HomeMy WebLinkAboutItem 4.09 City Manager Position Search
CITY CLERK
File # D~[QJ~-[~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 18,2008
f
Professional Services Agreement with Bob Murray & Associates to
conduct an executive search for the position of City Manager. Report
Prepared by: Julie Carter, Assistant to the City Manager
SUBJECT:
ATTACHMENTS: l.
2.
Professional Services Agreement
Budget Change
RECOMMENDATION: l.
~
Authorize the City Manager to execute the Professional
Services Agreement with Bob Murray & Associates
Authorize Budget Change
2.
FINANCIAL STATEMENT:
The estimated cost including professional services and reimbursable
costs shall not exceed $24,000. A budget transfer will be required
from the budgeted contingent reserve.
DESCRIPTION: The City Manager has announced that he will be separating from
City employment. The City Council has reviewed proposals from three executive search firms to
coordinate the timely replacement of this essential City position.
Based upon the interviews and further review of client references, it is recommended that Bob Murray &
Associates be awarded the Professional Services Agreement. As detailed in the attached proposal, Bob
Murray, President will be assigned to Dublin for this recruitment. Mr. Murray has over 25 years of
executive search experience and has successfully placed over 200 City Manager's throughout the western
United States.
Staff recommends that the City Council authorize the City Manager to execute a Professional Services
Agreement with Bob Murray & Associates to conduct an executive search for City Manager and authorize
a budget change. The total cost of the services shall not exceed $24,000.
COPIES TO: Bob Murray and Associates
I ~ I
ITEM NO. '1:9
lo;f4
PROFESSIONAL SERVICES AGREEMENT
This agreement is made by and between the City of Dublin (the City), and Bob Murray &
Associates (the Consultant).
A. Engagement: The City agrees to engage the Consultant to perform the services
described below, the project described as an executive recruitment for a City
Manager (the Search).
B. Services: The Consultant agrees to perform certain services necessary for the
completion of the search, which services shall include the following:
a. Develop the Candidate Profile
b. Develop Advertising Campaign and Recruitment Brochure
c. Recruit Candidates
d. Screen Candidates
e. Conduct Personal Interviews
f. Conduct Public Record Search
g. Provide Recommendation
h. Assist with Final Interviews
1. Conduct Detailed Reference Checks
J. Assist with Negotiations
k. Provide Complete Administrative Assistance
As described in the proposal dated February 22,2008.
C. Relationship: The Consultant is an independent contractor and IS not to be
considered an agent or employee of the City.
D. Compensation: As full compensation for the Consultant's professional services
performed hereunder, the City shall pay the Consultant the fixed amount of
$17,500 (seventeen thousand five hundred dollars).
E. Expense Reimbursement: The Consultant shall be entitled to reimbursement for
expenses from the City for consultant travel, advertising, printing and binding,
clerical, long distance charges, postage and delivery, civil, criminal and
newspaper checks, and credit checks. Postage, photocopying, and telephone
charges are allocated costs. Expenses to be reimbursed shall not exceed $6,500
(six thousand five hundred dollars) without prior approval of the City. Copies of
receipts will not be provided unless specifically requested and made part of this
contract.
F. Compensation for Additional Services: In the event the City elects to require
additional services of the Consultant in addition to those described in paragraph B
the Consultant shall be compensated at an agreed upon rate.
1
A TT ACHMENT 1
C:;O;f4
G. Method of Payment: The City shall be billed monthly by the Consultant for the
work completed as of that date. Expenses shall be billed and due at the same
time.
H. Term: The term of this agreement shall commence on March 6, 2008, at which
time Consultant shall begin work on the Search and shall continue until the search
is completed.
1. Termination: This agreement may be terminated; (a) by either party at any time
for failure of the other party to comply with the terms and conditions of this
Agreement; (b) by either party upon 10 days prior written notice to the other
party; or (c) upon mutual written agreement of both parties. In the event of
termination, the Consultant shall stop work immediately and shall be entitled to
compensation for professional fees and expense reimbursement to the date of
termination and for any work necessitated by that termination.
J. Indemnity: Except for loss, damages, liability, claims, suits, costs and expenses
whatsoever, including reasonable attorney's fees, caused solely by the negligence
of the City, its Council, boards, commissions, officers and employees, Consultant
shall indemnify, defend and hold harmless the City, its Council, boards and
commissions, officers, and employees from and against any and all loss, damages,
liability, claims, suits, costs and expenses whatsoever, including reasonable
attorney's fees, regardless of the merits or outcome of any such claim or suit
arising from or in any manner connected to Consultant's negligent act or omission
regarding performance of services or work conducted or performed pursuant to
this Agreement.
K. Miscellaneous:
a. The entire agreement between the parties with respect to the subject matter
hereunder is contained in this agreement.
b. Neither this agreement nor any rights or obligations hereunder shall be
assigned or delegated by the Consultant without the prior written consent
ofthe City.
c. This agreement shall be modified only by written agreement duly executed
by the City and the Consultant.
d. Should any of the provisions hereunder be found to be invalid, void or
voidable by a court, the remaining provisions shall remain in full force and
effect.
e. This agreement shall be governed by and construed in accordance with the
laws of the State of California.
2
ATTACHMENT 1
3 ak 4
f. All notices required or permitted under this agreement shall be deemed to
have been given if and when deposited in the United States mail, properly
stamped and addressed to the party for whom intended at such party's
address listed below, or when delivered personally to such party. A party
may change its address for notice hereunder by giving written notice to the
other party.
Wherefore, the parties have entered into this agreement as of the later of the dates stated
below.
Approved:
Dated: March 6, 2008
Bob Murray & Associates
By: ~ ~.....
Title: President 7
1677 Eureka Road, Suite 202
Roseville, CA 95661
Dated: March 18, 2008
City of Dublin
By:
Title:
3
ATTACHMENT 1
CITY OF DUBLIN
BUDGET CHANGE FORM
4~4
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfer:
From Unappropriated Reserves (Fund)
From New Revenues
_~ From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
... ~.. ......... ACCOUNT AMOUNT
i) Al\IIlU ~T
......
Name: General Fund - Non-Departmental- Name: General Fund - Central Services-
Budgeted Contingent Reserve Contract Services
$ 24,000 $ 24,000
Account #: 001-10800-799-000 Account #: 00 I-I 0 120-740-000
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account :#:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Fin Mgr/ASD:
c?J~~ "")
Signature
Date: ~I""~
REASON FOR BUDGET CHANGE ENTRY:
This is a transfer, which does not increase the total budgeted funds.
Funds will be transferred from the Budgeted Contingent Reserve to the Central Services Contract Services
Account to fund professional recruitment expenses for the City Manager position, as presented to the City
Council. Transfer of the Budgeted Contingent Reserve for this purpose requires City Council action per
Resolution 110-07.
City Manager:
~
i6
--_/
Date: "31 I (J I <.:e
Signature
As Approved at the City Council Meeting on: Date: 3/18/2008
Mayor:
Date:
Signature
Posted By:
Date:
forms\hudgchl/g
Signature
ATTACHMENT 2