HomeMy WebLinkAboutItem 4.12 Alameda County Public WorksG~~~ OF Dp~~~
i9' ~-~~'-~r ~8Z STAFF REPORT ~ C I T Y C L E R K
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`~IC~~s~ DUBLIN CITY COUNCIL File # ^~~~~~
DATE: June 7, 2011
TO: Honorable Mayor and City Councilmembers ~
FROM: Joni Pattillo, City Manager
SUBJE : Review of Services and Amendment to the Agreement with Alameda County
Public Works Agency for Traffic Signal Maintenance, Street Lighting Maintenance
and Real Estate Services
Prepared By: Nicole Gonzales, Administrative Analyst 1
EXECUTIVE SUMMARY:
The City Council will consider a Review of Services and an Amendment to the Agreement with
Alameda County Public Works for Traffic Signal Maintenance, Street Lighting Maintenance and
Real Estate Services to extend the contract through June 30, 2014.
FINANCIAL IMPACT:
Recent history of budgeted and estimated costs of traffic signal and street lighting services is as
follows: ~
.
2009-10
Actual .
2010-11
Bud et
2010-11
Pro'ection 2011-12
Proposed
Bud et
Traffic Si nal Maintenance $ 121,786 $ 166,060 $ 142,225 $ 166,110
Street Li htin Maintenance 92 135 82 580 87 060 99 845
TOTAL $ 213,921 $ 248,640 $ 229,285 $ 265,955
The cost of traffic signal maintenance is funded through Traffic Safety Funds, Gas Tax Funds
and the City's General Fund. The cost of street light maintenance is paid by two maintenance
assessment districts (City-wide Street Lighting District 83-1 and Dublin Ranch Street Lighting
District 99-1). .
In FY 2010-11, staff increased the operation budget in anticipation of the acceptance traffic
signals and street lights. Due to fluctuating construction scheduled, anticipated traffic signals
and street lights were not accepted as anticipated during FY 2010-11. In anticipation of
acceptance of traffic signals, such as Dublin Boulevard / Silvergate Drive, Dublin Boulevard /
Fallon Gateway, Fallon Road / Fallon Gateway, and street lighting improvements, staff has
increased the FY 2011-12 operating budget to capture anticipated maintenance and operation
costs.
RECOMMENDATION:
Staff recommends that the City Council: 1) Review the comparative analysis of the services
provided under this agreement; and 2) Adopt the Resolution Approving the Amendment to
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Agreement Between City of Dublin and County of Alameda Public Works Agency for Traffic
Signal and Street Lighting Maintenance, and Real Estate Services:
~- '
- ubmitte By
Public Works Director
DESCRIPTION:
Review
Assistant City Manager
The City has contracted with Alameda County for traffic signal services since the City's
incorporation in 1982. Street lighting maintenance and Real Estate Services were added to the
contract in 1993. The City Council last considered this agreement with Alameda County on
June 3, 2008 which extended services for an additional three years and expanded the list of
maintenance locations. The current agreement is set to expire on June 30, 2011.
Services Provided
Under the terms of the agreement (Attachment 1), services are provided on both a routine and
as-needed basis. The costs are charged on a time-and-materials basis, and the City receives a
detailed monthly billing which indicates hours and costs for each intersection and for street
lighting maintenance. A statement is also provided which indicates materials used. There is no
markup on materials.
The services typically provided under traffic signal maintenance include the following:
• A bimonthly visit to each signalized intersection for the purpose of routine maintenance.
Routine maintenance includes the activities as outlined in the agreement.
• 24-hour callout service for non-routine activities such as complaint investigation, repairs,
or Underground Service Alert (USA) marking. The response time for callouts is typically
between two hours and 24 hours, depending on the time of day and the nature of the
problem.
• Traffic signal repairs may be provided at the City's request or in response to a condition
noted by a County technician.
The services typically provided under street lighting maintenance are:
Routine maintenance or repair of street lights, including artwork lighting, as requested by
the City. Repairs may include light bulbs, photoelectric controls or other components, as
well as wiring repairs, pole replacements, or other services as needed. Street lighting
maintenance also includes 24-hour callout service for pole knockdowns or other
situations that may create a hazardous condition.
Staff consults with County personnel in relation to review of construction plans and also to
provide inspection for both City and private development construction of traffic signals and
street lighting. Staff has requested County personnel to provide these services because of the
{evel of expertise required and to also point out any deficiencies that could become a
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maintenance issue at a later date. Plan review and inspection services are requested as a
convenience to Staff and are not a contract condition.
Real Estate Services typically include appraisals, negotiations, and/or legal documentation such
as deeds or rights of entry related to acquisitions for road improvements or other projects.
These services are billed on a time-and-materials basis and are utilized only as needed by the
City for specific projects. ~
Performance Review
The number of traffic signals in the City has increased from 78 to 84 since the last contract
review was completed in 2008. The City expects that the number of traffic signals will increase
to 94 within the next few years. Except for the removal of weekly patrolling from the contract,
the level of service has not decreased. The routine maintenance has continued according to a
pre-set schedule, and the response time for callouts has not increased. The traffic signal crew
consists of a working supervisor and three technicians.
While any electronic equipment may malfunction without warning, Staff is unaware of any
problems which have occurred that are directly related to a maintenance deficiency. The
County personnel are knowledgeable regarding improvements in components and safety
devices and advise the City when equipment changes or other improvements should be
considered.
Exhibit A of the original agreement identifies a specific maintenance schedule that establishes
weekly, monthly, quarterly, and annual services. This schedule dates back to the beginning of
the contract in 1982 and was revised by consensus in 2003 (Attachment 1) to improve efficiency
and reduce costs. The weekly patrolling service was removed from the agreement at that time.
The liability exposure related to traffic control devices is extremely high, and it is important to
note that the agreement indemnifies the City for any incidents which may occur related to the
maintenance of traffic signals.
At the time street light maintenance was added to the agreement, the City only owned 400 lights
on arterial streets. The number will. exceed 4,730 by the end of the 2010-11 fiscal year.
Routine street light maintenance (bulbs, photoelectric controls, fixture changes, fuses) is
performed by a street lighting technician; more extensive wiring repairs are perFormed by one of
the signal technicians or, on occasion, are subcontracted to an electrical contractor. The City's
performance standard for street light repairs provides that the repair will occur within five
business days unless the repair is of an extraordinary nature. This standard is written into the
agreement, and the response has typically been within a shorter time frame. A more normal
response time occurs within 48 hours of the submittal of the street light repair work order.
Consistent response time and qual,ity of work is considered highly satisfactory.
Because the County personnel have continued to provide expert and conscientious service over
the years, Staff is required to spend only minimal time monitoring and supervising this service.
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Alternatives
There are generally two alternatives to contracting with another public agency for services: in-
house personnel or a private contractor.
In-House Personnel:
Staff has explored the possibility of utilizing in-house personnel in the past. The number of
facilities is approaching the point that a Staff position could be considered; however, two
positions would need to be created in order to provide vacation or illness relief, and the cost of
two positioris (wages, benefits, and vehicles) plus material supplies would still exceed the cost
of services through the County.
POTENTIAL COSTS OF IN-HOUSE SERVICE
CAPITAL OUTLAY ONGOING ANNUAL COST
Signal Technician, Supervisory Level $10,000 Salary $ 79,000
(workstation and Benefits @ 30% 24 000
safet e ui . $103,000
Signal Technician $10,000 Salary $ 56,500
(workstation and Benefits @ 30% 17 000
safet e ui . $ 73,500
Traffic Signal Bucket Truck $128,040 Deprec. (10 yr.) $ 12,804
Fuel $ 3,600
Service 6 600
$ 23,004
Street Lighting High Lift Truck $198,000 Deprec. (10 yr.) $ 19,800
Fuel $ 3,600
Service 6 600
$ 30, 000
Estimated Material Cost $60,000 $ 12,000
TOTALS: $ 406,040 $ 241,504
Regarding parts for repair, the City does have an independent supply of unique parts at the
County's yard, but the components that are universally used are purchased by the County and
subsequently billed to the City as the parts are installed so that the City does not incur a large
capital outlay for parts.
Fuel costs as noted above are based on diesel fuel, 10 mpg, and 800 miles per vehicle per
month. It should be noted that the City does not currently have a diesel fuel source and would
either have to contract with the County to obtain fuel from the County maintenance yard or
would have to purchase fuel at a retail service station.
Staff feels that hiring in-house staff for this activity is not appropriate at this time.
Private Contraetor:
In addition to looking at the costs of hiring in-house staff to complete the activity, Staff has also
explored the possibility of engaging a Private Contractor to complete the work. There are
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several private contractors who perform traffic signal and street lighting maintenance at a
variety of rates and levels of service. Following are some examples:
TRAFFIC SIGNAL MAINTENANCE
COST OF
JURISDICTION COST OF BASIC ADDITIONAL
CONTRACTOR (# of signals) MAINTENANCE FREQUENCY WORK (labor + MATERIAL
vehicle + overhead MARKUP
Alameda Dublin (84) $133/month (per Monthly - $133 per hour;
County intersection) Bimonthly overtime is slightly
(for (depending higher but is not None
comparison on size and time &'h or double
purposes) traffic volume time. (includes
of the labor and vehicle)
intersection)
Team Econlite Pleasanton $146/month (per Monthly $168 -$222 per
(103) intersection) hour (depending on 15%
staff level), plus
$68 (bucket truck)
er tri
$79 /month (per Bi-Monthly $170 - $195 per
Republic ITS Menlo Park intersection) hour (depending on 20%
(22) staff level), plus
$5.95-$67.95 for
~ vehicle/e ui ment
The unit costs for these agreements vary from jurisdiction to jurisdiction and depend on the
level of service desired by the agency. While the unit cost for basic maintenance appears to be
less; the service provided is typically also less. For example, under the City of Menlo Park's
contracts, only preventative maintenance on a regularly-scheduled basis is provided. The
County includes the following maintenance on a bi-monthly basis: preventative maintenance,
testing pushbuttons, visual inspection of roadway, and checking the detector modules, checking
cabinet fans, filters, and lights, vacuuming, replacing the filter, checking indicator lamps and
connectors, checking functionality of the traffic signal controller and component, including the
battery backup system when applicable, and corrects any problems that are found.
With respect to repairs outside the realm of basic maintenance, the same County hourly
labor/vehicle/overhead rate applies. Whenever possible, the technicians will perform multiple
service activities on one trip so that the City is not paying travel time for just one repair.
Overtime, when needed, is billed at a slightly higher rate, but is not time-and-a-half or double-
time. There is no markup on materials that have been purchased by the County and
subsequently billed to the City.
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STREET LIGHTING MAINTENANCE
COST OF
JURISDICTION COST OF BASIC ADDITIONAL
CONTRACTOR (# of lights) MAINTENANCE WORK (labor + MATERIAL
vehicle + MARKUP
overhead
Alameda Co. Dublin (4,729) $1.10 per light per $94.88 per hour, None
(for comparison month plus $24.91 per
ur oses vehicle
Team Econolite Pleasanton $1.45 per light per $119.00 per hour, 15%
6,000 month lus $68 vehicle
Cal-West Menlo Park $1.25 per light per $60-$160 per Information Not
Lighting and (2,300) month hour (depending Available
Signal on staff level),
Maintenance, plus $10-$50 per
Inc. hourfor
e ui ment
The street lighting maintenance information gathered from both the City of Pleasanton and City
of Menlo Park indicate that the average cost is higher with private contractors than Dublin has
experienced with the County. For that reason, Staff believes that engaging a private contractor
to provide the services is not appropriate at this time. ~
Real-Estate Services
This service has not been used recently, but Staff recommends leaving this in the scope of the
services as this contract for the next term in the event that these services are needed for
upcoming capital projects. The alternative to using the County for this service is to use a private
consulting firm, which has also been adequate and produced appropriate results.
Conclusion:
Given the comparative analysis completed on the services provided under this agreement, Staff
would recommend that the City Council adopt the resolution (Attachment 2) approving the three
year extension to the existing agreement (to June 30, 2014) and adding new facilities to traffic
signals and street lighting locations. . .
NOTICING REQUIREMENTS/PUBLIC OUTREACH: None.
A copy of the Staff Report has been forwarded to the County of Alameda Public Works Agency.
ATTACHMENTS: 1. Original Agreement and Amendments
2. Resolution Approving the Amendment to Agreement Befinreen
City of Dublin and County of Alameda Public Works Agency for
Traffic Signal and Streetlighting Maintenance, and Real Estate
Services, including "Exhibit A" to the Resolution, Amendment
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~ ~. . ' E'~ Z T"A" OF RESOLUTION l -9P ~ l Dl ~
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AGREEMENT BETWEEN CITY OF DUBLIN
~ AND COUNTY OF ALAI~IEDA PUBLIC WORKS AGENCY
FOR TRAFFIC SIGNAL AND STREETLIGHTING 11ZAINTENANCE,
REAL ESTATE _SERVICE5, AND CROSSING GUARD SERVICES
TffiS AGREEMENT, made and entered into this lst day of July, 1998, by and between the~COUNTY
OF ALEiMEDA PUBLIC WORKS AGENCY, hereinafter referred to as "COUNTY," and the CITY OF
DUBLIN, he~eina.fter referred to as "CITY."
RECTTALS:
a) CITY is desirous of contracting with COIJNTY for the performance of Traffic Signal and .
Streetlighting Maintenance, Real Estate Services, and Crossing Guard Services by COUNTY.
b) COITNTY is agreeable to rendering such services on the terms and conditions hereiriafter
set forth.
c) Such contracts are authorized by Section 51300, et. seq., of the Government Code.
THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
L SERVICES TO BE ]PROVIDED
a} COUNTY agrees to provide Traffic Signal and Streetlighting Maintenance, Real Estate
Services, and Crossing Cuard Services vyithin the corporate limits ofthe CI'~Y to the extent and in the
manner hereina.ftEr set forth. Such services shall only encompass duties and functions of the type coming
within the jurisdiction of and customarily rendered by the ~OUNTY Public Works Agency. Services to
be provided and the locations of said services are appended to this agreement as Traffic Signal ~
Ma~ntenance Services, E~chibit A, Crossing Guard Services Exhibit B, Streetlight Maintenance, Exhibit C,
and Real Estate Services, E~chibit D, and incorporated by reference. ,
The rendition of such services, the standard of performance and other matters incidental to
the perfonnance of such services, and the control of personnel so employed shall remain within the
control of COLJNTY unless otherwise described in this ageement. In the event of dispute between the
parties as to the extent of the duties and functions to be rendered hereunder or the level and manner of
performance of such service, COUNTY's determination thereof sha11 be final and conclusive as between
the parties hereto.
b) CITY sha11 have the ability to eliminate services described in E~chibits A, B, C, and D in
accordance with Section III of this agreement. CITY shall have the ability, on an annual basis, to modify
Exhibits A, B, C, and D, provided that to the County Deputy Director, Ma.intenance and Operations, or
hisJher designee, said modification(s) will not be detrimental to the provision of such services.
, -N~ la _~`~ _I ~- - -
~ ~~ATTACHMENT ~~
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c) To facilitate the performance of said f~nctions, it is hereby agreed that COUNTY shall
have full cooperation and assistance from CITY, its officers, agents, and employees, who shall remain
CITY employees for the purpose of this agreement.
d) For the purposes of perfornung said functions, COUNTY shall furnish and supply all
necessary labor, supervision, machinery, equipment, and supplies necessary to maintain the level of
service to be rendered hereunder.
e) No extraordinary function or service shall be performed pursuant to this agreement by any
COUNTY officer or department unless such function or service has been requested in writing by CTTY
and authorized by the Public Works Director of CITY or his/her designee. CTTY sha11 submit a written
service request to the Deputy Director, Maintenance and Operations of COUNTY, or his/her designee,
specifying those fun~tion and services to be performed by COUNTY. In an emergency situation, services
may be requested by CITY and provided by COUNTY pursuant to verbal agreement between the Public
Works Director of CTTY or his/her designee and the Deputy Director, Maintenance and Operations of
COUNTY, or his/her desi$nee. All functions and services provided by COUNTY to CITY shall be
performed at the times and under circumstances which do not interfere with the performance of regular .
COUNTY operations except for CITY emergencies.
fl CITY and COUNTY shall mutually agree on any workload data to be maintained by
COUNTY for CITY. COUNTY may provide CITY with supplemental workload or cost data requested
by CTTY subject to availability of information and stafftime. CITY will pay COUNTY for the full cost
of staff time including overhead required to provide CITY with supplemental information.
g) To assist COUNTY in performance of its duties hereunder and to safeguard CITY's
streets, it is agreed that CITY shall enact and maintain during the duration of this agreement an ordinance
similar to Cha.pter 1, Title 5 of the Alameda County Ordinance Code (encroachment ordinance). This
agreement shall sooner terminate at any time CITY fails to maintain said ordinance.
II. PREPARATION OF PLANS/USE OF PRIVATE CONTRACTOR
a) I~ pursuant to this agreement, COUNTY prepares plans at the written request of CITY,
for any project to be constructed hy a private contractor, CITY shall have the option of either becoming a
part of a COUNTY overall contract for such services, should one be available for advertising on a timely
basis, or of entering into a sepuate contract with such private contxactor.
b) CITY shall be provided with an opportunity to review said plans prior to their release. If
CITY elects to join in a COUNTY overall contract, CITY work shall be bid as an alternate, which CITY
shall ha.ve the right to reject after bids are received. ,
c) In either case, a11 plans, profiles, and the specifications therefor, together with the terms of
the contract and the accompanying bonds, when prepared by COUNTY, shall be submitted to CITY
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Public Works Director. If inspections necessary to ascertain the compliance by the contractor with the
plans, profiles, and specificadons are made by COUNTY, a report thereon shall be submitted to CITY. It
shall be COUNTY's responsibility to ultimately determine the adequacy of such performance and ta
finally certify the work as completed.
IIL TERIVIII~TATION OF SERVICES
CITY or COUNTY may terminate those services provided by COUNTY to CITY at any time
during the term of the contract upon providing the other party with ninety (90} days' advance written
notice unless a shorter time frame is agreed to in writing by the parties. Such notice shall be delivered by
certified mail. Upon termination, COUNTY shall provide CITY with all pertinent records. ~
IV. ~IABILII'Y
a) All persons employed by COUNTY in the performance of the services and functions for
CITY pursuant to this agreement sha11 be and shall remain COUNTY employees. No person employed
hereunder shall have any CITY pension, civil service, or other status or right.
b) CITY shall not be called upon to assume any liability for the direct payment of any salary,
wages, or other compensation to any COUNTY personnel performing services hereunder for CITY, or
any liability other than that expressly provided for in this agreement.
CITY shall not be liable for compensation or indemnity to any COUI~iTY employee for
any injury or sickness arising out of his/her employment.
c) CITY shall assume liability and shatl pay cost of defense and hold the COUNTY harmless
from loss, costs, or expenses to the extent caused by the negligent or wrongful act or omission of CITY
officers, agents, and employees occurring in the performance of this agreement. In addition, when
liability arises pursuant to Section 830, et. seq., of the Governmern Code, by reason of a dangerous
condition of public properiy of the CITY, CITY shall assume liability and pay cost of defense and hold
the COUNTY harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission
of CITY officers, agents, and employees arising in the performance of this ageement.
d) COUNTY will assume liability and pay cost of defense and hold the CITY harmless from
loss, costs, or expenses to the extent caused by negligent or wrongful act or omission by COUNTY
officers, agents, and employees occurring in the performance of this agreement. In addition, when
liability arises pursuant to Section 830, et. seq., of the Government Code, by reason of a dangerous
condition of the public property of the COUNTY, the COUNTY shall assume liability and pay cost of
defense and hold the CITY harmtess from loss, costs, or expenses caused by the negligent or wrongful
act ar omission of COUNTY officers, agents, and employees arising in the performance of this
agreement.
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v. INSiJRANCE
That insurance agreement between CITY and COUNTY entitled "Addendum to Service Agreements
Between County of Alameda and City of Dublin and Insurance Agreement" which is in effect during the
term of this agreement shall apply hereto and is fully incorporated herein by reference.
VI. COST A1~TD BILLING PROCEDURES
a) CITY shall pay COUNTY the a.ctual cost to the COLTNTY in performing services
hereunder. "Actual cost" shall be the County's direct and indirect costs of providing the services specified
in the Exhibits attached to this agreement. "Actual costs" shall nat include general overhead costs as
de8ned in and determined by the Board of Supervisors pwsuant to Government Code Section 51350.
h) COUNTY shall keep rea.sonably itemized and detailed work or job records covering the
cost of all services performed, including salary, wages, and other compensation of labor; supervision and
planning , plus overhead, the reasonable rental value of all C4UNTY owned machinery equipment, rental
paid for all rented machinery or equipment, together with the cost of an operator thereof when fiarnished
with said machinery and supplies fiu~nished by COUNTY, reasonable handling charges, and all additional
items of expense incidental to the performance of such function or service.
c) On or before March lst of each year, COUNTY shall provide CITY with projections for
service cost during the upcoming fiscal year. CITY shall advise COUNTY of any program changes for
tbe forthcoming fiscal year.
d) COUNTY shall bill CITY for services monthly. CITY shall pay COUNTY within thirty
(30) days from the date of billing. If such payment is not received by COUNTY at the o~'ice which is
described on said billing within thirty (30) days after the date of delivery of said billing; COUNTY is
entitled to recover interest thereon. Said interest shatl be at the rate of one (1) percent simple interest per
calendar month or any portion thereof calculated from the date of delivery of said billing.
e) Notwithstanding anything hereinabove to the contrary, COUNTY may bill CITY for the
entire cost of any specific project at the completion thereof, and such cost will be paid within a reasonable
time thereafter. The words "specific project" as used herein shall include, but shall not be limited to, all
construction, reconstruction, relocation, and other simi~ar capital signal projects.
fl I~ at the termination of this agreement, COUNfY has on hand any unexpended and
unencumbered portion of any funds from any source allocated or apportioned to CITY, which is in excess
of any obligation of CITY to COLTNTY for the performance of such functions by COUNTY, any such
excess shall thereupon be paid to CITY by COUNTY, in the same manner and for the same pwposes as
other like funds are paid to other cities in the COUNTY.
VII. COMPLIANCE WITH APPLICABLE LAWS
In performing the services to be provided pursuant to this ageement, COUNTY shall comply with all
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applicable State and Federal laws and regulations, including but not limited to laws and regulations
relating to discrimination and laws requiring injury and illness prevention prugrams.
VIII. 1'ERM
~
This agreement sha11 commence an 7uly 1, 1998, and shall continue in effect until June 30, 2003`unless
ternvnated according to the provisions of Section III.
VI. MODIFICATION
This agreement may be modified in writing by mutual agreement of the parties hereto at any time.
For CTTY OF DUBLIN
Attest:
~~
ity lerk
For COUNTY OF ALAMEDA
Approved as to form:
/~.3''~ /
County Counsel
ay
Approved as to form:
~ ~G~
City Attorney
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^' ~d~af , Board of Supervisors
1 hereby certify under penalty of perjury that the Chairperson of the Board of Supervtsors has been duty authorized to
execute this document on behalf of the County ofAlameda by a majority vote of the Board on • and
that a copy has been delivered to the Chairperson as provided by Government Code Section 2Sl '.
JUL 1 4 '~98
Dated:
a: LsignaGiagrement
C R~S rA~` K. ~+rs~~nR
Clerl~ Board of Supervisors
County ofAlameda, State of California
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EXHIBIT "A"
TRAFFIC SIGNAL MAINTENANC'E SERVICES
1. The COUNTY Public Works Agency shall construct, reconstruct, operate, maintain and repair a11
traffic signals within CITY with the same power with reference thereto as if said traffic signals were in
the unincorporated area of COI3NTY; the City Council of CITY exercising the same authority with
reference to said work an said streets as the Board of Supervisors would exercise if said h~affic signals
were in the unincorporated territory of COUNTY.
2. Nothing herein contained shall be construed as in any way divesting CITY of any of its powers
with respect to supervision, management, and control of traffic signals within its boundaries.
3. COUNTY shall provide for the maintenance of certain approved traffic signal systems at
intersections (as defined in Section 364 of the Vehicle Code) which are under the jurisdiction of CITY
and to arrange herein for the particular maintenance functions to be performed and to specify the cost of
such maintenance as follows:
1. Services
A. COUNTY will furnish and perform all routine maintenance and inspection services
necessary to keep the facilities covered by the terms of this Agreement in satisfactory working condition.
A general guideline for said services is included in this Exhibit. Such services shall include the following:
patrolling, emergency service, relamping, necessary minor repairs and adjustments, replacement of
controller, equipment, detectors, poles, heads, and lamps. Installation of additional facilities is not a
routine maintenance function under provisions of this paragraph.
B. COUNTY shall perform all extraordinary maintenance services which shall include
replacement and/or addition of major equipment due to obsolescense, wear, or inadequacy and repair due
to extensive damage from any cause.
C. COUNTY shall perform a11 necessary vandalism and collision repairs.
D. At CITY's written direction, COUNTY shall perform new construction inspection services
for traffic signal installations and provide reports of any deficiencies, irregularities, or deviations from
CITY's approved plans and specifications.
2. Costs and Repairs
A. Labor, equipment, and material costs for routine maintenance, including relamping, shall
be assessed directly against the installation involved. Such costs shall be the actual costs for labor, parts,
and equipment used and/or actually expended in each particular instance.
B. Extraordinary maintenance costs and costs for vandalism and collision repair shall be
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assessed directly against the installations involved. Such costs shall be the actual costs of labor, parts,
and equigment used and/or actually expended in each partieular instance. In order to insure budget
control, the Deputy D'uector - Maintenance and Operations shall approve all extraordinary repairs prior
to the beginning of work and, except for emergency situations, sha11 consult with CITY before
proceeding. ~
3. ~ Installations Covered
The number and location of all signal installations covered by the terms of this ageement are as
follows:
1. Amador Valley Boulevazd/Regional Street
2. Amador Valley BoulevardlDonohue Drive
3. Amador Valley Boulevard/Amador Plaza Road
4. Amador Valley Boulevard/V'illage Pazkway
~ 5. Amador Va11ey BoulevardJStagecoach Road
6. Amador Va11ey Boulevard/Dougherty Road
7. Dublin Boulevard/Dougherty Road
8. Dublin Boulevard/Dublin Court
9. Duhlin Boulevard/Sierra Court
10. Dublin Boulevard/Clark Avenue
11. Dublin Boulevard//V'ViUage Parkway
12. Dublin Boulevazd/Amador Plaza Road
13. Dublin Boulevard/Golden Gate Drive
14. Dublin Boulevazd/Regional Street
15. San Ramon RoadlDublin Boulevard
16. San Ramon Road/Amador Valley Boulevard
17. San Ramon Road/Silvergate Drive
18. San Ramon Road/Shannon Avenue
19. San Ramon Road/Vomac Road '
20. Village Parkway/Lewis Avenue
21. Dougherty Road/Sierra Lane
22. Dublin Boulevazd and DeMarcus Blvd.
23. Dublin Boulevard and Iron Horse Parkway
24. Dublin Boulevard and Hacienda Drive ~
25. Dublin Boulevard and Hibernia Drive
26. Dublin Boulevard and Myrtle Drive
27. Dublin Boulevard and Tassajaza Road
The following intersections to become effective upon completion of construction:
28. Dublin Boulevard and Hansen Drive
29. Dougherty Road and Scarlett Drive
30. Hacie~da Drive and Summerglen Drive
31. Hacienda Drive and Mall Entrance 3(street name to be determined)
32. Gleason Drive and Arnold Road
33. Hacienda Drive and Central Parkway
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At CITY's option, the above locations may be amended to adjust the number and/or location of signal
installations to be so covered. Said changes shall be in the form of a written notice from CITY Public
Works Director or his/her designee. .
4. Maintenance Guidelines
COUNTY shall make every reasonable effort ta maintain CITY's traffc signals in accordance with the
listed guidelines. The maintenance schedule may vary due to lack of personnel or other unforeseen
circumstances. Timing and programrning functions shall be CITY's responsibility.
WEEKLY SERVICE
1. Patrol system check (vandalism).
2. Alignment of traffic and pedestrian heads.
3. Check cycling of system.
BI-MONTFII,Y SERVICE
1. Check cycling.
2. Visual check of controller for extension, detection, and normal operation.
3. Check cabinet ventilation fan for thermal control and operation.
4. Check all vehicle detectar units for tuning and operation:
5. Check operation and adjustment of all external relays.
6. Check all vehicle and pedestrian heads for operation and alignment.
7. Check all pedestrian buttons and pedestrian instruction signs.
8. Vacuum cabinet and check air filter.
9. Check for presence of all prints and maintenance record card.
10. Check cabinet fan for thermal control and operation.
ANNUAL RELAMP
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EI~IT "B~~
CROSSING GUARD SERVICES
1. General
COUNTY shall provide adult Crossing Guards for the conduct of school age children across
designated intersections and/or thoroughfares on their passage to and from school.
2. Scone
The scope of services provided shall include COUNTY's cost of recnutment; training;
supervision; employee salaries; benefits, taxes and supplies; and other associated responsibilities
of having COUNTY personnel provide services pursuant to this ageement.
3. Designation of Times/Dates of Service
CITY Public Works Director shall coordinate with Dublin Unified School District for the
provision to COLTNTY~ on an annual basis, a school calendar. Said calendar shall designate school
holidays for elementary school students as well as school days. Prior to the beginning of the
school year, COUNTY shall submit to CITY for its approval the proposed regular schedule for.
Crossing Guards at each location.
4. Costs
Costs shall be billed in accordance with this agreement at an hourly rate which is all-inclusive.
This shall include, but not be limited to, direct costs, overhead, supervision, etc. By March lst of
each yeaz, COUNTY shall provide CITY with the estimated cost of service for the upcoming
Fiscal Year.
5. Location of Crossing Guards
Crossing guards shall be provided at the following locations: (none at this time)
6. Adjustment of Crossing Guard Locations
At CITY's option, the listed locations may be amended to adjust the number andlor locations of
the intersections to be so covered. 5aid changes shall be in the form of a written notice from
CITY Public Works Director or hisJher designee.
_.
EXH~IBIT "C"
STREET LIGHTING MAINTENANCE
~ - /o
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~
This exhibit shatl pertain to all street lights and street lighting facilities which are owned by the
City of Dublin.
2. Street lighting repair and maintenance shall be conducted on an on-call basis as requested by City.
Service to be performed may include, but is not limited to, replacement of bulbs, photoelectric
controls, lenses, fuses, ballasts, luminaires, breakers, wiring, and other components. City may
request service on an emergency basis if a hazard is perceived to exist.
3. Replacement of street light knockdovms (collision repair) shall be performed by County, either by
County personnel or by contract, as mutually agreed upon by City's Director of Public Works and
County's Deputy Director of Maintenance and Operations.
4. County agrees to stock replacement parts as needed.
S. County shall perform construction inspection of new street lighting systems upon City's written
request.
6. Billing for street lighting repairs and maintenance may be included with the monthly billing for
traffic signal maintenance but must he identified as a separate item or account. The billing need
not reflect specific street light locations.
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h ~ ~ J
EXHIBIT ~~D~~
REAL ESTATE SERVICES
1. County agrees to perform real estate services upon written request of City. Services may include
appraisals andlor acquisition and relocation services.
2. Billing for real estate services may be included with the monthly billing for traffic signal and street
lighting maintenance but must be identified as a separate item or account. Real estate service billing shall
be charged to the "generat" account number 74100 and not charged to a specific nrtersection or location.
3. If a c~ntract appraiser is to be utilized, City reserves the right to review qualifications and approve
the proposed contractor. Billing for a contract appraiser shall be accompanied by a copy of the contract
appraiser's invoice to County.
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EXHIBIT ~A" OF RESOLUTIUN il$ _03
~~
AMENDMENT TO AGREEMENT WITH
ALAMEDA COUNTY FOI~ TRAFFIC SIGNAL MAINTENANCE,
STREET LIGHTING MAINTENANCE, AND REAL E5TATE SERVICES
WHEREAS, the City and Alameda County entered into an agreement dated July I, 1998, for
provision of Traffic Signal Maintenance, Street Lighting Maintenance, Crossing Guards, and Real Estate
Services; and .
WHEREAS, said agreement expires on June 30, 2003; and
VVf~REAS, the City desires to extend the agreement an additional five years and to modify the
agreement scope of work; and ,
WHEREAS, the services provided by the County have been appropriate and acceptable;
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Extension of Term: The agreexnent with Alameda. County is amended to extend the
termination date to June 30, 2008.
2. Deletion of Crossin~ Guazd Services: Exhibit B Crossing Guazd Services is deleted from the
agreement, as these services aze no longer required.
3. Revised Exhibit A: Exhibit A(Signal Maintenance) is amended as per the attached to add
new facilities and revise the maintenance frequency schednle.
crrY oF DusLnv
ATTEST:
City Clerk ~~
Mayor
COUNTY OF ALAMEDA
~~i..~ •~~i~
p~~,,t ., Board of Supervisors
1' hereby certify under penalty of perjury that .the Chdirperson of the. Board of Superv~s h~ ~e~~ly authorized to execute this
document on behalf of the County of Alameda by a majority vote of the Board on e3E3 ~ ; and that a copy has been
delivered to the Chairperson as provided by Government Code Section 2SI03.
+e~ F~ A~ ° ~ ~~~
E~~~ ~ t.. ~.«... ` - - - -- - -- ----- - - -
~~~~ ~ Clerk, Board af Supervisors '.
. tAIIN~VIE, COUn~/ (;pung8~ Couniy ofAlameda, State of Califor,,
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EXHIBIT A -
TRAFFIC SIGNAL MAINTENANCE SERVICES .
1. The COUNTY Public Works Agency shall construct, reconstruct, operate, maintain and repair all
tr~c signals within CITY with the same power with reference thereto as if said tr~c signais were in the
unincorporated area of COUNTY; the City Council of.CTTY exereising the same authority with reference to
said work on said streets as the Board of Supervisors would exercise if said traffic signals were in the
unincorporated territory of COUNTY.
2. Nothing herein contained shall be constxued as in any way divesting CITY of any of its powers with
respect to supervision, management, and control of traffic signals within its boundaries.
3. COUNTY shall provide for the maintenance of certain appmved traffic signa,t systems at
intersections (as defined in Section 364 of the Vehicle Code) which are under tlie jurisdiction of CITY and to
arrange herein for the parkicular maintenance functions to be performed and to specify the cost of such
maintenance as follows:
1. Services
A. COUNTY will fumish and perform a11 mutine mai.ntenance and inspection services necessary
to keep the facilities covered bx the terms of this Agreement in satisfactory working condition. A general
guideline for said services is included in this Exhibit. Such services shall include the following: patrolling,
emergency service, relamping, necessary minor repairs and adjushnents, replacement of controller,
equipment, detectors, poles, heads, and lamps. Installation of additional facilities is not a routine
maintenance function under provisions of this paragraph.
B. COUNTY shall perform all extraordinary maintenance serviees which shall include
replacement and/or addition of major equipment due to obsolescense, weaz, or inadequacy and repair due to
extensive damage from any cause.
C. COUNTY shall pezform a11 necessary varidalism and collision repairs.
D. At CITY's written direction, COUNTY sha11 perform new construetion inspec~ion services for
traffic signal installa.tions and provide reports of any deficiencies, irregularities, or deviations from CTTY's
approved plans and specifications.
2. Costs and Repa.irs
A. Labor, equipment, and material costs for routine maintenance, includa.ng relamping, shall be
assessed directly against the installation involved. Sucb costs shall be the actual costs for labor, parts, and
equipment used andJor actually expended in eacb particular instance.
B. Extraordinary maintenance cos~s and costs for vandalism and collision repair shall be assessed
directly against tlie installations involved. Such~costs shall be the actual costs of labor, parts, and equipment
used andlor actually expended in eaeh particular instance. In order to insure budget control, the Deputy
Director - Maintenance and Operations shall approve ail extraordinary repairs prior to the beginning of work
and, except for emerge~cy situations, shall consult with CITY before proceeding.
- /
3. Installations Covered
The number and location of all signal installations covered by the tezms of this agteement are as
follows:
1. Amador Valley Boulevard/Regional Street
2. Amador Valley BoulevardlDonohue Drive
3. Amador Valley Boulevazd/A~nador Plaza Road
4. Amador Va11ey Boulevard/Village Parkway
5. Amador Va11ey BouTevazd/Stagecoach Road
6. Amador Va11ey BoulevardlDougherty Road
7. Dublin Boulevard/Dougherty Road
8. Dublin Boulevard/Dublin Court.
9. Dublin Boulevard/Sierra Court
10. Dublin Boulevard/Glark Avenue
11. Dublin Boulevard/Village Pazkway
12. Dublin BoulevazdlAmador Plaza Road
13. Dublin Boulevard/Golden Gate Drive .
14. Dublin Boulevard/Regional Street ~
~ 15. San Ramon Road/Dublin Boulevard
16. San Ramon Road/Amador Valley Boulevazd ~
17. San Ramon Road/Silvergate Drive
18. San Ramon RoadlShannon Avenue
19. San Ramon RoacWomac Road
20. Village Parkway/Lewis Avenue ~
21. Dougherty Road/SieYra Lane ~
22: Dublin Boulevard and DeMarcus Blvd.
23. Dublin Boulevard and Iron Horse Pazkway
24. Dublin Boulevard and Hacienda Drive ~
25. Dublin Boulevard and Hibernia Drive ~
26. Dublin Boulevard and Myrtle Drive
27. Dublin Boulevard and Tassajara Road
28. Dublin Boulevazd and Hansen Drive
29. Dougherty Road and Scarlett Drive
30. Hacienda Drive and Central Pazkway
31. Hacienda Drive and Summerglen Drive
32. Hacienda Drive and Hacienda Crossings
33. Tassajara Road and Gleason Drive
34. Gleason Drive and Creekview Drive
35. Tassajara Road and South Dublin Ranch Drive
36. Tassajara Road and North Dublin Ranch Drive
37. Tassajara Road and Central Parkway
38. Tassajara Road and "The Shops" Driveway Entrance
39. Tassajara Road and Koll Center
40. Dublin Boulevazd and John Monego Court
41. Dublin Boulevard and Glyrmis Rose Drive
42. Dublin Boulevazd and Sybase Drive
43. Dublin Boulevard and Arnold Road
44. Dublin Boulevard and 5carlett Drive
45. Amador Valley Boulevazd and Iron Horse Trait Crossing
46. Village Pazkway and Tamarack Drive
47. 'Village Pazkway and Brighton Drive
48. Village Parkway and Davona Drive
49. Central Pazkway and Amold Road L
50. Gleason Drive and~Hacienda Drive
51: Central Parkway and Hibernia Drive
52. Dougherty Road and Willow Creek Drive
53. Dublin Boulevazd and Brannigan Street
54. Central Pazkway and Brannigan Street
55: Fallon Road and Antone Way
56. Fa11on Road and Bent Tree Drive
57. Fa11on Road and Kingsmill Terrace
58. Fallon Road and Turnberry Drive
59. Central Parkway and Glynnis Rose Drive (future)
60. Central Parkway and Tassajara Creek Trail Crossing (future)
61. San Ramon Road and I-580 W/B Offramp (future)
/5
~~
At CITY's option, the above locations may be amended to adjust the number andlor location of signal
installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works
Director or his/her designee.
4. Maintenance Guidelines
COUN'TY shall make every reasonable effort to maintain CITY's traffic signa.ts in accorda.nce with the listed
guidelines. The maintenance schedule may vazy due to Iack of personnel or other unforeseen circumstances.
Timing and prograxnming funcrions shall be CTTY's responsibility. ,
BI-MONTHLY SERVICE
1. Check cycling. ~
2. Visual check of controller for extension, detection, and normal operaxion.
3. . Check cabinet ventilation fan for thermal control and operation.
4. Check all vehicle detector units for tuning and operation.
5. Check operation and adjustmment of aII external relays.
6. Check alI vehicle and pedestrian heads for operation and alignment.
7. Check a11 pedestrian buttons and pedestrian instruction signs check condition of pull
box licls within walkway of intersection..
8. Vacuum cabinet and check air filter.
9. Check for presence of all prints and maintenance record card.
10. Visual check of roadway for asphalt failure or unapproved road construction which affects
vehicle detection operation.
11. Perform any repairs needed for optimum function of traffic sigaal.
ANNUAL. SERVICE
Clean all lenses and EVP (emergency vehicle pre-emption) units.
BI ANNtJAL RELAMP
Incandescent yellow indications to be relamped every two years.
z: {contracllsigna1s12003 amendment
,., : ~ ~
' ~ EXHtB(T "A" OF RESO.LUTION ~-98 M{~
~1 M ~ . . / ~r . • , • ' ~~/(~/(~j
' • V ~ •
f AGREEMENT BETWEEN CITY OF DUBLIN ~
' AND COUNTY OF ~AMEDA PUBLIC'WORKS AGEATCY
~ ~ FOR TRAFFIC SIGATAL AND S'~'R~'~'~IGHTIl~TG 11~tAIl~TTENANCE,
. ~ REAL E$TATE S~RVICES, AND CROSSING ~T7ARD SERVICES
T~S AGR~E]NiENT, made and entered into this lst day of July, ~1998, by and between the COUNTY
OF ALAA+~DA PUBLIC WORKS ACENCY, hereinafter referred to as "COUNTY," and the CTTY OF
DUBLII~I, hereinafter referred to as "CTI'Y." .
RECl'I'ALS:
a) CITY is desirous of'contracting with COUNTY for the performance of Traffic Signal and
Streetlighting Maintenan.ce, R~eal Estate Services, and Crossing Guard Services by COUNTY.
b) COUNTY is a.greeable to rendering such services on the terms and conditions hereiu~er
set fortii. ~ .
c) Such contracts are authorized by Section 51304, et. seq., of the Government Code.
7'~REFORE, THE PART'IES.HERETO AGREE AS FOLLOWS: .
L SERVICES TO BE PROVIDED .
a) CQUNTY sgrees to provide Tra~c Signal ~and Streetlighting Maintenance, Real Estate :
Services, and Crossing Guard Services within the corporate Iinvts of the CIT'Y to the extent and in the
manner hereinafter set forth. Such services shall only encompass duties.and fun~tions of the type coming
wi#hin the 2urisdiction of and custo~narily rendered by the COUNTY~Public W~rks Agency. Services to
be provided and the locations of said services are appended to this agreement as Traffic Signal
Maintenance Services, Exhi'bit A, Crossing Guard. Services.Ex~u'brt B, Streetlight Maimenance, F.xlubit C,
an.d Real Estate Services, Exhibit D, end incorporated by reference. . ~
The rendition af such services, the standard of performance and other ma.tters incidental to..
the performance of such services, and the controt of persorfnel so employed sfiall remain within the
control of COUNTY unless other~vise descn'bed in this agreement, In the event of dispute between the
parties as to the extent of the duties and. functions to be rendereti liereunder or the level and rnanner of
performance of such service, COUNTY's determination thereof shall be final and conclusive as between
the parties hereto. ~ ~
b} CTTY shall have the ability to eliminate services descn'bec~ in Exhibits A, B, C, and D itt
accordance with Section III of this agteement. CTTY shall have the ability, on an annual basis, to modify
Exhibits A, B, C, and D, provided that to the County Deputy Director, Maintenance and Operaxions, or
~iis/he~signee~.,_said modification(s) will nat be detrimentat to the provision of such services.
WINNf E,.
Page I '
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c) To fa.cilitate the pe~rf~rmance of said functions; it is ~iereby agreed #hat COLJI~'T~ shall
have full coaper,~tio~i a~d assistance ~from~ CTI'Y, its of~cers, agents, and employees, who shall remain
CI1'Y employees ~or ~the pwpose of this agreement. ~
, d) For tlie purposes of performing said functions, COUNTY shall furnish and supply all .
necessary laliar, supervision, machineay, equipment, and supplies necessary~to m.~aintaizi the level of ~
service to be rendered hereunder. - .
e) . No extraordinary function ~or service shal~ be perfornie,d pursuarrt.to this agreement by any
"COUN'i'Y officer or depar'tn~ent u~il:ess such fimction or ~ervice has been requested.in. writing~by CITY
and authorized by thE Pub~ic Works Director of CIT'Y or his/her designee. CIT'Y shall submit a written
servi~e request to ttie Deputy Director, Maintenance and Operations. of COUNTY, or his%her designee,
specifyang those function~ and services to be performed by COUNTY. In an emergency. ~ituation, services
may be requested by CiTY aaid provided by COUNTY pursuant to verbal agreement between the Public
Works~Directaf bf CITY or his/her designee and the Deputy Director, Niaintenance and Ogerations.of
~ G.OUI~TY, or his/her designee. A11 functions and services provided by COUNTY to CITY shall be
performed at the times and under circumstances which do not irrterfere with tlie perfortriance of regular
COUNT~Y operations except for CITY emergencies. ~ ~
.£~ CITY and COUNTY shall mutual~y agree on atry workload data to be maintained by
COL~NTY foF CITY. COUNTY may provide CITY with supplemental workload or cost data requested
by CFfY~subjeEt to avaiIability of information and staff time. CITY will pay COUNTY for the fuli cost
of staff time including .overhead required to provide CITY with supplemental information.
•g) _'To assist COUNTY in pe~formance of its duties hereunder and to safeguard CITY's
streets, it is agreed ~that CITY sha1l enact and maintain during the duration of this agreement an ordinance
sun~lar to Chapter I, Title ~ of the Alameda Couniy Ordinance. ~Code (~croaclunent ordinance}: This
agreeineri# sfiall sooner termit~ate at any time CTTY fails to maintain sa,i~l ordinance.
IL PR~PARATION OF PLANS/USE OF PRIVATE CONTRACTOR
~ ' a) ~~ pursuant to this agreement, COUNTY prepares plans at the written request of CITY,
far aary project to be constructed by a private contractor, CTI'Y shall have the option of either becaming a
part of a COUNTY over.ail coirtractfor such services, shouid one lie avaiiable for advertising on a tiniely
basis, or. of entering.into a sepazate contract with such private contractor. ._
bj CI3'Y shall be provided with an opportunity to review s~aid plans priar fo their release. If
CTT~' elects to ,}oin in a COUNTY overall contra.ct, CTTY work shall be bid as an altemate, which CTTY.
shall ha.ve the right to reject after bids are received. . ~. ~ ~.
c) ~ In eith,er case, all plans, profiIes, and the sgecif cations therefor, together with the terms of
the~ contract and the accompanying bands, when prepared by C4UNTY, shall be submitted to CTTY
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Public VVorlcs Director. If inspections necessary to ascertain the compfiance by the contractor with the
~ plans,~ profiles, and specificatians are made by CQUNTY, a report thereon shall be submitted to CITY. It
shall be COUNTY's r~spons~bt~'ty to ultimately.determine tha adequacy of such performance and to ,
. finally certify tha work as completed. . ~
III. TERik~TATION OF SER~ICES ~
CFTY or COUNTY may terminate those sezvices provided by COUNTY to CITY at any rime
durixig the term of the contracfi upon: prov'tding the dther pariy with ninety .(90} days' advance written
notice unless a shorter time frame is agreed to in writing by the parties: Such notice shall be delivere~ by
certified mail. Upon termination, COUNTY s~a11 provide CITY with all pertinent ~r~cords. .
TV. I.IABILITY
a) ~~11 persons employed by COUNTY in the performance of the services and functions for
. CTTY pursuant to this agreement shall be and shall.remain COLJNTY einployees. No persan employed
hereunder shatl have. any CTTY pension, civil service, ar other status or right. . .
b) ~ GITY shall not be called upon to.~assume any Iiability for the direct payment of any salary,
wa.ges, or other compensation to any COUNTY personnel perforining services hereunder f~r CITY, or
any liability other than that expressly provided for in this agreement. ~
. CITY shall not be liable for compensation or indemnity to any COUNTY employee far .
any injury or sickness arising out of hisJher employment. ~ •
c) CITY sha11 assume liability and shall pay cost of defense and hold the COUNTY harmless
from Ioss, costs, or expenses to the ext~t caused ~by the negligent or wrongful act ar omission of CITY
officers, agents, and ~employees oc~un ing in rhe performance af this agreement. In additioq when ~
IiabiZity arises pursuant to Secrion 830, et. seq., of the Crovei~nment Code, by reason of a dangerous
condit[on of pub~ic property of the CTTY, CITY shall assume Iiability~ and pay cost of defense and hold
the COTJiV'TY harmless frorn Ioss, costs; or expenses caused by the negligent or wrongfuI act or oinission -~
of CITY officers, agents, and employees arising in the performa.nce of this agreement.. , ~
d) ~ COUNTY will assume Iiability and pay cost of defense snd hold the CITY harmless from
Ioss, costs, or expEnses to the extent caused by neg)igent or wrongfczi act or omissiori by COUNTY
officers, agents, and employees occurring in the perfarmance of's a.greement: In addition; when .
liability arises. gursuant to Section 830, et. seq., of the Government Code, by reason of a dangerous
condition of the public properiy ofthe COUNTY, the COTJNTY shall ~sswme Iiability and pay cost of
defense and hoId the CITY ha.rrnless from loss, ~costs, or eicpenses. caused by the negligerrt or wrong£u~
act or omission of COUNTY officers, agents, and employees arising in the performance of this
ageement. . . ~ . .
P1ge 3
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v. ~:nvs~c~. . . . .
l~ .
3
That insurance agreement beiweea CTTY and COUNTY entitled "Addendum to Service Agreemems
. Betweeti ~County~ of Alameda and City ofDublui and Insurance Agreernent" which is ~n effect dwing the
-. term o£t]us agreement shall apply hereto and is fu~y.incarparated herein by refer.ence. ~,~
VL COST AND BILLING PROCEDURES
a.) CITX shaU pay COUNTY the~ actual cost to the COUNTY in performing seivices
hereunder. "A~tual cost" shall be the County's direct and indirect costs of providing the service`s specified
in the Exln'brts attached tv tliis agreemen~. "Actuat costs" sha11 not in~Iude general overhead costs as
de~nect in and determtned by the Board of Supervisors pursuant to Gavemment Code~ Section 513~50.
b) COUNTY' shall keep reasonably itemized and detailed work or job records .covering the
cost of all.services perfor~ned, including salary, wages, and other compensation of labor, supenrision and
planning , plus overhea,d, the reasanable rental value of all COUNTY owned znachinery equipment, rental
paid for all rented machiner~ or equipment, togetber with the cost of an operator thereof when fumished
with said machinery and supplies fiirnished by COIJNTY, ~reasonable handling chaTges, and all additional
items~of expe~se incidental2o the performance of such function or service. :
c) . On or before March 1 st of e~oh yesr, COUNTY shall provide CTTY with proj ections for
service ccrst during the upcomuig fisca~ yeaz. CITY sh~11 advise COUNTY of any prograni chauges for
the forthcoming. fiscal year. . ~ . . -
d) COUNTY shall bill CI'I'Y for services mont~ily. CIT'Y shall pay COUNTY within thirty
(30) days from the date of billing. ~ If such payment is not received by COUNTY at the of~ice which is
descnbed on said billing witfiin thirty (30) deys after ~e ciate of delivery of said bilIing, COUNTY is
entitled to recover interest thereon. Ssid interes~ shall be at the rate~of one (1). percent sunple inter~st per
caIendar month or any portion thereof calculated from the date of delivery of said billing.
e) Notwithstanding anything hereinabove to the contrary, COLTNTY may bill CI'TY for the
entire cost~ of arry specific pro}ect at the compietion thereo~ and such cost will be paid within a reasonable
time thereafter. The words "specific project" as used herein shall include, but stiall not be limited to, all
construction, reconstruction, relocation, and other ~imilar capital signal projects. . ~
fl I~ at the termination of this agreement, COUNTY has on hand any unexpended snd
unencumbered portion af a.ny funds: from any source allocated ar apportioried to CrI'Y, whici~ is. in excess
of any obligation .of CITY to COUNTY for the performarice of sucb functions by COUNTY, any such
excess shall there~.pon be paid to CTTY by CO.UNTY, in the same manner and for the same purposes as
other Iike funds are paid to o.ther crties in the COUNTY. . ~
VYI. ~COMP~.IANCE WITH ~iPPLICABLE LA'WS
In~ performing t~ie services to be provided pursuant to this agreement, COIJNTY sha,U comply with all
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applicable Sta.te~arid Federal la.ws artd regul~ians, including but not limited to laws and regulations
relating~to discriminatioa and laws, requiring injury snd illnese prevention programs. .
V.~. 1'ERNI
This agreement shall commence on July 2, ~1998, and sha21 continue in effect until June 30, 2003 unlesa
tern~inated accarding to the provisions of Section III.
VL MODIFICATION
This ;ageement may be madi.fiec~ in writing by mutua.l agreerneirt of th~ parties here~to at any time.
For GZTY OF DTJBLIN
Attest; ~
~ ~ Ci Clerk
For C4UNTY DF AS,AMEDA
Approved as to fflrm:
County Counsel
Mayo .
Approved as to form
,
r
City Attomey ,
. ,
. ~
. ~~iilP . Baard of Supervisors
1 hereb,~certify urrder pennlty of perJury that the •Chairperson of the Bnard af Supsrvisors has lieen duly authoriaed to
execute this doc~ument an behvlf of the County of~llameda by a rnajortiy vote of the Board on ~_; and
that a copy has bee» delivered to the Chairperson as provided by Gwernment Code Section 2510 , ~
Dated.• ~~ ~. ~ ~ ~ ~~
~ ~t.t~5~`AG ~C. ~'{~t~~ .
ClerT~ Boarr~ofSlupervisors ~
County af~llamedq. ~fitate ofCalifornia
a:lstgnatslug-r.menr
~~~~~~,U.~, t~" " !~
z:
; '~' . ,.~. . ,
: ~ ` ~ ~ .._
. . EXS]BIT ~~A" ~ ' ~
TR~FIC SIGNAI, MAINfiENA~ICE SERVICES
l. The COUi~IT'3~ Pubtic Works Agency sfi.all construct; reconstruct, operate, maintain and repair all
tra .ffic signals within CITY'with tlie same power witli r~ference tfiereto as if said tra~c sigria~s were in
the unincorporated area of COUN~'Y;.the City Couneil of CTTY exercising the same autliority~with
reference to said work on said streets as ttie Board of SuperV~sor~ would ex~ercise if said tra~c signals
were in the uniincorporated territory of COUNTY. ~
2. Nothing herein contained sha~l be conshued as in any way divesting ClTY of any of its powers
with respect to supervision, marie.gemeYrt, and ~~ntr41 of ~c signals within its boundaries.
3. COUNTY strali provide for the maintenance of certain ~ppraved' traffic s~gnal systems at.
~ intersections~(as defined 'u~c Se~tion 3b4 of the V~hicIe ~ode) ~vhi~h are unc3er the jurisdictiori of CTTY
and to arrauge herein for the particular ~aintenance functions ta be p.erformed and to spec~fy the cost of
such maintenance as follows: ~ -
1. 5ervices
A," COUIVTS~ yvill furnish sad perform all routine maintenance and inspection services ~
necessary to keep the facilities covered by the terms of this Agreement in satisfactory working ~c,ondition.
A general guidelin:e for said services is included in this Exhi'bi~ Such services shall include the following: .
patrolIing, emeigency service, r.elaznping, necessary niinor repairs and adjustments; replacement of ~
controller, equipm~nt, detectors, poles,. heads, and la~nps. Installation of additional facilities is not a
routine maintenance function under provis3ons o~ this paragraph:
B. COUNTY sha~l perform all extraordinasy maintenance services which shall..include
replacement andlor addition of major equipment due to obsoleseense, wear, dr ina.dequacy and repair due
ta extensive damage from any cause. ~ ~
C. CQUNTY shall perform all necessary vandalism and eollision repairs.
D. .~ At CITY's written direction, COUNTY. shatl perform new construction inspection services
for traffic signal installations and provide reports of auy deficiencies, irregularities, or deviations from
CITY's approved plans and specifications. ~ ~
2. Costs and Repairs
. A Labor, equipment, and material costs for routine maintenance, including relamping, shall
be assessed directty against the installation involved. Such costs shail be the ae~tual.costs for }abor, parts,
and equipment used and/or actually expended in ea.ch particular instance. .
B. , Extraordinary ma.intenance costs and costs for vandalism.and collision.repair.shall be
. . . ,. w . . . . . _ . ~ 3~
assessed directly against the installations involved, Such costs sha.ll be the actual.costs oflabor, parts,
and equipment used and/or actually expended in ea.ch particular instance. In or.der to ~sure bu~get
control, the Deputy Director - Main#enance and t~perations shall approve alI extraordinary:repairs prior
to the beginni~g of wo~k and, except for emergency situaxions, shall consult with CTTY before .
proceeding. ~ ~ ~ ~ ~ ~
3. Installations Covered .
The number and location of all signat installations covered by the terms of this agreemerrt are as
follows: .
.~ 1. Amador Valley BoulevardlRegional Street
2. . Amadar Valley BoulavardlDonohue Drive ,
3. Amador~~alley BoulevardlAniadar P1aza Road . ~
. 4. Amsdor Valley Boulevard/V'iltage Parkway
5. Amador Valley BoulevardlStagecoach Road ~.~
6. ~ Amador Valley BaulevardlDougherty Road ~
?, Dublin Boulevard/Daugherty Road
8. Dublin Boulevard/Dublin Court. ~ . .
~ 9. Dublin Boulevard/Sierra Court
10. Dublin BoutevarcUClark Aveaue ~ ~
I 1. Dublin ~Boulevard/~'~lla;e Parkway
. 12. DubIiri BoutevarcUAmador Plaza. Road
1~3 . Dublin aoulevard/Golden Gate Drive
14. Dublin Boulevard/Regional Street '
~. ~ 1 S. ~. San Ramon Roac~/Dublin Boulevard ~
. 16. San Ramon Raad/Ama.dor Va11ey Boulevard
17. San Rarnon Road%Siivergaxe Drive ~
18. 5an Ramon RoadlShannon Avenue
~.9: San Ramoz~ RoadlVomac Raad ~ .
20. V'illage Parkway/Lewis Avenue ~ ~ .
21. Dougherty RoadlSierre Lane ~
~ 22. Dubtizi Boulevard an~ DeMar~us Blvd.
23. ~ Dublin Boulevazd and Iron Horse Parkway
24. Dublin Boulevard and Hacienda D~rive ~~
~ 25. Dublin B.oulevard and H'ibernia Drive. -
26. Dublin Boulevard and Myrtle Drive
27. ~Dublin Boulevard and Tassajara Road
T~e foIlowing intersections to become effective upon completion of cQnstruction:
28. Dublin Boulevard and Hansen Drive
29: Dougherty Road and Scarlett Dzive .
~ 30. Hacienda Drive and Summerglen Drive .
31.. Hacienda Drive and Ma11 Entrance 3(street name to~be determined)
~
~ 32. Csleason Drive and Arnold Road :.
33. Hacienda Drive and Central Parkway
~ -~ ~~ ~ ~ - ~ ~ ~ ~ ~ ~ ~ ~3 37~ ;.
. . , . . ~,
. ,
. y .
At CTTY's optio~ the above loca.tions may be amended to~adjust the number and/or locatio~ of signal
~ ~nstallations to be so covered. Said changes shall be i~ the form of a written notice from CITY Pubfic :
Works Director or his/her designee:
4. Maintenance Guidelines
CO~CJPJTY shsll niake every reasonable e~ffort to maintain CITY's traffic sign~is in.accordance with the
listed guidelines. The maintenance schedule may vary due to lack of personnel or other unforeseen
circumstaaces. . Timing and programming functions shall be CTTY's responsi~~ity. .
WF.EKLY SERVICE ~ ~ .
1. Patrol system check (vandatism). ~ o
2. Alignment of traffic and pedestrian heads. ~.
3. Check cycling of system. ~~ ~~
BI-MONTI3I..Y SERVICE
1. Check cycling. ~ :
2... V'isual cbeck of. controller for .exfension, detection, . and normal aperation.
. 3. . Check cabinet ventilation fan for thermal control and~ operatian.
4. Check sll~vehicle detector vnits for tuning and operation.
' S. Check operation and adjustment of a11 external relays.
6. Check all vehicle and pedestrian heads for operation and alignment: .
~ 7. - Check.all pedestrian buttons and pedestrian inst~uction signs. . .
8. Vacuum aabinet and check air filter. .
9. ~~ Check for presence of all prints and maintenance record cazd. .
~ ,~10. Check cabinet fan ~for therinal control and opera.tion. ~:
At~NTJAL RELAMP
,
: ~ . .~ ~ ~ ~ ~ . . ~ . ~ . a -~~
EXE.IBTT ~-B~~ . ~
~ CROSSYNG GUARD SERVICES . ~ .
1. General
COUNTY shall provide adult Crossing Guards for the conduct of school age chiidren across
designated intersections and/or thoroughfares on #heir passage to and from school. . ..
2.. Scove
The scope of services provided shall include GOUNTY's cost of reciuitmen~ .tra.ining, . ~
~ supervision; employee salaries; benefits, taxes and supplies; and other associated responsibilities
of ha.~ing COUNTY.peisonnel pro~ide services pursuant to this.agreement. ~ ~
3. Desi,g~ation ofTimes/Dates of Service ~ . ~
CITY Public Works Director shall coordinate with Dublin Unified School Distr.ict for the.
provision to COTJNrY! on an annual basis, a school calendar. Said calendar shall designate school
holidays for elementary school students as well as sEhool days. Prior to the beginning of the ~
school year, COUN'I`Y shall submit to CTTY for its approval the proposed regular ~schedi~Ie for
Crossiag Guards at each location. ~ ~
4. Costs . .
Costs shall be billed in accorda.nce with this agreement at a.n hourly ra.te which is all-inclusive.
This shall include, but not be limited to, direct costs, ovsrhead, supervision, etc. By March lst of
each yea,r, COUNTY shall provide CITY with the estimated cost of service for the upcoming
Fiscal Year. ~ ~ ~
5. Location of Crossing Guards
Crossing guards shaIl be provided ax the following locations: (nane at this time)
~. ~ Adiusiment of Crossin~ Guazd Loca.tians .
At CITY`s option, the listed locations may be amended to adjust the number and/o.r locations of .
the irrtersections to be so covered. Said changes shall be in the form of a written notice from.
CITY Public Works Director or his/her designee. ~
~~:~. ~ ~ :. ~ ~ ~a ______
. 5 ~~
. . . , ~
. . E~~TT'~C« ~ ~ ,
' SZ'REET LIGF#'TJNG 14ZAIl~T~NA~TCE . ~ : ~
1. ~ This exhibit sha11 pertain to alt street lights and stree~t Iight~ng fscilities which are ownecl by the
City of Dublin. ~ . ~ ~
2. ~ Street Iighting repair. and maintena.nce shall be conducted an an on call basis as t^equestied by City. .
. Seivi~e to be performed may include, but is not Iimited to, replacement of bulbs, photoetectric ~
controls, lenses, fuses, ballasts, h~minatreS; break6rs, wui~lg~, and other components, City may
request service on an emergency basis if ~ hazard is perceived to exist, ~ ~
3. ~ R~eplacement of street light knoekdowns (coIIision repair} shall be performed by Gounty, ei~er by
County persorniel or by contract; as mutualty agreed upon by City's Director of Public Works and .
~ County's Deputy Duector of Maintenance and Operattioms. ~. ~
4. County agrees to stock replacement parts as needed, ~. ~
5. County shaIl perform construction inspeetion of new sfxeet Iightin~ systems upon City's written
. ~ request. . .
6: Billing for street }ighting repairs and maintenance may be inc3uded with the monthly billing for
tra~ffic signal maintenance but must be identified as a separate item or account. Tfie billing need
not reflect specific street tight locations. ~ . ". ~
. . .
: ~'
-- ~~ 3~ .
~
. ' ~ E~~IT "D"
REAL.ESTATE SERVICES ~
1. ~.. County agrees to perform.real estate services~upon written request of City. Services may include .
appraisals aiidlor acquisition and.relocation service.s. ~ ~~, ~.
2. ~ Billing for real esf$.te services may be included with the monthly billing for traffic signal and street
Iigh#ing maintenance but must be iderrtified as a separate item or account. Real esta.te service bill~ng shall
be charged to the "general" sccount number 74100 and not charged to a specific irnersection or location.
3.. If a contract apgraiser is to be utiIized, City reserves ~tfie right to review qualifications and approve
~ the proposed contractor. }3~Iing for a contra.~t appraiser shatl be accampanied by a copy o~the coutract
appraiser's iavoice to Couaty.
~ .
i~
~
a 3~
EXHIBIT "A" OF RESOLUTION ~~ - 08
AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND COUNTY OF ALAMEDA
PUBLIC WORKS AGENCY FOR TRAFFIC SIGNAL AND STREETLIGHTING MAINTENANCE,
AND REAL ESTATE SERVICES
WHEREAS, the City and Alameda County entered into an agreement dated July 1, 1998, for
provision of Traffic Signal Maintenance, Street Lighting Maintenance, Crossing Guards, and Real Estate ~`
~~
Services; and
WHEREAS, the City of Dublin and Alameda County entered into an amendment to the agreement `~"
dated July 1, 2003, to extend services for an additional five years, remove crossing guard services, modify ~
the schedule of maintenance frequency, and expand the list of maintenance locations; and ~
WHEREAS, said agreement expires on June 30, 2008; and ~'
. ~
-
WHEREAS, the City desires to extend the agreement an additional three years and to expand the list ~
of maintenance locations; and ~
~
WHEREAS, the services provided by the County have been appropriate and acceptable; ~;,
'`~:.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: ~
Extension of Term: The agreement with Alameda County is amended to extend the
termination date to June 30, 2011.
2. Revised Exhibit A: Exhibit A(Signal Maintenance) of the agreement is amended as per the
attached to add new signal installations to the list of installations covered by the agreement.
CITY OF DUBLIN
A ST:
. "`J
City Clerk~ ~~,,?{-~
Mayor
~ .. ;_
- , ~.
ar~c~,~,-,
CO TY A A ~ ~
v
Presidenti, Board of Supe isors .
I hereby certify under penalry of perjury that the Chairperson of the Board of Supervisors has be n duly authori~ed to execute this
document on behalf of the County of Alameda by a majority vote of the Board on 7~ l~ IO ~ ; and that a copy has been
delivered to the Chairperson as provided by Government Code Section 25103.
Dated.• 1[ 1 D~S ~' .L~~6E r(~Cl.w~ ~l~ r-
Clerk, Board of Supervisor~~
Counry of Alameda, State of California
.~
c~~
c
v~ ~~
. EXHIBIT "A"
TRAFFIC SIGNAL MAINTENANCE SERVICES
1. The COLTNTY Public Works Agency sha11 construct, reconstruct, operate, maintain and repair all
traffic signals within CITY with the same power with reference thereto as if said traffic signals were in the
unincorporated area of COUNTY; the City Council of CITY exercising the same authority with reference to
said work on said streets as the Board of Supervisors would exercise if said tr~c signals were in the
unincorporated territory of COLTNTY.
2. Nothing herein contained shall be construed as in any way divesting CITY of any of its powers with
respect to supervision, management, and control of traffic signals within its boundaries.
3. COUNTY shall provide for the maintenance of certain approved traff`ic signal systems at
intersections (as defined in Section 364 of the Vehicle Code) which are under the jurisdiction of CITY and to
arrange herein for the particular maintenance functions to be performed and to specify the cost of such
maintenance as follows:
1. Services
A. COiJNTY will furnish and perform all routine maintenance and inspection services necessary
to keep the facilities covered by the terms of this Agreement in satisfactory working condition. A general
guideline for said services is included in this Exhibit. Such services shall include the following: patrolling,
emergency service, relamping, necessary minor repairs and adjustmerits, replacement of controller,
equipment, detectors, poles, heads, and lamps. Installation of additional facilities is not a routine
maintenance function under provisions of this paragraph.
B. COLINTY shall perform all extraordinaxy maintenance services which shall include
replacement and/or addition of major equipment due to obsolescence, wear, or inadequacy and repair due to
extensive damage from any cause.
C. COLJNTY sha11 perform all necessary vandalism and collision repairs.
D. At CITY's written direction, COUNTY shall perform new construction inspection services for
traffic signal installations and provide reports of any deficiencies, inegularities, or deviations from CITY's
approved plans and specifications.
2. Costs and Repairs
A. Labor, equipment, and material costs for routine mairitenance, including relamping, shall be
assessed directly against the installation involved. Such costs shall be the actual costs for labor, parts, and
equipment used andlor actually expended in each particular instance.
B. Extraordinary maintenance costs and costs for vandalism and collision repair shall be assessed
directly against the installations involved. Such costs sha11 be the. actual costs of labor, parts, and equipment
used and/or actually expended in each particulaz instance. In order to insure budget control, the Deputy
Director - Maintenance and Operations shall approve all extraordinary repairs prior to the beginning of work
and, except for emergency situations, shall consult with CITY before proceeding.
G:\CONSUL'TANTS~alameda county contract~2008 amendment to street signal agreemeni.doc
3. Installations Covered
~ 3~
The number and location of all signal installations covered by the terms of this agreement are as
follows:
1. Amador Valley BoulevardJRegional Street
2. Amador Valley Boulevard/Donohue Drive
3. Amador Valley Boulevard/Amador Plaza Road
4. Amador Valley Boulevard/Village Parkway
5. Amador Va11ey Boulevard/Stagecoach Road
6. Amador Valley BoulevardlDougherty Road
7. Dublin Boulevard/Dougherty Road
8. Dublin Boulevard/Dublin Court
9. Dublin Boulevard/Siena Court
10. Dublin Boulevard/Clark Avenue
1 l. Dublin Boulevard/Village Pazkway
12. Dublin Boulevard/Amador Plaza Road
13. Dublin Boulevard/Golden Gate Drive
14. Dublin Boulevard/Regional Street
15. San Ramon Road/Dublin Boulevard
16. San Ramon Road/Amador Va11ey Boulevard
17. San Ramon Road/Silvergate Drive
18. San Ramon Road/Shannon Avenue
19. San Ramon Road/Vomac Road
20. Village Parkway/Lewis Avenue
21. Dougherty Road/Siena Lane
22. Dublin Boulevard and DeMarcus Blvd.
23. Dublin Boulevard and Iron Horse Parkway
24. Dublin Boulevard and Hacienda Drive
25. Dublin Boulevard and Hibernia Drive
26. Dublin Boulevazd and Myrtle Drive ~
27. Dublin Boulevazd and Tassajara Road
28. Dublin Boulevard and Hansen Drive
29. Dougherty Road and Scarlett Drive
3Q. Hacienda Drive and Central Parkway
31. Hacienda Drive and Summerglen Drive
32. Hacienda Drive and Hacienda Crossings
33. Tassajara Road and Gleason Drive
34. Gleason Drive and Creekview Drive
35. Tassajara Road and South Dublin Ranch Drive
36. Tassajara Road and North Dublin Ranch Drive
37. Tassajara Road and Central Parkway
38. Tassajara Road and "The Shops" Driveway Entrance
39. Tassajara Road and Koll Center
40. Dublin Boulevazd and John Monego Court
41. Dublin Boulevazd and Glynnis Rose Drive
42. Dublin Boulevard and Sybase Drive
43. Dublin Boulevazd and Arnold Road
44. Dublin Boulevard and Scarlett Drive
45. Amador Valley Boulevard and Iron Horse Trail Crossing
G:\CONSULTANTS\alameda county contract~2008 amendment to street signal agreement.doc
46. Village Parkway and Tamarack Drive
47. Village Parkway and Brighton Drive
48. Village Parkway and Davona Drive
49. Central Parkway and Arnold Road
50. Gleason Drive and Hacienda Drive
51. Central Parkway and Hibernia Drive
52. Dougherty Road and Willow Creek Drive
53. Dublin Boulevard and Brannigan Street
54. Central Parkway and Brannigan Street
55. Fallon Road and Antone Way
56. Fallon Road and Bent Tree Drive
57. Fallon Road and Kingsmill Terrace
58. Fallon Road and Turnberry Drive
59. Central Parkway and Glynnis Rose Drive
60. Central Pazkway and Tassajara Creek Trail Crossing
61. San Ramon Road and I-580 WB Offramp
62. Dublin Boulevard and Grafton Drive
63. Dublin Boulevard and Carnniore Place
64. Dublin Boulevard and Keegan Street
65. Central Parkway and Keegan Street
66. Fallon Road and Gleason Drive
67. Tassajara Road and Quany Lane School
68. Tassajara Road and Silvera Ranch Drive
69. Tassajara Road and Fallon Road
70. Central Parkway and Lockhart Drive
71. Gleason Drive and Lockhart Drive
72: Martinelli Way and Arnold Road
73. Martinelli Way and Center (IKEA) Drive
74. Gleason Drive and Brannigan Street
75. Gleason Drive and Grafton Drive
76. Dublin Boulevard and Inspiration Circle
77. Central Parkway and Montalcino Street-Chancery Lane
78. Central Pazkway and Grafton Drive
79. Fallon Road and Silvera Ranch Drive (future)
80. Fallon Road and Cydonia Drive (future)
81. Dublin Boulevard and Lockhart Drive (future)
82. Dublin Boulevard and Fallon Road (future)
83. Dublin Boulevard and Schaefer Ranch Road (future)
84. Dublin Boulevard and Silvergate Drive (future)
85. Fallon Road and Central Parkway (future)
86. Fallon Road and Positano Parkway (future)
87. Positano Parkway and West Cantaza Drive (future)
88. Positano Parkway and Baroncelli Drive (future)
~
At CITY's option, the above locations may be amended to adjust the number and/or location of signal
installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works
Director or his/her designee.
G:\CONSULTANTS\alameda county contract~2008 amendment to street signa] agreement.doc
4. Maintenance Guidelines
~~
COUNTY shall make every reasonable effort to maintain CITY's traffic signals iri accordance with the listed
guidelines. The maintenance schedule may vary due to lack of personnel or other unforeseen circumstances.
Timing and programming functions shall be CITY's responsibility.
BIMONTHLY SERVICE
1. Check cycling.
2. Visual check of controller for extension, detection, and normal operation.
3. Check cabinet ventilation fan for thermal control and operation.
4. Check all vehicle detector units for tuning and operation.
5. Check operation and adjustment of all external relays. .
6. Check all vehicle and pedestrian heads for operation and alignment.
7. Check all pedestrian buttons and pedestrian instruction signs check condition of pull
box lids within walkway of intersection..
8. Vacuum cabinet and check air filter.
9. Check for presence of all prints and maintenance record card.
10. Visual check of roadway for asphalt failure or unapproved road construction which affects
vehicle detection operation.
11. Perform any repairs needed for optir~um function of tr~c signal.
ANNUAL SERVICE
Clean all lenses and EVP (emergency vehicle pre-emption) units.
BI-ANNUAL RELAMP
Incandescent yellow indications to be relamped every two years.
1101328.1
G:\CONSULTANTS\alameda county contract12008 amendment to street signal agreement.doc
3~
RESOLUTION NO. -11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND COUNTY OF ALAMEDA
PUBLIC WORKS AGENCY FOR TRAFFIC SIGNAL AND STREETLIGHTING
MAINTENANCE, AND REAL ESTATE SERVICES
WHEREAS, the City of Dublin and Alameda County entered into an agreement dated
July 1, 1998, for the provision of Traffic Signal Maintenance, Street Lighting Maintenance,
Crossing Guards and Real Estate Services; and
WHEREAS, the City of Dublin and Alameda County entered into an amendment to the
agreement dated July 1, 2003, to extend services for an additional five years, remove crossing
guard services, modify the schedule of maintenance frequency, and expand the list of
maintenance locations; and
WHEREAS, the City of Dublin and Alameda County entered into an amendment to the
agreement date July 1, 2008, to extend services for an additional three years and expand the
list of maintenance locations; and
WHEREAS, said amended agreement expires on June 30, 2011; and
WHEREAS, the City desires to extend the agreement an additional three years, expiring
on June 30, 2014, and to expand the list of maintenance locations; and
WHEREAS, the services provided by the County have been appropriate and acceptable;
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Dublin
approves the amendment to the agreement, attached hereto as Exhibit "A" to the Resolution;
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendment.
PASSED, APPROVED AND ADOPTED this 7th day of June, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
G:,~oNSULT~TS,~~,eda ~o~nTy ~ont~a~t~o~2~eso Zo~2.DOC ATTA C H M E NT ~'
~~ 3~
AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND
COUNTY OF ALAMEDA PUBLIC WORKS AGENCY FOR TRAFFIC SIGNAL AND
STREETLIGHTING MAINTENANCE, AND REAL ESTATE SERVICES
WHEREAS, the City and Alameda County entered into an agreement dated July 1, 1998,
for provision of Traffic Signal Maintenance, Street Lighting Maintenance, Crossing Guards, and
Real Estate Services; and ~
WHEREAS, the City of Dublin and Alameda County entered into an amendment to the
agreement dated July 1, 2003, to extend services for an additional five years, remove crossing
guard services, modify the schedule of maintenance frequency, and expand the list of
maintenance locations; and
WHEREAS, the City of Dublin and Alameda County entered into an amendment to the
agreement date July 1, 2008, to extend services for an additional three years, expanding the list
of maintenance locations; and
WHEREAS, said agreement expires on June 30, 2011; and
WHEREAS, the City desires to extend the agreement an additional three years and to
expand the list of maintenance locations; and
WHEREAS, the services provided by the County have been appropriate and acceptable;
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Extension of Term: The agreement with Alameda County is amended to extend the
termination date to June 30, 2014.
2. Revised Exhibit A: Exhibit A(Signal Maintenance) of the agreement is amended per the
attached to add new signal installations to the list of installations covered by the
agreement. .
CITY OF DUBLIN
ATTEST: City Manager
COUNTY OF ALAMEDA
City Clerk
Chairperson, Board of Supervisors
1 hereby certify under penalty of perjury that the Chairperson of the Board of Supervisors has been
duly authorized to execute this document on behalf of the County of Alameda by a majority vote of
the Board on ; and that a copy has been delivered to the Chairperson as
provided by Government Code Section 25103.
Dated:
C/erk, Board of Supervisors
County of Alameda, State of California
EXHIBIT ~
To the Resolution
~ ~~
EXHIBIT "A" TO THE AGREEMENT ~
TRAFFIC SIGNAL MAINTENANCE SERVICES
1. The COUNTY Public Works Agency shall construct, reconstruct, operate, maintain and
repair all traffic signals within CITY with the same power with reference thereto as if said traffic
signals were in the unincorporated area of COUNTY; the City Council of CITY exercising the
same authority with reference to said work on said streets as the Board of Supervisors would
exercise if said traffic signals were in the unincorporated territory of COUNTY.
2. Nothing herein contained shall be ~construed as in any way divesting CITY of any of its
powers with respect to supervision, management, and control of traffic signals within its
boundaries.
3. COUNTY shall provide for the maintenance of certain approved traffic signal systems at
intersections (as defined in Section 364 of the Vehicle Code) which are under the jurisdiction of
CITY and to arrange herein for the particular maintenance functions to be perFormed and to
specify the cost of such maintenance as follows:
Services
A. COUNTY will furnish and perform all routine maintenance and inspection services
necessary to keep the facilities covered by the terms of this Agreement in satisfactory working
condition. A general guideline for said services is included in this Exhibit. Such services shall
include the following: patrolling, emergency secvice, relamping, necessary minor repairs and
adjustments, replacement of controller, equipment, detectors, poles, heads, and lamps.
Installation of additional facilities is not a routine maintenance function under provisions of this
paragraph.
B. COUNTY shall perform all extraordinary maintenance services which shall include
replacement and/or addition of major equipment due to obsolescence, wear, or inadequacy and
repair due to extensive damage from any cause.
C. COUNTY shall perform all necessary vandalism and collision repairs.
D. At CITY's written direction, COUNTY shall perform new construction inspection
services for traffic signal installations and provide reports of any deficiencies, irregularities, or
deviations from CITY's approved plans and specifications.
2. Costs and Repairs
A. Labor, equipment, and material costs for routine maintenance, including
relamping, shall be assessed directly against the installation involved. Such costs shall be the
actual costs for labor, parts, and equipment used and/or actually expended in each particular
instance.
B. Extraordinary maintenance costs and costs for vandalism and collision repair shall
be assessed directly against the installations involved. Such costs shall be the actual costs of
labor, parts, and equipment used and/or actually expended in each particular instance. In order
to insure budget control, the Deputy Director - Maintenance and Operations shall approve all
~~
~3
extraordinary repairs prior to the beginning of work and, except for emergency situations, shall
consult with CITY before proceeding.
3. Installations Covered
The number and location of all signal installations covered by the terms of this agreement
are amended as follows:
1. Amador Valley / Regional
2. Amador Valley / Donohue / Starward
3. Amador Valley / Amador Plaza
4. Amador Valley / Village Pkwy.
5. Amador Valley / Stagecoach
6. Amador Valley / Dougherty
7. Dublin / Dougherty
8. Dublin / Dublin Ct.
9. Dublin / Sierra
10. Dublin / Clark
11. Dublin / Village Pkwy.
12. Dublin / Amador Plaza
13. Dublin / Golden Gate
14. Dublin / Regional
15. Dublin / San Ramon
16. Amador Valley / San Ramon Rd
17. San Ramon / Silvergate
18. San Ramon / Shannon
19. San Ramon / Vomac
20. Village Parkway / Lewis
21. Dougherty / Sierra
22. Dublin / DeMarcus
23. Dublin / Iron Horse
24. Dublin / Hacienda
25. Dublin / Hibernia
26. Dublin / Myrtle
27. Dublin / Tassajara
28. Dublin / Hansen
29. Dougherty / Scarlett
30. Hacienda / Central Pkwy.
31. Hacienda / Summerglen
32. Hacienda / Hacienda Crossings-Martinelli
33. Tassajara / Gleason
34. Gleason / Creekview
35. Tassajara / South Dublin Ranch
36. Tassajara / North Dublin Ranch
37. Tassajara Road / Central Parkway
38. Tassajara Road / The Shops (WaterFord)
39. Tassajara / Koll Center
40. Dublin / John Monego ~
41. Dublin / Glynnis Rose
42. Dublin / Sybase
43. Dublin / Arnold
44. Dublin / Scarlett
45. Amador Valley / Iron Horse Trail
46. Village Parkway / Ta"marack
47. Village Parkway / Brighton
48. Village Parkway / Davona
49. Central Parkway / Arnold
50. Hacienda Drive / Gleason Drive
51. Central Parkway / Hibernia
52. Dougherty / Willow Creek
53. Dublin / Brannigan Street
54. Central Parkway / Brannigan
55. Fallon Road / Antone
56. Fallon Road / Bent Tree
57. Fallon Road / Kingsmill-Signal Hill
58. Fallon Road / Turnberry
59. Central Parkway / Glynnis Rose
60. Central Parkway / Tassajara Creek Trail
61. San Ramon Road & I-580 (2 cabinets)
62. Dublin / Grafton
63. Dublin / Carnmore
64. Dublin / Keegan
65. Central / Keegan
66. Fallon / Gleason
67. Tassajara / Quarry Lane School
68. Tassajara / Silvera Ranch
69. Tassajara / Fallon
70. Central / Lockhart
71. Gleason / Lockhart
72. Martinelli / Arnold
73. Martinelli / Center (IKEA)
74. Gleason / Brannigan .
75. Gleason / Grafton
76. Dublin / Inspiration
77. Central / Grafton
78. Central / Montalcino-Chancery
79. Dublin / Schaefer Ranch
80. Fallon / Positano
81. Positano / West Cantara
82. Dublin / Lockhart
83. Dublin / Fallon
84. Fallon / Central
85. Fallon / Silvera Ranch (Future)
86. Fallon / Cydonia (Future)
87. Dublin / Silvergate (Future) .
88. Amador Valley / Brighfon (Future)
89. Dublin/Fallon (Target development) (Future)
90. Fallon/Fallon Gateway (Target development) (Future)
91. Dougherty % Arroyo Vista development (Future)
92. Martinelli / Campus (Future)
93. Positano / Jordan Ranch development (Future)
94. Central / Jordan Ranch development (Future)
3~
. ~ ~~
At CITY's option, the above locations may be amended to adjust the number and/or location of
signal installations to be so covered. Said changes shall be in the form of a written notice from
CITY Public Works Director or his/her designee. ,
4. Maintenance Guidelines
COUNTY shall make every reasonable effort to maintain .CITY's traffic signals in accordance
with the listed guidelines. The maintenance schedule may vary due to lack of personnel or
other unforeseen circumstances. Timing and programming functions shall be CITY's
responsibility.
BIMONTHLY SERVICE
1. Check cycling.
2. Visual check of controller for extension, detection, and normal operation.
3. Check cabinet ventilation fan for thermal control and operation.
4. Check all vehicle detector units for tuning and operation. ~
5. Check operation and adjustment of all external relays.
6. Check all vehicle and pedestrian heads for operation and alignment.
7. Check all pedestrian buttons and pedestrian instruction signs check condition of pull
box lids within walkway of intersection.
8: Vacuum cabinet and check air filter.
9. Check for presence of all prints and maintenance record card.
10. Visual check of roadway for asphalt failure or unapproved road construction which
affects vehicle detection operation.
11. Perform any repairs needed for optimum function of traffic signal.
ANNUAL SERVICE
Clean all lenses and EVP (emergency vehicle pre-emption) units.
ANNUAL RELAMP
On-going LED indicators to be relamped annually on a cycle rather than all at once.
Location list provided by City staff.