HomeMy WebLinkAboutItem 4.08 Inspector Trailor Reloc
CITY CLERK
File # D~[Q][QJ-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 26, 2008
SUBJECT:
Construction Contract Change Order Inspector Trailer Relocation
Project #93462
Report Prepared by: Rosemary Alex, Parks & Facilities
Development Coordinator
A TT ACHMENTS:
1) Change Order with Proposal Cost Information
2) Budget Change
RECOMMENDATION: /l J.~ 1) Approve Change Order #7
1\ l/~ 2) Approve Budget Change
FINANCIAL STATEMENT:
Inspection Trailer Relocation Contract Amount
Approved Change Order #3
$151,435
$16,880
$168,315
$11,108
$13,232
($2,124)
Funds Available within Project Budget
Proposed Change Order #7
Amount over Project Budget
DESCRIPTION: On September 4,2007 the City Council awarded a contract to Valley
Crest Landscape Development. The contract totaled $925,176 and the scope of work included two
projects (#96540 Devany Square $773,741; and #93462 Inspection Trailer Relocation $151,435). Change
Order #7 pertains to proposed work for the Inspection Trailer Relocation project.
CHANGE ORDER #7
Staff seeks City Council approval for Change Order #7. The work includes revisions on the quantity and
sizes of electrical panels to accommodate PG&E service and a portion of the Fallon Sports Park future
development. This change order will save the City additional costs when the Phase III of Fallon Sports
Park is constructed in the future. At the end of Fiscal Year 2007-2008, $11,108 remains in the overall
project budget. Since Change Order #7 exceeds the funds available within the project budget by $2,124, a
Budget Change is required.
RECOMMENDATION: Staff recommends that the City Council take the following action:
1) approve Change Order #7; and 2) authorize the Budget Change as shown in Attachment 2.
-------------------------------------------------------------------------------------------------------------
COpy TO: ValIeyCrest Landscape Development
ITEM NO.
4.8
GICOUNCIL\Agenda Statements\200816-26 Inspection Trailer CO#7.doc
( l5h1
11.
loa ~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.7
PROJECT: Devany Square
Contract No. 07-08
PAGE 1 OF 1
TO: Valley Crest Landscape Development
AGREEMENT DATED September 10,
2007 between Valley Crest Landscape
Development and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chan!!e order is not effective until approved bv the City Mana!!er
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested by: VallevCrest Landscape Development
Change temporary meter from 3-125A panel to I -400A main with I-SOOA main distribution panel includes additional trenching, conduit
connections including AT & T connection as described (attached hereto).
Additional Time: 6 work days
COST INCREASE: $13,231.72
SUBMITTED ~
'""1 /0~
'/~-1"/ 6. ...,;. 'k'
~/ -""..... b' /,. '/-..'
Melissa Morton Date
Public Works Director
APPROV AL REC MMENDED BY
APPROVED BY
Janet Lockhart Date
Mayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to
all terms of this change order, and to provide all equipment and fumish all materials except as may otherwise be noted above, and to
perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for
any and all cost and time impacts resulting from this change order.
Accepted, Date
Contractor: Valley Crest Landscape Development
By
Title
Vice President. Branch Manager
Jeff Colton
fo~9~' O~
ATTACHMENT #1
4,8
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR:
DEVANY SQ.BUDGET/95640:
CONTINGENCY AMOUNT
INSPECTOR TRAILER BUDGET/93462:
CONTINGENCY AMOUNT
TOTAL CONTRACT AMOUNT
TOTAL CONSTRUCTION BUDGET
CHANGE ORDERS AS % OF
CONTRACT:
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01
CHANGE ORDER #02
CHANGE ORDER #3b
CHANGE ORDER #4
CHANGE ORDER #5
CHANGE ORDER #6
CONTRACT CHANGE ORDERS:
CHANGE ORDER #3
CHANGE ORDER #7
CHANGE ORDER #
CHANGE ORDER #
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
5/9/2008
Devany Square
95640
07-08
7
95%
Valley Crest Landscape Development
$773,741
$118,912
$151,435
$16,880
$925,176
$1,060,968
12%
Devany Sq. Budget/95640:
Finnian Curb and Gutter Replacement
CB ext.and POC upsize
Soil Off-Haul
Rubberized Surfacing
Additional Work Days
Additional Work Days/additional work
Inspector Trailers Budget/93462:
A TT conduit, water POC and drainage
Electrical Service Panel and Conduit
AMOUNT
24,957.51
1,495.66
7,495.70
58,971.90
AMOUNT
16,879.79
13,231.72
* Amount is over the budgeted contingency for this portion of the work.
Total Change Orders 123,032.28
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
REMAINING CONTINGENCY
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TION:
APPROVED
DENIED
SIGNATURE:
-'1
---:1- ~ .' .
4/ ?>, ?".. /"1
Supe)"Cllsing Dept. Head
APPROVED ./
DENIED
~(.4r,---
City Manager
169,4 70.00
80,274.34
101,240.65
68,77500
200,552.22
620,312.21
APPROVED
DENIED
21J t5
$123,032.28
$1,048,208.28
12,759.72
$ 620,312.21
$1,048,208.28
$427,896.07
Mayor
. . ValleyCrest Landscape Development
.7039 Commerce Circle
Suite A Phone: 925.463.0700
Pleasanton, CA 94588 Fax: 925.463.3814
:5V
ESTIMATE
No. 00013.1
TITLE:
PROJECT:
TO:
Change Temp Meter at Fallon
Area G Neighborhood Sq Project
Attn: Rosemary Alex
City Of Dublin
100 Civic Plaza
Dublin, CA 94568
Phone: 925.833.6646 Fax: 925-833-6651
DATE:
JOB:
CONTRACT NO
5/21/2008
104478
BUDGET
RE: EST To: CIOFD*06 From: VCD Number: 00013
DESCRIPTION OF ESTIMATE
Change temporary meter from 3-125A panels to I-400A main with I-500A main distribution panel. Includes additional trenching
and conduit work to reroute conduit feed to distribution panel. Estimate based on approved submittals from Tesco Controls.
Change temporary meter from 3-] 25A panels to
] -400A main with] -500A main distribution
panel.
BREAKDOWN OF WORK
Quantity Units
1.000 LS
Unit Price
Net Amount
Item
0000]
Description of Work
$]2,730.00
$]2,730.00
SUMMARY
Unit Cost:
$12,730.00
Lump Sum:
$0.00
TOTAL:
$12,730.00
Estimated Time Extension................................ 3 days
Notes:
o 1. This work will not be done until approved and a written change order is issued.
o 2. A signature below authorizes us to proceed with the work described above, at the stated prices.
o 3. Extension of time necessary for this change: 3 consecutive working days.
[7]4. This estimate will remain in effect for 3D days only. After expiration a new estimate will be submitted upon request.
D 5. This work was done in accordance with your order to proceed: please issue change order.
Prepared By: 0". 1m. I r {C{ J ~ _
Kim~Krohn
Date: OS(~( ( Z(})8
Form Rev. 05/06103 DLW - f_est_Olavcd
Approved By:
Date:
.~ ValleyCrest Landscape Development
~ 7039 Commerce Circle
Suite A Phone: 925.463.0700
Pleasanton, CA 94588 Fax: 925.463.3814
dq; 0
ESTIMATE
No. 00014
TITLE:
PROJECT:
TO:
At&T Service to Meter Ped @ Fallon
Area G Neighborhood Sq Project
Attn: Rosemary Alex
City Of Dublin
100 Civic Plaza
Dublin, CA 94568
Phone: 925.833.6646 Fax: 925-833-6651
DATE:
JOB:
CONTRACT NO
5/30/2008
104478
BUDGET
RE: EST To: CIOFD*06 From: VCD
DESCRIPTION OF ESTIMATE
Add AT&T telephone service from existing box to new meter panel approximately 20LF.
BREAKDOWN OF WORK
Description of Work Quantity Units
Number: 00013.1
Item
Unit Price
Net Amount
00001
Add AT&T telephone service from existing box 1.000 LS
to new meter panel approximately 20LF.
$501.72
$501.72
SUMMARY
Unit Cost:
$501.72
Lump Sum:
$0.00
TOTAL:
$501. 72
Estimated Time Extension................................ 3 days
Notes:
o 1. This work will not be done until approved and a written change order is issued.
121 2. A signature below authorizes us to proceed with the work described above, at the stated prices.
o 3. Extension of time necessary for this change: 3 consecutive working days.
o 4. This estimate will remain in effect for 30 days only, After expiration a new estimate will be submitted upon request
D 5. This work was done in accordance with your order to proceed: please issue change order.
Prepared By: {()u~Y7.).~Lt & sz--
Kimberly M. Krohn
Date: (Y5150(Zoo~
Approved By:
Date:
Form Rev. 05/06/03 DLW - test_OJavcd
CITY OF DUBLIN
BUDGET CHANGE FORM
5065
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves (Fund) _K_ From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT
Name: General Fund / Non Departmental / City- $ 2,124 Name: General Fund / Inspection Trailer $ 2,124
Wide Contingent Reserve Relocation Project / Improvements
Account #: 00 I-I 0800-799-000 Account #: 001-93462-750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account :#:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Fin Mgr/ ASD:
Q/~ ~.~
Signature
Date:
l r " I ~g
REASON FOR BUDGET CHANGE ENTRY: This budget change will appropriate funds necessary to
complete the Inspection Trailer Relocation Project. The City Council will consider a contract change order on
June 26, 2008 which addresses utility connections for power and telephone. Without a budget change the
Contract Change Order would result in the project exceeding the amount budgeted by $2,124. It is proposed to
accommodate the additional funding with a transfer from the Budgeted Contingent Reserve.
City Manager:
Date:
Signature
As Approved at the City Council Meeting on: Date: 6/26/2008
Mayor:
Date:
Signature
Posted By:
Date:
Signature
forms\hu(lgchllg
A TT ACHMENT # 2