HomeMy WebLinkAbout4.11 Agreement with Sierra Display, Inc. for Banner Services (2)STAFF REPORT
CITY COUNCIL
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Agenda Item 4.11
DATE:June 1, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Agreement with Sierra Display, Inc. for Banner Services
Prepared by: Suzanne Iarla, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving a Contractor Services Agreement with Sierra Display, Inc.
for banner services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Contractor Services Agreement with Sierra Display, Inc. for
Banner Services.
FINANCIAL IMPACT:
The proposed contract amount is approximately $29,000 annually for services. Sufficient funds
were included in the Fiscal Year 2020-2021 Budget and appropriations will be included in future
year budgets to cover these costs. The contract term totals three years, for a total not-to-exceed
amount of $89,500 for banner services.
DESCRIPTION:
The City has a banner program that displays banners on light poles located along commuter
routes throughout Dublin. The banners are rotated seasonally to promote City events and
messages. Additionally, the City has an annual sponsorship-supported Dublin Military Banner
Program along a portion of Dougherty Road (in the vicinity of the Parks Reserve Forces Training
Area) and banner services for that program have been added to the proposed agreement.
On March 30, 2021, the City issued a Request for Proposals (RFP) for banner services that consist
of the rotation, storage, and maintenance of approximately 700 banners in the City inventory for a
period of three years.
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The City received four responses to the RFP from AAA Flag, Dekra-Lite, Outback Media Signs, and
Sierra Display.
Staff reviewed the proposals and is recommending the services of Sierra Display, Inc. , a company
with extensive experience in banner services and more than 30 years in the commercial display
industry. In terms of pricing, each firm offered competitive rates for their services, but Sierra
Display submitted the lowest pricing proposal for the scope of work.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving a Contractor Services Agreement between the City of Dublin and Sierra
Display, Inc. for Banner Services
2) Exhibit A to Resolution – Contractor Services Agreement with Sierra Display, Inc.
3) Request for Proposals for Banner Services
4) Proposal from Sierra Display, Inc.
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Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 1 of 1
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A CONTRACTOR SERVICES AGREEMENT WITH SIERRA DISPLAY, INC.
FOR BANNER SERVICES
WHEREAS,Staff issued a Request for Proposals (RFP) on March 30, 2021 for banner
services for a period of three years; and
WHEREAS,the City received four responses to the RFP; and
WHEREAS,Staff reviewed and evaluated the proposals in accordance with the RFP
rating criteria and determined that Sierra Display, Inc. best meets the City’s needs based on the
responsiveness of the submission, the firm’s experience with banner services of similar scope
and complexity, and cost; and
WHEREAS,the City desires to enter into an agreement with Sierra Display, Inc. for a not-
to-exceed amount of $89,500 over a three-year term for banner services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Contractor Services Agreement with Sierra Display, Inc., attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary, non-substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED this 1st day of June 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND
SIERRA DISPLAY, INC.
THIS AGREEMENT for banner services is made by and between the City of Dublin (“City”) and
Sierra Display, Inc. (“Contractor”) (together sometimes referred to as the “Parties”) as of June 1, 2021
(the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2024, the date of completion specified in Exhibit A, and Contractor shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Contractor to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding
the foregoing this Agreement may be extended on a month to month basis for up to 6
months upon the written consent of the Contractor and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price charged by the
Contractor for the provision of the serves described in Exhibit A does not increase. None of
the foregoing shall affect the City’s right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.
1.5 Reserved.
1.6 Reserved.
Attachment 2
Exhibit A to the Resolution
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Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed eighty-nine
thousand, five hundred dollars ($89,500.00), notwithstanding any contrary indications that may be
contained in Contractor’s proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Contractor’s proposal, attached as
Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for
services rendered pursuant to this Agreement at the time and in the manner set forth herein. The
payments specified below shall be the only payments from City to Contractor for services rendered
pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein.
Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services
performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed incurred prior to the
invoice date. No individual performing work under this Agreement shall bill more than
2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her
designee. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment
o A brief description of the work, and each reimbursable expense
The total number of hours of work performed under the Agreement by Contractor and
each employee, agent, and subcontractor of Contractor performing services
hereunder;
The Contractor’s signature;
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Contractor shall give separate notice to the City when the total number of hours
worked by Contractor and any individual employee, agent, or subcontractor of
Contractor reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Contractor and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Contractor and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Contractor.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Contractor in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Reserved.
2.6 Reserved.
2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Contractor shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Contractor is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Reserved.
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Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein. Contractor shall make a written
request to City to use facilities or equipment not otherwise listed herein.
3.1 Safety Requirements. In accordance with generally accepted industry practices and
state law, Contractor shall be solely and completely responsible for conditions on the
jobsite, including safety of all persons and property during performance of the work. This
requirement shall apply continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to
prevent personal injury and property damage. Contractor shall provide protection for all
persons including, but not limited to, its employees and employees of its subcontractors;
members of the public; and employees, agents, and representatives of the City and
regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor's performance is
not intended to include review of the adequacy of Contractor's work methods, equipment,
bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county,
and federal rules, regulations and codes, with specific attention to the United States
Department of Labor Occupational Health and Safety Administration (OSHA)
requirements. Contractor shall be solely responsible for compliance with all city, county,
and state explosive transport, storage, and blasting requirements and for any damages
caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor
shall carefully instruct all personnel working on City property that all conditions of the
property are potentially hazardous work areas as to potential dangers and shall provide
such necessary safety equipment and instructions as are necessary to prevent injury to
personnel and damage to property. Special care shall be exercised relative to work
underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and
all other City requirements contained in any specifications, special conditions or manuals,
which shall be made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences,
barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment
and shall take such other action as is required to fulfill its obligations under this section. It
is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
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SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE
TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition
at all times. If required by the City, toilets shall be furnished by Contractor where needed
for use of its employees and their use shall be strictly enforced. Contractor shall not use
the City's existing sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in
first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the
services of a licensed safety engineer at any time during the term of this Agreement. If
Contractor does not have a licensed safety engineer on staff, then City may require that
Contractor engage a subcontractor or subconsultant as the project’s safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow
any subcontractor to commence work on any subcontract until Contractor has obtained all insurance
required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Contractor. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self-
insurance program to meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the California Labor Code shall be solely in
the discretion of the Contract Administrator.
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The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor
of the City for all work performed by the Contractor, its employees, agents, and
subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall
submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $2,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $2,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
“occurrence” basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned,
leased, hired, or borrowed by the Contractor.
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c. Contractor hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Contractor’s insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Contractor’s insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 All Policies Requirements.
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Contractor shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Contractor by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Contractor beginning work,
it shall not waive the Contractor’s obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and
obtain the written approval of City for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
employees, and volunteers; or the Contractor shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
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4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting”
policy limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days’ prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Contractor’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses,
and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively,
“Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or
its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by
the sole negligence or willful misconduct of City.
The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the
Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any
claim for defense and indemnity by the City, unless this time has been extended by the City. If the
Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the City, may be retained by the City until
disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the
tender of defense, whichever occurs first.
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Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Contractor accomplishes
services rendered pursuant to this Agreement. Contractor further acknowledges that
Contractor performs Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Contractor performs for the City, and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
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7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Contractor and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the
basis of a person’s race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a “Protected Characteristic”), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Contractor may cancel this Agreement upon 30 days’ written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Contractor understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
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Contractor with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Contractor for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Contractor shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall survive
the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A not
finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
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above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
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10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did
not participate in any manner in the forming of this Agreement. Contractor understands
that, if this Agreement is made in violation of California Government Code Section 1090 et
seq., the entire Agreement is void and Contractor will not be entitled to any compensation
for services performed pursuant to this Agreement, including reimbursement of expenses,
and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of California Government Code Section 1090 et seq., and, if
applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
Sierra Display, Inc.
Att: Barbara Sauerbrei
4689 W. Jennifer Ave.
Fresno, CA 93722
Telephone: 559-275-8695
E-mail: barbara@sierradisplay.com
Any written notice to City shall be sent to:
City of Dublin
Att: City Manager
100 Civic Plaza
Dublin, CA 94568
Telephone: 925-833-6650
E-mail: city.manager@dublin.ca.gov
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10.10 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Contractor and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor
certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of
Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN SIERRA DISPLAY, INC.
Linda Smith, City Manager Barbara F. Sauerbrei, President
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
3070365.1
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EXHIBIT A
SCOPE OF SERVICES
Sierra Display, Inc. (Contractor) will provide the following banner services to the City of Dublin for the
Citywide Banner Program:
1. Banner rotation, storage and maintenance
2. As-needed hardware replacement and installation
In addition, the Contractor will also provide the following banner services to the City of Dublin for the
Military Banner Program:
3. Banner printing, rotation, storage and maintenance
ITEM 1: BANNER ROTATION, STORAGE AND MAINTENANCE (CITYWIDE PROGRAM)
Contractor is responsible for the rotation (installation, removal and storage) and maintenance of all the
banners and affixed hardware.
The following is the proposed rotation schedule for banner change-outs (schedule may be changed at
City’s discretion):
Mid-January Change out Holiday to Shop Dublin
Late February Change out Shop Dublin to St. Patrick’s Day Celebration
Late March Change out St. Patrick’s Day Celebration to Farmers’ Market, Dublin Pride and
some Shop Dublin
Mid/Late May Change out Dublin Pride to Spare the Air and Summer Fun
*Install Dublin Military Banners – must occur week prior to Memorial Day
TBD June Change out select locations to Alameda County Fair
Mid/late July Change-out Alameda County Fair and Spare the Air to Summer Fun
Early October Change-out Farmers’ Market and Summer Fun to Fall, Shop Dublin and
Integrity in Action
Mid-November *Remove Dublin Military Banners – must occur week after Veterans Day
Change-out all to Holiday
*This schedule is inclusive of Item 3.
ITEM 2: AS-NEEDED HARDWARE REPALCEMENT AND INSTALLATION (CITYWIDE AND MILITARY
PROGRAMS)
If any hardware needs to be replaced during the term of this agreement, vendor will provide and install the
new hardware at the discretion and with approval of the City.
Bracket shoes, pole assemblies, and pole ends should be of heavy-duty metals to reduce oxidation,
corrosion and rust from weather elements. The hardware should have top and bottom fiberglass arms.
Stainless steel banding should securely hold the hardware to the pole and be double wrapped. The
banding material must be silver gray. Strapping material should resist oxidation and corrosive agents.
Hardware should be able to withstand sustained winds of at least 70 miles per hour when installed and
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City of Dublin and Sierra Display, Inc. Exhibit A – Page 2 of 2
need to be able to support banners made of 18 oz. vinyl. Contractor will provide a manufacturer’s warranty
for hardware replacement with a minimum of six (6) years warranty on the hardware.
The vendor is responsible for the disposal of the old hardware.
ITEM 3. BANNER PRINTING, ROTATION, STORAGE AND MAINTENANCE (MILITARY PROGRAM)
In addition to the citywide banner program the City has a sponsorship-supported Dublin Military banner
program, which includes the annual display of existing “generic” military banners and a custom set of
annual honoree banners.
Contractor is responsible for the production of honoree banners and the rotation (installation, removal and
storage) and maintenance of all the Dublin Military banners and affixed hardware.
Production and installation should be invoiced separately from the citywide banner program.
The number of custom honoree banners to be produced each year will vary.
The banners will be 30 inches wide by 96 inches tall 18 oz. white blockout vinyl with full color digital printing
on both sides. Banners must be quality constructed to hang properly on the hardware mounted on the
poles, designed to withstand harsh elements and high winds and capable of being stored in a rolled and
upright position. Contractor will provide a manufacturer’s warranty for the banners that includes the number
of years that the warranty is in effect.
If any hardware needs to be replaced during the term of this agreement, at the discretion and with approval
of the City, vendor will provide and install the new hardware that meets the same standards as the citywide
program described in Item 2.
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EXHIBIT B
COMPENSATION SCHEDULE
Item or Service Not to Exceed
Item 1
Citywide Banner Rotation, Storage and Maintenance
(Citywide Program)
City will pay $26 per banner per rotation.
Contract will not charge any additional fee for storage or
as-needed maintenance of banners.
Contractor will only invoice City for actual number of
banners rotated.
$75,000
Item 2
Hardware Replacement and Installation (As Needed)
(Citywide & Military Programs)
City will pay $144 per set of new banner hardware (KBW-
Bannerflex III Bracket, ¾” stainless steel banding, ¾”
stainless steel buckles) per banner/pole.
City will pay $50 for installation of new or replacement
hardware when done in conjunction with banner installation
or rotation.
Contractor will only invoice City for actual number of sets of
hardware provided and installed or replaced.
$1,000
Item 3
Banner Printing, Rotation, Storage and Maintenance
(Military Program)
City will pay $159 per custom banner (including custom
artwork fee) plus tax and shipping for printing of new
banners.
City will pay $26 per banner per rotation.
Contract will not charge any additional fee for storage or
as-needed maintenance of banners.
Estimated compensation is based on production of 15
custom banners and rotation of 30 Military Program
Banners each year.
Contractor will only invoice City for actual number of
banners printed and rotated. Military banner services will
be invoiced separately from citywide banner services.
$13,500
Not to Exceed Total (three years) $89,500
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REQUEST FOR PROPOSALS
Banner Services for Installation, Maintenance and Rotation
City of Dublin
Proposals must be received: Monday April 26, 2021 no later than 4:00 p.m.
Suzanne Iarla, Management Analyst II
City of Dublin
Office of Economic Development
100 Civic Plaza
City of Dublin, CA 94568
suzanne.iarla@dublin.ca.gov
Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions,
b) experience of the firm, c) experience and qualifications of the assigned individuals, and d) satisfaction of
previous clients.
Attachment 3
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Page 1 of 5
Request for Proposal
for
Contract Services
Overview
The City of Dublin is accepting proposals for a street banner program that consists of the rotation, storage and
maintenance of all approximately 700 banners in the City inventory for a period of three (3) years.
The City Banner Program is located on commuter routes throughout Dublin. In most areas, it is the City’s practice
to hang single banners (that are imprinted on both sides) on alternating sides of every other street light pole.
Currently, approximately 115 poles are utilized in the Program.
Project Description
The following is the proposed schedule for seasonal banner change-outs, with approximate numbers for each
banner design:
Mid-January Change out Holiday (104) to Shop Dublin
Late February Change out Shop Dublin (104) to St. Patrick’s Day Celebration
Late March Change out St. Patrick’s Day Celebration (104) to Farmers’ Market, Dublin Pride and
some Shop Dublin
Mid-May Change out Dublin Pride (54) to Spare the Air and Summer Fun
TBD June Change out 20 select locations to Alameda County Fair
Mid/late July Change-out Alameda County Fair (20) and Spare the Air (20) to Summer Fun
Early October Change-out Farmers’ Market (24) and Summer Fun (70) to Fall, Shop Dublin and
Integrity in Action
Mid-November Change-out all to Holiday (104 banners)
Co-Location of Small Cell Antennas
One or more mobile phone/internet service companies has or may be installing small cell antennas on some
utility poles in Dublin. The antennas will have a power box, which is located below the height of the banner.
Please specify in proposal if banner installation crew is willing to turn off the power to the antennas when
banners are being rotated (swapped out) and then turning the antenna power back on once crew is done.
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Process and General Conditions
1. Vendor shall submit one (1) electronic PDF copy by email to:
Suzanne Iarla, Management Analyst II
City of Dublin
Office of Economic Development
100 Civic Plaza
City of Dublin, CA 94568
suzanne.iarla@dublin.ca.gov
2. Deadline for submitting the proposal is April 26, 2021 no later than 4:00 p.m. Hardcopies will not be
accepted.
3. The City will not pay for any costs incurred in preparation and submission of the proposals or in
anticipation of an agreement.
4. Any Proposal submitted after the stated deadline will not be accepted for consideration.
Schedule for RFP Process
(Tentative dates, subject to change)
March 30, 2021 Request for Proposals sent to vendors & posted on City website
April 9, 2021 Deadline to submit questions to City of Dublin via email only
April 14, 2021 Addendum posted, if required*
April 26, 2021 Proposals are due no later than 4:00 p.m. PDT via email
Late submittals will not be accepted.
*Interested parties are encouraged to sign up on the City’s website for updates on addendums, notifications,
and for all future contracting opportunities: https://www.cityofdublin.gov/bids
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any
other information you would like to include should be placed in a separated section at the back of your Statement
of Qualification.
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Interested firms are requested to submit one (1) electronic copy of their Proposal as follows:
1. Cover letter not to exceed one page, describing the firm's interest and commitment to perform work
necessary to provide banner hardware, production, installation, maintenance, and rotation. The person
authorized by the firm to negotiate an agreement with the City of Dublin shall sign the cover letter.
2. State the qualifications and experience of the firm/individual(s) who will be working on this project.
Please emphasize the specific qualifications and experience with engagements of similar scope and
complexity.
3. Provide at least three (3) references (names and current phone numbers) from recent work (previous five
years) similar to the services outlined in this request for qualification. Please include a brief description of
the work performed and the role your firm performed.
4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary
point-of-contact. Include each team member’s availability, including all existing committed hours, and
the ability of being able to complete the project on time and within budget.
5. Provide a project schedule.
6. Present proposed project budget per project item and include a compensation rate schedule for services.
7. Provide confirmation of your firm’s ability to meet the City’s Standard Contract Services Agreement,
business license requirement, and insurance requirements. Exceptions to the Agreement and insurance
requirements shall be specifically noted in the Proposal.
8. Provide response regarding if banner installation crew is or is not willing to temporarily turn off power to
any small cell antenna co-located on poles with banners.
9. Include Attachment B - Price Proposals Bid Form in the proposal packet.
10. Proposals shall use a minimum 12-point font size.
Standard Contract Services Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on
a time and materials fee basis for a specified scope of work.
A sample of the City’s standard Contract Services Agreement (Agreement) and insurance requirements are
provided as Attachment C and Attachment D.
Business license application forms are available on the City’s website at
www.dublin.ca.gov/businesslicense/application.
If the interested vendor desires to take exception to the Agreement and/or insurance requirements, the
interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for the changes,
which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals.
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Otherwise, the interested firm is to state in the proposal that the Agreement, business license and insurance
requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Vendor agrees that, for the term of the Agreement, no member, officer or employee of the City of Dublin, or of a
public body within Alameda County or member or delegate to the Congress of the United States, during his/her
tenure or for one year thereafter, shall have any direct interest in the agreements or any direct or material benefit
arising therefrom.
Vendor must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include,
but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating within
the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda,
and a brief description of work for these clients. Vendors must also identify any other clients (including public
entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these
clients. This list must include all potential conflicts of interest within the year prior to the release of this RFP as
well as current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political
Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts
of interest. For additional information, vendors should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Vendor shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap,
medical condition, or marital status either discriminate or permit discrimination against any employee or applicant
for employment in any manner prohibited by Federal, State or local laws. In the event of Vendor non-compliance,
the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Vendor may also be declared
ineligible for further contracts with the City of Dublin.
Vendor shall take affirmative action to ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall
include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. Vendor and its sub-consultants shall post in conspicuous places, available to all
employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42
U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR
Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines
shall apply. The Agreement and legal relations between the parties hereto shall be governed and construed in
accordance with the laws of the State of California.
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Insurance Requirements
The Vendor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:
General Liability Insurance $2,000,000
Automobile Liability Insurance $2,000,000
Professional Liability Insurance $1,000,000
Workers’ Compensation Insurance $1,000,000
References
Vendor must include three (3) references for which the company has provided services similar to those described
in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the
Contract.
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City
Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process.
Informal interviews may be conducted by City staff and may include more than one firm that has submitted a
Proposal.
Based on input from this review process, a recommendation will be made to the City Manager. The City Manager
will make a recommendation to the City Council for award of contract services.
The City reserves the right to award an agreement to the vendor(s) that the City feels best meets the requirements
of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no
penalty to the City.
Selection of Contractor
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience.
• Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
• Cost of providing the contract services for this project.
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Attachment A
Scope of Services
The scope of the project is outlined below:
BANNER ROTATION, STORAGE AND MAINTENANCE
The selected vendor is responsible for the rotation (installation, removal and storage) and maintenance of all the
banners and affixed hardware. The seasonal rotation schedule may be changed to suit the needs of the City.
A map showing the location of the banner poles is enclosed for your reference (Attachment E: Banner Location
Map).
AS-NEEDED HARDWARE REPALCEMENT AND INSTALLATION
The existing hardware installed on poles is in good condition as most have been replaced in the past few years.
If any hardware needs to be replaced during the term of this agreement, vendor will provide and install the new
hardware at the discretion and with approval of the City.
Bracket shoes, pole assemblies, and pole ends should be of heavy duty metals to reduce oxidation, corrosion and
rust from weather elements. The hardware should have top and bottom fiberglass arms. Stainless steel banding
should securely hold the hardware to the pole and be double wrapped. The banding material must be silver gray.
Strapping material should resist oxidation and corrosive agents. Hardware should be able to withstand sustained
winds of at least 70 miles per hour when installed and need to be able to support banners made of 18 oz. vinyl.
The vendor will also provide a manufacturer’s warranty for hardware replacement with a minimum of six (6) years
warranty on the hardware.
The vendor is responsible for the disposal of the old hardware.
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Attachment B
Price Proposals Bid Form
Banner Rotation, Storage and Maintenance
Price per banner rotation: __________________
Storage per year (total): __________________
Maintenance, as needed: __________________
Provision of banner hardware - as needed
Hardware per set: (Bracket shoes, pole assemblies, and pole ends should be of heavy duty metals to reduce
oxidation, corrosion and rust from weather elements)
Warranty: _________________________________________
Hardware description: _________________________________________
Unit Price (per pole/banner): __________________
Installation Price per unit: __________________
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Attachments C & D
Contractor Services Agreement and insurance requirement sample documents
Attachments C and D to the RFQ removed for June 1, 2021 City Council Meeting
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Attachment E
Banner Pole Map
(Approximately 115 poles)
SAN RAMON ROAD
VILLAGE PARKWAY
DOUGHERTY ROAD
HACIENDA DRIVE
TASSAJARA ROAD
FALLON ROADDUBLIN BLVD.718
Attachment 3
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REFERENCES
City of San Leandro - Banners and Hardware
835 E. 14th Street
San Leandro, CA 94577
San Luis Obispo Downtown Association - Year Around and Holiday Banners, Hardware
990 Palm, San Luis Obispo, CA 93401-3249
City of Hayward - Banners and Hardware
777 B Street
Hayward, CA 94541-5007
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