HomeMy WebLinkAbout4.4 Delegating Approving Authority for Procurement of Police Vehicle MaintenanceSTAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.4
DATE:May 4, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Delegating Approving Authority for Procurement of Police Vehicle
Maintenance
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider delegating authority to the City Manager to approve purchases
associated with vehicle maintenance that exceed the $45,000 threshold for Fiscal Year 2020-
21. The Dublin Police vehicle fleet has needed increased maintenance and delegating the
purchasing authority to the City Manager will facilitate these procurements for the remainder of
this Fiscal Year.
STAFF RECOMMENDATION:
Adopt the Resolution Delegating Authority to the City Manager for Procurements Associated with
Vehicle Maintenance that Exceed $45,000 for Fiscal Year 2020-21.
FINANCIAL IMPACT:
The Fiscal Year 2020-21 Police Services Operating Budget has sufficient funding for the
anticipated costs over the $45,000 threshold.
DESCRIPTION:
Dublin Police Services currently has a fleet of 39 vehicles for the Patrol Unit, Investigations Unit,
Administration Unit, and Traffic Unit. These vehicles are managed on an internal replacement
schedule, with maintenance occurring on an as-needed basis. During the current fiscal year,
maintenance costs have increased beyond the originally anticipated amount.
Livermore Ford has become one of the primary service providers for vehicle maintenance due to
over half of the fleet being manufactured by Ford. The requested purchase authority would allow
Staff to increase the purchase order with Livermore Ford over the $45,000 threshold in order to
continue to provide vehicle maintenance for the remainder of the Fiscal Year.
51
Page 2 of 2
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Delegating Authority to the City Manager for Procurements Associated with
Vehicle Maintenance that Exceed $45,000 for Fiscal Year 2020-21
52
Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 1 of 1
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DELEGATING AUTHORITY TO THE CITY MANAGER FOR PROCUREMENTS
ASSOCIATED WITH VEHICLE MAINTENANCE THAT EXCEED $45,000 FOR FISCAL YEAR
2020-21
WHEREAS,Dublin Police Services currently has a fleet of 39 vehicles for the Patrol Unit,
Investigations Unit, Administration Unit, and the Traffic Unit; and
WHEREAS, over half of the Dublin Police vehicle fleet is no longer covered under factory
warranty, causing maintenance costs to increase beyond the originally anticipated amount for
Fiscal Year 2020-21; and
WHEREAS, Livermore Ford has become one of the primary service providers for vehicle
maintenance due to over half of the fleet being manufactured by Ford; and
WHEREAS, the requested purchase authority would allow Staff to increase the purchase
order with Livermore Ford over the $45,000 threshold in order to continue to provide vehicle
maintenance for the remainder of the current Fiscal Year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby delegate authority to the City Manager for procurements associated with vehicle
maintenance that exceed $45,000 for Fiscal Year 2020-21.
PASSED, APPROVED AND ADOPTED this 4th day of May 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
53