HomeMy WebLinkAboutItem 4.12 Park Furn Replacement
CITY CLERK
File # D~[Q][Q]-~l5J
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 15, 2008
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
~.
FINANCIAL STATEMENT:
Park Furniture Replacement - Contract No. 08-04, Change Order #1
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
1) Proposed Change Order # 1
2) Budget Change Form
1) Approve Change Order # 1
2) Approve Budget Change
Original Contract Amount
Proposed Change Order # 1
Total
10% Contingency for Construction
Total Budget for Construction
$61,575.75
$81,490.00
$143,065.75
$14,306.57
$157,373.00
Project Budget (FY 07/08)
Project Budget (FY 08/09)
Total Project Budget
Amount Required to Approve Change Order # 1
$67,734.00
$77,000.00
$144,734.00
$12,639.00
DESCRIPTION: The Park Furniture Replacement Project was approved as part of the
2008-2013 Capital Improvement Program. The intent of the project is to replace existing picnic tables,
benches and trash receptacles with new furniture consisting of recycled plastic and metal components.
The project extends over four fiscal years at the following locations:
1)
2)
3)
4)
5)
Dolan Park
Alamo Creek Park
Stagecoach Park
Shannon Park
Kolb Park
Completed FY 2005-2006
Completed FY 2006-2007
Completed FY 2006-2007
FY 2007-2008
FY 2008-2009
COPY TO: MAK. Associates, Incorporated
-------------------------------------------------------------------------------------------------------------
Page 1 of2
ITEM NO. 5./2..
G:\COUNCILlAgenda Statements\2008\7-15 Park Furniture CO Report.doc
On March 18, 2008 the City Council authorized Staff to solicit bids for furniture replacement at Shannon
Park and subsequently awarded the contract to M.A.K. Associates, Incorporated on May 6, 2008. In an
effort to garner improved pricing by increasing the furniture purchase, Kolb Park was included as an
additive bid item.
At its meeting of June 26, 2008 the Dublin City Council adopted the Fiscal Year 2008-2009 Budget,
which included the replacement of furniture at Kolb Park. In order to proceed with the purchase, a
Change Order to the original contract in the amount of $81 ,490 is needed. Approval of the Change Order
will allow the contractor to immediately order the equipment with delivery and installation in Fiscal Year
2008-2009. In addition, a budget change is required to cover the difference between the Fiscal Year 2008-
2009 Budget of $77,000 and change order amount of $81 ,490 ($4,490) as well as for the 10% contingency
($8,149). The budget change also includes the carryover amount of $48,093 unspent from Fiscal Year
2007-2008.
RECOMMENDATION: Staff recommends that the City Council take the following action:
1. Approve Change Order #1 with M.A.K. Associates Inc. in the amount of$81,490.
2. Approve Budget Change
c? ~( ol
{Of.. ~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.1
PROJECT: Park Furniture Replacement
Contract No. 08-04
PAGE 1 OF 1
TO: M.A.K. Associates Incorporated
AGREEMENT DATED May 6, 2008
between M.A.K. Associates Incorporated
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract
NOTE: This change order is not effective until allProved bv the City Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account Un less otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be madc for idle time.
Change requested by: City of Dublin
Include Additivc Bid Item #] picnic tables, benches and trash receptacles for Kolb Park (attached hereto).
Additional Time: 45 calendar days
COST INCREASE: $81,490
SUBMITTED BY:
'"d'/'\ ""j _,-: C";<j'--_. )--'i~'
"7 I 'I)' <4/ /' Al/t //}
/ />:/./' ///1:( ,<f ,,' /l~/// A"
MeliSEia Morton Dater
Pubiic Works Director
>' <,;'-,,7
1- _/~
"OV AL RECOjM;NDED BY
tJU~t.J4L 7~7/~
Richard C. Ambrose Date
City Manager
APPROVED BY
Janet Lockhart Date
Mayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to
all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to
perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for
any and all cost and time impacts resulting from this change order.
Accepted, Date
Contractor: M.A.K. Associates, Incorporated
By
Title
J t~:tf 4' I ;) 7/ r{"! 1Y{ !\~~t(~.q.'i "
ATTACHMENT #1 '
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR:
CONTRACT AMOUNT:
10% CONTINGENCY AMOUNT
FY 2008/2009 BUDGET:
CONSTRUCTION BUDGET
CHANGE ORDERS AS %
OF CONTRACT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
7/15/2008
Park Furniture Replacement
95631
08-04
1
0%
M.AK. Associates Incorporated
$61,576
$6,157
$77 ,000
$144,733
132%
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01 Additive Bid Item #1 Kolb Park Furniture
CHANGE ORDER #02
CHANGE ORDER #03
CHANGE ORDER #4
CHANGE ORDER #5
CHANGE ORDER #6
CHANGE ORDER #7
CHANGE ORDER #8
CHANGE ORDER #9
CHANGE ORDER #10
CHANGE ORDER #11
CHANGE ORDER #12
CHANGE ORDER #13
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
REMAINING CONTINGENCY
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TION:
SIGNATURE:
APPROVED
DENIED
,
.I j/iC;i%,P ;;/
SuperVising Dept. Head..
,J','::" ")";'."-
L I 1'--
,'i.',:/ .F
AMOUNT
81,490.00
81,490.00
APPROVED
DENIED
v
~
J'l~\~~(li
City Manager
$81,490.00
$143,065.75
$
$143,065.75
$143,065.75
APPROVED
DENIED
c? Gj.,lf
Mayor
30jA
PROPOSAL TO THE CITY OF DUBLIN
FOR THE CONSTRUCTION PROJECT ENTITLED
PARK FURNITURE REPLACEMENT
CONTRACT NO. 08-04
NAME OF BIDDER:
h',
".
BUSINESS ADDRESS:
y' ,/j"\c
J"AJ'
/ // Cd.":.~;
;1-
frfC./";t '
~::::~~',~,.. t j' { r\ '-; t~/:"~>-" k:..
e,l~
.~. "-, i'.'
t_'1'~_'/-- l.I-.i ?
;' -r-;..:"r~
TELEPHONE NO.
1~;;r /J; :.../ ,-,' 7_,:~!,rLfr ""- (.,1 :t..~ '-/ i~~.,"
: '.,_ t" ___ _ .._.
The work for which this proposal is submitted is for construction in accordance with the special
provisions (including the payment of not less than the minimum wage rates) and the contract annexed
hereto, the project specifications described below, and also in accordance with the Department of
Industrial Relations - General Prevailing Wage Rates in effect on the date the work is accomplished.
Price shall be a lump sum for the project as identified in the specification, appendix, and plan
sheets. The price bid shall include all material and labor needed to provide a complete and
functional installation as provided in the Specification.
The undersigned, as Bidder, declares that the only persons or parties interested in this proposal as
principals are those named herein; that this proposal is made without collusion with any other person,
firm, or corporation; that he has carefully examined the location of the proposed work, the annexed
proposed form of contract, and the plans therein referred to; and he proposes and agrees if this
proposal is accepted that he will contract with the City of Dublin in the form of the scope of the contract
annexed hereto, to provide all necessary machinery, tools, apparatus, and other means of construction,
and to do all the work and furnish all the materials specified in the contract, in the manner and time
therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he
will take in full payment therefor the following lump sum price, to wit:
Total Base Bid:.
($ , , r-.~ ,-f~,
/'''1 . I': ..-.
""0'" .. ........... -~
".... ~
;._- ~,'-- ~ c,",\!- ""'"'~t-i.--'t
.~ "'_"l-.-~ -."" .....
)
'>.",' i! ;.;( ,.-4.,-~"",,,z:,!t,..,~'t~~ c""__~'\,f("'{
-"~ ,,/~ -Y' ".J'S"l t \';' 'L
(i'- ,... (
.,.:."",,-~~~..
dollars
Additive Bid Items
Additive Bid Item #1: Add Park Furniture for Kolb Park
",; Ie. i",'l-' 1 '..J, .e A':t;, i.., ..
Total Additive Bid Item #1: ~'~'~'\iL,..,i n'~l"'-r-'_,,~-----"<
i
dollars ($
~-:11 t:..-{Cj('i.'.....
,,",.. ill,_' l_
I
Total Base Bid and Additive Bid Item #1 :; l;,;:.4,"-~ ^~.,;#< -1- 'l';I"."
dollars
'" "'; t-:_.~ ".~:
.~
($ i ._, J ClCj-'1~ )
f
Page P-1
BUDGET CHANGE FORM
CHANGE FORM #
Lf:iLf
New Appropriations (City Council Approval Required):
Budget Transfers:
xxx From Un-appropriated Reserves
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
From New Revenues
DECREASE BUDGET ACCOUNT
AMOUNT
INCREASE BUDGET ACCOUNT
AMOUNT
Name: Name: MEASURE D FUNDI $ 60,732
PARK FURNlTURE REPLACEMENT CIPI
CAPITAL IMPROVEMENTS
Account #:
Account #: 224.9563] .750.050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY:
On March 18, 2008 the City awarded the contract to M.A.K & Associates for the Park Furniture replacement
project. The proposed contract to include Ko1b Park as an additive bid item is $143,066 plus 10%
contingency is $157,373. This budget adjustment provides an additional funding of $12,639 to include Kolb
Park and a carryover of the fiscal year 2007-2008 budget balance of $48,093 unspent at June 30, 2008.
There is $77,000 provided in the fiscal year 2008-2009 adopted CIP project. Funding is available in the
Measure D Recycling fund.
Fin Mgr/ASD:
f~~-."i' .__
/,.,( --"{:7j~:~\,)
, k~, _ It.... _' Y~_______,
.://-/ / )
Date:
.~
\. .
-Signature
r
I.. "-
Ii.... "".. .....
f't'..
Signature
City Manager:
r"~". .,r
J.. .;:t:.,t..",,1'"
-;..1 -"I !~. D
Date: !i.. " L'",
As Approved at the City Council Meeting on 07/15/2008
Mayor:
Date:
Signature
Posted By:
Date:
Signature
A~rnY11- ~