HomeMy WebLinkAboutItem 4.18 Award of Bid Annual Street Overlay~~~ OF Dp~li .
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STAFF REPORT C I T Y C L E R K
DUBLIN CITY COUNCIL File # ^[~~~-~~
DATE: June 7, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJE . Award of Bid - Contract No. 11-07, 2010-2011 Annual Street Overlay Program
Prepared By: Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The Annual Street Overlay Program (CIP No. 969102) provides for the resurFacing of various
streets with placing 1'/2" asphalt concrete overlay on top of existing pavement as well as
reconstruct the existing pavement on Dublin Boulevard befinreen Civic Plaza and Dublin Court.
FINANCIAL IMPACT:
The adopted Fiscal Year 2010-2011 total appropriations ~for this project were $876,650,
including design and inspection. Of this amount, $67,050 has been allocated for design and
inspection and $809,600 for improvements to be completed under this Contract. The bids
included a portion of Dublin Boulevard, which will be funded from a separate Congestion
Management Agency grant, which will necessitate a budget change. Also a change in the
source of funds for the Annual City Overlay project is recommended in order to fully utilize State
Traffic Congestion Relief Funds, which are expiring. The total amount of the base bid to be
awarded is $972,444.00 which includes the Dublin Boulevard pavement rehabilitation befinreen
Civic Plaza and Dublin Court.
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ANNUAL STREET
OVERLAY COMPONENT~
Traffic Congestion Relief $422,600 $451,150 + $ 28,550 $451,150
Funds TCRF#2209
Measure B Local Streets & Reduce
Roads #2204 387 000 310 779 28 550 358 450
Sub-total Overla $ 809,600 $ 761,929 $ 0 $ 809,600
DUBLIN BLVD
Conqestion ManaQement
Aqencv TIP Funds #2208 $ 0 $307,760 +$307,760 $307,760
TOTAL IMPROVEMENTS $ 809,600 $1,069,689 $ 307,760 $1,117,360
Page 1 of 3 ITEM NO. ~~~~
RECOMMENDATION:
Staff recommends that the City Council: 1) Adopt the Resolution awarding Contract No. 11-07,
2010-2011 Annual Street Overlay Program, to MCK Services, Inc., and 2) Approve the Budget
Change for author' ing AI eda County CMA-TIP funds for Dublin Boulevard Improv ments
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Submi ed By Reviewed By Revie By
Public Works Director Administrative Services Director Assistant City Manager
DESCRIPTION:
The Annual Street Overlay project consists of removing and replacing failed asphalt concrete
(AC) pavement to a minimum depth of 4 inches on residential streets and 6 inches on
collector/arterial streets, resurfacing the street with a minimum 1-1/2-inch overlay of AC, and re-
striping pavement markings. Major cracks will be sealed prior to resurfacing in order to prevent
the cracks from reflecting through the new AC overlay.
The 2010-2011 Annual Street Overlay Program will repair and overlay the following streets, as
shown on the Location Map (Attachment 1):
Brighton Drive (Wexford Court to Tamarack Drive)
Scarlett Court
Thames Court
Gunshot Court
Kingston Place
Betlen Drive
York Drive
Penn Drive
Castle Drive
In addition to the above streets, Dublin Boulevard existing pavement from Civic Plaza to Dublin
Court will be reconstructed as part of this Contract. The funding for this project is provided by
the Alameda County CMA-TIP. This scope of work and funding source were not included in the
original project budget. Due to the similarity of work, this has been added to the Annual Overlay
Project. Since the expense from this source was not part of the original budget, a Budget
Change is required.
A total of eight (8) bids were received on May 19, 2011 (Attachment 2), with the low bid of
$972,444.00 submitted by MCK Services, Inc. Staff has reviewed the bid results, checked
references, necessary licenses, and recommends that the City Council adopt the Resolution
(Attachment 3) awarding Contract No. 11-07, 2010-2011 Annual Street Overlay Program to
MCK Services, Inc., as the lowest responsive bidder.
Page 2 of 3
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
1) The City mailed notices to affected residents and businesses of the upcoming street overlay
improvements. ~
2) As required by the specification, the Contractor will distribute a notice one week in advance
of the overlay improvements to all affected residents and. businesses.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution awarding Contract 11-07, 2010-2011 Annual
Street Overlay Program to MCK Services, Inc.,
4. Budget Change Form
Page 3 of 3
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BETLEIV DRIVE
BRIGHTOfV DRIVE
CASTLE DRIVE
DOUGHERTI( ROAD
GUfVSHOT COURT
KINGSTOiV PLACE
PEIVIV DROVE
SCARLETTCOURT
THAMES COURT
YORK URIVE
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SUMMARY OF BID RESULTS - May 19, 2011
CONTRACT 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM
Page 1.
ENGINEER'S ESTIMATE MCK S ERVICES TOP GRADE
BID
ITEM
ITEM DESCRIPTION UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1 Striping & Marking Removal LS 1 $ 5,250.00 $ 5,250.00 $ 20,000.00 $ 20,000.00 $ 6,971.00 $ 6,971.00
2 Plane AC Pavement 12' Wide LF 1,150 $ 4.47 $ 5,140.50 $ 2.50 $ 2,875.00 $ 5.00 $ 5,750.00
3 Plane AC Pavement 6' Wide LF 26,331 $ 1.09 $ 28,700.79 $ 1.15 $ 30,280.65 $ 1.00 $ 26,331.00
4 Base Pavement Failure Repairs 4" SF 29,100 $ 2.44 $ 71,004.00 $ 3.00 $ 87,300.00 $ 2.70 $ 78,570.00
5 Base Pavement Failure Repairs 6" SF 25,000 $ 3.66 $ 91,500.00 $ 3.50 $ 87,500.00 $ 3.50 $ 87,500.00
6 Crack Sealing LS 1 $15,750.000 $ 15,750.00 $ 9,997.16 $ 9,997.16 $ 15,350.00 $ 15,350.00
7 Install 1 1/2" AC overlay SF 550,645 $ 0.72 $. 396;464.40 $ 0.750 $ 412,983.75 $ 0.70 $ 385,451.50
8 Reconstruction - 6" AC SF 88,974 $ 3.93 ~ $ 349,667.82 ~$ 2.78 $ 247,347.72 $ 3.85 $ 342,549.90
9 Install Detector Loops EA 58 $ 348.60 $ 20,218.80 $ 275.00 $ 15,950.00 $ 300.00 $ 17,400.00
10 Adjust Storm Drain Manhole EA 3. $ 519.75 $ 1,559.25 $ 585.00 $ 1,755.00 $ 585.00 $ 1,755.00
11 Adjust Monuments to Grade LF 23 $ 275.10 $ 6,327.30 $ 285.00 $ 6,555.00 $ 285.00 $ 6,555.00
12 Install Detail 2 LF 2,716 $ 0.68 $ 1,846.88 $ 0.65 $ 1,765.40 $ 0.65 $ 1,765.40
13 Install Detail 10 LF 3,528 $ 0.68 $ 2,399.04 $ 0.50 $ 1,764.00 $ 0.50 $ 1,764.00
14 Install Detail22 LF 6,567 $ 1.75 $ 11,492.25 $ 1.40 $ 9,193.80 $ 1.30 $ 8,537.10
15 Install Detail 276 LF 402 $ 0.63 $ 253.26 $ 0.60 $ 241.20 $ 1.00 $ 402.00
16 Install Arrow Type II Thermoplastic EA 3 $ 169.05 $ 507.15 $ 145.00 $ 435.00 $ 131.00 $ 393.00
17 Install Arrow Type III Thermoplastic EA 8 $ 105.00 $ 840.00 $ 145.00 $ 1,160.00 $ 131.00 $ 1,048.00
18 Install 12" Yellow Crosswalk ~ LF 2,531 $ 3.25 $ 8,225.75 $ 4.00 $ 10,124.00 $ 3.60 $ 9,111.60
19 Install 12" White Xwalk or Stop Bar LF 632 $ 2.20 $ 1,390.40 $ 3.00 $ 1,896.00 $ 3.00 $ 1,896.00
20 Install "SLOW SCHOOL XING" Legend EA 11 $ 472.50 $ 5,197.50 $ 285.00 $ 3,135.00 $ 260.00 $ 2,860.00
21 Install "STOP" Legend, Thermo. ~ EA 23 $ 115.50 $ 2,656.50 $ 90.00 $ 2,070.00 $ 81.00 $ 1,863.00
22 Install "AHEAD" Legend, Thermo. EA 9 $ 157.50 $ 1,417.50 $ 140.00 $ 1,260.00 $ 126.00 $ 1,134.00
23 Install "25" Legend, Thermoplastic EA 3 $ 92.40 $ 277.20 $ 75.00 $ 225.00 $ 68.00 $ 204.00
24 Install Reflective Markers (Blue) EA 41 $ 17.85 $ 731.85 $ 15.00 $ 615.00 $ 14.00 $ 574.00
25 Pavement Reinforcing Fabric SF 88,974 $ 0.16 $ 14,235.84 $ 0.18 $ 16,015.32 $ 0.25 $ 22,243.50
TOTAL: $ 1,043,053.98 $ 972,444.00 $ 1,027,979.00
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SUMMARY OF BID RESULTS - May 19, 2011
CONTRACT 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM
Page 2.
G. BOR TOLOTTO C.F. ARCHIBALD GHILOT TI CONSTR.
BID
ITEM
ITEM DESCRIPTION UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
~ TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1 Striping & Marking Removal LS 1 $ 10,084.84 $ 10,084.84 $ 11,150.00 $ 11,150.00 $ 27,000.00 $ 27,000.00
2 Plane AC Pavement 12' Wide LF 1,150 $ 4.08 $ 4,692.00 $ 1.03 $ 1,184.50 $ 1.40 $ 1,610.00
3 Plane AC Pavement 6' Wide LF 26,331 $ 1.21 $ 31,860.51 $ 1.03 $ 27,120.93 $ 1.35 $ 35,546.85
4 Base Pavement Failure Repairs 4" SF 29,100 $ 2.630 $ 76,533.00 $ 2.55 $ 74,205.00 $ 3.60 $ 104,760.00
5 Base Pavement Failure Repairs 6" SF 25,000 $ 4.180 $ 104,500.00 $ 3.80 $ 95,000.00 $ 4.15 $ 103,750.00
6 Crack Sealing LS 1 $14,043.750 $ 14,043.75 $ 26,250.00 $ 26,250.00 $ 13,125.00 $ 13,125.00
7 Install 1 1/2" AC overlay ~ SF 550,645 $ 0.727 $ 400,318.92 * $ 0.76 $ 418,490.20 $ 0.75 $ 412,983.75
8 Reconstruction - 6" AC SF 88,974 $ 3.58 $ 318,526.92 $ 3.44 $ 306,070.56 $ 3.60 $ 320,306.40
9 Install Detector Loops EA 58 $ 308.00 $ 17,864.00 $ 295.00 $ 17,110.00 $ 295.00 $ 17,110.00
10 Adjust Storm Drain Manhole EA 3 $ 301.00 $ 903.00 $ 350.00 $ 1,050.00 $ 549.00 $ 1,647.00
11 Adjust Monuments to Grade LF 23 $ 180.00 $ 4,140.00 $ 210.00 $ 4,830.00 $ 314.00 $ 7,222.00
12 Install Detail 2 LF 2,716 $ 0.65 $ 1,765.40 $ 0.68 $ 1,846.88 $ 0.65 $ 1,765.40
13 Install Detail 10 LF 3,528 $ 0.50 $ 1,764.00 $ 0.52 $ 1,834.56 $ 0.50 $ 1,764.00
14 Install Detail 22 LF 6,567 $ 1.40 $ 9,193.80 $ 1.47 $ 9,653.49 $ 1.40 $ 9,193.80
15 Install Detail 276 LF 402 $ 0.60 $ 241.20 $ 0.63 $ 253.26 $ 0.60 $ 241.20
16 Install Arrow Type II Thermoplastic EA 3 $ 145.00 $ 435.00 $ 152.00 $ 456.00 $ 145.00 $ 435.00
17 Install Arrow Type III Thermoplastic EA 8 $ 145.00 $ 1,160.00 $ 152.00 $ 1,216.00 $ 145.00 $ 1,160.00
18 Install 12" Yellow Crosswalk LF 2,531 $ 4.00 $ 10,124.00 $ 4.20 $ 10,630.20 $ 4.00 $ 10,124.00
19 Install 12" White Xwalk or Stop Bar LF 632 $ 3.00 $ 1,896.00 $ 3.15 $ 1,990.80 $ 3.00 $ 1,896.00
20 Install "SLOW SCHOOL XING" Legend EA 11 $ 285.00 $ 3,135.00 $ 300.00 $ 3,300.00 $ 285.00 $ 3,135.00
21 Install "STOP" Legend, Thermo. EA 23 $ 90.00 $ 2,070.00 $ 94.50 $ 2,173.50 $ 90.00 $ 2,070.00
22 Install "AHEAD" Legend, Thermo. EA 9 $ 140.00 $ 1,260.00 $ 147.00 $ 1,323.00 $ 140.00 $ 1,260.00
23 Install "25" Legend, Thermoplastic EA 3 $ 75.00 $ 225.00 $ 78.00 $ 234.00 $ 75.00 $ 225.00
24 Install Reflective Markers (Blue) EA 41 $ 15.00 $ 615.00 $ 15.75 $ 645.75 $ 15.0.0 $ 615.00
25 Pavement Reinforcing Fabric SF 88,974 $ 0.19 $ 16,905.06 $ 0.185 $ 16,460.19 $ 0.18 $ 16,015.32
TOTAL: $ 1,034,256.40 * $ 1,034,478.82 $ 1,094,960.72
- " amount ad'usted after verification of calculation
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SUMMARY OF BID RESULTS - May 19, 2011
CONTRACT 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM
Page 3 . ~
O'GRA DY PAVING BAY CITI ES PAVING GRANITE RO CK dba PAVEX
BID
ITEM
ITEM DESCRIPTION UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1 Striping & Marking Removal ~ LS 1 $ 16,000.00 $ 16,000.00 . $ 12,500.00 $ 12,500.00 $ 9,850.50 $ 9,850.50
2 Plane AC Pavement 12' Wide LF 1,150 $ 5.00 $ 5,750.00 $ 3.94 $ 4,531.00 $ 6.70 $ 7,705.00
3 Plane AC Pavement 6' Wide LF 26,331 $ 1.25 $ 32,913.75 $ 1.00 $ 26,331.00 $ 1.73 $ 45,552.63
4 Base Pavement Failure Repairs 4" SF 29,100 $ 3.300 $ 96,030.00 $ 3.00 $ 87,300.00 $ 4.00 $ 116,400.00
5 Base Pavement Failure Repairs 6" SF 25,000 $ 5.000 $ 125,000.00 $ 4.67 $ 116,750.00 $ 4.46 $ 111,500.00
6 Crack Sealing LS 1 $26,000.000 $ 26,000.00 $ 27,000.00 $ 27,000.00 $ 13,125.00 $ 13,125.00
7 Install 1 1/2" AC overlay SF 550,645 $ 0.78 $ 429,503.10 $ 0.83 $ 457,035.35 $ 0.83 $ 457,035.35
8 Reconstruction - 6" AC SF 88,974 $ 3.60 $ 320,306.40 $ 3.60 $ 320,306.40 $ 4.20 $ 373,690.80
9 Install Detector Loops EA 58 $ 300.00 $ 17,400.00 $ 319.00 $ 18,502.00 $ 290.00 $ 16,820.00
10 Adjust Storm Drain Manhole EA 3 $ 1,000.00 $ 3,000.00 '' $ 633.00 $ 1,899.00 $ 549.00 $ 1,647.00
11 Adjust Monuments to Grade LF 23 $ 300.00 $ 6,900.00 $ 308.00 $ 7,084.00 $ 314.00 $ 7,222.00
12 Install Detail 2 LF 2,716 $ 0.65 $ 1,765.40 $ 0.70 $ 1,901.20 $ 0.65 $ 1,765.40
13 Install Detail 10 LF 3,528 $ 0.50 $ 1,764.00 $ 0.54 $ 1,905.12 $ 0.50 $ 1,764.00
14 Install Detail 22 LF 6,567 $ 1.40 $ 9,193.80 $ 1.52 $ 9,981.84 $ 1.40 $ 9,193.80
15 Install Detail 27B LF 402 $ 0.60 $ 241.20 $ 0.65 $ 261.30 $ 0.60 $ 241.20
16 Install Arrow Type II Thermoplastic EA 3 $ 145.00 $ 435.00 $ 157.00 $ 471.00 $ 145.00 $ 435.00
17 Install Arrow Type III Thermoplastic EA 8 $ 145.00 $ 1,160.00 $ 157.00 $ 1,256.00 $ 145.00 $ 1,160.00
18 Install 12" Yellow Crosswalk LF 2,531 $ 4.00 $ 10,124.00 $ 4.33 $ 10,959.23 $ 4.00 $ 10,124.00
19 Install 12" White Xwalk or Stop Bar LF 632 $ 3.00 $ 1,896.00 $ 3.25 $ 2,054.00 $ 3.00 $ 1,896.00
20 Install "SLOW SCHOOL XING" Legend EA 11 $ 285.00 $ 3,135.00 $ 308.00 $ 3,388.00 $ 285.00 $ 3,135.00
21 Install "STOP" Legend, Thermo. EA 23 $ 90.00 $ 2,070.00 $ 100.00 $ 2,300.00 $ 90.00 $ 2,070.00
22 Install "AHEAD" Legend, Thermo. EA 9 $ 140.00 $ 1,260.00 $ 150.00 $ 1,350.00 $ 140.00 $ 1,260.00
23 Install "25" Legend, Thermoplastic EA 3 $ 75.00 $ 225.00 $ 80.00 $ 240.00 $ 75.00 $ 225.00
24 Install Reflective Markers (Blue) EA 41 $ 15.00 $ 615.00 $ 16.25 $ 666.25 $ 15.00 $ 615.00
25 Pavement Reinforcing Fabric SF 88,974 $ 0.20 $ 17,794.80 " $ 0.19 $ 16,905.06 $ 0.18 $ 16,015.32
TOTAL: $ 1,130,482.45 " $ 1,132,877.75 $ 1,210,448.00
* amount ad'usted after verification of calculation
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RESOLUTION NO. - 11
A RESOLUTION OF THE CITY COUNCIL ,
OF THE CITY OF DUBLIN
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AWARDING CONTRACT NO. 11-07,
2010-2011 ANNUAL STREET OVERLAY PROGRAM TO
MCK SERVICES, INC.
WHEREAS, the City of Dublin did on May 19, 2011, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 11-07, 2010-2011 Annual Street Overlay Program, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has reviewed
the bids to determine the lowest bid which was responsive to the. requirements of the bid
documents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 11-07, 2010-2011 Annual Street Overlay Program, to the lowest
responsible bidder therefore, to wit, MCK Services, Inc., at a bid of Nine Hundred Seventy-Two
Thousand, Four Hundred Forty-Four pollars, and No Cents ($972,444.00), the particulars of
which bid are on file in the office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 7th day of June, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT ~.
~
ci-r~ oF ~u~~i~v
FY 2010 - 2011 BUDGET CF9ANGE FORfVi
New Appropriations (City Council Approval Required):
X From~ Unappropriated Reserves (Fund 2209)
X From New Revenues* '
'`Grant -CMA (Fund 2208 Revenue7 work in FY 2012)
CHANGE FORIVI #
~d (p
~
From Budgeted Contingent Reserve
(1001.1901-81101)
Within Same Department Activity
BetWeen Departments (City Council Approval Reqd)
Other
~~~'QECREA~SE~ BUQGE~' AGCaO~UNT~,~ r .. ; al~QtJNT~~~~ ~ ~~~.~,~t,NCREASE BiIQ~ET~AGCOI~AIT..M,..~ ~~ ~~N[C}U[dT~~~
Name: EXPENSE -:, Measure B Name: EXPENDITURE: TCRF
Streets Fund - Improvements - FUNDS - Improvements - Annual
Annual Overlay Overlay
Project # 969102.9400.9401.2204 Project # 969102.9400.9401.2209 -
GL Account #: 3600.9601.73103 $28,550 GL Account #: 3600.9601.73103 $28,550
Name: EXPENDITURE: CMA TIP
FUNDS - Improvements - Annual
Overlay
Project # 969102.9400.9401.2208
GL Account #: 3600,9601.73103 $3Q7,760
Transfer Out: Reduction Transfer 0ut: Additional
Measure B - Streets TCRF #2209.1901.89101 $28,550
#2205.1901.89101 $28,550 CMA TIP #22Q8.1901.89101 $307,760
Transfer In: Transfer In: ~ ,
- Streets CIP: #3600.9601.49999 $307,760
ASD/Fin Mgr
Signature
Date ~ ~Z.o~~
REASON FOR BUDGET CHANGE ENTRY: This Budget Change is based on the bids received
for the Annual Overlay Street Repair Project (#969102). The City has additional Traffic Congestion
Relief Funds (TCRF) (#2209) which must be expended as part of this project. The Budget Change
accounts for increased TCRF _Funds with an equal reduction in Measure B Street Funds. The
Budget Change also appropriates funds to rehabilitate a section of Dublin Boulevard, using
Congestion Management Agency Traffic Improvement Program (CMA/TIP) funds. The offsetting
revenue for these expenses is included in, the Fiscal Year 2011/2012 Preliminary Budget, since the
work is expected to occur after June 30, 2011. ~
City Manager: ~ate
Signature .
As approved at the City Council Meeting on: Date
Mayor: Date
Signature
6/7l~Oa~ ,
Posted By: Date
Signature
G:~Budget Changes\3_2010_11~34_6-7-11 Annual Overlay for CMA TIP.doc
Budget Transfers:
ATTACHNIENT 4