HomeMy WebLinkAboutItem 4.07 Park Furniture Replacement
CITY CLERK
File # D[b][Q][Q]-~[5j
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 6, 2008
SUBJECT:
ATTACHMENTS:
RECOMMENDATION~
~. \
FINANCIAL STATEMENT:
Park Furniture Replacement - Contract Number 08-04
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
1) Resolution of Award
2) Budget Change Form
1) Adopt resolution awarding Contract 08-04 to M.A.K Associates,
Incorporated for Base Bid
2) Approve Budget Change
2007-2008 ADOPTED BUDGET -SHANNON PARK
Total Construction Budget - Measure D Funds $61,500.00
Bid Proposal from M.A.K. Associates
10% Contingency for Construction
$61,575.75
$6.157.57
$67,733.32
Difference between Bid Proposal and Budget
($6,234)
In order to award base bid plus a 10% contingency, an additional
appropriation from Measure D Funds for $6,234 is required.
DESCRIPTION: The Park Furniture Replacement Project was approved as part of the 2006-2011
Capital Improvement Program. The intent of the project is to replace existing picnic tables, benches and
trash receptacles with new furniture consisting of recycled plastic and metal components. The project
schedule extends over four fiscal years at the following locations:
1)
2)
3)
4)
5)
Dolan Park
Alamo Creek Park
Stagecoach Park
Shannon Park
Kolb Park
Completed FY 2005-2006
Completed FY 2006-2007
Completed FY 2006-2007
FY 2007-2008
FY 2008-2009
COPY TO: G and G Builders, Ross Recreation Equipment Company, Inc., M.A.K. Associates, Inc., J.A. Gonsalves and Son and
Golden Bay Fence
Page 1 of2
ITEM NO. 3. 7
G:\COUNCIL\Agenda Statements\2008\5-6 Park Furniture Report.doc
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On March 18, 2008 the City Council authorized Staff to solicit bids for furniture replacement at Shannon
Park. In an effort to gamer improved pricing by increasing the furniture purchase, Kolb Park was included
as an additive bid item. After a two-week solicitation period, on April 24, 2008 the following bids were
submitted:
1 M.A.K. Associates, Inc $61,575.75 $81,490.00 $143,067.75
2 Ross Recreation $65,096.12 $92,831.60 $157,927.72
3 G and G Builders $67,568.00 $108,403.00 $175,971.00
4 J.A. Gonsalves & Son $86,958.00 $116,420.61 $203,378.61
5 Golden Bay Fence $117,354.00 $140,752.00 $258,106.00
If funding is approved in FY 2008-2009 Budget, Staff will seek Council approval of a change order for
Additive Bid Item #1 Kolb Park at a later date.
RECOMMENDATION: It is the recommendation of Staff that the City Council adopt the
resolution in Attachment 1 awarding the contract to M.A.K. Associates, Incorporated for the base bid. It
is also recommended that the City Council approve the budget change, Attachment 2.
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 08-04
PARK FURNITURE REPLACEMENT
TO
M.A.K. ASSOCIATES, INCORPORATED
WHEREAS, the City of Dublin did, on April 24, 2008, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 08-04,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does
hereby award Contract No. 08-04 to the lowest responsible bidder therefor, to wit, M.A.K. Associates,
Incorporated, at a base bid of sixty-one thousand five hundred and seventy-five dollars and seventy-five
cents ($61,575.75) the particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED, this 6th day of May, 2008.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Interim City Clerk
ATTACHMENT #1
5-tJJ -DO' Lj'7
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
:;J1J ~
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
xxx From Un-appropriated Reserves
From New Revenues
Name: MEASURE D FUNDI
PARK FURNITURE REPLACEMENT CIPI
CAPITAL IMPROVEMENTS
Account #:
-
Account #: 224.95631.750.050
Name: MEASURE D FUNDI
PARK FuRNITURE REPLACEMENT CIPI
EXPENDITURES CONTROL
Name:
Account #:
Name:
Account #: 001.499.0002
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
$ 6,234
REASON FOR BUDGET CHANGE ENTRY:
There was $61,500 budged in FY07/08 for the furniture replacement project at Shannon Park to replace
existing picnic tables, benches, and trash receptacles with new furniture consisting of recycle plastic and
metal component. The proposed contract from M.A.K & Associates is $61,576 and exceeded the current
budget by $76. This budget adjustment provides additional funds to allow for the 10% contingency ($6,158)
and the slight increase in bid proposal. Funding is available in the Measure D Recycling fund.
Fin Mgr/ ASD:
~
City Manager:
Signature.
~~Q~
ature
As Approved at the City Council Meeting on 05/06/2008
Mayor:
Signature
Posted By:
Signature
Date:
Date:
Date:
Date:
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ATTACHMENT 2