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HomeMy WebLinkAboutReso 65-21 Adopting a Budget for the City of Dublin for Fiscal Year 2021-22Reso. No. 65-21, Item 6.3, Adopted 06/01/2021 Page 1 of 3 RESOLUTION NO. 65 - 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2021-22 WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal Year 2021-22; and WHEREAS, the City Council has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the City Manager has prepared a balanced budget which provides for organizational adjustments and allocation of resources in a manner which aligns with available resources and the Strategic Plan elements; and WHEREAS, the General Fund Operating Budget is balanced without the need to draw from the Reserve for Economic Stability in order to balance funding with planned expenditures; and WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal Year begins on July 1, 2021; and WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2021-22 Budget for Governmental and Proprietary Funds for the City of Dublin; and WHEREAS, Human Services grants are presented to the City Council for approval after the preparation of the Proposed Budget and the Summary of Appropriations (Exhibit A) may need to be revised based on the amount approved; and WHEREAS, the City Council desires to confirm adjustments made administratively to the Capital Improvement Project balances during the preparation of the Proposed Budget and accommodate the carryover of unspent Fiscal Year 2020-21 Capital Improvement Project appropriations, for those projects where work and expenditures will continue in Fiscal Year 2021- 22; and WHEREAS, the City Council desires to accommodate a process the carryover of unspent Fiscal Year 2020-21 operating expenditures, both encumbered and unencumbered, excluding personnel costs, for activities where work and expenditures will continue in Fiscal Year 2021-22; and WHEREAS, The City Council desires to delegate the authority to appropriate Internal Service fund balances that have been set aside for facilities, vehicle, and equipment replacement purposes to the City Manager in Fiscal Year 2021-22. DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 Reso. No. 65-21, Item 6.3, Adopted 06/01/2021 Page 2 of 3 WHEREAS, The City Council also desires to delegate the authority to appropriate Committed and Assigned fund balances that have been approved by the City Council for specific purposes to the City Manager in Fiscal Year 2021-22. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby: 1. Adopt the Fiscal Year 2021-22 Budget Appropriation for the City of Dublin, as outlined in Exhibit A plus the final Human Services grants amount approved by the City Council; 2. Authorize the City Manager to make expenditures appropriations in accordance with the Budget as adopted, with the exception of those expenditures which require prior City Council approval, in accordance with the adopted City ordinances, rules and regulations; 3. Authorize the City Manager to transfer budgeted amounts between line items, provided that the transfer is within the same fund, regardless of the specific department activity. This includes the authority to transfer from the General Fund budgeted contingency amounts that are approved by the City Council during the budget adoption. A full accounting of any such transfers will be provided to the City Council during the quarterly financial reviews; 4. Recognize that the Budget as presented also includes a Contingency for Fiscally Responsible Adjustments, the utilization of which will be determined by fiscal outcomes of June 30, 2021; 5. Authorize the City Manager to increase revenue and expenditure budget for various departmental functions, when corresponding revenues comes in over budget: this would apply to developmental activity, inspection activity, recreation program activity, and any other departmental activity which generates correlating revenues, as verified by the Administrative Services Director. Increased appropriations shall continue to be documented in the financial records and conveyed to the City Council as part of t he quarterly financial reviews; 6. Authorize the City Manager to increase revenues and expenditures related to the award of grants, where there is no net impact to the City, as verified by the Administrative Services Director. Increased appropriations shall continue to be documented in the financial records and conveyed to the City Council as part of the quarterly financial reviews; 7. Authorize the City Manager to make transfers among the various funds, consistent with the “Fund Balances FY 2021-22” as presented in the Proposed Budget. Fund transfers are reported as part of the regular financial reports provided to the City Council; 8. Authorize the City Manager to increase the appropriations for Fiscal Year 2021-22 expenditures in an amount not to exceed the amount of funds encumbered or designated by the City Manager as needed for expenses that did not occur prior to the year-end, but DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 Reso. No. 65-21, Item 6.3, Adopted 06/01/2021 Page 3 of 3 are expected to be expended in Fiscal Year 2021-22 consistent with the original purpose. This ability to carry-over funding shall not apply to savings from personnel services and shall only occur if the Department Activity total for non-personnel expenditures was less than the amount budgeted for the same. This must also be evaluated on a fund by fund basis. The actual amount of the increased appropriation shall be reported to the City Council, and the City Manager may assign the fund balance in an amount sufficient to account for the increase; 9. Authorize the City Manager to adjust the Fiscal Year 2021-22 appropriations to account for the carryover of unspent Capital Improvement Project appropriations from Fiscal Year 2020-21. All such adjustments shall be clearly recorded in the City financial records and shall only be for projects that remain incomplete as of June 30, 2021; and 10. Authorize the City Manager to transfer funds between capital projects, within the same funding source. Any revisions, which alter the project’s budget by adding a new funding source, are to be approved by the City Council. 11. Authorize the City Manager to appropriate funds from Committed and Assigned fund balances that have been approved by the City Council for specific purposes. 12. Authorize the City Manager to appropriate funds from Internal Service Funds that have been set aside for facilities, vehicle, and equipment replacement purposes. PASSED, APPROVED AND ADOPTED this 1st day of June 2021, by the following vote: AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez NOES: ABSENT: ABSTAIN: _______________________________ Mayor ATTEST: ____________________________ City Clerk DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 EXHIBIT A FISCAL YEAR 2021-22 SUMMARY OF APPROPRIATIONS (Governmental and Proprietary Funds) OPERATING PROGRAMS APPROPRIATIONS Governmental Funds Administrative Services $3,578,313 City Attorney $987,780 City Council $521,831 City Clerk $623,288 City Manager $4,156,137 Community Development $6,057,463 Fire Department $15,599,988 Non-Departmental $19,029,026 Police Department $25,754,580 Parks & Community Services $8,328,487 Public Works $17,678,523 Total Governmental Funds $102,315,416 Proprietary Funds Information Services $2,165,002 Parks & Community Services $24,241 Non-Departmental $1,299,951 Total Proprietary Funds $3,489,194 Total Operating Programs $105,804,610 CAPITAL IMPROVEMENT PROGRAMS General $6,991,969 Public Art $544,700 Parks $7,933,216 Streets $5,687,686 Total Capital Improvement Programs (1) $21,157,571 (1) Includes City funded project costs only