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Home My WebLink AboutItem 8.1 Eden Info & Referral Attach 8 CITY OF DUBLIN COMMUNITY GROUP/ORGANIZATIONAL FUNDING REQUEST ApPLICATION P ACKE 009 Section 2: Application for Community Group/Organizational Funding SECTION 2 Page 1 of 22 flf/1'tt!fimaIT 8 CITY OF DUBLIN Fiscal Year 2008-2009 COMMUNITY GROUP/ORGANIZATION ApPLICATION FOR FUNDS c GE AGENCY N . . . . FUNDING AMOUNT REQUESTED: $10,000 SECTION 2 Page 2 of 22 CITY OF DUBLIN Fiscal Year 2008-2009 ApPLICATION<FOR FUNDS 1. Please sel~at Qpe expe e aategory: ital X Operating 2. Appliaant Information: Organiz;ationlAgency Name: Eden Street Address: 570 Mail~ng Addr~ss: 570 B Street City: Barbara Bernstein Executive Director/Ch Christopher Low Board President (if applicable) bbernstein@edenir.org Email ci.al Em. Please list the Primary Project Contact Person who project/program during thyfundiJ:lg p~riod. answer questions about this ~ Barbara Bernstein Executive Director Contact Person for Project/Program Job Title 510-537-2710 ext. 8 bbernstein@edenir.org 510-537-0986 Work Phone Email Fax Federal Tax Identification No. (required) 95-2339050 City of Dublin Business License N o. (required) N/ A SECTION 2 Page 3 of 22 City of Dublin Fiscal Year 2008-2009 Application for Funds 3. Proposed ProjeatJProgram Information not describe Organization.) Amount of Funds Rtrquested $ 10,000 (Maximum $25,OQOper proj~ct.) Proposed Project/Program Name Alameda C ...9./ mo. day 09 Proposed Project/Program Date(s): S Please note: City C needs a 10 isbursement at the beginning of the below and please provide justification for this need. o Agency is reque 100% disbursement beginning of If selecting thi . n, pIe on in the bl X Agency is not requesting 100% sburse e begi If s ting this option, please prov' the frequency that reimbursem sub ed to the City in the blank sp elow; e.g., monthly, qu completion, etc. Quarterly SECTION 2 Page 4 of 22 L" "I City of Dublin Fiscal Year 2008-2009 Application for Funds a. How would the requested funds be used? · Describe, in detail, the PROPOSED PROJECT/PROGRAM (not the Agency). · Bulleted text is acceptable. · Identify ifthe proposed project/program is a new service, or extension of an existing one. · An additional page may be added, if needed. The Alameda C 2-1-1 is a free, simple, 3-digit telephone information and referral service that m able to Dublin residents and employees access to customized health, housing and hum rvices information from's extensive data s. All calls made by Dublin residents and their ad Phone Line are , confidential, and include comprehensive assessments experienced I ormation and Referral (I&R) Resource Specialists. All callers, whet ow-income individua (including youth, seniors, and pe with disabilities), families 0 ial service ad ates on behalf of their clien ive the most accurat -to tion they need use the social service s a tool towards gaining program partnership agreed to a providing s population g 24% of the Alameda County 2-1-1 is supported by untywide public/private between the County, the 14 Cities and the te tor. The Coun fair and equitable funding plan with h of the cities are 0 38% of the funding. Among the 14 Cit Ity'S contribution is based size (Dublin's $10,000 is 2% of the contributions). The remaini funding is from Foundations and Corporations. The I&R Resource Specialists employed by Eden~~~who staff the 2-1-1 telephone line are rigorously trained to understand the uniquea.p.d Q:tten<dire situations faced by low and no income families. I&R Resource Specialists are able to assist in prioritizing requests, build an action plan, and be sensitive to the needs of people seeking help and information. I&R Resource Specialists fully assess each caller's situation including the origins ofthe difficulty, the feelings callers have about their circumstances, the personal resources callers may bring to bear on the issue, and the barriers to resolution ofthe problem. The Resource Specialist will not attempt to solve callers' problems for them, but to empower callers to understand SECTION 2 Page 5 of 22 and solve their own problems. The primary objective ofthe 24 hour phone line is to help callers identify the health, housing and human service resources that can meet their needs. The Resource Specialist will also advocate on behalf of the callers who require extra support to access necessary services either because they do not have the appropriate skills or because the service is difficult for the person to access. The Resource Specialist will attempt to provide follow up on cases involving eIlgilllg~rment and situations in which the Resource Specialist believes that the c~Uermay ha,ye difficulty accessing services or clearly communicating their particular~il"cti:rnstances. TheRes()J..lfc~ . alist will present the caller with various apprg;lches to ad sing the problen)< and~:x Or~ caller's own resources (e.g., friends, fa,rIiity, fa,ith-bas unity). Where bl sirable, the caller will be providedafJe~lthree refer:~!s<tooffer a choice. Th~F.. ./....);)rovid~d with accurate and necessary information to/enable him.orherselfto choosetemgst approp' e resources. The R~source Sp~~iaI~~t will pursue oble til both the caller and the . alist are assured that all apprgpriate options sted. In addition,. the R pecialist will suggest ways the caller can r him or h~~~~lf, when appropri(ite. The national 2-1-1 phone service was 2007 due to therair and equ.itabJ~ fundin that included th~ ,public.ang/private sectors. Because all 14 Alameda County cities agreed to a per capita sh~eof posts that would be matched by the County, s~outd any tl'le entire rUIlding plan will unravel. The Resource Specialist is ab comprehensive databa maintains the most services and bee numerous fo All the Re and the information is als www.alamedaco.info) and in p format in The Big Blue Services for Alameda County which is basis an inventory avail health and human se infl in Alameda County are ava database. In addition Eden I affordable and subsidized hou related services for property man b. How would the PROPOSED PROJECTIPROGRAM address an unmet community need and improve the quality of life for Dublin residents. Why is this project/program needed? (Additional page may be added, ifneeded): Eden I&R's services are the result of a collaboration, which depends on the work of hundreds of community-based organizations. This collaboration results in a centralized source of information SECTION 2 Page 6 of 22 Ai that does not exist anywhere else in Alameda County. Eden I&R has become a critical resource for those working toward building a better future for youth and families as well as thousands of other at-risk individuals and human service agencies seeking services or housing for their clients. Eden I&R's phone lines connect people with the right information by asking the right questions. We assess needs, discuss challenges, and develop customized solutions that help people solve their problems. Nationally, 2-1-1 has proven to be a critical public communication tool for public information dissemination before, during and after a disaster. Most recentl 'ng the Southern California . Wildfire, 2-1-1 relieved 9-1-1 dispatchers of handling 25,000 ency calls a day in San Diego County alone. Eden I&R is committed to disaster prepare ternally, locally, regionally and statewide--and continue . active role as a member of the Count mergency Manager's Association and C borating A esponding isaster (C ). As a result of Eden I&R's disaster recove roles in the a the Loma Prieta Eart ake, the Berkeley/Oakland Hills fire storm and Hurricanes, the agency become a link between disaster victims and recov 007, Eden I&R tly participated in providing assistance during the Wi ia by dispatchi g two professional staff to Bernardino's 2-1-1 call utual support during the disa . This helped disp from having t were t life threatening. lfst responders throu out wildfire affected counti public information transportation routes, shelter locati 0 0 the public, company locations, etc. When a Dublin resident is facing a earthquake or fire or flood, 2-1-1 comprehensive and relev and resources vehicle that is academic background or language or when Dublin faces a citywide disaster like an will be available t vide the m 0 date, "safety net" ications ess of economi ge, c. What documentation! data/record PROJECT/PROGRAM? Please i added, if needed.) port the need for this PROPOSED fy your data sources. (Additional page may be 2-1-1 offers tremendousecgnomjc benefi~ bystreamljnlp.g the gathering and dissemination of community information, therefore generating significant cost savings for government and nonprofit agencies that serve the area. Cost benefit analyses done by the Nebraska D~artment of Health and Human Service show that 2-1-1 saved $1.25 million in reduced nursing care placement, $3.60 million saved in reduced redundant I&R calls, and $220,000 saved in reduced non-emergency 9-1-1 calls. A recent study completed by the University of Texas assessed the expected cost and anticipated benefits of a nationwide 2-1-1 system and concluded that it would provide a $1.1 billion in net value over the next 10 years. SECTION 2 Page 7 of 22 During FY08, Dublin residents called 2-1-1 for a wide range of needs and assistance: 28% of Dublin callers were seeking emergency shelter assistance, 16% of the callers were seeking residential care facilities, 16% were seeking subsidized rental housing assistance, 12% were seeking housing payment assistance and 5% were seeking utility assistance. The following are a few examples of calls received from Dublin residents: · A single mother receiving SSI with an eight year old child called seeking information on assistance with food. Referrals wer~.giY~IlJQJ:wo agencies. · A woman called requestiIlg informatipn}on cas anageroent and housing resources for her senior parent. . .Referrals werepJ,"ovided to des. . A man receiv~,!lg ssr called seekingrt).edical e fop breathing because of asthma. Referrals wel"~<p ed to two agencies. · A woman with..two . dren called requesting iriforma,tionon r~nta,l assis were provided to.two~gehcies. 2-1-1 Alameda County is based on the national 2-1-1 and is designed to: · Simplify access to services by eliminating t e of government and nOIlProfit telephone numbers. · Reduce 9-1-1 non-emergency volume and allowing for fa esponse to ateni . Reduce misdi calls to ty base staff to conc ate on their co petencie . · Disseminate vital information relative to disasters and Be a part of a statewide network of 2-1 . ch the's crisis prep with hundreds allowing ed communication SECTION 2 Page 8 of 22 City of Dublin Fiscal Year 2008-2009 Application for Funds d. Specify the PROPOSED PROJECl.'/PROGAAM population to be served. Although all Dublin residents and employees have equal ac ss to 2-1-1 by landline phones and cell phones, the people who benefit the most from 2-1-1 blin' ents who need health and human services (especially frail elders, the disabled, t sical d me lly ill, single parent families and immigrants). Another segment of the pop tion efit are advocates (e.g. case managers, medical pel, ers, and em ublin who need help in navigating the ever-changing s refi ncies for th atients, students and employees. Although a lati e likely to more often and will be targeted for marketing ai s indicate tha e in 10 residents will use 2-1-1 on an annual basis (as doc .org). Projects/programs must be evaluated to project/program goals are b Please project/program's success and impact. · An additional page may be added, if neede The success and impact of 2-1-1 lies in: . serving as the single, central access point for a and economic self-sufficiency, including crucial uman servIces and affor · reducing wasted effort, expense and time off from wor r vulnerable Du seeking needed services; . making available free and easy access to and appropriate hum ervlce information; · assessing Dublin callers' needs and match correctly with community resources; · providing culturally and linguistically appropriate services; · eliminating duplication of efforts by other human service . zations by providing free and timely access for low-income Dublin residents to the limite supply of rental housing. A critical objective measure of the impact of 2-1-1 is tb~statistiCal data that is collected from the Eden I&R's client activity and call databases. The analysis of the aggregate, monthly, quarterly, and year-end statistics is one evaluation method used to determine whether Eden I&R is meeting stated goals and objectives for 2-1-1. Monthly reports are submitted to Dublin which r~ort call activity for the month and year to date as well as outreach activities, phone technology enhancements and database updating activities. This data is also available to the public sector to analyze gaps in services. SECTION 2 Page 9 of 22 Statistics regarding client and call volumes and follow-up assessments are gathered from the databases. Individual caller feedback regarding the objectives related to increased knowledge and obtainment of community resources are gathered from interviews by Resource Specialists. They ask questions such as those below during 2-1-1 calls: . Did our referral(s) assist you in solving your problem? . Have you received enough information to helpyggwith your search? In addition to planned client satisfactionso1i~itation, iilpromptgverba,J feedback of Dublin callers and their advocates are highly valued as to the quality and reI When feedback indicates a result other than expected that data is changes, bringing actual outcomes in line with those projected. include: Weekly 2-1-1 Phone Line staffme . ations co iled public presentations: and feedback from 2-1- d partner agencie a unique perspective on Eden I&R pr ulations. of 2-1-1 services. appropriate s of evaluation onununity any of whom offer f. Specify numbers of clients PROJECT/PROGRA . *These are services provided during FY07, prior to the implementation of t -1-1 program. **Eden I&R is not required to compile geogra:' a on participants in many of the other programs therefore Dublin residents data for the entire organization is unavailable. ***2,000 is based on serviIlg2%ofthe projected tota~>of 100,000 ca,llers county wide. SECTION 2 Page 10 of22 City of Dublin Fiscal Year 2008-2009 Application for Funds 5. Financial Informatiop."...6perating Budget a. Expense Budget Services & Supplies Capital $1,500 Operation Costs Other (please speci T6TAL 10,000 Further Comments/Explana f necessary): SECTION 2 Page 11 of22 City of Dublin Fiscal Year 2008-2009 Application for Funds b. Revenue Budget Foundations/Co Alameda County Area A County Social F 1,289,480 Further Comments/Explanations (if necessary); Because it is so early in the funding prQ~ess for FY09, mpstofEden I&R's funding will not be officially committed until later in FY08. Therefore, even though the cities and county have verbally committed to multi-year 2-1-1 leveraged funding, this will not be officially granted until the spring. This time frame is also relevant to the agency's other ongoing contracts that get renewed on an annual basis. SECTION 2 Page 12 of22 "i City of Dublin Fiscal Year 2008-2009 Application for Funds 6. General Agenay Information D Past grant applicants may check this in lieu of program/organizational description on file with the C leting item 6 (a-d) if the and current. a. List all yearst4at Organization 00rrnnunity D~velopment Bl City funding (not the b. served For over thirty two years, Ede consistently and creatively re community's changing needs mission of "linking people sources." Currently, Eden I&R provides ro s that co ct at-risk populations, such as non-English speakers, the di antaged, Ie living with HIV/AIDS, domestic viol ors, th derly, d d the homeless h critical services. The scope of ces is both count and citywide and in some cases multicounty. Eden I&R progr ve included Cal S projects that assist Alameda County residents retain their ben hen qualified, Earned Income Tax Credit Program for low income wage earn lameda and Contra Costa county, the Maximizing Opportunities for Mother Succeed (MOMS) project in the Santa Rita Jail which assisted inmate reunification with their children, and the Idenity Theft project to assist Alameda County residents whose Social Security information was compromised. For over 10 years, Eden l&~h~s ",soprov~ded after"ho~s ph,one.coverage for people in need of such critical Alameda, ~ountyprog1\li!llls as Child and Adult Protective Services, The Public Guardian, and the Foster Care .Pla,cement Line. c. Describe all the services the Organization currently provides to Dublin residents. · An additional page may be added, if needed. SECTION 2 Page 13 of22 As the only county-wide comprehensive Information and Referral (I &R) provider in Alameda County, Eden I&R, Inc. is relied upon by human service providers, local government, and people in need throughout the County as: . A professional and compassionate partner in the delivery of human services. . The clearinghouse for accurate community information. . A key component of the disaster component of the disaster response network. . A reliable source for data on sery~~e...needsand.dyJivery systems. . A culturally and linguistically.divers~ Qrganization prep to serve Alameda County's individuals and families. The following briefly describe services and Telephone Information and Referral P . 2-1-1 Alameda County: Resour and human services and provi . AHIP - AIDS Housing and Inform service referrals for person H Y outhLink: Specializ e for at-risk yo probation officers and 0 ice provide ss callers' ne. ces. cts: Sp~9ialized health, housing and human health, housing Translation and Social Services . After-Hours Emergency Ph County's Children's Protec Office, and Adult Protective Servi · Cantonese Translation Services: T dial "0" in the Bay Area. ours Services ervice: Eden I&R pro ices, Foster Care P gf the court~ service for Alameda ine, Public Guardian's g individuals Information Management Products a · The Big Blue Book: Directory of Print publication, with listings for over 85 th and human service a ncies. · Online Resource Directory: Free access to social services dat records - available at www.alamedaco.info. · Housing Services: Eden I&R maintains the only com rental housing in Alameda County. The database trac throughout Alameda County, including subsidized ho needs. edatabaseof affordable 000 hou.sing units to those with special Community Building · Roving Housing Resource Programs: Resource specialists are available to travel to community sites to provide in-person needs assessment, skills training and referrals. · Disaster Recovery Services: Planning and post disaster information management and dissemination; coordination with the Office of Emergency Services; and phone information and referral services to the public. SECTION 2 Page 14 of22 d. Has your agency ever previously received funds from the City of Dublin? If yes, please specify in what Fiscal Years and the amount received each year. FY08 $10,000 SECTION 2 Page 15 of22 City of Dublin Fiscal Year 2008-2009 Application for Funds 7. Required Attaahments.: Attaahments sent in the mail o Onlv one (1) CODV Der Al!encv of each of the following is required, even with multiple projects/progra s submitted. t the {QlIbwing ts: ABC etc. ot be reviewed for funding. o Applica' o Please label a o Names of Gove total · Clearly I PROJECT/P including ludes the PROPOSED o o Resolution, letter or other document providin vidence 0 Bo rganization approval of ap ication, and d proval · B Organization approval be pending. o E. Organization's c cate of insurance workers' compensation. F. Application Verification Declaration o Signed affidavit form fro collaborating agency named in proposed project/program plan (if applIcable). o H. Copy ofI~S yetter of Determination indicating tax ~xempt status. SECTION 2 Page 16 of22 City of Dublin Fiscal Year 2008-2009 Application for Funds ApPLICATION VERIFI TION I attest that the information contained in this FY 2008-2009 grant lication is accurate and that the funds requested will not supplant any s secured by the org Attached is a resolution, letter, or ot approved the application as submi Succes report possible aft bmitting the reimburse 30, to sub will result in ine evidehce that the Board of Directors are required to submit a s st, but not later st future funding. Executive Direc Board President/Chairperson SECTION 2 Page 17 of22 Date City of Dublin Fiscal Year 2008-2009 Application for Funds COLLABORATION AGENCY AFFIDA VIT Fo o This form is to be completed by each collaborati ganization as named by the applicant agency in the proposed pr rogram. o Completed forms must be submitte of application. Collaborating Agency..N ame: Title: Description Agency Project/Program Contact Person Title Phone I attest that the a)9plicant agen~y and out organization the proposed project/program.~s identi:tfiedin the FY Executive Director Date Project/Program Contact Person Date SECTION 2 Page 18 of22 to implement CITY OF DUBLIN Fiscal Year 2008-2009 COMMUNITY GROUP/ORGANIZATIONAL FUNDING PROGRAM REQUEST FOR REIMBURSEMENT AGENCY NAME MAILING ADDRESS FOR REIMBURSEMENT: PROJECT/PROGRAM: NAME TOTAL FUNDING AMOUNT $ REQUESTED T escl"ibe iIJ.itial funding use above.) I attest that the above listed expenses are accurate and true and have. been used as represented in the approved funding application. Submitted by: Signature: Date: SECTION 2 Page 19 of22 CITY OF DUBLIN Fiscal Year 2008-2009 COMMUNITY GROUP/ORGANIZATIONAL FUNDING PROGRAM SUARY REpORT (Summary Report mnst be submitted pnQ{ to August 31, 2009.) AGENCY NAME MAILING ADDRESS TELEPHONE: PROJECT/PROGRAM TOTAL FUNDING OUNT AWARDED $ TOTAL 1.) How has the PR the quality of life for an co ity need and improved be added, if nee 2.) Please evaluate the$uccess o:fyourprojecttprogJ:"ilpl, Were the goals outlined in the application met? Was the proj.ect/program c~ed ou~eficiently? Please use the objectives identified in your application to discuss yourprogJ:"amlproject's success and impact. Include any documentation!datalrecords you have that support your conclusions. SECTION 2 Page 20 of 22 City of Dublin Fiscal Year 2008-2009 SUMMARY REPORT 3) How many total participants wer~served by this project,tprogram? How many of those participants are Dublin residents? I attest that the above listed information is accurate Submitted by: Signature: SECTION 2 Page 21 of22 AGREEMENT BETWEEN CITY OF DUBLIN AND (insert organization name) THIS AGREEMENT, dated for identifiGa,tionthis_'__ day of between the City of Dublin ("City") anQ<( or~anization)~ 2008, is entered into RECITALS A. (organization) has asked City to contribute $ ( Do (organization) to cover costs in order to provide the described . xhibit A. The servic ndered pursuant to this agr period July 008 through June 009. ars) for use by ces as II be for the City has determined that it i a donation of $ conditions are met to . dents of the City of Dublin to make Dollars such purpose, rovided certain rvices will benefit the residents B. 1. Recitals The foregoing recitals are true and correct and are part 2. City Donation City shall donate $ for operational supp The donation shall be paid 3. Records (Organization) shall maintain records for project/program review, e and/or other purposes and make them av' e to City upon request. 4. Periodic Reports Upon requesfby City, ( oqzanization) sllall provide reports describ g the progress made by (organization) accomplishi,g the gQ~ls and objectivesoq.tlified in the work plan. CITY OF DUBLIN Dated: By: Richard C. Ambrose, City Manager Dated: By: Title: SECTION 2 Page 22 of 22 ;.c~ij:f.. .. H8p ita"l Hm'. " ~.... . Mr. Roger Bradley Administrative Analyst City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Mr. Bradley, E" "'dl r:&nR' I' , 'I ,"ili!n' I" j' " 'J." ::n' 10~ , '"~, i ,: ':, ",,:,\ ,l"., "linking people and resources" 570 B Street · Hayward, CA 94541 . 510-537-2710 · FAX 510-537-0986 January 22, 2008 Enclosed are the following attachments for Eden I&R's FY08-09 Grant Application: Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F Attachment G Attachment H Board of Directors List Current Total Organization Operating Budget Audit Report for FY05-06 (FY07 Audit is being finalized and will be mailed to you by the end of February) Board Resolution Organizations Liability and Worker's Compensation Certificates ofInsurance Verification Declaration Signature Page N/A IRS Letter of Determination Eden I&R's grant application will be submitted to you electronically. If you have any questions or need any other information, please don't hesitate to call me at (510) 537- 2710 ext. 8 or email me a bbernstein(ci),edenir.org. Thank you for your assistance in processing this information. Sincerely, ~\ l/~ ~~~._t.'i~./(,.-"~:/' , _/ -" L Barbara Bernstein Executive Director www.edenir.org · Eden Information & Referral . edenir@edenir.org A 1+0. CL111i'Hd A. :.c;;Q:jJ} $.. Ilttll;t"r'I,'kt'!fI ".s. .it. at Eden I&R, Ine. "/inking people and resources" 570 B Street + Hayward, CA 94541 + 510-537-2710 + FAX 510-537-0986 Board of Directors Gloria Arredondo Human Resources Residence: Hayward Member since 1993 Annamaria S wardenski Emergency Preparedness Consultant Oakland Residence: Fremont Member since 1999 Stephanie Cartwright, Vice President Owner, Cartwright Associates, Castro Valley Residence: Castro Valley Member since 1979 Ilene Weinreb Former Mayor of Hayward Residence: Oakland Member since 1980 Michael Dias, General Counsel, pro bono Attorney at Law, Hayward Residence: Walnut Creek Member since 1987 Christopher Low, President Senior Management Analyst City of Alameda Residence: Castro Valley Member since 1996 Robert M. Macias, Secretary Senior Human Resources Analyst (Retired) City of Hayward Residence: Castro Valley Member s.ince 1996 Edwin Reuling, Finance Officer Associate Vice President (Retired) California State University Hayward Residence: Castro Valley Member since 1976 www.edenir.org + Eden Information & Referral + edenir@edenir.org Alia ell m (<14...'+ e EDEN I&R, INC Annual Budget Fiscal Year 2007-2008 Income 2-1-1 Phone Line Non 2-1-1 Phone Line Total Government 665,000 303,703 968,703 Foundations/Corporations 550,219 32,500 582,719 Fee for Service 0 158,742 158,742 Products and Service 0 84,665 84,665 Individual Contributions 6,500 0 6,500 Total Income 1,221,719 579,610 1,801,329 Personnel Salary 867,419 358,594 1,226,013 Taxes and Benefits 210,739 87,120 297,860 Total Personnel 1,078,159 445,714 1,523,873 Operating Expense Rent, Occupancy and Telecommunication 106,626 26,802 133,428 Equipment and consumable supplies 33,870 8,103 41 ,973 Professional fees and consultants 16,067 4,209 20,276 Directory Related Expenses 0 14,202 14,202 Insurance 6,465 1,669 8,134 Other operating expenses 29,898 16,205 46,103 T etal Operating Expense 192,926 71,191 264,116 T etal Expenses 1,271,084 516,905 1,787,989 Depreciation 10,602 2,738 13,340 T etal Expenses including Depreciation 1,281,687 519,642 1,801,329 E:\Accounting\Budgets\Budgets-Eden I&R Agency\Fiscal YE 6-2008 budget\2007-2008 Budget\2007-08 Eden I & R Agency Approved Budget.xls '\ i j. I . '. Ii (.t ho~.c\j\ VI'1 f:Al' L...- EDEN I & R, INC. JUNE 30, 2006 TABLE OF CONTENTS FINANCIAL SECTION Independent Auditor's Report Statement of Financial Position Statement of Activities Statement of Functional Expenses Statement of Cash Flows 2 3 4 5 Notes to the Financial Statements 6 SUPPLEMENTAL INFORMATION Schedule of Grants and Awards by Grantor 10 Deborah Daly CPA 1592 Rarnblewood Way Pleasonton, CA 94566 www.dalycpa.com Office (925) 426-1996 Fox (925) 426-1196 INDEPENDENT AUDITOR'S REPORT To the Board of Directors of Eden I & R, Inc.: We have audited the accompanying statement of financial position of Eden I & R, Inc. a nonprofit organization) as of June 30, 2006, and the related statements of activities, functional expenses, and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. The prior year summarized comparative information has been derived from the Organization's 2005 financial statements and, in our report dated March 3, 2006 we expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation: We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Eden I & R, Inc. as of June 30, 2006, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The schedule of grants and awards by grantor on page ten is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as whole. ,,--~ .~.. ..-:--, ,:Z5 r.:.O(~,,--- '---_...--J Pleasanton, California February 9, 2007 Eden I & R, Inc. Statement of Financial Position For the Year Ended June 30, 2006 The accompanying notes are an integral part of this financial statement. 2 Eden I & R. Inc. Statement of Activities For the Year Ended June 30,2006 Temporarily Total Memo Unrestricted Restricted 2006 2005 UNRESTRICTED NET ASSETS Support Grants & awards $700,472 $82,100 $782,572 $804,083 United Way 34,476 34,476 34,241 Contributions 28,917 28,917 12,280 Sales: Big Blue Book 27,746 27,746 33,719 Cost of goods sold ( 15,439) (15,439) (19.091) Fees for services 3,761 3,761 2,127 Investment income 20,364 20,364 9.918 800,297 82,100 882,397 877,278 Net assets released from temporary restrictions Expiration of time restrictions 55,485 (55,485) Total revenue & other support 855.782 26,615 882,397 877,278 Expenses Program services Housing & Information 832,275 832.275 838,007 Supporting services Management & general 43,607 43,607 69,775 Fund-raising 18,537 18,537 25,783 894,419 894,419 933,565 INCREASE (DECREASE) IN NET ASSETS (38,637) 26.615 (12,022) (56.288) NET ASSETS AT BEGINNING OF YEAR 294.651 98.557 393,208 449,496 NET ASSETS AT END OF YEAR $256014 $125172 $381 186 $393 208 The accompanying notes are an integral part of this financial statement. 3 (/){CJ (1)0 (/)0 CN (1) _ 0.0 X(") c.iWQl E Cii 5 6-' ci'='"O ~ g ~ :J C clJ..w ~ '0 Co W-Ql ~>- E Ql ,2:l== E 0 (j)1J.. o E Ql :2 Cii a I- (/) Q) t) .~ Q) (j) ~ ~:~ o IJ.. ~I :J (j)- c_ Q) <0 E ai Ql C Cl(1) ~0 ~~ E (/) <0 ~ o,.~ e (1) Q..(j) ~I OJI.OCO,- ,.....,-,--r- N"<tCOU1 cO r-. 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(1) Ql "0 ClQ) ms ._ (1) ~E:: (1)Cl~006<O Q) c .- ..c - 0 ~~~~g;r- a.t::JQ.)~ Q..Q..(j)1-1- "<t o CXl co LCl <0 l[). C'J '" 0> fft Ol 00 "<t OJ ~ ~- ~ 0> 00 fft ~ ~ ~ ~ ~ 01 co fft ~ Q) E 2 ell en ro .(3 c ell C <;: en ~ a t ell Cl. ~ OJ Q) C C ell Q) ro en Q) o c OJ c .s;:, C ell Cl. E o u U ell Q) ..c I- "<t I'- (') LCl 00 ~ fft I'- o co r0 ~ fft l[) r- 01_ 01 '" 00 Ifi C o ~ .0 Q) C5.. (1) o (/) Q) (/) C (1) a. x W Cii a I- Eden I & R, Inc. . Statement of Cash Flows For the Year Ended June 30, 2006 The notes are an integral part of this financial statement. 5 EDEN I & R, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2006 NOTE A - NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES NATURE OF ACTIVITIES Eden I & R, Inc. is a California not-far-profit health & welfare organization located in Hayward, California. Eden I & R was incorporated in January 1976 in response to a community need for a service that would assist people in obtaining information about, as well as gaining access to, community resources. Program Services Eden I&R operates a variety of programs that link low-income people with essential community resources, as follows: Housina and Information Direct phone-based programs include: CHAIN (Community Housing and Information Network) which links callers to Eden I&R's social service and housing databases; AHIP (AIDS Housing and Information Project) which addresses the needs of those living with HIV/AIDS; and YouthLink for at-risk youth, their parents, and other youth advocates. Roving Housing Resource Programs take Eden's databases on laptop computers to off-site locations including: assisting homeless clients at shelters; assisting persons living with HIV/AIDS at service organizations throughout Alameda County; and MOMS (Maximizing Opportunities for Mothers to Succeed), providing housing assistance to incarcerated mothers so that they can be reunified with their children post release. Other Services The Organization also provides after-hour phone services for Alameda County's Child Protective Services, Foster Care Placement Line, information for Alameda County's Earned Income Tax Credit program, Adult Protective Services, and the Public Guardian's office. Cantonese and Vietnamese translation services are provided for Prison Health Services, and Cantonese translation services for SSC Operators are all available 24/7. Eden produces Alameda County's only countywide social resources directory, The Big Blue Book: The Directory of Human Services for Alameda County. The agency is also a founding member of CARD (Collaborating Agencies Responding to Disasters). SIGNIFICANT ACCOUNTING POLICIES Cash and Cash Equivalents For purposes of the statement of cash flows the Organization considers cash and cash equivalents to include all cash accounts held in banks and other financial institutions. Accounts and Grants Receivable Grants and awards receivable represent amounts due on various contracts and foundations that are due within one year. Investments The Organization carries investments in marketable securities with readily determinable fair values in the Statement of Financial Position. Unrealized gains and losses are included in the change in net assets in the Statement of Activities. Investment income restricted by donors is reported as an increase in unrestricted net assets if the restrictions are met in the reporting period in which the gains are recognized. 6 EDEN I & R, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2006 Allowance for Doubtful Accounts The Organization does not maintain an allowance on grants receivable, as reimbursements from funding sources for costs incurred on the various programs are likely to be received. Property and Equipment Donations of property and equipment are recorded as support at their estimated fair value when received. Such donations are reported as unrestricted unless the donor restricts the asset to a specific purpose. Property and equipment purchased is recorded at cost. The Organization uses the straight-line method for calculating depreciation over the assets estimated useful life, generally five years. The threshold for capitalization is $500. Contributions Eden I & R, Inc. accounts for contributions received and contributions made in accordance with Accounting Standards for Not-for-profit Organizations. Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support depending on the existence and/or nature of any donor restrictions and depending on whether the restrictions are met in the current period. Restricted contributions are reported as an increase in temporarily or permanently restricted net assets. When the restriction is finally met on a contribution received in a prior fiscal period, the amount is shown as a reclassification of restricted net assets to unrestricted net assets. Contributed Services Contributions in-kind are recognized as follows: Donated office equipment is recorded at its estimated fair market value as of the date of the donation. Contributed services, which require a specialized skill and which the Organization would have paid for if not donated, are recorded at estimated fair market value at the time the services are rendered. Donated services that do not require specific expertise but which are nonetheless central to the Organization's operations are disclosed in the footnotes to the financial statements as they are tracked by Organizational staff. Revenue Recognition Eden I & R, Inc. recognizes revenue on the accrual basis of accounting. Grant revenue and program fees are recognized as revenue in the period in which the service is provided. The Organization's programs are supported by grants from local governments, corporations and foundations. These grants are recorded as an increase in unrestricted revenue if expenditures are incurred in the current period, which effectively fulfill the conditions of the grant. Financial Statement Presentation Eden I & R, Inc. prepares its financial statements in accordance with Accounting Standards for Not-for-profit Organizations whereby the Organization reports information regarding its financial position and activities according to three classes of net assets: unrestricted, temporarily restricted, and permanently restricted net assets. In addition, the Organization is required to present a statement of cash flows. Unrestricted net assets include those assets over which the Board of Directors has discretionary control in carrying out tbe operations of the Organization. The Organization has elected to report as an increase in unrestricted net assets any restricted revenue received in the current period for which the restrictions have been met in the current period. Temporary restricted net assets include those assets, which are subject to a donor restriction and for which the applicable restriction was not met at the end of the current reporting period. Permanently restricted net assets include those assets, which are subject to a non-expiring donor restriction, such as an endowment. 7 EDEN I & R,INC. NOTES TO FINP.NCIAL STATEMENTS JUNE 30, 2006 Income Taxes Eden I & R, Inc. is exempt from Federal and State Income Taxes under Section 501(c)3 of the Internal Revenue Code and similar state provisions. Accordingly, Income Taxes are not provided for in the financial statements. The Organization is not classified as a private foundation. Indirect Cost Allocations Shared expenses (such as occupancy, telephone, supplies) are allocated to program and supporting services based on full time equivalent employees working in each program and based on square footage allocations as management estimates the benefit received by each activity from such expenses. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Comparative Financial Information The financial statements include certain prior year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with Generally Accepted Accounting Principles. Accordingly, such information should be read in conjunction with' the Organization's financial statements for the year ended June 30, 2005, from which the summarized information was obtained. NOTE B - INVENTORY Inventory consists of an informative directory of human services available in Alameda County. Inventory is recorded at cost using the weighted average method. Inventory at June 30, 2006 consists of 93 books valued at $38.05 a piece, or $3,501. NOTE C - INVESTMENTS At June 30, 2006 investments are stated at fair market value, as reported by the investment brokerage company: Common Stocks Government Bonds Corporate Bonds Total $100,714 $60,792 $109,740 $271,246 For the year ended June 30, 2006 investment income is reported net of related expenses, as follows: Interest & Dividends Unrealized Gains/Losses Investment Fees Realized Gains/Losses Total $12,629 $3,833 ($2,084) $5,986 $20,364 8 EDEN I & R,INC. NOTES TO FINAt'~CIAL STATEMEr-1TS JUNE 30, 2006 NOTE D - TEMPORARILY RESTRICTED NET ASSETS During the fiscal year ending June 30, 2006, the Organization recorded the following temporary restricted revenue: Purpose Beqinninq Additions Released Ending Telephone Equipment $15,795 $15,795 Aids Housing & Information $5,000 $7,500 $3,643 $8,857 211 After Start Up Operations $50,000 $50,000 United Way, EITC $8,250 $8,250 $0 General Operations $19,512 $19,512 $0 211 Equipment $15,000 $15,000 211 Support Launch $40,000 $12,203 $27,797 Support Katrina Victims $19,600 $11,877 $7,723 Total $98,557 $82,100 $55,485 $125,172 NOTE E - PROPERTY AND EQUIPMENT The Organization purchased certain equipment using government funds through various contract arrangements. According to the provisions of these contracts, title of such equipment may revert to the contractor. Cost and accumulated depreciation of this equipment are included in the accompanying financial statements and consisted of the following at June 30, 2006: Equipment, Federal Equipment, Non-Federal Total Equipment Accumulated Depreciation Equipment, net book value $41,721 $146,218 $187,939 ($157,450) $30,489 NOTE G - OPERATING LEASES The Organization leases its offices in Hayward, California under a non-cancelable operating lease expiring on September 30, 2006. The rental payments are subject to annual increases in accordance with the Consumer Price Index. Future minimum payments are $13,608 for the year ending June 30, 2007. As of the date of this report management is currently negotiating a new lease agreement. NOTE H - CONTINGENT LIABILITIES Conditions contained within the various contracts awarded to the Organization are subject to the funding agencies' criteria under which expenditures may be claimed and are subject to audit under such criteria. Occasionally, such audits may determine that certain costs incurred against the grants may not comply with the established criteria that govern them. In such cases, the Organization could be held responsible for repayments to the funding agency for the costs or be subject to reductions of future funding. Management is has accrued a liability for these repayments, Due to Grantor, which is $27,200 at June 30, 2006. NOTE I - BANK LINE OF CREDIT The Organization has a $100,000 line of credit with a local bank that matures Oct 15, 2006. Advances bear interest at 11. 75% and are secured by assets of the entity. At June 30, 2006 the outstanding balance was zero. 9 Eden I & R, Inc. Schedule of grants and awards by Grantor For the Year Ended June 30, 2006 (Supplemental Information) Award Revenue Grantor, Prooram Grant Period Contract # Amount Reported Alameda County Area Agency on Aging 07/01/05 - 06/30/06 5077 20,000 20,000 Alameda County Sodal Services Agency 07/01/05 - 06/30/06 C95-0025 12,000 12,000 Alameda County Social Services Agency 07/01/05 - 06/30/06 SOCSA-5045 68,403 68,403 Alameda County Social Services Agency 07/01/05 - 06/30/06 SOCSA-5048 8,860 8,860 Alameda County Social Services Agency 09/01/05 - 06/30/06 SOCSA-5329 100,000 100,000 Alameda County Social Services Agency 09/01/05 - 06/30/06 STD-0608 17,000 17,000 Alameda County Social Services Agency 09/01/05 - 06/30/06 SOCSA-5010 26,580 26,580 Alameda County CalWorks 06/01/06 - 09/30/06 SOCSA-5641 100,000 33,833 Alameda County WIS 06/01/06 - 09/30/06 SOCSA-4672 17,000 17,000 Alameda County WIS 06/01/06 - 09/30/06 SOCSA-4672 0 9,855 Alameda County Probation Department 07/01/05 - 06/30/06 PROSST-2277 10,000 10,000 Alameda County Prison Health 07/01/05 - 06/30/06 n/a 1,200 1,200 Alameda Point Collaberative 07/01/05 - 06/30/06 n/a 38,248 38,230 Associated Community Action Program 1/1/2006 - 12/31/06 85-51-0405 20,000 8,532 City of Hayward 07/01/05 - 06/30/06 10174170 10,000 10,000 City of Hayward Social Services 07/01/05 - 06/30/06 05053 35,000 35,000 City of Hayward COSG 07/01/05 - 06/30/06 05054 35,000 34,267 City of Oakland CDSG 07/01/05 - 06/30/07 G215910 160,000 66,404 Alameda County HCO 09/01/05 - 02/28/07 1690 112,512 64,974 San Francisco Foundation 07/01/05 - 06/30/06 C2006-0147 69,600 69,600 SSC CLAS Translation 07/01/05 - 06/30/06 1018540 49,510 49,500 Various Foundations 07/01/04 - 06/30/05 81,334 81,334 Total $992,247 $782,572 10 EDEN I & R, INC. JUNE 30, 2007 TABLE OF CONTENTS FINANCIAL SECTION Independent Auditor's Report 1 Statement of Financial Position Statement of Activities Statement of Functional Expenses Statement of Cash Flows 2 3 4 5 Notes to the Financial Statements 6 SUPPLEMENTAL INFORMATION Schedule of Grants and Awards by Grantor 10 COMPLIANCE and INTERNAL CONTROL Independent Auditor's Report on Compliance and on Internal Control over Financial Reporting based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 11 Deborah Da~y CPA 1592 Ramblewood Way Pleasanton, CA 94566 www.dalycpa.com Office (925) 426-1996 Fax (925) 426-1196 INDEPENDENT AUDITOR'S REPORT To the Board of Directors of Eden I & R, Inc.: We have audited the accompanying statement of financial position of Eden I & R, Inc. a nonprofit organization) as of June 30,2007, and the related statements of activities, functional expenses, and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. The prior year summarized comparative information has been derived from the Organization's 2006 financial statements and, in our report dated February 9,2007 we expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation, We believe that our audit provides a reasonable basis for our opinion, In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Eden I & R, Inc. as of June 30,2007, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated November 29,2007, on our consideration of Eden I & R, Inc's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or compliance, That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The schedule of grants and awards by grantor on page ten is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as whole. . - Pleasanton, California November 29, 2007 1 Eden I & R, Inc. Statement of Financial Position For the Year Ended June 30, 2007 Temporarily Total Memo Unrestricted Restricted 2007 2006 ASSETS Cash and cash equivalents $97,853 $97,853 $5,350 Grants and contracts receivable 108,569 $107,000 215,569 106,543 Inventory 2,440 2,440 3,501 Prepaid expenses 12,920 12,920 12,524 TOTAL CURRENT ASSETS 221,782 107,000 328,782 127,918 Investments 112,452 116,605 229,057 271,246 Deposits 4,004 4,004 4,915 Property and equipment, net 36,003 36,003 30,489 TOTAL OTHER ASSETS 152,459 116,605 269,064 306,650 TOTAL ASSETS $374,241 $223,605 $597,846 $434,568 LIABILITIES Accounts payable $7,239 $7,239 $17,853 Employment liabilities 44,683 44,683 35,529 TOTAL LIABILITIES 51,922 51,922 53,382 NET ASSETS Unrestricted Board designated 225,000 225,000 225,000 Available for operations 97,319 97,319 31,014 Total Unrestricted 322,319 322,319 .256,014 Temporarily restricted $223,605 223,605 125,172 TOTAL LIABILITIES & NET ASSETS $374,241 $223,605 $597,846 $434,568 The accompanying notes are an integral part of this financial statement. 2 Eden I & R, Inc. Statement of Activities For the Year Ended June 3D, 2007 Temporarily Total Memo Unrestricted Restricted 2007 2006 UNRESTRICTED NET ASSETS Support Grants 34,412 $333,240 $367,652 $224,910 Contracts 731,791 731,791 582,138 Contributions 18,995 18,995 28,917 Sales: Big Blue Book 27,340 27,340 27,746 Cost of goods sold (14,034) (14,034) (15,439) Fee for services 3,251 3,251 3,761 Investment income 24,428 24,428 20,364 Net assets released from temporary restrictions Expiration of time & purpose restrictions 234,807 (234,807) Total revenue & other support 1,060,990 98,433 1,159,423 882,397 Expenses Program services 2-1-1 232,717 232,717 31,981 Information management 98,116 98,116 80,464 Telephone & after hours 262,448 262,448 373,308 Housing & roving 316,268 316,268 346,522 Supporting services Management & general 58,948 58,948 43,607 Fund-raising 26,188 26,188 18,537 994,685 994,685 894,419 INCREASE (DECREASE) IN NET ASSETS 66,305 98,433 164,738 (12,022) NET ASSETS AT BEGINNING OF YEAR 256,014 125,172 381,186 393,208 NET ASSETS AT END OF YEAR $322,319 $223,605 $545,924 $381,186 The accompanying notes are an integral part of this financial statement. 3 ml'- VO mo l::N V _ 0..0 XM U W V l:: rn l:: l:: ::J " 0 ...., 0:::;::::;"'0 "" g V ::J-g l::LLW V .... 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Statement of Cash Flows For the Year Ended June 30, 2007 Total Memo 2007 2006 CASH FLOWS FROM OPERATING ACTIVITIES Increase (decrease) in net assets $164,738 ($12,022) Adjustments to reconcile increase in net assets to net cash provided by operating activities: Depreciation 14,841 11,489 Unrealized gains on investments (7,531 ) (20,364) (Increase) decrease in operating assets Grants and contracts receivable (109,026) 2,660 Inventory 1,061 8,863 Prepaids expenses (396) 983 Deposits 911 6,117 Increase (decrease) in operating liabilities Accounts payable (10,614) 12,855 Employment liabilities 9,154 (6,215) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 63,138 4,366 CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from sale of investments 49,720 12,515 Purchases of property and equipment (20,355) (11,077) NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES 29,365 1 ,438 CASH FLOWS FROM FINANCING ACTIVITIES Principle payments on line of credit (3,473) NET CASH PROVIDED (USED) BY FINANCING ACTIVITIES 0 (3,473) NET INCREASE (DECREASE) IN CASH & CASH EQUIVALENTS 92,503 2,331 BEGINNING CASH AND CASH EQUIVALENTS 5,350 3,019 ENDING CASH AND CASH EQUIVALENTS $97,853 $5,350 The notes are an integral part of this financial statement. 5 EDEN I & R, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE A - NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES NATURE OF ACTIVITIES Eden I & R, Inc. is a California not-for-profit health & welfare organization located in Hayward, California. Eden I & R was incorporated in January 1976 in response to a community need for a service that would assist people in obtaining information about, as well as gaining access to, community resources. Program Services Eden I&R operates a variety of programs that link low-income people with community resources, as follows: Telephone and After Hours Direct phone-based programs include: CHAIN (Community Housing and Information Network) which links callers to Eden I&R's social service and housing databases; AHIP (AIDS Housing and Information Project) which addresses the needs of those living with HIV/AIDS; and Youth Link for at-risk youth, their parents, and other youth advocates. The Organization also provides after-hour phone services for Alameda County's Child Protective Services, Foster Care Placement Line, information for Alameda County's Earned Income Tax Credit program, Adult Protective Services, and the Public Guardian's office. 2-1-1 After several years of fundraising and program enhancements, the agency started testing its newest telephone service, 2-1-1. The CPUC designated Eden I&R as the provider of 2-1-1 for Alameda County. This 3-digit telephone number, set aside by the FCC, provides 24/7, multilingual access to health, housing and human services information for all Alameda county residents and employees. Housinq and Information Roving Housing Resource Programs take Eden's databases on laptop computers to off-site locations including: assisting homeless clients at shelters; assisting persons living with HIV/AIDS at service organizations throughout Alameda County; and MOMS (Maximizing Opportunities for Mothers to Succeed), providing housing assistance to incarcerated mothers so that they can be reunified with their children post release. Information ManaQement Eden I & R produces Alameda County's only countywide social resources directory, The Big Blue Book: The Directory of Human Services for Alameda County. The agency is also a founding member of CARD (Collaborating Agencies Responding to Disasters). The Organization maintains a social service and housing database for Alameda County and surrounding areas. SIGNIFICANT ACCOUNTING POLICIES Cash and Cash Equivalents For purposes of the statement of cash flows the Organization considers cash and cash equivalents to include all cash accounts held in banks and other financial institutions with an initial maturity of three months or less. Accounts and Grants Receivable Grants and awards receivable represent amounts due on various contracts and foundations that are due as follows: within one year $226,559, within two to five years $30,000. Investments The Organization carries investments in marketable securities with readily determinable fair values in the Statement of Financial Position. Unrealized gains and losses are included in the change in net assets in the Statement of Activities. Investment income restricted by donors is reported as an increase in unrestricted net assets if the restrictions are met in the reporting period in which the gains are recognized. 6 ~ EDEN I & R, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 Allowance for Doubtful Accounts The Organization does not maintain an allowance on grants receivable, as reimbursements from funding sources for costs incurred on the various programs are likely to be received. Property and Equipment Donations of property and equipment are recorded as support at their estimated fair value when received. Such donations are reported as unrestricted unless the donor restricts the asset to a specific purpose. Property and equipment purchased is recorded at cost. The Organization uses the straight-line method for calculating depreciation over the assets estimated useful life, generally five years. The threshold for capitalization is $1,000. Contributions Eden I & R, Inc. accounts for contributions received and contributions made in accordance with Accounting Standards for Not-for-profit Organizations. Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted depending on the existence or nature of donor restrictions and depending on whether the restrictions are met in the current period. Restricted contributions are reported as an increase in temporarily or permanently restricted net assets. When the restriction is met on a contribution received in a prior fiscal period, the amount is shown as a reclassification of restricted net assets to unrestricted net assets. Contributed Services Contributions in-kind are recognized as follows: Donated office equipment is recorded at its estimated fair market value as of the date of the donation. Contributed services, which require a specialized skill and which the Organization would have paid for if not donated, are recorded at estimated fair market value at the time the services are rendered. Donated services that do not require specific expertise but which are nonetheless central to the Organization's operations are disclosed in the footnotes to the financial statements as they are tracked by Organizational staff. Revenue Recognition Eden I & R, Inc. recognizes revenue on the accrual basis of accounting. Grant revenue and program fees are recognized as revenue in the period in which the service is provided. The Organization's programs are supported by grants from local governments, corporations and foundations. These grants are recorded as an increase in unrestricted revenue if expenditures are incurred in the current period, which effectively fulfill the conditions of the grant. Financial Statement Presentation Eden I & R, Inc. prepares its financial statements on the accrual basis of accounting, in accordance with Accounting Standards for Not-for-profit Organizations. Eden I & R, Inc. reports information regarding its financial position and activities according to three classes of net assets: unrestricted, temporarily restricted, and permanently restricted net assets. In addition, the Organization is required to present a statement of cash flows. Unrestricted net assets include those assets over which the Board of Directors has discretionary control in carrying out the operations of the Organization. The Organization has elected to report as an increase in unrestricted net assets any restricted revenue received in the current period for which the restrictions have been met in the current period. Temporary restricted net assets include those assets, which are subject to a donor restriction and for which the applicable restriction was not met at the end of the current reporting period. Permanently restricted net assets include those assets, which are subject to a non-expiring donor restriction, such as an endowment. Income Taxes Eden I & R, Inc. is exempt from Federal and State Income Taxes under Section 501(c)3 of the Internal Revenue Code and similar state provisions. Accordingly, Income Taxes are not provided for in the financial statements. The Organization is not classified as a private foundation. 7 EDEN I & R, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 Indirect Cost Allocations Shared expenses (such as occupancy, telephone, supplies) are allocated to program and supporting services based on full time equivalent employees working in each program and based on square footage allocations as management estimates the benefit received by each activity from such expenses. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Comparative Financial Information The financial statements include certain prior year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with Generally Accepted Accounting Principles. Accordingly, such information should be read in conjunction with the Organization's financial statements for the year ended June 30, 2006, from which the summarized information was obtained. NOTE B - INVENTORY Inventory consists of a directory of human services available in Alameda County. Inventory is recorded at cost using the weighted average method. Inventory at June 30, 2007 consists of 85 books valued at $2,440. NOTE C - INVESTMENTS At June 30, 2007 investments are stated at fair market value, as reported by the investment brokerage company: Investment type Money Market Funds Common Stocks Government Securities Total End FMV $60,020 $118,534 $50,503 $229,057 For the year ended June 30, 2007 investment income is reported net of related expenses, as follows: Interest & Dividends Unrealized Gains/Losses Investment Fees Realized Gains/Losses Total $8,715 $7,531 ($2,223) $10,405 $24,428 NOTE D - CONTINGENT LIABILITIES Conditions contained within the various contracts awarded to the Organization are subject to the funding agencies' criteria under which expenditures may be claimed and are subject to audit under such criteria. Occasionally, such audits may determine that certain costs incurred against the grants may not comply with the established criteria that govern them. In such cases, the Organization could be held responsible for repayments to the funding agency for the costs or be subject to reductions of future funding. 8 EDEN I & R, INC. NOTES TO FINANCIAL STATEMENTS JUNE 3D, 2007 NOTE E - TEMPORARILY RESTRICTED NET ASSETS Beoinnino $15,807 $8,845 During the fiscalyear ending June 30,2007, the Organization recorded the following temporary restricted revenue: Purpose Telephone Equipment Aids Housing & Information Emergency Income Tax Calls Support for Katrina Victims 211 Operations 211 Equipment 211 Support Launch Information Database Capital Improvement Total Additions $30,000 $7,723 $50,000 $15,000 $27,797 $210,000 $35,000 $51,000 $7,240 $333,240 $125,172 NOTEF - PROPERTY AND EQUIPMENT Released $8,845 $22,000 $7,723 $133,823 $10,379 $27,797 $17,000 $7,240 $234,807 Endino $15,807 $0 $8,000 $0 $126,177 $4,621 $35,000 $34,000 $0 $223,605 The Organization purchased certain equipment uSing government funds through various contract arrangements. According to the provisions of these contracts, title of such equipment may revert to the contractor. Cost and accumulated depreciation of this equipment are included in the accompanying financial statements and consisted of the following at June 30, 2007: Equipment, Federal Equipment, Non-Federal Total Equipment Accumulated Depreciation Net book value $41,721 $183,293 $225,014 ($189,011) $36,003 NOTE G - OPERATING LEASES The Organization leases its offices in Hayward, California under a non-cancelable operating lease expiring on September 30, 2009. The rental payments are subject to annual increases in accordance with the Consumer Price Index. Future minimum payments are $60,123 for the year ended June 30, 2008, $61,923 for the year ended June 30, 2009, and $15,594 for the year ended June 30, 2010. NOTE H - BANK LINE OF CREDIT The Organization has a $100,000 line of credit with a local bank that matures Oct 15, 2007. Advances bear interest at 12.75% and are secured by assets of the entity. At June 30, 2007 the outstanding balance was zero. NOTE 1- CONCENTRATION OF CREDIT RISK The Organization maintains a majority of their cash in bank deposit accounts that, at times, may exceed federally insu red limits of $100,000. The organization has not experienced any losses in such accounts. Management believes the organization is not exposed to any significant credit risk related to cash. At June 30, 2007, the Organization's uninsured cash balance is $242,317. 9 Eden I & R, Inc. Schedule of contracts and grants by Grantor For the Year Ended June 30, 2007 (Supplemental Information) Award Revenue Grantor. ProQram Grant Period/Award Date Contract # Amount Reoorted Alameda County Area Agency on Aging 07/01/06 - 06/30/07 SOCSA-6109 $12,000 $12,000 Alameda County Area Agency on Aging 07/01/06 - 06/30/07 SOCSA-6183 20,000 20,000 Alameda County Social Services Agency 07/01/06 - 06/30/07 SOCSA-5977 88,403 88,403 Alameda County Social Services Agency 07/01/06 - 06/30/07 SOCSA-5845 9,127 9,127 Alameda County Social Services Agency 06/01/07 - 06/30/07 SOCSA-6474 65,000 65,000 Alameda County CalWorks Sanctions 07/01/06 - 06/30/07 SOCSA-5838 90,000 27,591 Alameda County Social Services Agency 01/01/07 - 06/30/07 SOCSA-6313 46,098 46,098 Alameda County Social Services Agency 07/01/06 - 06/30/09 N/A 51,000 17,000 Alameda County CalWorks NonCompliance 04/15/06 - 07/30/06 SOCSA-5641 75,000 55,000 Alameda County Community Development Agency 09/01/05 - 02/28/07 HOPWA 03-01 112,512 60,255 Alameda County Community Development Agency 03/01/07 - 02/29/08 1078 75,000 25,786 Alameda County Workforce Investment Board 07/01/06 - 06/30/07 N/A 17,500 17,500 Alameda County Probation Department 07/01/06 - 06/30/07 PROBST-2463 10,300 10,300 Alameda Point Collaberative 07/01/06 - 06/30/07 N/A 40,160 40,160 Associated Community Action Program 01/01/07 - 12/31/07 85-51-03-07 17,485 10,596 City of Hayward 07/01/05 - 06/30/06 10174170 10,000 10,000 City of Hayward Social Services 07/01/05 - 06/30/06 06-041 35,000 35,000 City of Hayward CDBG 07/01/06 - 06/30/07 06-040 35,000 34,975 City of Oakland CDBG 07/01/06 - 06/30/07 G215910 160,000 80,000 Alameda County Database 07/01/06 - 06/30/09 N/A 51,000 51,000 Alameda County OES 07/05/06 - 12/31/06 SHERF-3836 16,000 16,000 Total Contracts $1,036,585 $731,791 Firedoll Foundation 06/26/07 $12,500 $12,500 SBC CLAB Translation 02/20/07 49,500 49,500 First 5, Every Child Counts & Alameda Commission 11/08/06 17,240 17,240 PG&E 06/13/07 50,000 50,000 San Francisco Foundation 06/13/07 35,000 35,000 Soda Foundation 10/18/06 15,000 15,000 United Way, EITC 01/12/07 35,000 30,867 United Way, 2-1-1 01/24/07 150,000 150,000 Various other grants each under $5,000 Various 7,521 7,545 Total Grants $371,761 $367,652 10 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Directors of Eden I & R, Inc.: We have audited the financial statements of Eden I & R, Inc. (a nonprofit organization) as of and for the year ended June 30,2007, and have issued our report thereon dated November 29,2007. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained In Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reportinq In planning and performing our audit, we considered Eden I & R, Inc.'s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Eden I & R, Inc.'s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the organization's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles, such that there is more than a remote likelihood that a misstatement of the organization's financial statements that is more than inconsequential will not be prevented or detected by the organization's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the organization's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in the internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether Eden I & R, Inc.'s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those . provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain other matters that we reported to management of Eden I & R, Inc. in a separate letter dated November 29,2007. This report is intended solely for the information and use of the audit committee, management, Board of Directors, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Pleasanton, California November 12, 2007 11 ~"... !AHocllyne Fd 1) :.c;,~if" "II HelPStmtsHef!.- ...... &b 1 ~" 100.. "linking people and resources" 570 B Street · Hayward, CA 94541 · 510-537-2710 · FAX 510-537-0986 January 16,2008 Dear City of Dublin: On behalf of Eden I&R's Board of Directors, I attest that the Board members approved the following resolution at its Board meeting on January 16, 2008: Eden I&R's Board of Directors approves the application to the City of Dublin for 2-1-1 funding. Should you need any additional information, please do not hesitate to call Barbara Bernstein, Eden I&R's Executive Director at 510-537-2710, ext. 8. Sincerely, C~ ~ : 11 r tV~i\.~ Chris Low President Eden I&R's Board of Directors www.edenir.org . Eden Information & Referral . edenir@edenir.org ~~ {4 {t (: VTV"I f! 1",,1 A Member of the Heffernan Group HEFFERNAN INSURANCE BROKERS January 11, 2008 Eden Information & Referral Services, EDEN I&R, Inc. 570 B Street Hayward, CA 94541 RE: Riverport Insurance Company Policy Type: Commercial Package Policy Term: 09/01/07 to 09/01/08 Dear Nhan: We are pleased to enclose the renewal disk for your Commercial Package policy effective 09/01/07 to 09/01/08 with Riverport Insurance Company. For your convenience we have also attached an insurance summary, however, we do recommend that you review your policy for a complete listing of coverages, limits, endorsements and exclusions. As in all cases policy wording governs. If you would like to discuss optional coverage or higher limits, please give me a call. Please note, this policy may be audited at the end of the policy period. Please verify receipts, sales and payroll. Please see attached other coverage recommendations for your consideration. Annual renewal premium is $6,163.00, for which the carrier will bill you direct. Please feel free to call me with any questions you may have. As always, we appreciate your business, and thank you for your continued confidence in Heffernan Insurance Brokers. ~n.n rt7~y.~.\ I v~~t:k Melissa Account Manager """ 0fi2J\ 1350 Carlback Ave. . Suite 200. P.O. Box 5608 . Walnut Creek, CA 94596 · Phone 925.934.8500 · Fax 925.934.8278 · www.heffgroup.com license #0564249 A {.{o.. ch (\1\ eA~d ( CAN Insurance Services Insuring NoniProfi1ts. 5urpassin9 Expectations. Eden Information & Referral, Inc. 570 B Street Hayward, CA 94541 Attn: Nhan Young .It;:;! ~ IdJOl July 9, 2007 RE: Effective: Carrier: Workers' Compensation Insurance 7/1/07 - 7/1/08 Oak River Insurance Company Dear Nhan: Enclosed please find your Workers' Compensation Insurance policy written with Oak River Insurance Company effective 7/1/07. While this policy has been reviewed for accuracy, we do recommend that you also take a few moments to confirm the coverages are to your satisfaction. Please advise us if any corrections are necessary, and they will be processed immediately. You are welcome to contact me at the numbers below if you have any questions or concerns. Thank you for placing your insurance coverage through CAN Insurance Services. We appreciate the opportunity to be of service to you! Kind Regards, ~ Ki Fontaine Se ior Account Representative Direct Line 831-824-5030 Direct Fax 831-824-5064 kim@caninsurance.com Encl CAN Insurance Services - CA License 0827761 1500 41st Avenue, Suite 280, Capitola, CA 95010 - (888) 427-5222 - FAX (831) 462-7434 ^ ' ,V' l,~t+c, eVI n'\ r- , City of Dublin Fiscal Year 2008-2009 Application for Funds ApPLICATION VERIFICATION I attest that the information contained in this FY 2008-2009 grant application is accurate and that the funds requested will not supplant any other monies secured by the organization. Attached is a resolution, letter, or other document providing evidence that the Board of Directors approved the application as submitted. Successful applicants are required to submit a summary report as soon as possible after submitting the reimbursement request, but not later than August 30,2009. Failure to submit a report will result in ineligibility for future funding. Signature~>'\..7 --:7f--, _ /~,~~~~~ / / Executive Director / / 'I/!~ /os-' Date C. lL't~MJ Board President/Chairperson \ / \ \.e:; J t6Y ! I Date SECTION 2 Page 11 of 16 '. I H{(cl\rY\ e,v\.--\: Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: October 11, 2006 EDEN I & R lNC 570 B ST HA YVV ARD CA 94541-50D4 Person to Contact: Ms. Dalton 31-07967 CustomerSeNice Specialist Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 94-2339050 Dear Sir or Madam: Th is-rs'rnrfgponsEnO -yoOfrEj'(IUe-~rof-October1t;-2006;"regarding 'your-organization!s-tax~ exempt status. In May 1976 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, ~i(~ Janna K. Skufca, Director, TE/GE Customer Account Services