume any food or beverage in any area NOT designated as a break or lunchroom.
13. Engage in non-work-related conversations with City employees or visitors.
14. Come to work late or leave work early.
G. Employee Removal - Contractor shall remove from service on City premises any
employee of Contractor who, in the opinion of the Public Works Superintendent, or
his/her designee, is not performing the services in a proper manner or who is
incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not
comply with rules and regulations of the City, or is otherwise objectionable. Contractor
shall in no way interpret such removal to require dismissal of or other disciplinary
action against the employee; and such removal shall not be the basis of any claim for
compensation or damages against the City or any of its officers, employees or agents
as to the performance of the work.
H. Employee Appearance and Identification - Contractor's personnel shall present a
neat appearance and be easily recognized as Contractor employees. Contractor shall
provide each employee with an identification badge and uniform. The badge shall
include the employee’s photograph and name, an employee number and Contractor’s
name. The identification badge shall be displayed on the front of the employee’s
uniform at all times. Contractor accepts and understands that any employee who fails
to meet this requirement may be asked to leave City property. Should this occur, the
City will not compensate the Contractor or Contractor's employees for lost time. It is
expressly understood that Contractor is responsible for ensuring that all of its
employees possess and carry valid photo-identification at all times on City property.
Contractor's employees shall be wearing their uniforms and identification badges prior
to entering any City building, and uniforms and badges shall be worn at all times while
working in a City facility. The uniform, at a minimum, shall be a uniform shirt to which
Contractor’s business name and/or logo have been affixed.
I. Employee Qualifications - Contractor's employees shall be at least eighteen (18)
years of age and thoroughly trained and qualified in the work assigned to them.
Contractor's employees shall be able to follow directions and shall be physically
capable of performing the duties assigned to them, including lifting/moving heavy
items, climbing ladders, etc.
All janitorial staff working at any City facility shall be required to submit personal
information and copies of driver’s licenses or other valid identification for the purpose of
background checks. Such personnel will also be subject to Live Scan Fingerprinting
processing at the contractor’s expense. The City reserves the right to deny access based
on information obtained in the background check through Live Scan Fingerprinting.
J. Reporting and Inspections
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 5 of 27
1. Building Control Log: Contractor's supervisor or lead custodian shall be
responsible for maintaining building control logs. Contractor’s employees shall
be responsible for signing in and out daily on the log. Further, Contractor's
employees who provide special cleaning services are also required to sign in
and out for services provided. The building control logs shall be the focal point
for communication between the Contractor and the City and for sharing work-
related comments and issues.
2. Status Reports: If and when unusual circumstances arise, a report shall be
given to the Public Works Superintendent, or his/her designee, the day of the
occurrence. Examples of unusual circumstances include, but are not limited to,
the observance of suspicious persons around a City facility or the discovery of
inoperable lighting in a City facility.
3. Regular Inspections: Contractor’s account manager and supervisor shall meet
with Facility Management representatives quarterly to ensure compliance
with contract specifications and shall initiate meetings, as needed, to review
work sites and resolve problems.
4. Timely Billing: Contractor shall provide special cleaning service invoices
within fourteen (14) days of the services being provided. City shall be under no
obligation to pay any invoice which is submitted to Public Works Superintendent
more than thirty (30) days beyond completion of special cleaning services.
K. Work Performance - Contractor shall adhere to the highest quality standards of the
janitorial profession and the City’s cleaning standards as communicated by the Public
Works Superintendent, or his/her designee, and set forth in this Agreement. Contractor
shall immediately verbally notify the Public Works Superintendent, or his/her designee,
of any occurrence or condition that interferes with its ability to be in full compliance with
Agreement requirements and shall confirm such verbal notification in writing within
twenty-four (24) hours.
L. Special Assignments - City may request janitorial services for special events not
covered in the scope of services under this agreement and outside the normal scheduled
cleaning hours as outlined herein. City may request these special services up to, but not
later than, forty-eight (48) hours prior to the event. If the required services are outside
Contractor's normal cleaning schedule, payment shall be made on the basis of the hourly
rate and, if applicable, minimum number of hours as set forth in Exhibit B.
M. Emergency Work - "Emergency work" is defined as any work beyond the general
routine janitorial work required by this agreement. Emergency work shall require a
shortened Contractor response time of between two (2) and four (4) hours, depending
upon the nature of said work. Contractor shall have sufficient labor and call-out
procedures to ensure that staffing is available for this type of unplanned requirement.
The City of Dublin will work closely with Contractor to develop a procedure for reacting
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 6 of 27
to emergency situations. Compensation for “Emergency Work” shall be in accordance
with the hourly rate for Special Assignments as described above.
N. Storage - Contractor may use City janitorial closets, if available; and if utilized,
Contractor shall keep this space in a neat, clean, odor free, and orderly condition. The
City will not be responsible in any way for damage to or loss of Contractor’s stored
supplies and/or equipment or for Contractor’s employees’ personal belongings stored in
any City janitorial closets. As noted in Section 3 of the Agreement, if janitorial closets
are not available, Contractor shall store its supplies and equipment in its own facility or
company vehicles.
O. Security - Contractor shall be required to have available the keys provided by the City
at all times while providing service to the City. All doors shall be unlocked and locked in
such manner and at such times as required by each building’s specifications. Contractor
shall be responsible for ensuring that all doors are closed and locked during its
performance of janitorial duties. Lost keys or security access cards shall be immediately
reported to the Public Works Superintendent, or his/her designee, and charged to
Contractor at the rate of $50.00 per key or security access card. In addition, Contractor
shall reimburse City for all costs associated with re-keying any or all locks necessitated
by lost keys in his/her control. Contractor's employees shall NOT set off, or fail to reset,
a building alarm, as instructed. Such false alarms or failure to reset an alarm shall cause
the City to incur damages, and Contractor shall be charged liquidated damages of One
Hundred Fifty Dollars ($150) per event. Contractor's employees shall not operate for
personal use any City computers, fax machines, telephones, television sets and/or
copiers while performing services under this contract. Contractor shall be financially
responsible for any loss, damages, or accrued charges for any unauthorized usage of
City equipment.
P. Care of Facilities - Contractor's employees shall regularly observe the general
condition of all building areas and report problem areas to Contractor's supervisor or
lead custodian. Contractor shall be responsible for knowledge of and use of all fire
alarms and fire prevention equipment. In case of emergency, Contractor’s employees
shall notify the Emergency Services by dialing 911 and shall then call or page the
Public Works Superintendent, or his/her designee, immediately. For non-emergency
repairs, Contractor shall report all required non-emergency repairs by contacting the
Public Works Superintendent, or his/her designee.
Q. Energy Conservation - Unless otherwise specified by Public Works Superintendent,
lights are to be turned off in facilities when janitorial staff is finished working for the
evening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside
any of the buildings after consulting with the Public Works Superintendent, or his/her
designee, for removal methodology. Graffiti noticed on the outside of any building shall
be reported to Public Works Superintendent, or his/her designee.
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 7 of 27
SECTION 2 – REQUIRED SERVICES
The services to be provided under this Agreement are listed in this Section 2 of Exhibit A. In
some instances, services may differ among the various facilities. The following buildings are
included in this agreement:
• Civic Center, 100 Civic Plaza (Includes both City Hall and Cultural Arts Center Wings and portable
building in parking lot)
• Library, 200 Civic Plaza
• Senior Center, 7600 Amador Valley Boulevard
• Shannon Community Center, 11600 Shannon Avenue
• Heritage Center (historical schoolhouse and church), 6600 Donlon Way
• Heritage Park & Museum, 11285 Dublin Boulevard
• Wave Aquatic Center, 2401 Central Parkway (year-round)
• Corporation Yard, 5709 Scarlett Court
• Public Safety Complex, 6363 Clark Avenue
• Camp Parks (38 buildings)
Following is a master list of services required under this Agreement. Not all services are
required at all buildings; a specific breakdown is provided for each facility in Attachments 1
through 10 to this Exhibit A.
1. Flooring
a. Vinyl, linoleum, or concrete floors (sweep) – Sweep with an anti-dust mop.
b. Vinyl, linoleum, or concrete floors (damp or wet mop) – Use warm water with good
quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all
scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop.
Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all
tile floors, as required.
c. Vinyl and linoleum (clean and wax floors – traffic areas) – Dust entire floor and
corners with treated mop. Damp mop and remove any spot or stains. Allow flooring to
dry completely. Apply wax in traffic areas only, feathering out to corners. Corners shall
be waxed only as part of complete stripping process (see below).
d. Vinyl and linoleum (strip) – Strip completely and wax, including corners.
e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep)
– Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp
mop) – Use a dedicated mop and good-quality cleaner recommended for marble, slate,
granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material
residue, streaks, mop strands, grease, and spills and thoroughly maintained to present
an acceptable gloss. Protect all walls from splashing and wipe off any moisture or
chemicals from all baseboards. Polish wood molding, if necessary, to prevent moisture
damage. g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (strip, seal) –
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 8 of 27
Apply stripping solution. Machine scrub (conventional machine) and wet vacuum
stripping. This shall be followed by an application of a neutralizer rinse, followed by a
damp mopping with clear water. When floor is dry, apply finish or sealer. Protect all wall
finishes and wipe down all baseboards to be free of moisture and residue. Polish, as
needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (refinishing) –
Refinish as follows: Use a conventional (buffer) machine with a 3M blue cleaning pad
and a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust
mopping and then a damp mopping. Let floor dry. Apply two (2) coats of floor finish.
Be sure floor is thoroughly dry between coats. Within twenty-four (24) hours of last
application of finish, burnish with a high-speed buffing machine (1,100 rpm).
2. Hardwood Floors and Carpeting a. Hardwood floors for gymnasiums, ballrooms or dance floors (dust mopping) –
Use a dedicated dust mop on hardwood floors with “Super Hil-Tone Dust” mop treatment,
manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer’s
instructions.
b. Hardwood floor surfaces (wet mopping) – Use a dedicated wet mop with Hillard Super
Shine All Cleaner (or equivalent; specific products required for Senior Center bamboo
wood flooring and floor machine at Stager Gym). At the Gym mopping is done with a
floor cleaning machine that uses a foam cleaner solution. Remove all scuff and surface
marks. Follow directions on label.
NOTE – DO NOT USE the same mop for damp mopping and for applying the finish!
c. Carpet and mats (vacuum traffic areas) – These areas include main entries and all doors,
elevator lobbies, elevators, areas where food is available, main corridors in buildings and open
landscaped areas. Vacuum traffic areas. Move all chairs, trashcans and other easily removed
items, and vacuum underneath. Hand wipe baseboards. d. Carpet and mats (vacuum all areas, including edges and corners) – Vacuum with an
industrial- powered vacuum cleaner and inspect for spots. Remove spots, following the
manufacturer’s recommendations completely, with an approved industrial-grade spot remover that
leaves no visible residue. Report to the Public Works Superintendent, or his/her designee, all
tears, burns, unraveling or other damage. Move all chairs, trash cans and other easily removed
items and vacuum underneath. Hand wipe baseboards. e. Carpet spot cleaning and spot removal – Perform, as necessary.
f. Graffiti (remove all marks and writing) – Remove from all interior surfaces (doors and walls). If
unable to remove graffiti, call Public Works at 925-833-6630 and leave a message. Leave caller's
name, location of the building, floor and area where the graffiti is located.
g. Walls, doors and molding (spot clean) – On a regular basis, inspect all walls, doors and
moldings; and remove any and all fingerprints, smudges, dirt or accumulations from these areas,
as required.
3. Doors and Entrances
a. Doors and entrances (clean and polish) – Clean and polish interior and exterior surfaces to a
height of 8’, removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or
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City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 9 of 27
accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean
doors and entrances across the entire width of the entrance front, as required. b. Drinking Fountains – Clean, disinfect and polish.
c. Public Telephones (clean and disinfect) – Clean and disinfect all public telephones and
enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove graffiti,
contact Public Works at 925-833-6630 and give location and phone number.
4. Glass and Windows
a. Glass and windows – On a regular basis, inspect all glass and frames and remove any and all
fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas to a
height of 8 feet, as required. When glass is part of an entrance area, clean across the entire width
of the entrance front, if required. Clean picture glass and mirrors as needed to remove fingerprints,
smudges, and any other dirt or material, to leave a clean appearance.
5. Dusting
a. Dusting – Remove all accumulated dust, dirt, debris and cobwebs from all surfaces, corners,
shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards.
Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall
be dusted only if papers have been removed.
b. Dusting (high dusting) – Remove all accumulated dust, dirt and debris from the surfaces,
corners, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds.
Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall
be individually cleaned. Remove cobwebs inside rooms, corners and ceilings. Clean HVAC vents
and ceiling tiles.
c. Wastebaskets – Empty wastebaskets and replace liners. Empty recycling containers in individual
offices and common areas. Material from recycling containers shall be kept separate from other
trash and placed in appropriate bins. Remove all other boxes, cardboard and containers which
are designated as “trash” and place in the designated dumpster. Break down all cardboard boxes
before discarding in dumpster. Large recycling bins inside facilities (for example, in the Civic
Center mail room and lunchroom) may be emptied by others; contractor should verify with the
Facility Manager for each facility where trash and recyclable material is to be taken.
d. Wastebasket/trash containers (wash and disinfect) – Clean and disinfect all wastebaskets and
trash containers in all interior and exterior locations. e. Artificial Plants – Clean to remove dust and other debris
6. Elevators
a. Elevator (clean and polish) – Remove all finger and handprints, grease, oils, smudges or marks.
Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet and elevator door
tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors.
7. Stairwells, Exterior and Interior
a. Staircases, balustrades and railings (dust and wipe) – Dust and wipe all staircase areas,
including all railings and areas around and underneath stairs. Vacuum carpeted areas, and spot
clean carpet. b. Stairwells – Sweep, damp mop and spot clean.
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8. Offices a. Wooden furniture (clean and polish) – Clean and polish all wooden furniture with approved
polish. Do not disturb any paperwork on desks, tables, and files.
b. Formica and metal desks (clean all) – Clean all tables, stands, chairs, filing cabinets, locker
tops and fronts. Do not disturb paperwork.
c. Wood fixtures (polish) – Polish all wooden walls, doors, handrails, and all accents.
d. White boards and pen rails (clean) – Wash and clean (only if boards are erased).
e. Fabric or carpeted wall coverings (dust and/or vacuum, spot clean) – With a soft brush, dust
all fabric and/or carpeted walls to maintain a neat and clean appearance. Vacuum all areas where
a traffic pattern is evident. Spot clean areas per manufacturer’s specifications for wall covering.
Damp wipe vinyl. Cloth fabrics require chemical cleaner to remove spots.
f. Light switches (clean and disinfect) – Use a damp cloth to remove all smudges, fingerprints
and dirt. Apply disinfectant.
g. Light fixtures (clean all) – Dust all with treated cloth. Vacuum and damp wipe, if necessary, to
remove all accumulated dust and dirt.
h. HVAC vents and diffusers (clean all) – Vacuum and clean with disinfectant. Vacuum
adjacent ceiling tiles and areas.
9. Restrooms, Locker Rooms, Dressing Rooms and Showers
a. Restrooms (clean, disinfect, restock supplies) – Clean and disinfect all urinals, toilets,
partitions and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and stainless
fixtures. Clean, disinfect and deodorize interior and exterior of sanitary napkin depositories.
Replace disposal bags and plastic trash liners. Clean mirrors to be streak-free. Install disinfectant
in floor drains and deodorizers in urinals. Fill all dispensers (soap, toilet paper, seat covers, paper
towels, sanitary supplies and deodorizers). Inspect lighting for satisfactory operation. Report to
the Public Works Superintendent or his/her designee, all lights that are not working properly.
b. Showers (clean, disinfect) – Clean and disinfect all walls, floors and curtains. Entire area shall
be free of soap scum, fungi, hair, urine deposits and unpleasant odors. Floors and tiled areas shall
be free of streaks and mildew.
c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents, and
clean mirrors to be streak-free. Wax floors to maintain original appearance. Vacuum all carpet
areas and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not
disturb personal belongings.
10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) – Mop all kitchen floors with disinfectant.
Refinish, if necessary, to maintain original appearance.
b. Kitchen/breakroom/coffee bar sinks, counters, and appliances (wash and disinfect) –
Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces.
c. Cabinets, sinks and appliances (degrease, disinfect and polish) – Specific to facilities with
“working cooking kitchens.” Includes refrigerators, stoves, stove hoods, ovens, griddles,
dishwashers, microwaves, and all stainless steel. d. Kitchen Vent Hoods Over Stoves – Degrease, clean and polish. e. Kitchen Anti Fatigue Mats – Degrease, disinfect, rinse and dry.
f. Kitchen Floor Drains – Degrease and clean the floor drains / catch basins in kitchen floor.
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 11 of 27
11. Special Areas a. Bleachers (clean all surfaces) – Clean all areas around and under bleachers. Damp mop
bleacher seats.
b. Jail area (clean and disinfect) – Clean and disinfect (when accessible) all walls, floors, ceilings
and fixtures. c. Janitorial closets (clean and stock) – Clean, organize, stock and keep odor- free. If any
chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep
in each closet.
d. Exercise rooms – Wipe down, clean, deodorize and disinfect all exercise apparatus and mats.
Remove and replace mats in same locations to ensure proper fit. e. Personal computers – Dust with anti-static cloth.
f. City refrigerators – Clean as specified for individual facilities.
g. Venetian blinds – Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust
into the air.
h. Vending machines – Clean vending machine surfaces and sweep or dust mop under the
machines.
i. Bleachers (sweep and pick up litter) – Sweep and pick up litter on, around and under bleachers.
SECTION 3 – GENERAL PROVISIONS
A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement, the
City will have been damaged by that lack of performance. Since it is difficult to define the
amount of damage caused, Contractor shall agree to the following liquidated damages:
1. If trained personnel do not report to provide the services required by this
Agreement, the City will incur damages; and liquidated damages of One Hundred
Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments
due the Contractor. Contractor will be notified of the assessment of liquidated
damages by telephone or FAX within twenty-four (24) hours of failure to report.
2. If Contractor fails to perform under the terms of this Agreement, the City will incur
damage. Contractor will be notified by telephone or FAX within twenty-four (24)
hours of the failure to perform, and performance shall be required within twenty-four
(24) hours after receipt of such notice. If the performance failure is not corrected
within twenty-four (24) hours of receipt of notice, the City will incur damages; and
liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per
occurrence will be deducted from payments due the Contractor.
3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per
occurrence will continue to be deducted from payments due the Contractor until the
performance failure is remedied.
B. Subcontracting - No portion of the services provided pursuant to this Agreement may be
subcontracted or assigned without prior approval of the City of Dublin. Requests to
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 12 of 27
subcontract all or any portion of services required by this Agreement shall be submitted to
the City's Public Works Superintendent, or his/her designee, at least thirty (30) days in
advance of the proposed effective date of the subcontract. Contractor shall include in this
written request a detailed description of how the Contractor plans to oversee the services
performed by the proposed subcontractor. Contractor shall be responsible for services
provided by any subcontractor as if Contractor were providing the services with its own
organization. Any subcontractor who will provide services inside the Police Facility shall
have successfully passed a background check as described above prior to commencing
work in that building. Contractor shall bear the expense of any subcontractor background
checks.
C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall
negotiate and be responsible for resolving any and all disputes between itself and its
employees or any union representing its employees. Whenever Contractor has knowledge
that any actual or potential labor dispute is delaying, will delay, or threatens to delay, the
timely performance of services under this Agreement, Contractor shall immediately give
written notice thereof to the City's Public Works Superintendent, or his/her designee. It shall
be the Contractor’s responsibility to provide continuous services, without interruption, to all
buildings and facilities specified herein throughout the term of the Agreement. In the event
of a labor strike, Contractor shall provide the means, at Contractor’s cost, to provide
continuous services in full compliance with Agreement requirements. Failure to do so will
cause the City to take whatever action is necessary to provide the services. If, in doing so,
City incurs costs in excess of those that would have been paid to the Contractor for the same
services, these excessive costs shall be paid by the Contractor.
D. Pricing - All rates and/or prices included in this Agreement are firm and not subject to
escalation, except on an annual basis according to the Consumer Price Index as provided in
the Agreement. Contractor represents and warrants that all rates and/or prices are at least
as low as those currently being quoted by Contractor to commercial or government users for
the same work of similar scope under similar circumstances.
E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt
of invoice or acceptance of work, whichever occurs last. If City is entitled to a prompt payment
discount, the period of computation shall commence on the date of receipt of invoice or
acceptance of work by City, whichever occurs last. City shall endeavor to pay each invoice
within thirty (30) days but shall not be responsible to Contractor for additional charges,
interest or penalties due to failure to pay within that period.
F. Warranty - Contractor warrants that the work performed under this Agreement complies with
all specifications and that workmanship is free from defects. If any portion of the work has
not been completely described in this Agreement, it shall comply with nationally recognized
codes and established industry standards. Contractor agrees that the aforementioned
warranties shall be in addition to any warranties provided by law or offered by Contractor.
G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or
deviate from the work specified in this Agreement unless agreed in writing by City in advance
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 13 of 27
of performance of the work. Payment for extra or additional work shall be made on the basis
of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.
H. Force Majeure - Neither party to the Agreement shall be held responsible for delay or default
caused by fire, riot, acts of God, and/or war which is beyond that party's reasonable control.
City may terminate the Agreement upon written notice after determining such delay or default
will reasonably prevent successful performance of the Agreement.
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 14 of 27
ATTACHMENT 1
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Civic Center, City Hall Wing, 100 Civic Plaza
Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required Services”
Daily: Vinyl, linoleum, terrazzo, or concrete floors, sweep and/or dust mop all floors 1a
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Dusting - removal of accumulated dust 5a
Graffiti - remove all marks and writing (general)
Drinking fountains - clean, disinfect and polish 3b
Telephones (all phones) - clean and disinfect 3c
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen breakroom floors - degrease and disinfect 10a
Kitchen breakroom sinks & counters - degrease and disinfect 10b
Coffee bar sinks and counters – degrease and disinfect 10b
Weekly: Carpet and mats - vacuum all areas, including edges and corners 2d
Broom sweep receiving/file room concrete floor 1a
Clean and disinfect light switches 8f
Wash white boards and pen rails (if erased) 8d
Bi-Weekly: Clean tile grout
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1c
Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c Venetian blinds - wipe down and clean 11g
Quarterly: Vinyl and linoleum - strip completely and wax 1d
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Vending machines – clean machines and sweep/dust mop underneath 11h
Artificial plants – Clean to remove dust and other debris 5e
Semi-Annually: . Strip and wax all hard surface floors: terrazzo, vinyl or linoleum 1d, 1g
.
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 15 of 27
ATTACHMENT 2
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Civic Center, Cultural Arts Center, 100 Civic Plaza
Estimated Building Size: 21,200 SF (includes auxiliary triple-wide trailer in gated parking lot)
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required Services”
Daily: Vinyl, linoleum, or concrete floors, sweep and/or dust mop all floors 1a Carpet and mats - vacuum traffic areas, staircases, & workspaces 2c Carpet spot cleaning and removal - (as necessary) 2g Dusting - all tabletops, office desks, filing cabinets, & other surfaces 5a Graffiti - remove all marks and writing 2h Drinking fountains - clean, disinfect and polish 3b Clean and disinfect telephones 3c Glass and windows (building entrances, lobby areas, etc.) 4a Dusting - removal of accumulated dust. 5a Wastebaskets - empty and reline 5d Elevators - clean and polish 6a Restrooms - clean, disinfect, and restock supplies 9a Showers and locker rooms - clean and disinfect 9b,c Kitchen breakroom floors - degrease and disinfect 11a Kitchen breakroom sinks - degrease and disinfect 11b Old Jail area - clean and disinfect (when accessible) 11b
Weekly: Broom sweep sally port concrete floor when accessible 1b Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors and molding - remove fingerprints, smudges and dirt 2I Doors & entrances - clean and polish, remove fingerprints & smudges 3a Clean stair handrails 7a Wash white boards and pen rails (if erased) 8d
Exercise rooms - clean and deodorize 11d
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b Wooden furniture - clean and polish 8a Formica and metal desks - clean all 8b Wood fixtures - polish 8c Fabric or carpeted wall coverings - dust and/or vacuum, spot clean 8e Light switches - clean and disinfect 8f Janitorial closets – clean, organize, stock and keep order-free 11c Venetian blinds - wipe-down and clean 11g
Vending machines – clean machines and sweep/dust mop underneath 11h
Quarterly: Vinyl and linoleum - strip completely and wax 1d Stone, marble, slate, granite, ceramic tile, travertine floors, stairs 1g Wastebasket/trash containers - wash and disinfect 5e Light fixtures - clean all 8g HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e
Semi-Annually: City refrigerators – break room only 11f
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 16 of 27
ATTACHMENT 3
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday – Sunday (except Fridays)
Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required Services”
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Stone, marble, ceramic, slate (sweep) 1e Carpet and mats (vacuum traffic areas) 2c Carpet spot cleaning and spot removal 2e Graffiti (remove all marks and writing) 2f Doors and entrances (clean and polish) 3a Drinking fountains (clean, disinfect and polish) 3b Public Telephone (clean and disinfect) 3c Dusting (remove accumulated dust) 5a Wastebaskets (empty and replace liners) 5c Restrooms (clean, disinfect, restock) 9a
Kitchen/coffee bar sinks (clean and disinfect) 10b
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Stone, marble, ceramic, slate (damp/wet mop) 1f Carpets and mats (vacuum all areas, including edges and corners 2d Walls, doors and molding (spot clean) 2g Glass and windows (remove fingerprints, smudges, dirt) 4a Whiteboards and pen rails (clean, if erased) 8d
Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c
Monthly: Dusting - high dusting 5b Wooden furniture - clean and polish 8a Formica and metal desks - clean all 8b Wood fixtures – polish 8c Light switches - clean and disinfect 8f Janitorial closets – clean, organize, stock and keep odor-free 11c
Kitchen vent hoods over microwaves – degrease, clean & polish 10d
Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, granite, ceramic tile floors (strip and seal) 1g Wastebasket/trash containers - wash and disinfect 5d Light fixtures - clean all 8g HVAC vents and diffusers - clean all 8h Personal computers - clean with anti-static cleaner 11e
Venetian blinds (dust and damp wipe) 11g
Semi-Annually: Vinyl and linoleum - strip completely and wax 1d
City refrigerator in office area (clean and disinfect) 1f
Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 17 of 27
ATTACHMENT 4
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events
FREQUENCY TASK See Section 2 “Required Services”
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Stone, marble, ceramic, slate (sweep) 1e Hardwood floor in ballroom (sweep and dust mop on Tue/Thu) 2a Hardwood floor in ballroom (sweep and damp mop on Mon/Wed/Fri) 2b Carpet and mats (vacuum traffic areas) 2c Carpet spot cleaning and spot removal 2e Graffiti (remove all marks and writing) 2f Doors and entrances (clean and polish) 3a Drinking fountains (clean, disinfect and polish) 3b Public Telephone (clean and disinfect) 3c Dusting (remove accumulated dust) 5a Wastebaskets (empty and replace liners) 5c Restrooms (clean, disinfect, restock) 9a Kitchen quarry tile floors (remove mats, degrease, disinfect, replace mats) 10a Kitchen/coffee bar sinks (clean and disinfect) 10b
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Stone, marble, ceramic, slate (damp/wet mop) 1f Carpets and mats (vacuum all areas, including edges and corners) 2d Walls, doors and molding (spot clean) 2g Glass and windows (remove fingerprints, smudges, dirt) 4a Whiteboards and pen rails (clean, if erased) 8d Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c Kitchen Anti-Fatigue Mats (degrease and disinfect) (Fridays) 10e
Kitchen Floor Drains (degrease and clean) (Fridays) 10f
Monthly: Dusting - high dusting 5b Wooden furniture - clean and polish 8a Formica and metal desks - clean all 8b Wood fixtures – polish 8c Light switches - clean and disinfect 8f Janitorial closets – clean, organize, stock and keep odor-free 11c Kitchen vent hoods over stoves – degrease, clean and polish 10d
Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, granite, ceramic tile floors (strip and seal) 1g Wastebasket/trash containers - wash and disinfect 5d Light fixtures - clean all 8g HVAC vents and diffusers - clean all 8h Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
Artificial Plants - clean to remove dust 5e
Semi-Annually: Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area (clean and disinfect) 1f
Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 18 of 27
ATTACHMENT 5
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Wave Aquatic Center
Estimated Building Size: 30,000 SF
Cleaning Frequency: January – December, 7-days per week
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
PLEASE NOTE: PEAK SEASON is from Memorial Day through Labor Day, where more attention to all areas is
required.
FREQUENCY TASK See Section 2 Required Services
Daily: Interior floors (sweep and/or dust mop all floors) 1a * Tile hallway area (scrub machine and disinfect) 1f
Interior flooring in lobbies/office (damp/wet mop, disinfect, vacuum, move furniture 1i
Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
* Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, scrub machine, restock) 9a * Showers (clean, scrub machine, clear drain strainers and disinfect) 9b * Locker rooms and dressing rooms (clean, disinfect, scrub machine) 9c
*
Use machine provided by City – Clean Advance Machine and/or Karcher B60
Battery Scrubber (Staff also expected to maintain and clean the machines
after every use)
Weekly: Walls, doors and molding (spot clean) 2g Glass and windows (remove fingerprints, smudges, dirt) 4a Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c City refrigerators (clean as specified) 11f
Formica and metal desks - clean all 8b
Monthly: Dusting - high dusting 5b Wooden furniture - clean and polish 8a Wood fixtures – polish 8c Light switches - clean and disinfect 8f Janitorial closets - clean organize, stock and keep odor-free 11c
Complete and thorough machine scrub all hard floor surfaces 1f
Quarterly:
(3x per year) Wastebasket/trash containers - wash and disinfect 5d
Personal computers - clean with anti-static cleaner 11e
Venetian blinds (dust and damp wipe) 11g
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 19 of 27
ATTACHMENT 6
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House – 2,900 SF, Church – 1,550 SF
Cleaning Frequency: School House – 3 days per week (Wed/Fri/Sun); Church – 1 day per week (Wed)
Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must receive
approval from Museum Director prior to use.
FREQUENCY TASK See Section 2 Required Services
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Hardwood floors (sweep and dust mop) 2a Carpet and mats (vacuum traffic areas) 2c Carpet spot cleaning and spot removal 2e Graffiti (remove all marks and writing) 2f Doors and entrances (clean and polish) 3a Dusting (remove accumulated dust) 5a Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Hardwood floors (sweep and damp mop) 2b Carpets and mats (vacuum all areas, including edges and corners) 2d Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a
Monthly: Dusting - high dusting 5b Formica and metal desks – clean all 8b Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c
Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Wastebasket/trash containers - wash and disinfect 5d Light fixtures - clean all 8g HVAC vents and diffusers – clean all 8h Personal computers - clean with anti-static cleaner 11e
Venetian blinds (dust and damp wipe) 11g
Semi-
Annually:
Vinyl and linoleum - strip completely and wax 1d
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 20 of 27
ATTACHMENT 7 (Page 1 of 2)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Heritage Park and Museum, 11285 Dublin Boulevard
Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must receive
approval from Museum Director prior to use.
Sunday School Barn: 1327 SF
FREQUENCY TASK See Section 2 “Required Services” Daily: Wood floor – sweep Wastebasket – empty and replace liner
2a 5c
Weekly: Walls, doors, moldings – spot clean as needed
Glass and windows – remove fingerprints, smudges, dirt
Doors – clean and polish Dusting – dust windowsills and furniture
2g
4a
3a 5a/5b
Monthly: Dusting – high dusting 5b
Light switches – clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 2a/2b
Vinyl and linoleum – clean and wax floors - traffic areas 5d Quarterly: Light fixtures and fans – clean 8g
HVAC vents – clean 8h
Restrooms: 289 sq. ft.
FREQUENCY TASK See Section 2 “Required Services” Daily: Floor – sweep and mop
Toilets – clean and disinfect
Doors – clean and polish Wastebasket – empty and replace liner
1a/1b
9a
3a
5c Weekly: Walls, doors, moldings – spot clean
Glass and windows – remove fingerprints, smudges, dirt
Dusting – dust windowsills and furniture
2g
4a 5a/5b
Monthly: Dusting – high dusting 5b
Light switches – clean 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c
Wastebasket/trash containers – clean and disinfect 5d Quarterly: Light fixtures and fans – clean 8g
HVAC vents – clean 8h
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 21 of 27
ATTACHMENT 7 (Page 2 of 2)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Ceramics/Art Studio: 330 sq. ft.
FREQUENCY TASK See Section 2 Required Services Daily: Dusting (dust windowsills and furniture)
Wastebasket (empty and replace liner)
Floor - sweep and mop
5a/5b
5c
1a/1b
Weekly: Walls, doors, moldings (spot clean)
Glass and windows - remove fingerprints, smudges and dirt
Doors (clean and polish) Dusting – high dusting
2g
4a
3a 5b
Monthly: Light switches – clean 8f
Quarterly: Wastebasket/trash containers – clean and disinfect
Light fixtures – clean HVAC vents – clean all
5d
8g
8h
Kolb House: 2304 sq. ft.
FREQUENCY TASK See Section 2 “Required Services” Weekly: Bathroom and Kitchen Floor – sweep and damp mop
Bathroom fixtures – clean and disinfect
Kitchen counters – wipe with light solution
Wastebaskets – empty and replace liner
Back Porch – sweep and clean
Public Room – vacuum carpeted areas, spot clean
Halls – vacuum carpeted areas, spot clean Stairs – vacuum carpeted areas, spot clean
1a/1b
9a
10b
5c
1e
7a
7a
7a Walls, doors, moldings – spot clean
Glass and windows – remove fingerprints, smudges, dirt
Dusting – dust windowsills and furniture Doors – clean
2g
4a
5a/5b
3a
Monthly: Dusting – high dusting 5b Light switches – clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c
Quarterly: Wastebasket/trash containers – clean and disinfect
Light fixtures and fans – clean
5d
8g HVAC vents – clean 8h
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 22 of 27
ATTACHMENT 8
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Shannon Community Center, 11600 Shannon Avenue
Estimated Building Size: 18,250 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events
FREQUENCY TASK See Section 2 “Required Services” Daily Sweep and/or dust mop all hard surface floors 2a Vacuum all carpet area 2d Spot clean carpet areas 2e Graffiti (remove all marks and writing) 2f Doors and entrances (clean and polish) 3a Drinking fountains (clean, disinfect and polish) 3b Public Telephones (clean and disinfect) 3c Dust all surfaces 5a Wastebaskets (empty and replace liners) 5c Restrooms (clean, disinfect, and restock) 9a Kitchen/coffee bar sinks (clean and disinfect) 10b
Kitchen floor – remove mats, degrease, disinfect, replace mats 10a
Weekly Damp mop all hard surface floors 2b Vacuum all carpeted areas including the edges 2d Spot wash all walls, doors, and moldings 2g Remove fingerprints and smudges from glass and windows 4a Wash whiteboards and pen rails (if erased) 8d Cabinets, sinks and appliances (degrease, disinfect and polish) 10c Wash Anti-Fatigue mats (degrease and disinfect) 10e Kitchen floor drains (degrease and clean) 10f
Glass and windows – remove fingerprints, smudges, dirt 4a
Monthly: Dusting (high dusting) 5b Wooden furniture (clean and polish) 8a Wooden fixtures (polish) 8c Light switches (clean and disinfect) 8f Janitorial closets (clean, organize, stock and deep odor free) 11c
Kitchen vent hoods over stoves (degrease, clean and polish) 10d
Quarterly: Vinyl and linoleum (clean and refinish floors, traffic areas) 1d
Semi-Annually: Vinyl and linoleum - strip completely and wax 1d
Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 23 of 27
ATTACHMENT 9
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only) Cleaning Frequency: 3 days per week, Monday, Wednesday, Friday Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required Services”
Daily: Vinyl, linoleum, or concrete floors – sweep and/or dust mop all floors 1a
Carpet and mats – vacuum traffic areas and offices 2c
Carpet spot cleaning and removal – as necessary 2g
Graffiti – remove all marks and writing 2h
Glass and windows – remove fingerprints, smudges, dirt 4a
Dusting – removal of accumulated dust 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a,b
Weekly: Carpet and mats – vacuum all areas, including edges and corners 2d
Walls, doors and molding – remove fingerprints, smudges and dirt 2I
Doors & entrances – clean and polish, remove fingerprints & smudges 3a
Dusting – all tabletops, office desks, and filing cabinets 5a
White boards and pen rails – wash clean, if erased 8d
Monthly: Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings- dust and/or vacuum, spot clean 8e
Light switches – clean and disinfect 8f
Quarterly: Vinyl and linoleum – clean and wax floors 1c
. Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean 12h
Semi-Annually: Glass and windows, interior and exterior – all areas 4b
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 24 of 27
ATTACHMENT 10
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 6 days per week, Monday - Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
FREQUENCY TASK See Section 2 “Required Services”
Daily: Vinyl, linoleum, or concrete floors – sweep and/or dust mop all floors 1a Carpet and mats – vacuum traffic areas and offices 2c Carpet spot cleaning and removal – as necessary 2g Graffiti – remove all marks and writing 2h Glass and windows – remove fingerprints, smudges, dirt 4a Dusting – removal of accumulated dust 5a Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a,b
Weekly: Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors and molding – remove fingerprints, smudges and dirt 2I Doors & entrances – clean and polish, remove fingerprints & smudges 3a Dusting – all tabletops, office desks, and filing cabinets 5a
White boards and pen rails – wash clean, if erased 8d
Monthly: Dusting – high dusting 5b Wooden furniture – clean and polish 8a Formica and metal desks – clean all 8b Wood fixtures – polish 8c Fabric or carpeted wall coverings- dust and/or vacuum, spot clean 8e
Light switches – clean and disinfect 8f
Quarterly: Vinyl and linoleum – clean and wax floors 1c
. Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean 12h
Semi-Annually: Glass and windows, interior and exterior – all areas 4b
July 1, 2021 Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 25 of 28
ATTACHMENT 11 (Page 1 of 4)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels
Location: Camp Parks RFTA
Estimated Building Size: Total approx. 220,000 sf (List of buildings listed below)
Cleaning Frequency: 6 days per week, Monday - Saturday
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work
Statement (PWS) and Technical Exhibits
4.0 Technical Exhibits
4.1 Task and Frequency of Custodial Services.
TASK & FREQUENCY Room CHART - TECHNICAL EXHIBIT 1
Routine Cleaning for all areas listed
(choose if applicable based on floor type):
Spot Clean Floors/Carpets AR
Carpeted Floors -Removable (Area and Throw Rugs) 1W
Buffing/Spray Buffing 4Y
Stripping & Wax After Stripping 1Y
Damp Mop 1W
Sweep/Dust Mop Floors 1W
Vacuum Carpeted Floors 1W
Drinking Fountains & Sinks 2.5W
Sweep Stairways/Ele vators/Handicap Lifts -1W
Remove Trash and Recyclables 1W
Low Dusting 2Y
High Dusting 1Y
Clean and Supply Restrooms/Toilet Areas/Locker Rooms 2.5W
Clean Doors 1W
Building# Description (Room Type) Estimat. Flooring
SQ FT Type
282 Admin 700 CONCNCT
285 Admin 530 CONC
300 Admin 11,284 CPTNCT
301 Comm/Area 3,000 VCT
302 Comm/Area 3,000 VCT
303 Gymnasium 11,284 CPTNCT
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 1, 2021
Exhibit A – Page 26 of 28
ATTACHMENT 11 (Page 2 of 4)
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement
(PWS) and Technical Exhibits
304 Offices/Classroom 11,284 CPTNCT
306 Comm/Area 4,000 VCT
310 Comm/Area 4,000 VCT
311 Offices· 2,670 VCT
312 Admin Gen Purp 12,600 VCT/CPT
323 Classrooms / Common Area 11,284 CNL/CPT
331 Admin 2,500 VCT/CPT
340 Adm in/classroom 41,508 VCT/CPT
342 Comm/Area 57,000 CONC
350 Adm in/Classroom/DES 14,260 VCT/CPT
360 Comm/Area 3,000 VCT
361 Comm/Area 3,000 VCT
362 Comm/Area 3,000 VCT
363 Comm/Area 3,000 VCT
364 Comm/Area 3,000 VCT
370 Admin/Classroom 39,632 VCT/CPT
373 TEMF 33,024 CONCNCT
390 Comm/Area 3,000 VCT
391 Comm/Area 3,000 VCT
392 Comm/Area 3,000 VCT
393 Comm/Area 3,000 VCT
394 Comm/Area 3,000 VCT
398 Laundry 2,400 CONC
490 AMSA 13,600 CONC
494 Office/warehousE) 10,000 CPT
501 Chapel 7,200 CPT/HDWD
510 Admin/Gen Purp 62,000 62,000 CONC
514 Adm in/Classroom 4,050 CONC/CPT
516 Adm in/Storage 3,350 CONC
517 Admin/Classroom 41,902 VCT/CPT
520 Comm/Area/Sleep Area 12,000 VCT/CPT
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 1, 2021
Exhibit A – Page 27 of 28
ATTACHMENT 11 (Page 3 of 4)
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 1 of 3
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
JANITORIAL SERVICES
City Facilities Monthly Rate Annual Cost
City Hall Wing, Civic Center, 100 Civic Plaza, including portable
building located in Cultural Arts Center parking lot, 5-days per week service, Monday-Friday $3,180.00 $38,160.00
Cultural Arts Center Wing, Civic Center, 100 Civic Plaza, 5-days per week service, Monday-Saturday $2,100.00 $25,200.00
Library, 200 Civic Plaza (Community Room, Lobby, Main Restrooms,
City Staff Offices), 6-days per week service, Monday-Sunday, except Friday $4,252.00 $51,024.00
Shannon Community Center, 11600 Shannon Avenue, 5-days per week service, Monday-Friday $2,149.00 $25,788.00
Senior Center, 7600 Amador Valley Blvd., 5-days per week service, Monday-Friday $1,947.75 $23,373.00
Heritage Center, 6600 Donlon Way, including Murray Schoolhouse
and St. Raymond’s Church,
3-days per week service (Murray Schoolhouse)1-day per week service (St. Raymond’s Church)
$567.00 $6,804.00
Dublin Heritage Park and Museum, 11285 Dublin Blvd., 5-days per week service, Monday-Friday $567.00 $6804.00
The Wave Aquatic Center, 4201 Central Pkwy 7-days per week service $4,400.00 $52,800.00
Corporation Yard, 5709 Scarlett Court, 3-days per week service, Mon, Wed, Friday $640.00 $7,680.00
Public Safety Complex (Police Services), 6361 Clark Ave, 6-days per week service, Monday-Saturday $2,800.00 $33,600.00
TOTAL ANNUAL COST: $271,233.00
Extra Services Monthly Cost Annual Cost
Daily Cleaning and disinfecting of high-touch areas at various City
Facilities 5-days per week service, Monday-Friday $3,980.00 $47,760.00
Electrostatic Cleaning at various City Facilities
Monthly $3,988.00 $47,856.00
TOTAL ANNUAL COST: $95,616.00
Camp Parks Reserve Forces Training Area Monthly Cost Annual Cost
Office and training areas (Approximately 125,000 sf) $21,000.00 $252,000.00
Tile floor maintenance $2,308.00 $27,696.00
TOTAL ANNUAL COST: $279,696.00
Extra Work:
Rate for scheduled extra work at $21.50 per hour for a minimum of 2 hours for special events.
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 2 of 3
JANITORIAL SUPPLIES - COST ALL FACILITIES Estimated Quantity Case Quantity Product/Description Per Case Price
125 cs Toilet Tissue, 2-ply, 500 sheets/roll 80/500 $33.75
325 cs Multifold Towels, bleached 16/250 $21.76 60 cs 40" x 48" or 40" x 46" Trash Liners, 125 $36.50 1.8 mil or better
70 cs 33” x 39” Trash Liners, 150 $38.03
1.8 mil or better
50 cs 24” x 23” Trash Liners (wastebasket liners) 500 $22.73 0.4 mil or better
30 cs 40” X 46” Clear Trash Liners 150 $36.26
1.7 mil or better
30 cs 33” x39” Clear Trash Liners 250 $39.67
1.2 mil or better
30 cs 24” x 23” Clear Trash Liners 500 $24.50
.35 mil or better
40 cs Toilet Seat Protectors 5000 $37.82
100 cs Foam Hand Soap (based on 6 gal./case) 2/1200 ml $58.35
10 cs Sanitary Napkin Receptacle Liners 500 $16.53
Approx. 7½” x 3-3/4” x 10 ½”
Please note, reimbursable expenses are built into rates as identified above.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1
– June 30). Any changes to costs shall be approved in writing by the Public Works Maintenance Superintendent, or
their designee. Any such annual increase shall be calculated based on the Consumer Price Index for All Urban
Consumers (CPI-U) and shall not exceed 3%.
Year 1 Year 2 Year 3 Total
City Facilities Services $271,233.00 $279,370.00 $287,751.00 $838,354.00
Camp Parks RFTA Services & Supplies $330,887.00 $340,813.61 $351,038.02 $1,022,738.63
Extra Services (Est.) $25,000.00 $25,000.00 $25,000.00 $75,000.00
COVID Janitorial Services $95,616.00 $98,484.48 $101,439.01 $295,539.49
Janitorial Supplies (Est.) $53,817.50 $55,432.03 $57,094.99 $166,344.51
Totals $776,553.50 $799,100.12 $822,323.02 $2,397,976.63
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 3 of 3
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly and as work is
completed.
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit C – Page 1 of 1
EXHIBIT C
CONFLICT OF INTEREST
Consultant confirms the ability to meet the City of Dublin’s Conflict of Interest requirements as specified in
the City’s RFP.
Consultant is not aware of any recent, current or anticipated contractual obligations which will pose a potential
conflict of interest with the work on this project. Consultant agrees that, for the term of this agreement, no
member, officer or employee of the City of Dublin, or a public body within Alameda County or member of
delegate to the Congress of the United States, during his/her tenure of for one year thereafter, shall have any
direct interest in the contacts or any direct or material benefit arising therefrom.