HomeMy WebLinkAboutItem 4.05 Historic Pk Theater Lighting G~~~ OF DUB~y
~9~ STAFF REPORT CITY CLERK
``~~~1
f CITY COUNCIL Flle #600-35
O~GIFO[z~~
DATE: October 18, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager ~a
SUBJECT: Acceptance of Dublin Historic Park Theater Lighting Project and Final Project
Close-Out and Budget Adjustment
Prepared by Herma Lichtenstein, Parks & Facilities Development Manager
EXECUTIVE SUMMARY:
As part of the Dublin Heritage Park and Museums Project the City Counci{ approved an
agreement with Sousa Electric to install Theater Lighting. This work is now complete and it
would be appropriate to accept that work. As this is the final segment of work on the overall
Park Project, it is also necessary to make funding adjustments to account for the final project.
An additional $110,000 is proposed to reflect additional Staff and Project management
expenses associated with the Park Development. These are separate from the work performed
for the Theater Lighting.
FINANCIAL IMPACT:
On June 7, 2011 the City Council authorized an agreement with Sousa Electric. The net cost of
the Theater, Lighting Work after accounting for a deductive change order and contingency was
$56,520. The work is now complete and the total cost is $53,315. Although this work was
completed for less than the appropriated amount, it is necessary to appropriate to the Heritage
Park and Museums Capital Project #950001 an additional $110,000. This appropriation will be
recorded as of June 30, 2010 and will allow for the close-out of the project.
RECOMMENDATION:
Staff recommends that the City Council take the following actions: 1) Adopt the Resolution
Accepting Project No. 10-09, Dublin Historic Park Theater Lighting Project and authorize Staff to
accept the maintenance bond in the amount of $5,076; and 2) Approve the Capital Project
Budget Change.
Submitted By Reviewed By
Director of Parks and Assistant City Manager
Community Services
DESCRIPTION:
Page 1 of 2 ITEM NO. 4.5
At the June 7, 2011 meeting the City Council awarded the Dublin Historic Park Theater Lighting
Project to Sousa Electric. The project is now complete and available for City use. The
completion of the theater lighting and sound system in the Sunday School Barn at the Dublin
Heritage Park and Museums will allow for a variety of programming opportunities such as; youth
theater, performing arts programs and classes, musical performances, and use during events.
This work was completed within the budget established at the time of the award of the contract.
The Theater Lighting was the final construction work to be completed as part of Capital Project
950001 Dublin Heritage Park and Museums. As part of the final project close-out an additional
appropriation of $110,000 is required. This project was funded from the General Fund and the
appropriation will be recorded as of June 30, 2011 from unappropriated general fund reserves.
A portion of the appropriation will carry-over to Fiscal Year 2011-2012. The additional
appropriation reflects a final reconciliation of all project costs including Staff time and project
inspection and management costs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS: 1. Resolution Accepting Contract No.10-09 Dublin Historic Park
Theater Lighting Project
2. Budget Change Form
Page 2 of 2
RESOLUTION NO. - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING CONTRACT NO. 10-09
DUBLIN HISTORIC PARK THEATER LIGHTING PROJECT
WHEREAS, Sousa Electric entered into a contract with the City of Dublin to complete the
construction of Dublin Historic Park Theater Lighting Project, in accordance with plans and
specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the City of Dublin; and
WHEREAS, as a condition of said contract, Sousa Electric is required to guarantee the
improvements for a period of one year following acceptance of the work by the said City of
Dublin; and
WHEREAS, as improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to
guarantee maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE:
1. The City Council accepts the improvements, completed per plans and specifications and;
and
2. Upon acceptance by the City Council, the aforesaid performance bond security requirement
may be reduced from the amount of $50,750 to the amount of $5,075.
PASSED, APPROVED AND ADOPTED this 7t" day of June, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
CITY OF DUBLIN
FY 2010 - 2011 BUDGET CHANGE FORM
GRANGE FORM #
New Appropriations {City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves {Fund 1001) From Budgeted Contingent Reserve
{1001.1901-81101)
Within Same Department Activity
_ From New Revenues` Between Departments (City Council Approval Reqd)
Other
DFCRI~ASEt3UDGl=T ACCOt1Nfi AMOUNT fNCR~A$~ RUDGIwT ACCOUNT AtVlOUN7
Name: EXP>NDITURE: General
Fund - SalarieslBenefits -Heritage
Park & Museums
Project # 954001.9100.9101.1001
GL Account 3500.9501.51101 $4,500
Name: EXPENDITURE: General
Fund -Construction Admin -Heritage
" Park & Museums
Project # 950001.9200.9204.1001 $105,500
GL Account 3540.9501.64091
Transfer Out: Additional
General Fund #1001.9501.89101 $110,000
Transferln:
Parks CiP: #95001.9501 $110,000
GL Account 3500.9501.49999
ASDIFin Mgr Date
Signature
REASON F4R BUDGET CHANGE ENTRY: This Budget change will appropriate funding
necessary for the close-out of the Heritage Park and Museums Project. Additional Staff time and
Project Management costs were incurred. This adjustment was prepared based on all final
expenditures in the project. This will be recorded as of June 30, 2011 and 'tt will also fund final
project costs in early 201112012.
As approved at the City Council Meeting on: Date 1 011 812 0 1 1
G:tl3udget Changes`3_2010 11141_6-30-11{10_18)_Heritage Park addtnt apprap.dpc
ATTACHMENT 2