HomeMy WebLinkAboutItem 4.08 Recycle E Waste
CITY CLERK
File # D~[5][QJ-ffi[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 15,2008
SUBJECT:
Request for Authorization to Use AERC Recycling for the Recycling
of City Electronic Waste and Surplus Computer Equipment.
Report Prepared by Steve Pappa, Information Systems Manager
RECOMMENDA TIO~
FINANCIAL STATEMENT:
1) List of surplus computer equipment to be recycled.
,/I ~thorize the use of AERC Recycling and direct Staff to remove the
~ c/. i~~entory from the City records of assets.
A TT ACHMENTS:
The estimated cost to properly dispose of the computers is $200.
Sufficient funds for this activity are included in the adopted Budget.
DESCRIPTION: The City generates electronic waste as a result of its annual computer replacement
schedule. Environmental laws require that the City safely dispose of this electronic waste. Chapter 2.36 of
the Municipal Code allows the Purchasing Agent to dispose of worn and obsolete equipment. In the past
for inventory tracking purposes Staff have provided the City Council with a list of assets prior to disposal.
At this time the City will be disposing of obsolete City computers as well as, components which were
being held by Police Services and can now be released.
Due to the age of the equipment it was determined that the computers are beyond their useful life. The City
clears all hard disk storage for compliance with software licensing agreements and to ensure no
confidential information is retained on the hard disk before declaring a system ready for disposal. However
current best practices recommend, as a security precaution, that a professional recycler providing a
certification of destruction for computer hard disks.
AERC was also used for this purpose in 2007 and will accept all of the City's electronic waste, including
computers, monitors, printers, batteries, and compact disks. AERC will provide the City with a certificate
of destruction ensuring that the electronic waste was recycled per environmental standards and that
computer hard disks and software compact disks are not reused.
Staff recommend that the City Council authorize the use of AERC and direct Staff to remove the items
from the City Fixed Asset Inventory.
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\\Is-server\informationservices\Agenda Statements\2008 AERC e-recycling\AERC-agenda statement NEW. doc
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CITY OF DUBLIN COMPUTER DISPOSAL LISTING (July 15,2008)
PREPARED BY ADMINISTRATIVE SERVICES DEPARTMENT
APPROX.
ASSET PURCHASE
TAG # DATE Serial Number Description Manufacture / Model
City Owned Equipment
11084 4/16/2002 AM88NM9 All-In-One PC IBM NetVista X41
11097 4/16/2002 AM88NP4 All-In-One PC IBM NetVista X41
12070 4/16/2002 AM875GL All-In-One PC IBM NetVista X41
12072 4/16/2002 AM875Kl All-In-One PC IBM NetVista X41
12071 4/16/2002 AM875FT All-In-One PC IBM NetVista X41
10839 2/5/2002 AM868H5 All-In-One PC IBM NetVista X41
12076 4/16/2002 AM875HH All-In-One PC IBM NetVista X41
11094 4/16/2002 AM88L8R All-In-One PC IBM NetVista X41
4/16/2002 AM88L8V All-In-One PC IBM NetVista X41
10848 2/5/2002 AM8687N All-In-One PC IBM NetVista X41
4/16/2002 AM88L3M All-In-One PC IBM NetVista X41
4/16/2002 AM88L6G All-In-One PC IBM NetVista X41
10824 2/5/2002 AM868FY All-In-One PC IBM NetVista X41
11089 4/16/2002 AM88NP6 All-In-One PC IBM NetVista X41
11087 4/16/2002 AM88L4P All-In-One PC IBM NetVista X41
12067 4/16/2002 AM875BB All-In-One PC IBM NetVista X41
10761 Aug-O 1 USl1554127 PC HP Vetra
10787 Aug-Ol US13104546 PC HP Vetra
10733 Aug-Ol US11554010 PC HP Vetra
10759 Aug-Ol USl1554149 PC HP Vetra
10516 Sep-99 US93128713 PC HP Vetra
10729 Aug-O 1 US11554151 PC HP Vetra
10588 F eb-O 1 USI0209556 PC HP Vetra
10646 F eb-O 1 US 10205686 PC HP Vetra
10645 Feb-Ol US 1 0209485 PC HP Vetra
10731 Aug-Ol USl1554019 PC HP Vetra
10760 Aug-Ol US11554069 PC HP Vetra
10557 F eb-OO US94901724 PC HP Brio
10640 Jul-OO US02417807 PC Hp Netserver
10764 Jun-Ol SG05J2612G Monitor Phillips Flat panel
CN04811612 Monitor
10542 Oct-99 MY93206828 Monitor HP
10615 Jun-OO MY94506317 Monitor HP
PSK042200367 Monitor
10611 Aug-OO MYO 1798364 Monitor HP
10659 Nov-OO 32150407 Monitor
10429 Oct-98 KR82196348 Monitor HP
10431 Oct-98 KR82196352 Monitor HP 'J;te,,;# 4.g -, J~/l?cf ''1
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CITY OF DUBLIN COMPUTER DISPOSAL LISTING (July 15, 2008)
PREPARED BY ADMINISTRATIVE SERVICES DEPARTMENT
APPROX.
ASSET PURCHASE
TAG # DATE Serial Number Description Manufacture 1 Model
10755 Feb-Ol 47497144 Monitor Phillips
10752 Feb-Ol 47497147 Monitor Phillips
10766 F eb-O 1 47497145 Monitor Phillips
10436 Oct-98 MY82865299 Monitor HP
10496 Aug-99 MX91873312 Monitor HP
MYOI076657 Monitor HP
10522 Sep-99 MX91873233 Monitor HP
F eb-O 1 47497143 Monitor phillips
10650 F eb-O 1 47488635 Monitor phillips
10754 Feb-Ol CNOAC20578 Printer 1 Scanner Hp Scanjet 5300
10751 F eb-O 1 SGOA7130DJ Printer 1 Scanner Hp 1220c scanner
10062 Oct-96 USDH046054 Printer 1 Scanner HP Printer
10063 Oct-96 USDH049583 Printer 1 Scanner HP Printer
Oct-96 USDH097787 Printer 1 Scanner HP Printer
11106 3-Feb MY2B8RlOOT Printer 1 Scanner Hp Inkjet 2280TN
Not Available 010017WSV019212 Data Switch 3 COM
Not Available 7ZNV34D7D98 Data Switch 3 COM
10584 F eb-OO 7ZNV 4B672D8 Data Switch 3 COM
10609 Sep-OO 7ZNV47F8238 Data Switch 3 COM
N/A N/A 885-7341AR4 Power Back-Up APC
N/A N/A WSOI09018564 Power Back-Up APC
N/A N/A AB00212144186 Power Back-Up APC
N/A N/A SU24XLBP Power Back-Up APC
N/A N/A SU700XLNet Power Back-Up APC
N/A N/A APC 350 Power Back-Up APC
N/A N/A APC 350 Power Back-Up APC
Misc. Keyboards, power supply; cables Various
Evidence I Unclaimed Property
N/A PC ANTEC
N/A T1742 PC EMACHINE
N/A ATX2513P2 PC EMPREX
N/A CHB7727L PC SUN
N/A N218 Monitor SUN
N/A E70F Monitor VIEWSONIC
N/A e718 Monitor EMACHINE
N/A Monitor GATEWAY
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