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Home My WebLink AboutItem 8.4 Prop 1B Traffic Safety c~rv ClER~ F~le # D[bJ~[{2]=[t][Q] ~ '2.0 - 2-0 3~O-IO AGENDA STATEMENT C~TY COlJ~Cll MEETI~G DATE FEBRUARY 5,2008 SUBJECT Approval For Plan To Use 2007-2008 ProposItIOn IB- Local Streets and Roads Improvement, Congestion Rehef, and Traffic Safety Funds ~ Report Prepared by Mel1ssa Morton Publ1c Works DlreUor and '1 1'1' . Paul S Rankin Administrative Services Director ATTACHMENTS Resolution Approvmg a Plan to Use 2007-2008 PropositIOn 1 B - Local Streets and Roads Improvement, CongestIOn Rehef, and Traffic Safety Funds Budget Change Form 2 RECOMMIENDA TION ~1) ~ 2) Approve a Budget Change m the amount of $302,428, and Adopt the ResolutIOn Approvmg a Plan to Use 2007-2008 ProposItion IB - Local Streets and Roads Improvement, Congestion Rehef, and Traffic Safety Funds ~ FINANCIAL STATEMENT Dublm IS scheduled to receIve approxImately $701,759 as part of the 2007 -2008 dIstnbutIOn of local funds DESCRJlPTION ProposItion IB (Prop IB) approved by CahfornIa voters In November of 2006, authonzed the Issuance of $19 925 bllhon In bond funds focused on transportatIOn Improvements One element of this program was the prOVlSlon of $2 bllhon allocated to cIties and countIes to fund the maintenance and Improvement of local transportation facilities As part of the 2007-2008 State Budget, the legislature authonzed the dIstnbutIon of the first portIOn of Prop 1 B Local Funds A total of $550 mIlhon are to be dlstnbuted to cIties The City of Dubhn's share of these funds IS $701,75884 The State has not announced a schedule for the dlstnbutIOn of the next phase of these funds In a future year the City IS expected to receive additional Prop I B funds which may total an additIOnal $666,834 for a total PropOSItion I B allocatIOn of $1 ,368,693 The future amount IS subject to change ------------------------------------------------------------------------------------------------------------- COpy 1'0 Page 1 of2 li1'EM NO ~ 4- ~ G \TRANSPORTATION\fundlOg\agst ProplB 020508 Plan doc The State Department of Fmance IS admmIstenng the dIstnbutIon of these funds, and m a letter dated January 15, 2008, announced the reqUirements for agencIes to receIve the funds The City Council must approve a plan for the use of the amount of funds aVaIlable At the end of each fiscal year the State will request an updated report from the CIty ThIS wIll Identify progress on the plan and allow the City to proVide any new plans on the use of the funds The State antICipates acceptmg the updates and changes only once per year The City WIll be reqUired to report annually until the proJect IS completed and funds have been expended The prOVISIOns of the program, as mcluded m Implementmg legislatIOn, are that the funds be expended wlthm three years followmg the dlstnbutIon by the State Controller Therefore, the 2007-2008 funds must be expended by June 30, 2011 Criteria For Use of Bond Funds The State descnbes the uses for the Prop IB Local Program momes as follows "Funds shall be used for Improvements to transportatIOn facilities that wll1 assist m reducmg local traffic congestion and further detenoratIOn, Improvmg traffic flows, or mcreasmg traffic safety that may mclude, but not be hmIted to, street and hIghway pavement mamtenance, rehablhtatIOn, mstal1atIOn, construction and reconstruction of necessary assOCIated facIhtIes such as dramage and traffic control deVices, or the mamtenance, rehabIlitation, mstallatIOn, constructIOn and reconstructIOn of facilities that expand nder ShIP on transit systems, safety proJects to reduce fatahtles, or as a local match to obtam state or federal transportatIOn funds for SimIlar purposes" .Proposed JPlan The proposed plan IS to submit the use of 100% of the funds towards CapItal Improvement Program (CLP) ProJect No 96852, Dougherty Road Improvements - Houston Place to 1-580 The adopted 2007-2008 Update to the 2006-2011 CLP appropnated funds for the completion of the proJect, however WIth the slowdown m reSIdential development, Traffic Impact Fees (TIF) have not been receIved as proJected creatmg a potential year-end shortfal1 for proJect completIOn The proJect meets the cntena for the MaJor ProJect component of the Prop IB Local Streets and Roads Fundmg, and staff has confirmed that funds can be used for a proJect that has already begun Adopted Cltv of Dublin 2007-2008 Bude:et Shows .Partial Revenue Onlv and No Expenditures At the time the City of Dubhn adopted the 2007-2008 Budget, only $399,431 was mcluded m estimated revenue The State Budget process had not been completed and agencies were uncertam as to how the funds would be dIstnbuted It WIll be appropnate to mcrease the CIty'S budgeted revenue by $302,328 to reflect the total $701,759 to be dIstnbuted by the State The CIty Budget dId not program an expendIture plan for these funds and the Budget assumed the funds would be held m reserves until there was more certamty about the amount of funds to be receIved and the tlmmg RecommendatIOn Staff recommends that the City CounCIl 1) approve the Budget Change m the amount of $302, 328, and 2) Adopt the Resolution approvmg the Plan To Use 2007-2008 PropoSItion IB- Local Streets and Roads Improvement, Congestion Rehef, and Traffic Safety Funds Page 2 of2 \oX~ RESOLUTION NO - 08 A RESOLUTION OF THE CITY COUNCIL OF THIE CITY OF DUBLIN ********* AP.PROVING A .PLAN TO USE 2007-2008 PROPOSITION IB- LOCAL STREIETS AN]!) ROADS IMPROVEMENT, CONGESTION REl.IEF, AND TRAFFIC SAFETY FUNDS WHEREAS, the City of Dub 1m IS ehgIble to receive transportatIOn funds from the State of CalifornIa as part of ProposItIon IB approved by the voters m November 2006, and WHEREAS, the reqUirements Imposed by the State are that the CIty Council must adopt a Plan for the use of the funds bemg allocated for Fiscal Year 2007-2008, and WHIEREAS, the funds must be used for ehglble proJects as defined by the State Bond Act, and WHEREAS, once submItted, the City may file updated plans or changes to the plan on an annual baSIS, NOW, THEREFORE, BE IT RESOLVED that the City CouncIl of the CIty ofDubhn hereby approves the Plan For Expenditure of FIscal Year 200712008 Allocation of ProposItion I B Funds, attached hereto as ExhIbit "A " BE IT FURTHER RESOl. VIED that the City Manager or hiS deSignee IS authonzed to file WIth the State reqmred submittals m order to receIve the funds .PASSED, APPROVED AND ADOPTED thIS 5th day of February, 2008, by the followmg vote AYES NOES ABSIENT ABST AJ[N Mayor ATTEST CIty Clerk Jt~.fFS 4 cX/rfog ~ LJmrLJ~ 11 tR~~ lEXHHlIU1' "A" CITY OF DUBLIN PLAN FOR EXPENDITURE OF FISCAL YIEAR. 2007-2008 ALLOCATION OF PRO.POSffTION 18 FUNDS Date .Plan Approved By CIty Council February 5, 2008 Amount of Funds Allocated To City Of Jl)ubhn $701,75884 .Project Dougherty Road Improvements - Houston Place to 1-580 (CLP No 96852) Total.ProJect Cost $16,958,708 (Cost as estImated In the 2007-2008 Update to the 2006-2011 Dublin CapltalImprovement Program) PROJECT Jl)IESCRIPTION The proJect provIdes for the acqulSltIon of nght-of-way and wldemng of Dougherty Road between 1-580 and Houston Place, and reqUired Improvements at the mtersectIon of Dublin Boulevard and Dougherty Road To accommodate the necessary left-turn, nght-turn and through lanes, the followmg Improvements are proposed 1 WIden northbound Dougherty Road between 1-580 and Dubhn Boulevard 2 Wlden southbound Dougherty Road between the 1-580 westbound onramp and Dublin Boulevard 3 WIden southbound Dougherty Road between Dublm Boulevard and SIerra Lane 4 WIden westbound Dublin Boulevard between Dougherty Road and approxImately 500 feet east of Dougherty Road 5 Widen westbound Dublm Boulevard between Dubhn Court and Dougherty Road 6 Widen eastbound Dubhn Boulevard between Dubhn Court and Dougherty Road oomIW ~ To the Resolution CliTY OF lD>1UBlLliN BUIDGlETCHANGEFORM 3~ 3 CHANGE FORM # New 4.ppropnatlOns (City Councll Approval Required) Budget Transfers From Unappropnated Reserves From Budgeted Contmgent Reserve (1080-799 000) Wlthm Same Department ActIVIty Between Departments (City CouncIl Approval Required) Other ~ ox -"",- --~~ ~~NYO RlE ' ~ m ~~ ~ ~v~ ~ ~ _ From New Revenues - State Transp Bond Funds "'r:.o, ~ t-'I~~~~ [;(vDE~"RJE~S BUD@ET ACQj)JlNj!t A!MOU~~J;~fu,J~Rl _~~Jll ~~~g~O!J'DJ1f lAd <<~AMPUNT ~ 1 Name State Prop IB Bond Fund- REVENUE - JNTERGOVERNMENT AL - $ 302428 STATE 1 Account # 241-555 016 Fm Mgr/ ASD &J~u~ Date u ~~g/~ SIgnature REASON FOR BUDGET CHANGE ENTRY When the CIty CounCIl adopted the 2007/2008 Budget the State had not fully released mformatIOn regardIng the amount of ProposItlon IB- Local Streets and Roads Improvement, CongestIOn Rehef, and Traffic Safety Funds, that would be dIstnbuted The CIty budgeted revenue of $399,431 The State adVised m a letter dated January 15,2008 that upon submISSIOn of a Prop IB Plan the Clty will be eligIble to receIve $701,759 The CIty CounCIl will consider adoptIOn of the Plan on February 5, 2008 and thlS budget adJustment will recognize the full amount ofthe grant No adjustment to expendItures IS reqUired at thIS ttme -~C-&Ck SIgnature As Approved at the CIty CouncIl Meetmg on CIty Manager Date f (au/or , Date 2/5/2008 Mayor Date Slgnature Posted By Date SIgnature ATfACHMENT # 2 F \Agendal2008Prop 1 b\2 _5 _OgBUDGCHNG_Propl B DOC(rankm)